Job DescriptionJob Description
DivIHN (pronounced "divine") is a CMMI ML3-certified Technology and Talent solutions firm. Driven by a unique Purpose, Culture, and Value Delivery Model, we enable meaningful connections between talented professionals and forward-thinking organizations. Since our formation in 2002, organizations across commercial and public sectors have been trusting us to help build their teams with exceptional temporary and permanent talent.
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For further inquiries regarding the following opportunity, please contact our Talent Specialist.
Lavanya at Ragavendar at Title: Payroll SpecialistLocation: Baltimore, MDDuration: 6 MonthsHours: 4 days Onsite- Monday-Thursday Preferred Time Zone: EST Essential Duties and Responsibilities:
• Reconcile invoice exceptions, PO or Contract related activities according to exception handling guidelines via Ariba queues
• Monitor invoice submission compliance for Ariba network and non-network vendors; provide guidance on correct invoice submission method where applicable
• Responsible for exception handling and KPI reporting within DataServ portal
• Analyze system errors related to invoice failures for appropriate action
• Performs regular review of vendor accounts through accounts payable aging, identifying and analyzing detailed invoice postings for appropriate action
• Researches, performs root cause analysis and resolves a high volume of inquiries via email concerning account status, including communicating the resolution of discrepancies to the appropriate individuals
• Manages incoming mail on behalf of Vendor Financial Services
• Support Purchase to Pay process, policies and procedures in collaboration with key stakeholders
• Maintain updates as requested on the Vendor Financial Services sharepoint site
• Action inquiries or tasks related to 3rd party services upon request
• Provide internal/external audit with requested documents or files
• Performs other duties as required to support Vendor Financial Services
Qualification:
• Excellent written and verbal communication skills
• Proven experience within a Purchase to Pay role
• Strong organizational skills, must be detail oriented
• Ability to follow up timely on pending issues and meet deadlines
• Demonstrated ability to identify needs/issues, probe for root causes, and evaluate alternative business solutions and approaches Education And/Or Experience:
• Candidate must have 4-5 years purchasing / accounts payable experience.
Computer Skills: Outlook/Microsoft Office experience required. Proficient in Excel.
Core Experience
- 4-5 years of experience in:
- Accounts Payable (AP) - invoice processing, reconciliations, vendor payments, etc. OR
- Purchasing/Procurement support - handling POs, vendor invoicing, and expense management.
Tools & Systems:
- SAP or Ariba - must have hands-on experience with either system.
- CRM Tools - candidates with strong CRM tool experience (if not SAP/Ariba) will also be considered.
Soft Skills:
- Strong attention to detail and accuracy.
- Ability to work independently within a structured workflow.
- Good communication skills for cross-team collaboration
Team Size: 9
Minimum Years of Experience Required: 3-5 years
Training Duration: 2-3 weeks
Interview Process: Hiring manager and one additional team member - 1 round
About us:DivIHN, the 'IT Asset Performance Services' organization, provides Professional Consulting, Custom Projects, and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization, Specialization, and Collaboration.
DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status.