Administrative Assistant

Job Description

The Production & Manufacturing Corporate Executive Administrative Assistant plays a critical role in supporting the efficient operation of the office by providing high-level administrative support to manufacturing and corporate leadership. This position performs a wide variety of complex clerical and administrative functions requiring frequent exercise of independent judgment, sound decision-making, and strict confidentiality.

This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining accuracy and meeting established timelines. The Executive Administrative Assistant serves as a central point of coordination for executive activities, acts as a triage for incoming situations, and provides proactive administrative support to ensure the smooth operation of the business.

The Executive Administrative Assistant is also an active member of the MITER Foundation and performs other duties and special projects as assigned.

Essential Duties and Responsibilities

Assist with daily office operations, including managing phone calls, emails, correspondence, and other administrative tasks.Organize and coordinate executive calendars, meetings, appointments, leadership events, and other business functions.Coordinate employee recognition activities and events.Prepare, edit, and distribute documents, reports, presentations, correspondence, and other business communications.Attend meetings as requested, record meeting minutes, document action items, and distribute follow-up information.Manage and maintain organized electronic and physical filing systems to ensure efficient document retrieval.Maintain office supply inventories and order necessary office materials and supplies.Input, maintain, and manage data accurately in databases, spreadsheets, and other tracking systems.Handle inquiries, greet visitors, and direct them to the appropriate personnel.Provide administrative support to executives and team members, assisting with various projects and assignments.Manage Concur accounts, including expense coding, tracking, and reconciliation.Coordinate travel arrangements, including booking flights, hotel accommodations, rental vehicles, and preparing travel itineraries.Act as the initial point of contact for incoming situations, exercising sound judgment to prioritize and direct issues appropriately.Participate in 5S and Safety initiatives.Serve as an active member of the MITER Foundation.Perform other duties and special projects as assigned.

Qualifications

Ability to work independently as well as collaboratively within a team environment.Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.Excellent interpersonal and customer service skills.Strong written and verbal communication skills.Ability to exercise sound judgment and make autonomous decisions when appropriate.High level of professionalism and ability to maintain confidentiality.Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

Education & Experience

High school diploma or equivalent required.Previous administrative support experience preferred.

Physical Requirements

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Ability to lift or move office supplies or equipment weighing up to 50 pounds.Ability to sit for extended periods.Frequent walking, standing, and bending.

Work Environment

Primarily operates in an office environment within a manufacturing facility with varying noise levels.Requires efficient and timely completion of work to meet business schedules and operational demands.Requires adherence to all safety procedures and the use of required personal protective equipment (PPE) when necessary.

Working Conditions

Full-time position with standard business hours.Occasional overtime may be required during peak business periods.Fast-paced environment with multiple priorities and competing deadlines.Frequent collaboration with cross-functional teams to support business operations.Occasional local travel to purchase office or event supplies.

Supervisory Responsibilities

None.

Travel Requirements

Minimal local travel may be required to obtain office or event supplies and support company activities.

What We Offer

At MITER Brands, we invest in your health, wealth, and wellness. Our comprehensive benefits package supports you and your eligible spouse/dependents while helping you achieve your personal and professional goals.

We offer competitive pay, a 401(k) with company match, and generous paid time off to help you maintain a healthy work-life balance.

Health & Wellness

Three comprehensive medical plan optionsPrescription drug coverageDental insuranceVision insuranceTeladoc virtual healthcare servicesEmployee Assistance Program (EAP)Annual Wellness Clinic

Financial Protection

Company-paid Life InsuranceVoluntary Life InsuranceCompany-paid Short-Term DisabilityCompany-paid Long-Term DisabilitySupplemental Hospital Indemnity InsuranceCritical Illness InsuranceAccident Insurance

Additional Benefits

Paid Time Off (PTO) and paid holidays401(k) retirement plan with company matchTuition Reimbursement ProgramLegal InsuranceIdentity Theft ProtectionPet InsuranceTeam Member Discount Program

MITER Brands, including MI Windows and Doors, Milgard, and PGT Innovations, is an Equal Opportunity Employer. We are committed to fostering an inclusive workplace and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, or any other protected status under applicable law.

Work Authorization and Sponsorship Disclosure:

The Company does not offer employer sponsorship at this time. Therefore, candidates must provide truthful and complete information regarding their eligibility to work in the and any current or future need for employment sponsorship. Misrepresentation regarding work authorization or sponsorship need at any stage of the hiring process will result in disqualification from consideration, rescission of an employment offer, or termination of employment.