Payroll Coordinator

Job Title: Payroll Coordinator

Job Description

The Payroll Coordinator manages all aspects of payroll processing, ensuring accurate calculation, documentation, and distribution of payroll for the organization. This role handles garnishments, maintains compliance with payroll tax regulations, and keeps complete and organized payroll records. The Payroll Coordinator works closely with the accounting team to align payroll activities with broader financial processes and reporting, supporting timely and accurate financial outcomes.

Responsibilities

• Process end-to-end payroll accurately and on schedule for the organization.
• Calculate wages, salaries, overtime, and other earnings in accordance with company policies and applicable regulations.
• Administer payroll deductions, including benefits, garnishments, and other withholdings, ensuring accuracy and compliance.
• Handle and monitor garnishments and other court-ordered or statutory deductions, maintaining proper documentation.
• Ensure compliance with federal, state, and local payroll tax regulations, including correct tax calculations and withholdings.
• Maintain accurate and up-to-date payroll records, reports, and documentation for auditing and reporting purposes.
• Reconcile payroll data, including earnings, deductions, and taxes, to ensure consistency with accounting records.
• Collaborate with the accounting team to align payroll functions with overall financial processes and reporting.
• Support union payroll requirements as applicable, ensuring adherence to relevant agreements and rules.
• Use payroll and accounting software systems, such as ADP Workforce Now, to process and manage payroll data.
• Respond to payroll-related inquiries from employees in a timely and professional manner.
• Assist with multi-state or large-scale payroll processing as needed, helping to ensure compliance across jurisdictions.
• Contribute to process improvements and best practices in payroll administration and documentation.

Essential Skills

• Proficiency in payroll processing and payroll administration.
• Strong knowledge of payroll taxes and related regulations, with the ability to ensure ongoing compliance.
• Experience in accounting, particularly in areas related to payroll functions and reconciliation.
• Ability to perform accurate payroll reconciliations, including earnings, deductions, and tax balances.
• Experience managing payroll deductions, including benefits, garnishments, and other withholdings.
• Proficiency with payroll and accounting software systems, including experience with ADP Workforce Now.
• Strong attention to detail with excellent organizational and multitasking abilities.
• Effective written and verbal communication skills, with the ability to collaborate with cross-functional teams.
• Ability to maintain accurate records and handle sensitive payroll information with discretion.

Additional Skills & Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
• Experience with payroll in a multi-state or large-scale organizational setting is a plus.
• Experience with union payroll processes is an advantage.
• Familiarity with tax reporting and payroll-related compliance requirements.
• Demonstrated ability to work collaboratively with accounting and finance teams.
• Strong problem-solving skills and a proactive approach to resolving payroll discrepancies.

Work Environment

This is an on-site role, with the Payroll Coordinator working in the office every day to support accurate and timely payroll operations. The position may require some travel between company sites to coordinate payroll activities, collaborate with on-site teams, and address location-specific payroll needs. The work environment is office-based, using payroll and accounting software systems such as ADP Workforce Now and related tools to manage and process payroll data. The role involves regular interaction with accounting and other internal teams in a professional, collaborative setting.

Will be traveling to locations across RI, MA, CT. Role will sit out of North Kingstow, RI

This is a Permanent position based out of North Kingstown, RI.

The pay range for this position is $60000.00 - $65000.00/yr.

Good company benefits but I need to retrieve them

This is a fully onsite position in North Kingstown,RI.

This position is anticipated to close on May 1, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.