24 jobs found

Job Description Job Description We are not looking for someone who simply wants a job. We are looking for someone who takes ownership, thrives on organization, follows through on commitments, and wants to play a key role in helping a growing business succeed. If you are the type of person who loves checklists, enjoys solving problems, notices details others miss, and takes pride in keeping things organized and running smoothly, we want to hear from you. About the Position Autowest of Plainwell is seeking an exceptional Office & Operations Manager to help oversee the administrative and operational side of our dealership. This is a leadership role that directly supports ownership, management, sales, service, accounting, compliance, and customer experience. We are less concerned with where you worked previously and more concerned with your ability to stay organized, communicate effectively, solve problems, and make sure important tasks get completed. Automotive dealership experience is preferred but not required for the right candidate. Responsibilities Oversee daily office operations Manage vehicle sale paperwork and documentation Track lender funding and outstanding items Coordinate title and registration processing Process payroll and commission reports Maintain organized records and files Monitor compliance and dealership procedures Assist management with operational projects Improve systems, workflows, and efficiency Follow up on incomplete tasks and outstanding items Support customers, employees, lenders, and vendors Help ensure a professional and organized dealership environment Help create accountability and follow-through across departments The Ideal Candidate You may be a great fit if: You are highly organized and detail-oriented You enjoy creating systems and processes You take ownership of your work You communicate professionally and confidently You are dependable and accountable You are comfortable managing multiple priorities You enjoy helping others stay organized and productive You naturally follow through until tasks are completed You are willing to respectfully hold others accountable when necessary Experience We Value Office Management Operations Management Accounting or Bookkeeping Banking or Lending Insurance Administration Medical or Veterinary Office Administration Automotive Dealership Experience Executive Assistant Experience Compensation & Benefits $65,000 - $85,000+ based on experience Paid vacation Health insurance options Opportunity for advancement Stable, family-owned company Leadership role with meaningful responsibility Autowest of Plainwell is a growing independent dealership serving customers throughout West Michigan. We are committed to providing an exceptional customer experience while building a team of people who take pride in their work and care about doing things the right way. Application Instructions To help us identify exceptional candidates, please include a brief answer to the following question with your application: Tell us about a system, process, checklist, or organizational method you created or improved at a previous job. What problem did it solve, and what was the result? Applicants who thoughtfully answer this question will receive priority consideration. Company Description Autowest of Plainwell is a locally owned and operated independent automotive dealership serving West Michigan. Since 2015, we have helped thousands of customers find reliable transportation while building a reputation for honesty, value, and customer service. We are not a large corporate dealership group. We are a family-owned business where employees have the opportunity to make a real impact, contribute ideas, and grow professionally. Our team works hard, supports one another, and takes pride in creating an exceptional experience for our customers. As we continue to grow, we are focused on building strong systems, improving operations, and hiring high-quality people who want to be part of something bigger than just a job. If you are looking for an opportunity where your work matters, your ideas are valued, and your contributions help shape the future of a growing company, Autowest may be the right fit for you. Company Description Autowest of Plainwell is a locally owned and operated independent automotive dealership serving West Michigan. Since 2015, we have helped thousands of customers find reliable transportation while building a reputation for honesty, value, and customer service. We are not a large corporate dealership group. We are a family-owned business where employees have the opportunity to make a real impact, contribute ideas, and grow professionally. Our team works hard, supports one another, and takes pride in creating an exceptional experience for our customers. As we continue to grow, we are focused on building strong systems, improving operations, and hiring high-quality people who want to be part of something bigger than just a job. If you are looking for an opportunity where your work matters, your ideas are valued, and your contributions help shape the future of a growing company, Autowest may be the right fit for you.

Job Description Job Description Now Hiring: Office Manager - HVAC Company The Woodlands, Conroe, Texas area. Full-Time, Competitive Pay, Benefits Available We are a well-established and fast growing company serving residential customers in The Woodlands, Conroe and surrounding areas. We are seeking an organized, detail-oriented and proactive Office Manager to oversee daily office operations and help keep our business running smoothly. Responsibilities : -Manage daily office operations and administrative functions -Handle accounts payable and receivable -Process payroll and assist with bookkeeping in QuickBooks -Schedule service calls and coordinate with technicians -Answer phones and provide excellent customer service -Maintain customer records and job files -Assist with inventory tracking and purchasing, accepting deliveries -Prepare reports and support ownership with administrative tasks Qualifications : -Minimum 3 years of office management experience (HVAC, construction, or service industry preferred) -Strong knowledge of QuickBooks -Experience with invoicing, dispatch software -Excellent communication and organizational skills -Ability to multi-task and work independently -Proficiency in Microsoft Office (Word, Excel, Outlook) Preferred Experience : -Familiarity with HVAC operations and dispatching -Experience with service management software such as Fieldedge or Housecall Pro

Job Description Job Description ABOUT THE COMPANY All American Electric LLC is a fast-growing electrical contracting firm providing residential and commercial service across the Greater Houston area. We are a husband and wife-owned company with high operational standards, a strong reputation, and a rapidly expanding workload. We are seeking an experienced Office Manager with strong bookkeeping capability and proven operations experience in a construction or service-trade environment. This role requires precision, accountability, and the ability to manage high-volume workflows with minimal oversight. This position is critical to the daily function and long-term stability of the company. POSITION SUMMARY The Office Manager will oversee the administrative, financial, and operational systems of the company. This includes full ownership of QuickBooks Online, accounts receivable, accounts payable, job costing, scheduling coordination, workflow management, and supervision of support staff. This is not an entry-level position. Candidates must have demonstrated experience in a similar role and the skill to operate independently and accurately in a fast-moving environment. PRIMARY RESPONSIBILITIES BOOKKEEPING & FINANCIAL CONTROL Maintain and manage QuickBooks Online with accuracy and consistency Daily categorization and reconciliation of bank feeds Upload, match, and organize receipts and statements Manage AR: monitor outstanding invoices, issue reminders, track payments Manage AP: enter vendor invoices, track balances, document due dates Complete job costing and labor cost allocation Track deposits, progress payments, and project-specific financials Prepare weekly financial summaries for ownership Complete monthly financial close procedures Monitor tax liabilities and maintain organized documentation Prepare payroll inputs (payroll processed by owner) OPERATIONS & OFFICE MANAGEMENT Maintain job pipeline and work order workflow Match work orders to invoices daily Assist with scheduling of service calls and smaller jobs Conduct estimate follow-up and maintain tracking systems Coordinate materials: logging orders, pricing, returns, and backorders Organize project files, documents, and job notes Prepare work orders and documentation for upcoming jobs Provide structured daily updates to ownership and field leadership Maintain a clean, efficient, and organized office environment CUSTOMER SUPPORT (STRUCTURED) Answer inbound calls and schedule service Maintain professional communication standards Send confirmation messages, reminders, and follow-up requests Request reviews post-completion Note: Owners handle escalations and complex customer issues. ADMINISTRATION & STAFF SUPERVISION Oversee daily tasks of administrative assistant Provide instructions, checklists, and quality control Ensure assistant remains in appropriate scope of responsibilities Maintain internal communication standards and deadlines Uphold accountability and consistency REQUIRED QUALIFICATIONS Minimum 3 years experience in a construction, electrical, HVAC, plumbing, or similar trade office Strong proficiency in QuickBooks Online (intermediate-advanced) Strong organizational and multitasking skills Ability to manage high-volume workflows with accuracy Confident, direct communicator capable of maintaining structure Ability to take ownership of role and work independently Strong understanding of job costing and service-industry operations Professional, reliable, punctual, and solutions-oriented Ability to supervise and correct support staff when needed PREFERRED QUALIFICATIONS Experience with dispatching or scheduling Experience with AP/AR at scale Experience supporting field technicians Familiarity with permits, inspections, and construction document management COMPENSATION & BENEFITS Competitive pay commensurate with experience Stable, long-term position Structured work hours (no nights/weekends) Opportunity to build and refine company systems Direct access to ownership and leadership Role with strong long-term growth potential TO APPLY Submit the following: Resume QuickBooks Online experience level Hourly rate or salary expectation Available start date Brief explanation of experience in similar roles

Job Description Job Description Business Office Manager - Job Description Job Category: Management Employment Type: Full-Time We are seeking a motivated, experienced Business Office Manager to join our growing organization. This position plays a key role in streamlining our company's workflow and is an essential link between various departments, employees, customers, and vendors. The Business Office Manager is responsible for performing bookkeeping duties and overseeing activities directly related to procurement and customer service. Primary Areas of Responsibility 1. Perform and oversee bookkeeping duties, interact with company CPA and external agencies. 2. Maintain and review financial statements, sales and activity reports, and other performance data to measure productivity and goal achievement. 3. Manage activities directly related to production and customer service. 4. Perform, direct, and coordinate activities concerned with procurement, pricing, sales, and product distribution. 5. Determine areas needing cost reduction and quality improvement. Competencies Accounting and Financial Management Ethical conduct Professional communication Other Duties This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Supervisory Responsibility Supervisory responsibility over designated company administrative staff. Job Responsibilities Manage staff, assign work schedules and specific duties. Directly supervise clerical support staff. Perform and oversee bookkeeping duties such as accurate financial calculations and general ledger duties. Oversee expenditures and accounts to manage the company's budget for funding operations, maximizing investments, and increasing efficiency. Determine goods and services to be sold, set prices and credit terms based on forecasting customer demand. Plan and direct sales promotions in coordination with other department heads. Determine staffing requirements, recruit, interview, hire, and train new employees. Organize processes and facilitate workflow to ensure a productive and efficient workplace. Collaborate with President to devise and implement strategic administrative improvements. Oversee personnel processes and evaluate employee performance, providing support as needed. Coordinate with outside vendors and contractors. Oversee facility management and maintenance. Make travel arrangements for staff, scheduling appointments and events to minimize company disruptions. Maintain records and databases of employee information and company operations. Draft correspondence, reports, presentations, and other formal documents. Education and Experience (Required) Five (5) years' experience in Office Administration Five (5) years' experience in bookkeeping Associate or bachelor's degree in business administration or a related field E-commerce operations and marketing Qualifications Previous experience in accounting, finance, or related fields Working knowledge of GAAP Excellent written and verbal communication skills Ability to prioritize and multitask Strong organizational skills with attention to detail. Effective and innovative problem-solver Focuses on continuous education and improvement Software Programs and Level of Knowledge (Required) QuickBooks (Advanced) Word (Advanced) Excel (Advanced) Benefits Medical Insurance (Fulltime employees only) Professional Development/Tuition Reimbursement - Conditional upon management approval Vacation Leave Compensation Range Pay: Hourly. DOEE. Range: $20.00 to $25.00 Schedule: Full-Time Company Description Company Culture Tovya Group, Inc. (TGI) is an Aerospace/Defense and General Aviation Manufacturing Company that for over 25 years continuously creates new products and improves upon existing aircraft electrical system designs. TGI's goal is to challenge the general aviation standards by revolutionizing the concept of electrical charging systems. Our products are distributed worldwide and used in private to corporate aircraft. As a leader in the industry, TGI continues to expand and provide innovative products, services and support. We are creating a team who understands yesterday, knows today, and defines tomorrow. TGI needs focused, hard-working, qualified full-time employees. Company Description Company Culture Tovya Group, Inc. (TGI) is an Aerospace/Defense and General Aviation Manufacturing Company that for over 25 years continuously creates new products and improves upon existing aircraft electrical system designs. TGI's goal is to challenge the general aviation standards by revolutionizing the concept of electrical charging systems. Our products are distributed worldwide and used in private to corporate aircraft. As a leader in the industry, TGI continues to expand and provide innovative products, services and support. We are creating a team who understands yesterday, knows today, and defines tomorrow. TGI needs focused, hard-working, qualified full-time employees.

Job Description Job Description Company: Swift Lift Flooring Location: Pleasanton, CA Position Type: Part-Time Compensation: $30-35.00 per hour About the Position We are seeking a detail-oriented and organized Part-Time Bookkeeper / Office Manager to support our growing business. This role is ideal for someone who enjoys managing financial records, keeping projects organized, and ensuring day-to-day office operations run smoothly. The successful candidate will play a key role in maintaining accurate financial information, managing administrative processes, and supporting company operations. Responsibilities - Create and manage customer invoices - Perform job costing and track project expenses -Monitor accounts receivable and manage collections -Prepare financial and operational reports -Process payroll accurately and on time -Maintain bookkeeping records and financial documentation -Reconcile bank and credit card accounts -Assist with budgeting and cash flow tracking -Manage office administration and filing systems - Coordinate with vendors, customers, and subcontractors -Support management with various administrative and operational tasks Qualifications -Previous bookkeeping or accounting experience required -Proficiency with QuickBooks or similar accounting software -Strong understanding of invoicing, payroll, and accounts receivable -Experience with job costing preferred -Excellent organizational and time-management skills -Strong attention to detail and accuracy -Proficient in Microsoft Office and Google Workspace -Ability to work independently and maintain confidentiality Schedule -Part-time position - Flexible hours based on business needs -Approximately 15-25 hours per week Compensation and Benefits -$35.00 per hour -Flexible work schedule -Opportunity to grow with a local, family-oriented business How to Apply Please submit your resume along with a brief summary of your bookkeeping and office management experience. Qualified candidates will be contacted for an interview.

Job Description Job Description Yavapai Roofing is a growing roofing company dedicated to delivering exceptional service, quality workmanship, and a great customer experience. We are seeking an organized, detail-oriented Office Manager to oversee daily administrative operations and help support our sales, production, and customer service teams. Position Summary The Office Manager currently serves as the administrative backbone of the company, ensuring smooth day-to-day operations. This role is responsible for managing office functions, customer communications, scheduling, invoicing, collections, vendor coordination, and supporting management with reporting and operational tasks. Key Responsibilities Office Administration Manage daily office operations and administrative procedures. Maintain company records, contracts, permits, and customer files. Answer incoming calls, emails, and customer inquiries professionally. Coordinate office supplies, equipment, and vendor relationships. Assist with HR-related administrative tasks, onboarding, and employee records. Customer Service & Scheduling Schedule appointments, inspections, and project-related meetings. Serve as a secondary point of contact for customers throughout the roofing process. Handle customer concerns and coordinate resolutions with management. Accounting & Financial Administration Prepare and send invoices. Process payments and assist with collections. Reconcile accounts and maintain accurate financial records. Payroll processing and expense tracking. Coordinate with external accountants and bookkeeping professionals. Roofing Operations Support Track permits, inspections, and project documentation. Coordinate material deliveries and subcontractor schedules. Monitor work-in-progress projects and maintain job status reports. Qualifications 3+ years of office management, administrative management, or related experience. Experience in construction, roofing, home services, or a related industry preferred. Strong organizational and multitasking abilities. Excellent verbal and written communication skills. Proficiency with Microsoft Office, Google Workspace, and CRM software. Experience with QuickBooks software preferred. Ability to prioritize tasks with little to no oversight once trained High level of professionalism, reliability, and attention to detail. Why Join Us? Stable, growing company with strong community reputation Team-oriented culture Opportunity to make a direct impact on company operations Career growth opportunities as the company expands

Job Description Job Description About the Role: The Office Manager plays a pivotal role in ensuring the smooth and efficient operation of the office environment. This position is responsible for overseeing daily administrative functions, managing office resources, and supporting staff to maintain productivity and organization. The Office Manager will coordinate accounts payable and bookkeeping activities, ensuring financial records are accurate and up to date. Additionally, they will manage uniforms, records management to facilitate seamless communication and workflow within the organization. Ultimately, this role is essential for creating a well-structured office atmosphere that supports the company's overall goals and operational success. This is a in office position. Not remote. Minimum Qualifications: Proven experience in office management or a related administrative role. Proficiency in bookkeeping and accounts payable processes. Experience using QuickBooks or similar accounting software. Strong organizational and multitasking skills with attention to detail. Excellent communication skills, both written and verbal. Preferred Qualifications: Associate's or Bachelor's degree in Business Administration, Accounting, or a related field. Experience with advanced office administration software and tools. Familiarity with records management best practices and compliance standards. Prior experience managing appointment schedules for multiple team members. Knowledge of general office IT systems and troubleshooting. Responsibilities: Oversee and manage daily office operations to ensure efficiency and organization. Handle accounts payable processes, including invoice verification, payment processing, and vendor communication. Maintain accurate bookkeeping records using QuickBooks and other accounting tools. Coordinate appointment scheduling and manage calendars for staff and management. Organize and maintain physical and digital records to ensure easy retrieval and compliance with company policies. Support general office duties such as ordering supplies, managing office equipment, and liaising with service providers. Assist in preparing reports and documentation related to office management and financial activities. Serve as a point of contact for internal and external communications related to office administration. Skills: The required skills such as office management and general office duties are applied daily to maintain a productive and organized work environment. Accounts payable and bookkeeping skills are essential for managing financial transactions accurately and ensuring timely payments, often utilizing QuickBooks software. Appointment scheduling skills help coordinate meetings and optimize time management for staff and leadership. Records management expertise ensures that all documents are properly stored, accessible, and compliant with company policies. Preferred skills like advanced software proficiency and knowledge of IT systems enhance efficiency and support the seamless operation of office functions.

Job Description Job Description About Us We are a growing small-to-mid-sized commercial roofing/ masonry restoration company committed to delivering quality workmanship and exceptional customer service. We are seeking an organized, detail-oriented Office Manager to oversee daily administrative operations and support our project management, accounting, and field teams. Position Summary The Office Manager will play a key role in keeping office operations running smoothly while supporting accounting, billing, scheduling, and project administration functions. The ideal candidate will have experience with accounting software, invoicing, and construction-related administrative processes. Key Responsibilities Manage daily office operations and administrative functions. Process customer invoices and maintain accurate billing records. Utilize construction accounting software for accounts receivable, accounts payable, and general bookkeeping tasks. Prepare and submit AIA billing documentation for commercial construction projects. Assist with project scheduling and coordination of field crews. Process work orders and ensure accurate tracking from initiation through completion. Maintain project files, contracts, certificates of insurance, and related documentation. Coordinate communication between customers, vendors, subcontractors, and internal staff. Monitor office supplies, equipment, and vendor relationships. Assist with payroll support and employee record maintenance. Answer phones, respond to emails, and provide professional customer service. Support management with reporting, data entry, and special projects as needed. Qualifications Required: 3+ years of office management, administrative, or accounting experience. Proficiency with accounting related software (We will train on our system). Experience with invoicing, accounts receivable, and accounts payable. Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Proficiency in Microsoft Office (Word, Excel, Outlook). Ability to manage multiple priorities in a fast-paced environment. Preferred: Experience in commercial roofing, construction, or a related trades industry. Knowledge of AIA billing procedures and lien waiver processes. Experience with scheduling field personnel and processing work orders. Active Notary Public certification. Familiarity with project management or construction management software. Company Description With a family heritage dating back to the 1940s, NR Lee Restoration has been busy building a reputation as an industry leader specializing in the preservation of historically sensitive buildings, monuments, and materials. Thanks to the use of time-honored traditions, the highest quality materials, and the most cutting-edge pre-construction testing you can rest assured that your structure will be maintained utilizing every tool at our disposal. Company Description With a family heritage dating back to the 1940s, NR Lee Restoration has been busy building a reputation as an industry leader specializing in the preservation of historically sensitive buildings, monuments, and materials. Thanks to the use of time-honored traditions, the highest quality materials, and the most cutting-edge pre-construction testing you can rest assured that your structure will be maintained utilizing every tool at our disposal.

Job Description Job Description The Role Local forensic accounting/economic consulting firm seeking an organized, detail-oriented, and polished Office Manager to keep our practice running smoothly. This is a central role that touches nearly every part of the firm - from supporting each of our economists, to managing client engagement and billing, to handling day-to-day bookkeeping and office operations. The ideal candidate is highly organized, accurate, dependable, discreet with confidential information, and comfortable balancing recurring deadlines alongside the occasional surprise. Key Responsibilities Coordinate daily workflow for six economists - managing case files, tasks, calendars, and correspondence in our practice management system (Clio). Manage client engagements from intake through closing, including conflict checks, engagement letters, document management, and follow-up to keep matters moving. Handle day-to-day bookkeeping in QuickBooks and Clio: categorizing transactions, monitoring bank accounts, processing deposits, and recording journal entries. Oversee monthly billing - preparing invoices and time reports, coordinating review, issuing finalized invoices, and following up on past-due accounts. Support payroll, retirement (401k), and benefits administration in coordination with the president. Prepare and file recurring business taxes (excise, workers' compensation, and city) and maintain related records. Keep the office running - ordering supplies, managing insurance and membership renewals, tracking employee time, maintaining credentials, and coordinating firm events. Qualifications Strong organizational skills and exceptional attention to detail. Bookkeeping or accounting experience; familiarity with QuickBooks is preferred. Impeccable writing, grammar, and verbal communication. Discretion and sound judgment in handling confidential financial and legal information. Ability to calmly and efficiently manage competing priorities and recurring deadlines with minimal oversight. Experience with Microsoft Office, spreadsheets, document management systems (Clio) or similar is a plus. Prior experience in a professional services, legal, or accounting office preferred. Ability to bring warmth, polish, professionalism, and good judgment to the office each day.

Job Description Job Description Office Manager South Park, Seattle, WA Part-Time (28-32 Hours Per Week) On-Site About Glass Eye Studio Glass Eye Studio is a Seattle-based glass art manufacturer, retailer, and wholesale supplier. We create handcrafted glass ornaments, gifts, memorial products, and custom projects sold through our website, wholesale accounts, galleries, and specialty retailers nationwide. We are a small business with a collaborative team and a hands-on culture. We are seeking an organized, technologically capable Office Manager who can help keep information, systems, and operations running smoothly across the company. Position Overview This role serves as the administrative and organizational hub of the company. The Office Manager helps coordinate information between customer service, inventory, shipping, accounting, production, and ownership. The position requires someone who is highly organized, detail-oriented, comfortable with technology, and able to manage multiple priorities simultaneously. We are not looking for someone whose experience is limited to answering phones and basic clerical work. We are looking for someone who enjoys learning systems, solving problems, organizing information, and helping a small business operate more effectively. Responsibilities Administrative Operations Manage company records and administrative documentation. Maintain organized digital and physical filing systems. Coordinate office procedures and administrative projects. Assist with vendor management and operational recordkeeping. Track permits, licenses, insurance certificates, and business documents. Inventory & Shopify Support Assist with inventory tracking and reconciliation. Help maintain inventory accuracy across Shopify and internal systems. Investigate inventory discrepancies and assist with corrective actions. Maintain organized product and inventory records. Reporting & Data Management Generate reports from Shopify and other business systems. Organize operational data and management reports. Maintain accurate information across multiple platforms. Assist ownership with tracking key business metrics. Accounting & Administrative Support Coordinate accounts payable documentation. Track invoices and vendor information. Support bookkeeping and accounting processes. Organize records for accountants and management review. Human Resources Support Maintain employee files and documentation. Assist with onboarding and offboarding. Support payroll administration and recordkeeping. Help maintain compliance-related records. Customer Service & Account Support Support wholesale and retail account administration. Ensure customer inquiries are tracked and addressed. Help maintain account documentation and communication records. Required Qualifications Minimum 3 years of office management, administrative, operations, or project coordination experience. Experience working in a fast-paced small business environment preferred. Strong organizational and follow-through skills. Excellent written and verbal communication skills. Ability to manage multiple projects simultaneously. Technology Requirements Candidates must demonstrate strong comfort with technology and software systems. Experience with several of the following is preferred: Shopify or similar e-commerce platforms. QuickBooks Online or comparable accounting software. Google Workspace. Microsoft Office. Spreadsheet reporting and analysis. CRM, project management, or inventory software. Cloud-based document management systems. The ideal candidate enjoys learning new software and can quickly adapt to changing systems and processes. Who Will Be Successful This role is ideal for someone who: Is highly organized and detail-oriented. Learns new technology quickly. Takes ownership of their work. Communicates clearly and professionally. Enjoys improving systems and processes. Can work independently without constant direction. Understands that small businesses require flexibility and teamwork. Compensation $30-$38 per hour depending on experience and qualifications. Approximately 28-32 hours per week. Opportunity for expanded responsibilities and increased hours as the company grows.

Job Description Job Description Executive Assistant / Office Manager / Bookkeeper Job Summary We are a growing manufacturing company seeking a highly organized, detail-oriented, and proactive Executive Assistant / Office Manager / Bookkeeper to support ownership and oversee administrative, accounting, purchasing, and office operations. This key role requires someone who can manage multiple priorities, maintain confidentiality, communicate effectively with customers and vendors, and serve as a central resource for the company. The ideal candidate thrives in a fast-paced environment and enjoys taking ownership of diverse responsibilities. Key Responsibilities Executive & Administrative Support Support the company owner with administrative and organizational tasks. Manage calendars, appointments, meetings, and travel arrangements. Prepare correspondence, reports, presentations, and business documents. Track projects, deadlines, and action items. Handle confidential business and personal matters with discretion. Respond to customer inquiries and route them appropriately. Maintain office records and filing systems. Assist with administrative tasks and special projects across the organization. Accounting & Finance Oversee accounts payable, accounts receivable, invoicing, collections, and general ledger entries. Process weekly payroll and maintain payroll records. Reconcile bank accounts, credit cards, and other financial records. Generate customer invoices and monitor collections. Prepare checks, electronic payments, and vendor remittances. Maintain accurate financial records and supporting documentation. Assist with month-end and year-end close activities. Coordinate with external CPA and tax advisors. Prepare cash flow and management reports. Monitor receivables aging and vendor payables. Support budgeting, forecasting, and financial planning. Assist with banking, insurance, and compliance requirements. Purchasing, Shipping & Operations Purchase raw materials, components, and office supplies. Maintain supplier pricing and purchasing records. Track purchase orders and provide material status updates. Coordinate inbound vendor shipments and outbound customer deliveries. Work with suppliers to ensure timely delivery and resolve issues. Assist with shipping, receiving, and inventory activities. Support production and operations teams with material availability and order status information. Qualifications 5+ years of experience in bookkeeping, accounting, office management, executive assistance, or a related role. Manufacturing industry or Construction/ Real Estate experience preferred. Strong knowledge of accounting principles and financial reporting. Proficiency with accounting software and Microsoft Office, particularly Excel. Experience with payroll, accounts payable, and accounts receivable. Excellent organizational, communication, and multitasking skills. Ability to prioritize competing responsibilities and meet deadlines. Self-motivated with the ability to work independently. High level of professionalism, discretion, and attention to detail. What We Offer Competitive compensation based on experience. Stable, growing manufacturing company. Collaborative, team-oriented work environment. Direct exposure to ownership with the opportunity to make a meaningful impact. Paid vacation and holidays. Health insurance and additional benefits based on company plans. Location Company Description PACE Converting Equipment Company has been in business for over 40 years. Our product has a well established reputation as being built in USA with durability and longevity. We are set up for growth now, with a large backlog. PACE has a new established partnership to build for some foreign companies here at our Cleveland Headquarters . Therefore, the potential for growth of the individual is endless. We have a great team here at PACE. Our Pace Team is truly a family type environment. For that reason, it is important we find the right individual to fit our team to continue the synergy we have amongst the PACE Team. Company Description PACE Converting Equipment Company has been in business for over 40 years. Our product has a well established reputation as being built in USA with durability and longevity. We are set up for growth now, with a large backlog. PACE has a new established partnership to build for some foreign companies here at our Cleveland Headquarters . Therefore, the potential for growth of the individual is endless. We have a great team here at PACE. Our Pace Team is truly a family type environment. For that reason, it is important we find the right individual to fit our team to continue the synergy we have amongst the PACE Team.

Job Description Job Description About the Family Office We are a small, private family office that oversees approximately 10 residential and commercial properties, as well as a closely held manufacturing business with one plant in the United States and two plants in Europe. We provide a stable, professional, and discreet work environment with long-term continuity and direct interaction with ownership and the CFO. This position is located in Sarasota, Florida, This is an onsite role and is not a remote position. Position Summary The Office Manager will handle the day-to-day administrative operations of the family office, support the CFO, and coordinate with outside professionals such as the CPA and property/service vendors. This role is ideal for a highly organized, detail-oriented professional who enjoys wearing many hats in a small, low-drama environment. This role will be similar to a Controller role for the family office. Serve as the primary point of contact for the Family Office, managing phones, mail, email, visitors, and vendors. Maintain calendars, schedule meetings, and coordinate occasional travel and appointments for principals and senior staff. Organize, file, and maintain both paper and digital records, including property documents, contracts, leases, insurance policies, and corporate records. Assist with bill processing by collecting invoices, coding expenses, and preparing payment batches for the bill-paying company. Track recurring due dates (utilities, insurance, property taxes, HOA fees, subscriptions) to ensure timely and accurate payments. Coordinate with property managers, contractors, and service providers to schedule maintenance, repairs, and regular services for all properties. Support the CFO by gathering documents and information needed for financial reporting and periodic reviews. Prepare and organize information for the CPA, including tax-related documents and signature packets. Monitor office supplies, manage vendor relationships for office services, and coordinate basic IT support with external providers. Maintain a professional, organized, and confidential office environment. Required Qualifications 3+ years of experience as an office manager, administrative assistant, or similar role. Proficiency with email, calendar, and standard office software (e.g., Word, Excel, Outlook or Google Workspace). Comfort with basic bookkeeping support, such as handling invoices and coding expenses. Strong organizational skills, attention to detail, and follow-through. High level of discretion and professionalism in handling confidential family and business information. Excellent written and verbal communication skills. Preferred Qualifications Experience in a family office, real estate, legal, accounting, or small-business environment. Familiarity with basic accounting or bill-pay software. Experience coordinating with outside professionals such as CPAs, attorneys, property managers, and financial advisors. Experience with QuickBooks or similar software. This position is located in Sarasota, FL 34242, and is an onsite position. Please submit your resume and a brief cover letter outlining your relevant office management experience and why this position is a good fit for you - " Office Manager - Family Office " Sarasota, Florida 34242 Full Time onsite Monday - Friday

Job Description Job Description Location: Santa Cruz, CA Employment Type: Part-Time transitioning to Full-Time depending Company Overview Johnson Hicks Marine Electronics is a premier provider of marine navigation and communication solutions. We are dedicated to delivering technical excellence and superior service to our clients. We are currently seeking a disciplined, detail-oriented Office Manager to oversee our administrative operations and provide high-level support to our executive leadership. Position Purpose The Office Manager will serve as the "glue" of our daily operations, ensuring seamless coordination between our staff, vendors, and executive team. Key Responsibilities Executive & Administrative Support Provide comprehensive administrative assistance to the COO, including calendar management, travel arrangements, and the preparation of operational reports. Maintain a highly organized office environment, managing the ordering of supplies and other materials needed by staff. Understanding of US Export Law and ability to process US DoC export licenses is desireable Financial Management Oversee accounts receivable and payable functions, including precise invoicing and financial record-keeping. Manage the end-to-end process for manufacturer installation and labor claims. Perform bookkeeping tasks using Windward System Five (Our ERP Solution) and Quickbooks Desktop. Evaluate and refine existing office procedures to improve organizational efficiency and data accuracy. Manage documentation and filing systems to ensure all project and client data is secure and easily accessible. Billing using online platform supported by US Government What Does a Desirable Candidate Look Like? We are looking for an employee that is looking to step into a small team that works quickly and efficiently. As an office of 5 employees we are always supporting one another, we look for someone who is a team player with a get it done attitude. An understanding of the marine industry is a plus but is not a requirement for this role.

Job Description Job Description Job Summary: Boaz Construction is seeking an experienced, detail-oriented, and disciplined Office Manager to oversee and streamline operations across both our construction and real estate entities. This role is pivotal in ensuring the smooth and compliant functioning of our business operations. The ideal candidate will be exceptionally organized, proactive, and capable of independently managing critical business functions including reporting, document control, and coordination with financial professionals. This position will support all Boaz Construction and affiliated real estate business entities, with an approximate workload split of 85% construction and 15% real estate. You will be entrusted with ensuring our operational, legal, and financial systems are functioning flawlessly to support leadership and project success. Key Responsibilities - Construction Entities (Boaz Construction): Entity Administration & Compliance: Maintain and manage all corporate documentation for Boaz Construction and affiliated entities, including Insurance Renewals, Certification Renewals, License Renewals, Entity Renewals, Insurance Audits, WC & GL Classification focused on reducing double billing Organize and maintain Dropbox folders with consistent, well-structured clear nomenclature conventions for fast access and document traceability. Memorialize transmittals, track key communications, and organize critical business and tax records. Coordinate with the CPA and bookkeeper to support tax filing, reporting, and compliance. Ensure up-to-date COIs, W9s, WC certificates, and all Business Licensing for both Boaz Construction and subcontractors, insurance compliance, audits Offer suggestions for expense reduction and savings by reviewing consulting expenses, insurance expenses, office expenses Fleet & Equipment Oversight: Track and maintain automobile and equipment service records, tracking fuel costs Manage license plate renewals and insurance coverage for all company vehicles. Ensure vehicle registrations and equipment records are current and organized. Procurement & Vendor Coordination: Manage and track office purchases, supplies, and subscriptions, spearhead additional material supplier vendors for cost savings Coordinate with vendors and service providers for maintenance, supplies, and repairs. Collaborate with outsourced bookkeeping services to ensure seamless financial tracking and vendor payment Technology & Office Operations: Oversee office technology systems (e.g., JAMF, printers, software tools). Identify Unnecessary Expenses and Plug financial leaks Maintain effective operations and initiate repairs or replacements as needed. Lead all general office administration, including scheduling, supplies, vendor coordination, and internal communications. Administrative & Leadership Support: Provide direct support to company leadership with high-level organization and administrative task management. Prepare materials and agendas for internal meetings, facilitate client meetings at the Boaz HQ, send out invites for company meetings. Track team-wide deliverables and ensure project-critical communication is documented. Human Resources Support: Serve as the primary point of contact for HR communication outlined in the employee handbook. Execute and support new hire onboarding and ensure secure document collection and storage. Key Responsibilities - Real Estate Entities: Organize and maintain entity-level documentation for all affiliated real estate companies, including legal entity and organization documents, W-9, Insurance Policies, OA, Articles of organization, Certificate of Organization and all other pertinent entity documents Schedule and facilitate onsite tours of available tenant space for various affiliated real estate entities. Serve as the onsite point of contact for all maintenance requests and vendor coordination requiring face to face interaction. Manage communication and coordination with the property management company to execute face to face facilitation for all 3rd party vendors. Track and pay bills related to property expenses; send checks as approved by property management. You Are: Exceptionally organized and self-managing with a high attention to detail. A clear communicator who fosters transparency and responsiveness. A proactive problem-solver who thrives in systems and structure. Accountable, respectful, and ready to own your responsibilities from end to end. Technologically fluent (experience with JAMF, Dropbox, Excel, Outlook, and task tracking software is a plus). Qualifications: Minimum 3-5 years in office or operations management; construction or real estate experience is a strong plus. Demonstrated experience working across multiple business entities. Familiarity with tax coordination, compliance, and working with external bookkeeping or CPA teams. Strong command of Microsoft Office Suite, Google Suite, Dropbox, and business communications platforms and AI. Proven ability to manage sensitive information with discretion and integrity. Experience implementing or managing task tracking systems (e.g., Google Sheets, Procore, Apple Notes Excel, App Folio, etc.). Why Join Boaz Construction? Competitive salary and benefits and opportunity for growth High-performance team and culture that values contribution and results Opportunity to work directly with company leadership Access to the latest tools and systems to streamline your work

Job Description Job Description We are looking for an enthusiastic and highly organized office manager to join our team in our Orange Park location. Purpose: To maximize organizational efficiency by ensuring the daily operations of the office run smoothly and efficiently. Reporting to: Executive Director & President Key Responsibilities 1. Office Operations Administrative Support: Assist with office operations, phone calls, and client inquiries with high professionalism. Records Management: Maintain accurate, organized electronic and physical filing systems, member records, and vendor invoices. Logistics & Supplies: Oversee office supply inventory, shipping of packages, and maintenance of office equipment. Compliance: Monitor the status of outstanding applications, upgrades and continuing education credits. 2. Financial Management & Bookkeeping Accounts Receivable/Payable: Provide backup support for QuickBooks invoicing and receivables. QuickBooks Management: assist with the maintenance of accurate, real-time bookkeeping, including monthly reconciliations. Payroll & HR: assist the Executive Director with payroll, vendor payment, bill processing and maintenance of personnel files. 3. Communication & Compliance Document Control: Ensure all office documents and records are up-to-date and compliant with SAMS policy standards. 4. Leadership & Coordination Staff Coordination: Supervise administrative support staff and facilitate communication between the office and surveyors. Required Qualifications & Skills Preferred Experience: 3+ years of experience in an Office Manager or Senior Administrative role, preferably in the marine sector (but not necessary). Software Proficiency: Strong proficiency in QuickBooks (required) and Microsoft Office Suite (Excel, Word, Outlook). Technical Skills: Knowledge of accounting principles (AP/AR), payroll processing, and familiarity with data entry systems. Soft Skills: Attention to Detail: Ability to manage complex financial documentation "to the penny". Proactive: Ability to anticipate upcoming needs of the office. Organized: Ability to manage multiple responsibilities and prioritize tasks effectively in a fast-paced environment. Communication: Excellent verbal and written skills for dealing with clients and staff. Education: High School Diploma or GED; bachelor's degree in business or related field is a plus. Office Schedule/Benefits Salary is competitive and commensurate with experience In-office, Monday - Friday 8:00 AM to 5:00 PM One hour lunch, two 10 minutes breaks. Paid Vacation, Health Days, Federal Holidays & Birthday Limited travel to support annual membership meetings and board of director meetings. Company Description We are a small family-oriented office. Company Description We are a small family-oriented office.

Job Description Job Description Landscaping Office Manager Location: Pennsylvania Company: JPB Landscaping Job Type: Full-Time Compensation: $24-$32 per hour (based on experience) Position Overview JPB Landscaping is seeking a highly organized and motivated Office Manager to oversee daily office operations and support our growing landscaping and outdoor living construction business. The ideal candidate will have experience with CRM software, scheduling, permitting, material ordering, customer communication, and overall office management. This position plays a critical role in keeping projects organized, supporting field operations, and ensuring a smooth experience for both customers and team members. Responsibilities Manage daily office operations and administrative functions Schedule estimates, project meetings, crews, and service appointments Maintain and update CRM systems, customer records, and project information Coordinate permit applications, zoning submissions, and project documentation Order materials and communicate with vendors and suppliers Track project schedules, deliveries, and production timelines Answer customer inquiries and provide professional client communication Assist with proposal preparation, contracts, and project files Process invoices, payments, and basic bookkeeping tasks Maintain organized digital and physical records Support management with reporting, workflow organization, and project coordination Qualifications Previous office management or administrative experience required Experience working with CRM systems and scheduling software Strong organizational and multitasking skills Excellent communication and customer service abilities Experience with permits, construction, landscaping, or home improvement industries preferred Proficiency in Microsoft Office, Google Workspace, and cloud-based software Ability to work independently and prioritize multiple projects Preferred Experience Landscaping, construction, hardscaping, or outdoor living industry experience Jobber, LMN, Aspire, HubSpot, or similar CRM/software platforms Material purchasing and vendor coordination Permit and zoning application experience Basic accounting or bookkeeping knowledge Compensation & Benefits Competitive hourly pay: $24-$32 per hour based on experience Opportunity for performance bonuses Paid holidays and vacation (if applicable) Growth opportunities within a rapidly expanding company Supportive team-oriented work environment If you are highly organized, detail-oriented, and enjoy helping manage projects from start to finish, we would love to hear from you. Job will start PT and if right fit move to full time work. Company Description At JPB Landscaping, we believe the strength of our company comes from the people on our team. We work hard to create a positive work environment where employees are respected, supported, and given opportunities to grow. Company Description At JPB Landscaping, we believe the strength of our company comes from the people on our team. We work hard to create a positive work environment where employees are respected, supported, and given opportunities to grow.

Job Description Job Description Gavina Coffee Company is a family owned and operated Specialty Coffee Roaster. We are the roasters of Café La Llave and Don Francisco's Coffee. Gavina Coffee Company has an immediate opportunity for a highly organized and self-motivated Office Manager. It is a key position that reports directly to the General Manager and supports all aspects of the daily operations. Fluent English and Spanish(read, write and speak) Self-Starter, Punctual, Reliable, Professional and Detail Oriented is a Must. Must be willing and able to: Perform bookkeeping for a small business. Prepare and Process Payroll and Employee Benefits. Perform typical office duties including but not limited to answering phones, greeting visitors, data entry, filing, selling to customers and billing. Use all typical office equipment. Learn and understand all aspects of our business. Multitask and complete all tasks by deadlines. Handle Confidential Information. Maintain balance between employees, customers, external factors and ownership. Lift 25lbs. Required Skills: Accounting Software and Payroll. Intermediate PowerPoint, Outlook, Word and Excel. Intermediate Computer and MS Windows Knowledge. Valid driver's license to operate company owned vehicles as needed. Office Management Experience. GMP/SQF/Food Safety/Defense Experience a plus. Salary + Bonus, Holidays, Paid Time Off, Health Benefits.

Job Description Job Description A well-established law firm in the northwest suburbs is actively looking for a strong office manager/bookkeeper. The office manager is a key staff member dedicated to supporting the operations of the firm, with special attention paid to accounting, bookkeeping, human resources and clerical support as directed by the managing partners. The successful candidate will have a bachelor's degree in business administration or accounting and/or at least 5 years of experience in a professional services environment. This position will be filled by a dynamic individual who is willing to take a leading role as a member of our team. This is an incredible opportunity for the right individual to help lead our firm into the future. Key Duties and Responsibilities include: Perform advanced daily, monthly and year end accounting and bookkeeping activities including processing payroll, budgeting and forecasting. Administer, apply and reconcile both operations and trust accounts. Administer HR responsibilities including processing new employees, developing policies, managing office staff, record keeping and advising partners. Schedule and coordinate firm meeting logistics as directed by the managing partners. Provide a wide range of support to partners, clerical staff and clients. Serve as primary point of contact with outside vendors. Coordinate firm mailings to clients, prospective clients and partners. Assist managing partners with projects, as assigned. If you are a self-starter who - Isn't afraid to take on responsibilities Can't wait to put your bookkeeping, accounting and HR skills to good use Is looking for an opportunity with potential for long term employment Is willing to complete our on-line application, please apply today by visiting EOE/ADA

Job Description Job Description Pay: $25.00 - $30.00 per hour Job description: Local Law Firm is seeking an administrative manager to oversee human resources, operations, and bookkeeping. Ideal candidate needs to have previous accounting, banking, or legal experience. Responsibilities to include: Assists with direct supervision of administrative staff inclusive of training and employee performance Coordinating onboarding logistics for new staff, including workspace set up and software setup Assists in developing and updating policy and employee handbooks Oversee daily operations of each office inclusive of overseeing maintenance of each office building (Fort Pierce, Vero Beach, Port St. Lucie, Okeechobee, and Sebring) Order, track, and manage all office supplies, equipment, and inventory Communication with building management, vendors, IT support and other service providers Monitoring phone system operations to ensure all phones are operating as they should - inclusive of after hours answering service. Monitoring and managing Firm software - learning the software to assist each department when needed Assisting attorney managers with employee management Assisting with bookkeeping needs Assisting with trust account needs Assisting with payroll needs Assisting with firm marketing tasks Assisting with firm marketing events Assisting with firm events Complete any and all tasks assigned by attorney management Required Skills/Ability Minimum two years of administrative or office management experience Associates or Bachelor degree preferred Proficient in Microsoft Office (Word, Excel, and Outlook) Previous accounting experience Previous banking experience Previous legal experience Knowledge of office management procedures Excellent verbal and written communication skills Excellent organizational skills and attention to detail Excellent time management skills Benefits: 401(k) matching Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance Application Question(s): Ability to use Quickbooks Pro Online Education: Associate (Required) Experience: Legal administrative: 2 years (Required) Work Location: In person

Job Description Job Description Gavina Coffee Company is a family owned and operated Specialty Coffee Roaster. We are the roasters of Café La Llave and Don Francisco's Coffee. Gavina Coffee Company has an immediate opportunity for a highly organized and self-motivated Office Manager. It is a key position that reports directly to the General Manager and supports all aspects of the daily operations. Fluent English and Spanish(read, write and speak) Self-Starter, Punctual, Reliable, Professional and Detail Oriented is a Must. Must be willing and able to: Perform bookkeeping for a small business. Prepare and Process Payroll and Employee Benefits. Perform typical office duties including but not limited to answering phones, greeting visitors, data entry, filing, selling to customers and billing. Use all typical office equipment. Learn and understand all aspects of our business. Multitask and complete all tasks by deadlines. Handle Confidential Information. Maintain balance between employees, customers, external factors and ownership. Lift 25lbs. Required Skills: Accounting Software and Payroll. Intermediate PowerPoint, Outlook, Word and Excel. Intermediate Computer and MS Windows Knowledge. Valid driver's license to operate company owned vehicles as needed. Office Management Experience. GMP/SQF/Food Safety/Defense Experience a plus. Salary + Bonus, Holidays, Paid Time Off, Health Benefits.