Job Description
Job DescriptionJob DescriptionWe are looking for an experienced individual to join our leadership team, serving as a trusted partner in a highly visible executive support capacity. This position works closely with the Chief Executive Officer and other senior leaders to coordinate priorities, manage critical business activities, and keep daily operations running smoothly. The role calls for sound judgment, discretion, and the ability to balance administrative, operational, and strategic responsibilities in a fast-paced environment.
Responsibilities:
• Manage complex executive calendars, resolve scheduling conflicts, and ensure leaders are prepared for key meetings and commitments.
• Coordinate domestic and international travel plans, including itineraries, reservations, and related logistics for senior leadership.
• Prepare meeting materials, capture accurate notes, and track follow-up actions to support timely execution of priorities.
• Support business operations by organizing executive workflows, maintaining important documentation, and assisting with cross-functional coordination.
• Contribute to financial and budget-related activities by monitoring expenses, compiling information, and helping leadership stay organized around fiscal priorities.
• Develop high-quality presentations, board materials, and other executive-level documents for internal and external audiences.
• Assist with governance-related activities by scheduling meetings, organizing agendas, and ensuring supporting materials are prepared in advance.
• Plan and coordinate events for executives and stakeholders, managing logistics to deliver well-executed and seamless experiences.• 7+ years of experience providing senior-level administrative, operational, or executive support in a fast-paced business environment.
• Demonstrated ability to manage calendars, meetings, and shifting priorities for senior leaders with a high degree of accuracy.
• Experience arranging detailed travel plans and handling related logistics with strong attention to timing and organization.
• Proficiency in preparing presentation materials, board-facing documents, and detail-focused written communications.
• Working knowledge of budgeting, expense coordination, and general financial administrative support.
• Strong note-taking and follow-up skills, with the ability to document discussions clearly and track next steps.
• Excellent judgment, discretion, and interpersonal skills when working with executives and confidential information.
Responsibilities:
• Manage complex executive calendars, resolve scheduling conflicts, and ensure leaders are prepared for key meetings and commitments.
• Coordinate domestic and international travel plans, including itineraries, reservations, and related logistics for senior leadership.
• Prepare meeting materials, capture accurate notes, and track follow-up actions to support timely execution of priorities.
• Support business operations by organizing executive workflows, maintaining important documentation, and assisting with cross-functional coordination.
• Contribute to financial and budget-related activities by monitoring expenses, compiling information, and helping leadership stay organized around fiscal priorities.
• Develop high-quality presentations, board materials, and other executive-level documents for internal and external audiences.
• Assist with governance-related activities by scheduling meetings, organizing agendas, and ensuring supporting materials are prepared in advance.
• Plan and coordinate events for executives and stakeholders, managing logistics to deliver well-executed and seamless experiences.• 7+ years of experience providing senior-level administrative, operational, or executive support in a fast-paced business environment.
• Demonstrated ability to manage calendars, meetings, and shifting priorities for senior leaders with a high degree of accuracy.
• Experience arranging detailed travel plans and handling related logistics with strong attention to timing and organization.
• Proficiency in preparing presentation materials, board-facing documents, and detail-focused written communications.
• Working knowledge of budgeting, expense coordination, and general financial administrative support.
• Strong note-taking and follow-up skills, with the ability to document discussions clearly and track next steps.
• Excellent judgment, discretion, and interpersonal skills when working with executives and confidential information.
About Robert Half