Tennessee Hospital Association
Brentwood, Tennessee
We have a hybrid work arrangement. EOE: race/color/religion/sex/sexual orientation/gender identity/national origin/disability/vet JOB SUMMARY: Provides high-level administrative support to the Executive Vice President/Chief Operating Officer, (EVP/COO) handling both internally and externally focused day-to-day and project-oriented responsibilities. In the absence of the Senior Executive Assistant to the President, provides administrative support to the THA President. ESSENTIAL FUNCTIONS OF THE JOB : 1. The ability to adapt to a changing work environment and meet challenges presented throughout the day. 2. Schedule and coordinate daily activities for the EVP/COO, including appointment calendar management, travel planning, and meeting arrangements. 3. Assist with meeting and presentation preparation by organizing materials and preparing/editing PowerPoints and other documents as needed. 4. Provide organizational support to EVP/COO around invoices, contracts, and other documents requiring EVP/COO review, approval, and filing. 5. Assist EVP/COO with outreach and responses to external audiences as needed. Communicate promptly, professionally, and with appropriate discretion with all stakeholders. 6. Follow up with other members of the THA staff as needed to obtain updates, information, and materials for the EVP/COO. 7. Provide administrative and project support to the EVP/COO for ongoing projects and special projects, including tracking action items and deadlines. 8. In the absence of the Senior Executive Assistant to the President, provide administrative support to the THA President. 9. Draft and edit frequent memos, emails, letters, and other written communications. 10. Complete the EVP/COO's expense reports and provide appropriate expense documentation to the accounting department. 11. Screen, sort, copy, scan, and file mail and correspondence, maintaining organized and confidential records. 12. Assist the Senior Executive Assistant to the President in compiling and organizing materials for the THA Board of Directors as requested, including meeting materials for the chairman and key senior management staff and orientation materials for new board members. 13. Handle sensitive and confidential information with discretion and professionalism; exercise sound judgement when managing executive communications, documents, and priorities. 14. Build and maintain effective working relationships with internal staff, board members, and external partners. 15. Must be available during regular office hours unless a hybrid work arrangement is in place or job responsibilities require otherwise. 16. Must be able to occasionally work extended hours, sometimes with short notice, to meet organizational needs. 17. Must be available for out-of-town travel approximately 2 percent of the time, including overnight. 18. Perform other related duties as assigned. MARGINAL JOB FUNCTIONS : 1. Operation of a motor vehicle may be required to support job-related activities. Candidates must be able to perform this function safely and maintain a valid driver's license, with or without reasonable accommodation. 2. Provide support to other departments as needed. 3. Serve as backup to the receptionist at the switchboard as needed. ORGANIZATIONAL STRUCTURE: (Positions reporting to the role) None GUIDANCE & DIRECTION: (Policies, precedents or procedures that guide the position's work) 1. THA Employee Handbook 2. THA Code of Conduct Educational and Experience Requirements Needed to Perform the Duties of the Job: Bachelor's degree plus at least two years of work experience in a similar position or at least four years of work experience in a similar position required. Skills Required to Perform the Duties of the Job: 1. Excellent communication skills, both written and oral. 2. Excellent computer skills with extensive knowledge of Microsoft Office programs, including Excel, PowerPoint and Word. 3. The ability to make travel arrangements via the internet and make changes with very short notice. 4. The ability to work independently with little or no supervision. 5. The ability to maintain confidential information regarding THA members and employees. 6. Dependability and flexibility. 7. Great organizational skills and the ability to work effectively on multiple projects simultaneously. 8. The ability to maintain good working relationships with both THA staff and hospital staff members at all levels of the organizations. 9. The ability to respond to requests and inquiries from the THA membership and employees in a timely manner and with an exceptionally positive attitude. 10. Excellent time management skills. PIffa-5357
01/08/2026
Full time
We have a hybrid work arrangement. EOE: race/color/religion/sex/sexual orientation/gender identity/national origin/disability/vet JOB SUMMARY: Provides high-level administrative support to the Executive Vice President/Chief Operating Officer, (EVP/COO) handling both internally and externally focused day-to-day and project-oriented responsibilities. In the absence of the Senior Executive Assistant to the President, provides administrative support to the THA President. ESSENTIAL FUNCTIONS OF THE JOB : 1. The ability to adapt to a changing work environment and meet challenges presented throughout the day. 2. Schedule and coordinate daily activities for the EVP/COO, including appointment calendar management, travel planning, and meeting arrangements. 3. Assist with meeting and presentation preparation by organizing materials and preparing/editing PowerPoints and other documents as needed. 4. Provide organizational support to EVP/COO around invoices, contracts, and other documents requiring EVP/COO review, approval, and filing. 5. Assist EVP/COO with outreach and responses to external audiences as needed. Communicate promptly, professionally, and with appropriate discretion with all stakeholders. 6. Follow up with other members of the THA staff as needed to obtain updates, information, and materials for the EVP/COO. 7. Provide administrative and project support to the EVP/COO for ongoing projects and special projects, including tracking action items and deadlines. 8. In the absence of the Senior Executive Assistant to the President, provide administrative support to the THA President. 9. Draft and edit frequent memos, emails, letters, and other written communications. 10. Complete the EVP/COO's expense reports and provide appropriate expense documentation to the accounting department. 11. Screen, sort, copy, scan, and file mail and correspondence, maintaining organized and confidential records. 12. Assist the Senior Executive Assistant to the President in compiling and organizing materials for the THA Board of Directors as requested, including meeting materials for the chairman and key senior management staff and orientation materials for new board members. 13. Handle sensitive and confidential information with discretion and professionalism; exercise sound judgement when managing executive communications, documents, and priorities. 14. Build and maintain effective working relationships with internal staff, board members, and external partners. 15. Must be available during regular office hours unless a hybrid work arrangement is in place or job responsibilities require otherwise. 16. Must be able to occasionally work extended hours, sometimes with short notice, to meet organizational needs. 17. Must be available for out-of-town travel approximately 2 percent of the time, including overnight. 18. Perform other related duties as assigned. MARGINAL JOB FUNCTIONS : 1. Operation of a motor vehicle may be required to support job-related activities. Candidates must be able to perform this function safely and maintain a valid driver's license, with or without reasonable accommodation. 2. Provide support to other departments as needed. 3. Serve as backup to the receptionist at the switchboard as needed. ORGANIZATIONAL STRUCTURE: (Positions reporting to the role) None GUIDANCE & DIRECTION: (Policies, precedents or procedures that guide the position's work) 1. THA Employee Handbook 2. THA Code of Conduct Educational and Experience Requirements Needed to Perform the Duties of the Job: Bachelor's degree plus at least two years of work experience in a similar position or at least four years of work experience in a similar position required. Skills Required to Perform the Duties of the Job: 1. Excellent communication skills, both written and oral. 2. Excellent computer skills with extensive knowledge of Microsoft Office programs, including Excel, PowerPoint and Word. 3. The ability to make travel arrangements via the internet and make changes with very short notice. 4. The ability to work independently with little or no supervision. 5. The ability to maintain confidential information regarding THA members and employees. 6. Dependability and flexibility. 7. Great organizational skills and the ability to work effectively on multiple projects simultaneously. 8. The ability to maintain good working relationships with both THA staff and hospital staff members at all levels of the organizations. 9. The ability to respond to requests and inquiries from the THA membership and employees in a timely manner and with an exceptionally positive attitude. 10. Excellent time management skills. PIffa-5357
Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 15 district offices across 9 states.
The idea candidate will support the South Florida district office. NATURE OF POSITION: This individual is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and providing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position. RESPONSIBILITIES: Manage workflow ensuring that deadlines are met, and work is completed correctly SchedulingInspections for field employees Implement programs as directed by management, and see programs through to completion. Generate memos, emails and reports when appropriate Provide helpful, courteous, accessible, responsive and knowledgeable support to staff and clients. Respond to questions and requests for information Answer incoming calls and assume receptionist duties Starting salary up to $18 an hour. JOB REQUIREMENTS: Experience in an Administrative Assistant role handling multiple projects and tasks in a fast paced office environment. Must have experience working in a busy office. Must be proficient using MS Office Suite (Word, Excel and Outlook) Detail oriented and comfortable working in a fast-paced office environment Must possess excellent written and verbal communication skills Must be detail oriented and have prior experience working in a busy/high volume office Required excellent organizational skills and dedication to completing projects in a timely manner Prior background in collections, Accounts Receivables and billing a strong plus. Prior experience working in a construction related business is a plus. Strong customer service experience is required. Must possess strong problem solving skills. Must be detailed oriented and demonstrate a high degree of accuracy when performing data entry Performs other related duties as assigned or requested by management
Impact Fire Services offers competitive pay based on skills and experience, a comprehensive benefits package, including medical, dental, vision, a 401(k) with company match, Short and Long-term Disability, Paid Time Off, and holidays. For consideration please apply on-line. EOE
Other details
Pay Type Hourly
06/23/2020
Full time
Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 15 district offices across 9 states.
The idea candidate will support the South Florida district office. NATURE OF POSITION: This individual is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and providing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position. RESPONSIBILITIES: Manage workflow ensuring that deadlines are met, and work is completed correctly SchedulingInspections for field employees Implement programs as directed by management, and see programs through to completion. Generate memos, emails and reports when appropriate Provide helpful, courteous, accessible, responsive and knowledgeable support to staff and clients. Respond to questions and requests for information Answer incoming calls and assume receptionist duties Starting salary up to $18 an hour. JOB REQUIREMENTS: Experience in an Administrative Assistant role handling multiple projects and tasks in a fast paced office environment. Must have experience working in a busy office. Must be proficient using MS Office Suite (Word, Excel and Outlook) Detail oriented and comfortable working in a fast-paced office environment Must possess excellent written and verbal communication skills Must be detail oriented and have prior experience working in a busy/high volume office Required excellent organizational skills and dedication to completing projects in a timely manner Prior background in collections, Accounts Receivables and billing a strong plus. Prior experience working in a construction related business is a plus. Strong customer service experience is required. Must possess strong problem solving skills. Must be detailed oriented and demonstrate a high degree of accuracy when performing data entry Performs other related duties as assigned or requested by management
Impact Fire Services offers competitive pay based on skills and experience, a comprehensive benefits package, including medical, dental, vision, a 401(k) with company match, Short and Long-term Disability, Paid Time Off, and holidays. For consideration please apply on-line. EOE
Other details
Pay Type Hourly
Responsibilities
Greet customers and assist them either by directing to proper location or person, or by processing paperwork or payments received
Organize customer requests for requests into & out of storage and facilitate communication of storage instructions to the Harbor Master, storage warehouse staff, Detailer, and A & M Marine
Process customers’ documents & ensure their accuracy and completion, especially in regards to the generation of RIS (Request into storage) & ROOS (Request out of storage) instructions
Handle slip, buoy and storage waitlist inquiries & requests and provide general information about rates
Maintain slip, buoy & storage customer contact and boat information databases in Marina Office, Launch Office, Microsoft Office and QuickBooks
Assist Administrative Manager with securing annual, seasonal & short-term slip and buoy rentals
Process credit card payments, invoicing, filing, mailing & emailing associated paperwork
Assist Administrative Manager with the preparation & processing of all bulk customer mailings & emailing for storage, slip and buoy customers Includes document preparation, scanning, labeling, envelope preparation & postage processing
Fill in and complete job duties for the Receptionist when he/she is off from work or off for the winter season
Assist rental office with reservations and during peak times check in/out customer with boat rentals
Qualifications
Verbal & written communication skills
Attention to detail & accuracy
06/11/2020
Full time
Responsibilities
Greet customers and assist them either by directing to proper location or person, or by processing paperwork or payments received
Organize customer requests for requests into & out of storage and facilitate communication of storage instructions to the Harbor Master, storage warehouse staff, Detailer, and A & M Marine
Process customers’ documents & ensure their accuracy and completion, especially in regards to the generation of RIS (Request into storage) & ROOS (Request out of storage) instructions
Handle slip, buoy and storage waitlist inquiries & requests and provide general information about rates
Maintain slip, buoy & storage customer contact and boat information databases in Marina Office, Launch Office, Microsoft Office and QuickBooks
Assist Administrative Manager with securing annual, seasonal & short-term slip and buoy rentals
Process credit card payments, invoicing, filing, mailing & emailing associated paperwork
Assist Administrative Manager with the preparation & processing of all bulk customer mailings & emailing for storage, slip and buoy customers Includes document preparation, scanning, labeling, envelope preparation & postage processing
Fill in and complete job duties for the Receptionist when he/she is off from work or off for the winter season
Assist rental office with reservations and during peak times check in/out customer with boat rentals
Qualifications
Verbal & written communication skills
Attention to detail & accuracy
If you have a positive “can do” attitude, the ability to learn quickly, basic understanding of handling clients’ needs professionally and efficiently, as well as a flair for client communication - then we’d love to talk to you! Tremendous room for growth/advancement within the company for the ideal candidate! Job Description • Answer phones, greet clients, vendors, visitors and co-workers • Be point of contact for couriers and deliveries • Follow up with the customers to ensure their needs are met (service values) • Assist with scheduling service appointments and dispatching technicians • Update answering service of on call schedule • Basic clerical duties, including scanning, scheduling, filing, and database management Requirements: • 1 year of reception/office or customer service experience is preferred. • Must be highly organized and have a welcoming and friendly demeanor • HVAC Industry experience is highly preferred but not required (willing to train!)- Will pay higher for industry experience • Computer proficiency including MS Word, Excel and Outlook
06/11/2020
Full time
If you have a positive “can do” attitude, the ability to learn quickly, basic understanding of handling clients’ needs professionally and efficiently, as well as a flair for client communication - then we’d love to talk to you! Tremendous room for growth/advancement within the company for the ideal candidate! Job Description • Answer phones, greet clients, vendors, visitors and co-workers • Be point of contact for couriers and deliveries • Follow up with the customers to ensure their needs are met (service values) • Assist with scheduling service appointments and dispatching technicians • Update answering service of on call schedule • Basic clerical duties, including scanning, scheduling, filing, and database management Requirements: • 1 year of reception/office or customer service experience is preferred. • Must be highly organized and have a welcoming and friendly demeanor • HVAC Industry experience is highly preferred but not required (willing to train!)- Will pay higher for industry experience • Computer proficiency including MS Word, Excel and Outlook
