ImpactFireServices Pompano Beach, FL

Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 15 district offices across 9 states. The idea candidate will support the South Florida district office. NATURE OF POSITION: This individual is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and providing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position. RESPONSIBILITIES: Manage workflow ensuring that deadlines are met, and work is completed correctly SchedulingInspections for field employees Implement programs as directed by management, and see programs through to completion. Generate memos, emails and reports when appropriate Provide helpful, courteous, accessible, responsive and knowledgeable support to staff and clients. Respond to questions and requests for information Answer incoming calls and assume receptionist duties Starting salary up to $18 an hour. JOB REQUIREMENTS: Experience in an Administrative Assistant role handling multiple projects and tasks in a fast paced office environment. Must have experience working in a busy office. Must be proficient using MS Office Suite (Word, Excel and Outlook) Detail oriented and comfortable working in a fast-paced office environment Must possess excellent written and verbal communication skills Must be detail oriented and have prior experience working in a busy/high volume office Required excellent organizational skills and dedication to completing projects in a timely manner Prior background in collections, Accounts Receivables and billing a strong plus. Prior experience working in a construction related business is a plus. Strong customer service experience is required. Must possess strong problem solving skills. Must be detailed oriented and demonstrate a high degree of accuracy when performing data entry Performs other related duties as assigned or requested by management Impact Fire Services offers competitive pay based on skills and experience, a comprehensive benefits package, including medical, dental, vision, a 401(k) with company match, Short and Long-term Disability, Paid Time Off, and holidays. For consideration please apply on-line. EOE Other details Pay Type Hourly

06/23/2020

Full time

Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 15 district offices across 9 states. The idea candidate will support the South Florida district office. NATURE OF POSITION: This individual is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and providing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position. RESPONSIBILITIES: Manage workflow ensuring that deadlines are met, and work is completed correctly SchedulingInspections for field employees Implement programs as directed by management, and see programs through to completion. Generate memos, emails and reports when appropriate Provide helpful, courteous, accessible, responsive and knowledgeable support to staff and clients. Respond to questions and requests for information Answer incoming calls and assume receptionist duties Starting salary up to $18 an hour. JOB REQUIREMENTS: Experience in an Administrative Assistant role handling multiple projects and tasks in a fast paced office environment. Must have experience working in a busy office. Must be proficient using MS Office Suite (Word, Excel and Outlook) Detail oriented and comfortable working in a fast-paced office environment Must possess excellent written and verbal communication skills Must be detail oriented and have prior experience working in a busy/high volume office Required excellent organizational skills and dedication to completing projects in a timely manner Prior background in collections, Accounts Receivables and billing a strong plus. Prior experience working in a construction related business is a plus. Strong customer service experience is required. Must possess strong problem solving skills. Must be detailed oriented and demonstrate a high degree of accuracy when performing data entry Performs other related duties as assigned or requested by management Impact Fire Services offers competitive pay based on skills and experience, a comprehensive benefits package, including medical, dental, vision, a 401(k) with company match, Short and Long-term Disability, Paid Time Off, and holidays. For consideration please apply on-line. EOE Other details Pay Type Hourly

Administrative Assistant

astra

Responsibilities Greet customers and assist them either by directing to proper location or person, or by processing paperwork or payments received Organize customer requests for requests into & out of storage and facilitate communication of storage instructions to the Harbor Master, storage warehouse staff, Detailer, and A & M Marine Process customers’ documents & ensure their accuracy and completion, especially in regards to the generation of RIS (Request into storage) & ROOS (Request out of storage) instructions Handle slip, buoy and storage waitlist inquiries & requests and provide general information about rates Maintain slip, buoy & storage customer contact and boat information databases in Marina Office, Launch Office, Microsoft Office and QuickBooks Assist Administrative Manager with securing annual, seasonal & short-term slip and buoy rentals Process credit card payments, invoicing, filing, mailing & emailing associated paperwork Assist Administrative Manager with the preparation & processing of all bulk customer mailings & emailing for storage, slip and buoy customers Includes document preparation, scanning, labeling, envelope preparation & postage processing Fill in and complete job duties for the Receptionist when he/she is off from work or off for the winter season Assist rental office with reservations and during peak times check in/out customer with boat rentals Qualifications Verbal & written communication skills Attention to detail & accuracy

06/11/2020

Full time

Responsibilities Greet customers and assist them either by directing to proper location or person, or by processing paperwork or payments received Organize customer requests for requests into & out of storage and facilitate communication of storage instructions to the Harbor Master, storage warehouse staff, Detailer, and A & M Marine Process customers’ documents & ensure their accuracy and completion, especially in regards to the generation of RIS (Request into storage) & ROOS (Request out of storage) instructions Handle slip, buoy and storage waitlist inquiries & requests and provide general information about rates Maintain slip, buoy & storage customer contact and boat information databases in Marina Office, Launch Office, Microsoft Office and QuickBooks Assist Administrative Manager with securing annual, seasonal & short-term slip and buoy rentals Process credit card payments, invoicing, filing, mailing & emailing associated paperwork Assist Administrative Manager with the preparation & processing of all bulk customer mailings & emailing for storage, slip and buoy customers Includes document preparation, scanning, labeling, envelope preparation & postage processing Fill in and complete job duties for the Receptionist when he/she is off from work or off for the winter season Assist rental office with reservations and during peak times check in/out customer with boat rentals Qualifications Verbal & written communication skills Attention to detail & accuracy

Receptionist/Administrative Assistant

astra Philadelphia, PA

If you have a positive “can do” attitude, the ability to learn quickly, basic understanding of handling clients’ needs professionally and efficiently, as well as a flair for client communication - then we’d love to talk to you! Tremendous room for growth/advancement within the company for the ideal candidate! Job Description • Answer phones, greet clients, vendors, visitors and co-workers • Be point of contact for couriers and deliveries • Follow up with the customers to ensure their needs are met (service values) • Assist with scheduling service appointments and dispatching technicians • Update answering service of on call schedule • Basic clerical duties, including scanning, scheduling, filing, and database management Requirements: • 1 year of reception/office or customer service experience is preferred. • Must be highly organized and have a welcoming and friendly demeanor • HVAC Industry experience is highly preferred but not required (willing to train!)- Will pay higher for industry experience • Computer proficiency including MS Word, Excel and Outlook

06/11/2020

Full time

If you have a positive “can do” attitude, the ability to learn quickly, basic understanding of handling clients’ needs professionally and efficiently, as well as a flair for client communication - then we’d love to talk to you! Tremendous room for growth/advancement within the company for the ideal candidate! Job Description • Answer phones, greet clients, vendors, visitors and co-workers • Be point of contact for couriers and deliveries • Follow up with the customers to ensure their needs are met (service values) • Assist with scheduling service appointments and dispatching technicians • Update answering service of on call schedule • Basic clerical duties, including scanning, scheduling, filing, and database management Requirements: • 1 year of reception/office or customer service experience is preferred. • Must be highly organized and have a welcoming and friendly demeanor • HVAC Industry experience is highly preferred but not required (willing to train!)- Will pay higher for industry experience • Computer proficiency including MS Word, Excel and Outlook

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