Customer Care Specialist/Receptionist - Lincoln North Miami US-FL-North Miami Job ID: Type: Full-Time # of Openings: 2 Category: Customer Service/Support Main Campus Overview We are seeking to hire a full-time Customer Care Specialists/Receptionist to join our team! Our Lincoln North Miami showroom is complete and ready! The team member must be flexible to work Saturdays, Sundays and some Fridays. This position requires a highly adaptable individual to be able to point customers to the correct information/individual being sought. Incumbent is the first point of contact with customers and shall represent the company in a positive light by greeting customers in a friendly upbeat manner, answer inquiries and provide information to the walk-in and phone-in customers, potential customers, visitors, and other interested parties regarding product, activities conducted at establishment and location of departments, offices, and employees within the organization. Responsibilities Operate telephone switchboard to answer, screen, or forward calls, providing information and taking messages. Greet persons entering the premises in a cheerful upbeat manner, determine nature and purpose of visit, and direct or escort them to specific destinations. Educates customer on current product line options and basic product specifications. Provide product information (brochures) for customers when requested. Provide and deliver the highest standards of service to our customers and provide assistance as needed. Works closely with salesperson. Supports F&I and sales team as needed. Upload and process invoices and Purchase Orders (POs) using CDK to ensure adherence to company guidelines. Ensure processing of invoices and POs for payment is completed timely and accurately. Transmit information or documents to customers, using computer, mail, or fax. Hear and resolve complaints from customers or the public. Provide information about the company, such as location of departments or offices, employees within the organization, or services provided. Collect, sort, distribute, or prepare mail, messages, or courier deliveries. Process and prepare memos, correspondence, or other documents. Participates in required training assigned by management. Keep a current record of staff members' availability. Maintain lobby or reception area clean, neat and well organized. Maintains an organized, clean and safe work area. Provide coverage for other Customer Care Specialist when needed. Demonstrates the company's core values. Complies with company's policies and procedures. Other duties as assigned. Qualifications Education : High School Graduate or General Education Degree (GED) Required Experience : One year of customer service oriented experience in a position with high walk-in traffic. Computer Skills : This position requires an intermediate level of competency using Microsoft Office Suite. Other Requirements : Preferred bilingual in English and Spanish.Incumbent must maintain a polished, professional appearance. This position requires incumbent to be highly reliable and on time to work as scheduled. WORK ENVIRONMENT The work environment is extremely fast paced and energetic. PIb45c6f5429d1-9737
04/04/2026
Full time
Customer Care Specialist/Receptionist - Lincoln North Miami US-FL-North Miami Job ID: Type: Full-Time # of Openings: 2 Category: Customer Service/Support Main Campus Overview We are seeking to hire a full-time Customer Care Specialists/Receptionist to join our team! Our Lincoln North Miami showroom is complete and ready! The team member must be flexible to work Saturdays, Sundays and some Fridays. This position requires a highly adaptable individual to be able to point customers to the correct information/individual being sought. Incumbent is the first point of contact with customers and shall represent the company in a positive light by greeting customers in a friendly upbeat manner, answer inquiries and provide information to the walk-in and phone-in customers, potential customers, visitors, and other interested parties regarding product, activities conducted at establishment and location of departments, offices, and employees within the organization. Responsibilities Operate telephone switchboard to answer, screen, or forward calls, providing information and taking messages. Greet persons entering the premises in a cheerful upbeat manner, determine nature and purpose of visit, and direct or escort them to specific destinations. Educates customer on current product line options and basic product specifications. Provide product information (brochures) for customers when requested. Provide and deliver the highest standards of service to our customers and provide assistance as needed. Works closely with salesperson. Supports F&I and sales team as needed. Upload and process invoices and Purchase Orders (POs) using CDK to ensure adherence to company guidelines. Ensure processing of invoices and POs for payment is completed timely and accurately. Transmit information or documents to customers, using computer, mail, or fax. Hear and resolve complaints from customers or the public. Provide information about the company, such as location of departments or offices, employees within the organization, or services provided. Collect, sort, distribute, or prepare mail, messages, or courier deliveries. Process and prepare memos, correspondence, or other documents. Participates in required training assigned by management. Keep a current record of staff members' availability. Maintain lobby or reception area clean, neat and well organized. Maintains an organized, clean and safe work area. Provide coverage for other Customer Care Specialist when needed. Demonstrates the company's core values. Complies with company's policies and procedures. Other duties as assigned. Qualifications Education : High School Graduate or General Education Degree (GED) Required Experience : One year of customer service oriented experience in a position with high walk-in traffic. Computer Skills : This position requires an intermediate level of competency using Microsoft Office Suite. Other Requirements : Preferred bilingual in English and Spanish.Incumbent must maintain a polished, professional appearance. This position requires incumbent to be highly reliable and on time to work as scheduled. WORK ENVIRONMENT The work environment is extremely fast paced and energetic. PIb45c6f5429d1-9737
Description: Job Summary Trilogy Financial is seeking a highly motivated individual to support our branch office in San Diego, CA. The Branch Receptionist will serve as a main point of contact for our visitors and help with general office support. The candidate will partner with various team, including Trilogy's Mack Service Center, to assist with various projects. Benefit Summary Competitive Compensation Comprehensive Health, Dental and Vision Insurance Life Insurance Long Term Disability Supplemental Insurance Paid Time Off and Holidays Employee Advantage Program Employee Assistance Program 401(k) Matching Eligible Profit Sharing Career Development, Mentorship and Education Team Events and Parties Achievement Awards and Trips No Visa Sponsorship Available. Requirements: Essential Duties/Responsibilities The essential functions include, but are not limited to the following: Answering, assisting, and directing all incoming telephone calls to appropriate parties in a professional and courteous manner. Serve as the first point of contact for all clients and visitors at the corporate headquarters. Clear and effective oral and written communication skills. Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations Schedule appointments and maintain and update conference room schedules. Maintains office supplies inventory. Managing ordering office supplies. Serve as the main point of contact for the office building's management. Responsible for the fire and safety coordination. Contact vendors (copier, property office, etc.) regarding issues or repairs. Ensure that the lobby area and first floor common areas are clean. Manage all incoming and outgoing mail. Support the Mack Service Center with administrative and clerical tasks. Assist newly hired corporate employees to ensure successful onboarding experience. Accountable for opening the office prior to office hours and closing the office after business hours. Responsible for covering the branch office phones when necessary. Performing other duties as assigned. Qualifications and Skills Requirements High School Diploma Required Two years of front desk experience (or equivalent customer related ability) Prior administrative office management experience is a plus Proficiency in Microsoft Office, specifically Excel, Word, and PowerPoint Excellent oral and written communication skills Excellent customer service relationship skills Preferred: Bilingual (Spanish) About Trilogy Established in 1999, Trilogy has grown to be a nationwide firm with clients from coast to coast. We are committed to building strong relationships with our clients and applying sound financial principles to manage the over $4 billion in assets they have entrusted to us. Committed to providing opportunities for people to live their best lives, we continue to recruit and mentor new talent to the industry. Consequently, our multi-generational staff of over 130 employees understands the needs and perspectives of a wide variety of client needs. Today, as always, Trilogy lives by its development motto: never stop growing. Where will Trilogy's story lead? We believe the sky's the limit. Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate. Note This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship. Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This position requires prolonged periods of time sitting or standing at a desk and working on a computer. The position and duties must be performed in the branch office. If performing work in a remote location, all compliance and office safety requirements apply. PM21 Compensation details: 22-25 Hourly Wage PI320220f2ebc9-9651
04/03/2026
Full time
Description: Job Summary Trilogy Financial is seeking a highly motivated individual to support our branch office in San Diego, CA. The Branch Receptionist will serve as a main point of contact for our visitors and help with general office support. The candidate will partner with various team, including Trilogy's Mack Service Center, to assist with various projects. Benefit Summary Competitive Compensation Comprehensive Health, Dental and Vision Insurance Life Insurance Long Term Disability Supplemental Insurance Paid Time Off and Holidays Employee Advantage Program Employee Assistance Program 401(k) Matching Eligible Profit Sharing Career Development, Mentorship and Education Team Events and Parties Achievement Awards and Trips No Visa Sponsorship Available. Requirements: Essential Duties/Responsibilities The essential functions include, but are not limited to the following: Answering, assisting, and directing all incoming telephone calls to appropriate parties in a professional and courteous manner. Serve as the first point of contact for all clients and visitors at the corporate headquarters. Clear and effective oral and written communication skills. Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations Schedule appointments and maintain and update conference room schedules. Maintains office supplies inventory. Managing ordering office supplies. Serve as the main point of contact for the office building's management. Responsible for the fire and safety coordination. Contact vendors (copier, property office, etc.) regarding issues or repairs. Ensure that the lobby area and first floor common areas are clean. Manage all incoming and outgoing mail. Support the Mack Service Center with administrative and clerical tasks. Assist newly hired corporate employees to ensure successful onboarding experience. Accountable for opening the office prior to office hours and closing the office after business hours. Responsible for covering the branch office phones when necessary. Performing other duties as assigned. Qualifications and Skills Requirements High School Diploma Required Two years of front desk experience (or equivalent customer related ability) Prior administrative office management experience is a plus Proficiency in Microsoft Office, specifically Excel, Word, and PowerPoint Excellent oral and written communication skills Excellent customer service relationship skills Preferred: Bilingual (Spanish) About Trilogy Established in 1999, Trilogy has grown to be a nationwide firm with clients from coast to coast. We are committed to building strong relationships with our clients and applying sound financial principles to manage the over $4 billion in assets they have entrusted to us. Committed to providing opportunities for people to live their best lives, we continue to recruit and mentor new talent to the industry. Consequently, our multi-generational staff of over 130 employees understands the needs and perspectives of a wide variety of client needs. Today, as always, Trilogy lives by its development motto: never stop growing. Where will Trilogy's story lead? We believe the sky's the limit. Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate. Note This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship. Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This position requires prolonged periods of time sitting or standing at a desk and working on a computer. The position and duties must be performed in the branch office. If performing work in a remote location, all compliance and office safety requirements apply. PM21 Compensation details: 22-25 Hourly Wage PI320220f2ebc9-9651
Warren Henry Automotive Group
Fort Lauderdale, Florida
Customer Care Specialist/Receptionist - Jaguar Land Rover West Broward US-FL-Davie Job ID: Type: Part-Time # of Openings: 1 Category: Customer Service/Support JLR West Broward Overview Our Jaguar Land Rover West Broward store is open! We are looking for a Customer Care Specialists/Receptionist to join our team! We are looking for a part-time team member. Team members must be flexible to work holidays and weekends if needed. You may have to commute to our North Miami location for training temporarily. This position requires a highly adaptable individual to be able to point customers to the correct information/individual being sought. Incumbent is the first point of contact with customers and shall represent the company in a positive light by greeting customers in a friendly upbeat manner, answer inquiries and provide information to the walk-in and phone-in customers, potential customers, visitors, and other interested parties regarding product, activities conducted at establishment and location of departments, offices, and employees within the organization. Responsibilities Operate telephone switchboard to answer, screen, or forward calls, providing information and taking messages. Greet persons entering the premises in a cheerful upbeat manner, determine nature and purpose of visit, and direct or escort them to specific destinations. Educates customer on current product line options and basic product specifications. Provide product information (brochures) for customers when requested. Provide and deliver the highest standards of service to our customers and provide assistance as needed. Works closely with salesperson. Supports F&I and sales team as needed. Upload and process invoices and Purchase Orders (POs) using CDK to ensure adherence to company guidelines. Ensure processing of invoices and POs for payment is completed timely and accurately. Transmit information or documents to customers, using computer, mail, or fax. Hear and resolve complaints from customers or the public. Provide information about the company, such as location of departments or offices, employees within the organization, or services provided. Collect, sort, distribute, or prepare mail, messages, or courier deliveries. Process and prepare memos, correspondence, or other documents. Participates in required training assigned by management. Keep a current record of staff members' availability. Maintain lobby or reception area clean, neat and well organized. Maintains an organized, clean and safe work area. Provide coverage for other Customer Care Specialist when needed. Demonstrates the company's core values. Complies with company's policies and procedures. Other duties as assigned. Qualifications Education : High School Graduate or General Education Degree (GED) Required Experience : One year of customer service oriented experience in a position with high walk-in traffic. Computer Skills : This position requires an intermediate level of competency using Microsoft Office Suite. Other Requirements : Preferred bilingual in English and Spanish. Incumbent must maintain a polished, professional appearance. This position requires incumbent to be highly reliable and on time to work as scheduled. Work Environment: The work environment is extremely fast paced and energetic. PI5bac3a2e244f-2311
04/02/2026
Full time
Customer Care Specialist/Receptionist - Jaguar Land Rover West Broward US-FL-Davie Job ID: Type: Part-Time # of Openings: 1 Category: Customer Service/Support JLR West Broward Overview Our Jaguar Land Rover West Broward store is open! We are looking for a Customer Care Specialists/Receptionist to join our team! We are looking for a part-time team member. Team members must be flexible to work holidays and weekends if needed. You may have to commute to our North Miami location for training temporarily. This position requires a highly adaptable individual to be able to point customers to the correct information/individual being sought. Incumbent is the first point of contact with customers and shall represent the company in a positive light by greeting customers in a friendly upbeat manner, answer inquiries and provide information to the walk-in and phone-in customers, potential customers, visitors, and other interested parties regarding product, activities conducted at establishment and location of departments, offices, and employees within the organization. Responsibilities Operate telephone switchboard to answer, screen, or forward calls, providing information and taking messages. Greet persons entering the premises in a cheerful upbeat manner, determine nature and purpose of visit, and direct or escort them to specific destinations. Educates customer on current product line options and basic product specifications. Provide product information (brochures) for customers when requested. Provide and deliver the highest standards of service to our customers and provide assistance as needed. Works closely with salesperson. Supports F&I and sales team as needed. Upload and process invoices and Purchase Orders (POs) using CDK to ensure adherence to company guidelines. Ensure processing of invoices and POs for payment is completed timely and accurately. Transmit information or documents to customers, using computer, mail, or fax. Hear and resolve complaints from customers or the public. Provide information about the company, such as location of departments or offices, employees within the organization, or services provided. Collect, sort, distribute, or prepare mail, messages, or courier deliveries. Process and prepare memos, correspondence, or other documents. Participates in required training assigned by management. Keep a current record of staff members' availability. Maintain lobby or reception area clean, neat and well organized. Maintains an organized, clean and safe work area. Provide coverage for other Customer Care Specialist when needed. Demonstrates the company's core values. Complies with company's policies and procedures. Other duties as assigned. Qualifications Education : High School Graduate or General Education Degree (GED) Required Experience : One year of customer service oriented experience in a position with high walk-in traffic. Computer Skills : This position requires an intermediate level of competency using Microsoft Office Suite. Other Requirements : Preferred bilingual in English and Spanish. Incumbent must maintain a polished, professional appearance. This position requires incumbent to be highly reliable and on time to work as scheduled. Work Environment: The work environment is extremely fast paced and energetic. PI5bac3a2e244f-2311
Customer Care Specialist/Receptionist - Jaguar Land Rover South Dade US-FL-Palmetto Bay Job ID: Type: Part-Time # of Openings: 1 Category: Customer Service/Support Jaguar Land Rover South Dade Overview Our Jaguar Land Rover South Dade dealership is hiring for a full-time Customer Care Specialist to join our team! This team member must be flexible to work weekends and holidays, if needed. This position requires a highly adaptable individual to be able to point customers to the correct information/individual being sought. Incumbent is the first point of contact with customers and shall represent the company in a positive light by greeting customers in a friendly upbeat manner, answer inquiries and provide information to the walk-in and phone-in customers, potential customers, visitors, and other interested parties regarding product, activities conducted at establishment and location of departments, offices, and employees within the organization. Responsibilities Operate telephone switchboard to answer, screen, or forward calls, providing information and taking messages. Greet persons entering the premises in a cheerful upbeat manner, determine nature and purpose of visit, and direct or escort them to specific destinations. Assist in uploading factory parts invoices Assist in uploading / reviewing dealer tire invoices to DI Process vendor invoices for parts (creating purchase orders ad submitting for payment) Provide and deliver the highest standards of service to our customers and provide assistance as needed. Works closely with salesperson Transmit information or documents to customers, using computer, mail, or fax. Hear and resolve complaints from customers or the public. Provide information about the company, such as location of departments or offices, employees within the organization, or services provided. Collect, sort, distribute, or prepare mail, messages, or courier deliveries. Process and prepare memos, correspondence, or other documents. Participates in required training Keep a current record of staff members' availability. Maintain lobby or reception area clean, neat and well organized. Maintains an organized, clean and safe work area Complies with company's policies and procedures Other duties as assigned Qualifications Education: High School Graduate or General Education Degree (GED): Required Experience: One year of customer service oriented experience in a position with high walk-in traffic. Computer Skills: This position requires an intermediate level of competency using Microsoft Office Suite. Other Requirements: Bilingual in English and Spanish is required. Incumbent must maintain a polished, professional appearance. This position requires incumbent to be highly reliable and on time to work as scheduled. Work Environment: The work environment is extremely fast paced and energetic. PI145d3eb5-
04/02/2026
Full time
Customer Care Specialist/Receptionist - Jaguar Land Rover South Dade US-FL-Palmetto Bay Job ID: Type: Part-Time # of Openings: 1 Category: Customer Service/Support Jaguar Land Rover South Dade Overview Our Jaguar Land Rover South Dade dealership is hiring for a full-time Customer Care Specialist to join our team! This team member must be flexible to work weekends and holidays, if needed. This position requires a highly adaptable individual to be able to point customers to the correct information/individual being sought. Incumbent is the first point of contact with customers and shall represent the company in a positive light by greeting customers in a friendly upbeat manner, answer inquiries and provide information to the walk-in and phone-in customers, potential customers, visitors, and other interested parties regarding product, activities conducted at establishment and location of departments, offices, and employees within the organization. Responsibilities Operate telephone switchboard to answer, screen, or forward calls, providing information and taking messages. Greet persons entering the premises in a cheerful upbeat manner, determine nature and purpose of visit, and direct or escort them to specific destinations. Assist in uploading factory parts invoices Assist in uploading / reviewing dealer tire invoices to DI Process vendor invoices for parts (creating purchase orders ad submitting for payment) Provide and deliver the highest standards of service to our customers and provide assistance as needed. Works closely with salesperson Transmit information or documents to customers, using computer, mail, or fax. Hear and resolve complaints from customers or the public. Provide information about the company, such as location of departments or offices, employees within the organization, or services provided. Collect, sort, distribute, or prepare mail, messages, or courier deliveries. Process and prepare memos, correspondence, or other documents. Participates in required training Keep a current record of staff members' availability. Maintain lobby or reception area clean, neat and well organized. Maintains an organized, clean and safe work area Complies with company's policies and procedures Other duties as assigned Qualifications Education: High School Graduate or General Education Degree (GED): Required Experience: One year of customer service oriented experience in a position with high walk-in traffic. Computer Skills: This position requires an intermediate level of competency using Microsoft Office Suite. Other Requirements: Bilingual in English and Spanish is required. Incumbent must maintain a polished, professional appearance. This position requires incumbent to be highly reliable and on time to work as scheduled. Work Environment: The work environment is extremely fast paced and energetic. PI145d3eb5-
At TrueCare, we believe that everyone deserves access to excellent healthcare. For over 50 years we have been helping patients and families have timely, affordable, and expert healthcare. Joining us is just a click away. Health inside. Welcome in. Are you passionate about bringing healthcare directly to the community? Apply to join our mission-driven team ! Your Role & Impact The Chiropractic-Acupuncture Assistant is responsible for the schedule of the department by handling the referrals for new patients and follow ups, answering the phones for patient calls, answering voice mails, and My Chart messages. They are creating a friendly, welcoming, and well-organized front office for patients and facilitating their flow through one of the TrueCare health centers. They scrub the schedules to minimize errors, set up and clean the provider treatment rooms, and order supplies. The Chiropractic-acupuncture assistants participate in organizational initiatives such as encourage My Chart utilization and Welcome tablets. What We're Looking For High school diploma or equivalent. A minimum of 1 years of experience as a chiropractic or acupuncture assistant, medical or dental receptionist and/or administrative assistant. Current BLS certification from American Heart Association (AHA) Excellent verbal and written communication skills. Strong interpersonal and organizational skills. Computer proficiency, particularly with the Microsoft Office suite, including Outlook, Word, Excel, and PowerPoint. Competency taking blood pressures. Bilingual English/Spanish required. Why Join Us We're a mission-driven healthcare organization committed to making quality care accessible for everyone. Here, you'll have the opportunity to: Provide care that truly impacts the community Grow your skills through continuing education Work with a collaborative, supportive team Perks & Benefits: Competitive pay Generous paid time off Low-cost health, dental, vision & life insurance Join us in creating healthier communities! The pay range for this role is $23 - $32.20 on an hourly basis. Pay transparency: If you are hired at TrueCare, your salary will be determined based on factors such as education, knowledge, skills, and experience. In addition to those factors, we believe in the importance of pay equity and consider the internal equity of our current team members when determining an offer. TrueCare is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of any characteristic protected by applicable federal, state, or local law. Our goal is to support all team members recruited or employed here. Powered by JazzHR Compensation details: 23-32.2 Hourly Wage PIdc3d92c5-
04/02/2026
Full time
At TrueCare, we believe that everyone deserves access to excellent healthcare. For over 50 years we have been helping patients and families have timely, affordable, and expert healthcare. Joining us is just a click away. Health inside. Welcome in. Are you passionate about bringing healthcare directly to the community? Apply to join our mission-driven team ! Your Role & Impact The Chiropractic-Acupuncture Assistant is responsible for the schedule of the department by handling the referrals for new patients and follow ups, answering the phones for patient calls, answering voice mails, and My Chart messages. They are creating a friendly, welcoming, and well-organized front office for patients and facilitating their flow through one of the TrueCare health centers. They scrub the schedules to minimize errors, set up and clean the provider treatment rooms, and order supplies. The Chiropractic-acupuncture assistants participate in organizational initiatives such as encourage My Chart utilization and Welcome tablets. What We're Looking For High school diploma or equivalent. A minimum of 1 years of experience as a chiropractic or acupuncture assistant, medical or dental receptionist and/or administrative assistant. Current BLS certification from American Heart Association (AHA) Excellent verbal and written communication skills. Strong interpersonal and organizational skills. Computer proficiency, particularly with the Microsoft Office suite, including Outlook, Word, Excel, and PowerPoint. Competency taking blood pressures. Bilingual English/Spanish required. Why Join Us We're a mission-driven healthcare organization committed to making quality care accessible for everyone. Here, you'll have the opportunity to: Provide care that truly impacts the community Grow your skills through continuing education Work with a collaborative, supportive team Perks & Benefits: Competitive pay Generous paid time off Low-cost health, dental, vision & life insurance Join us in creating healthier communities! The pay range for this role is $23 - $32.20 on an hourly basis. Pay transparency: If you are hired at TrueCare, your salary will be determined based on factors such as education, knowledge, skills, and experience. In addition to those factors, we believe in the importance of pay equity and consider the internal equity of our current team members when determining an offer. TrueCare is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of any characteristic protected by applicable federal, state, or local law. Our goal is to support all team members recruited or employed here. Powered by JazzHR Compensation details: 23-32.2 Hourly Wage PIdc3d92c5-
Essential Functions Summary: The Bilingual Administrative Assistant - Reception will perform routine administrative functions like providing information to callers, scheduling meetings, organizing, and maintaining files and databases, and operating various office equipment. This position will create a warm welcoming environment that allows us to deliver the best customer experience to employees and customers that walk in every day. Accountabilities: Greeting visitors, answering any inquiries, and creating a welcoming environment Answering phone calls and directing the caller to the appropriate personnel, department, or voicemail to ensure all calls are addressed Ensure phones are turned on at 8:00am and placed in "night" or "holiday" mode at 4:30pm Make sure conference rooms are stocked and clean, prep them for meetings Organizing and maintaining files and databases in a confidential manner Receiving deliveries; sorting and distributing incoming mail Scheduling appointments, meetings, or reservations as needed Maintaining office supply inventory by checking stock to determine inventory level, anticipating needed supplies, and placing or expediting orders for supplies Operating office equipment such as fax machines, printers or phone systems and arrange for repairs when equipment malfunctions Maintaining breakroom supplies, coffee, creamer, sugar, etc. Assist with company credit card process, input receipts to system Run company errands, lunch groups, supply runs, etc. Assist with onboarding and offboarding processes (e.g., new hire paperwork, exit checklists) Help maintain accurate employee records and HR files Assist with answering high level employee questions regarding various benefits and/or directing employees to the respective parties Coordinate employee engagement activities and internal communications Help ensure compliance with company policies and applicable labor laws Other job-related responsibilities as assigned as trained for and qualified to do Required Knowledge, Skills & Experience High school diploma or equivalent required; Associate's or Bachelor's degree preferred 2+ years of administrative experience, with at least 1 year of exposure to HR tasks. Familiarity with HR processes and confidentiality standards Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic HR systems. Strong communication, interpersonal, and organizational skills.2+ years of office work related experience Strong organizational and multitasking skills Proficient knowledge of MS Excel, MS Word, MS PowerPoint, and MS Outlook and other database applications Excellent verbal and written communication skills Ability to maintain confidentiality and handle sensitive materials Excellent customer service skills Strong degree of attention to detail Bilingual (English/Spanish) required; candidates must be able to read, write, and speak both languages fluently. Attributes: Safety: Maintains a secure, organized, and compliant front-office environment. Have Humanity: Creates a warm, respectful, and welcoming experience for all. Be Transparent: Communicates clearly and keeps accurate, trustworthy records. Drive Innovation: Finds better ways to streamline administrative processes. Be Resilient: Adapts quickly and stays focused in a fast-paced setting. Always Reliable: Delivers consistent, dependable administrative support. Grit: Takes pride, ownership, and persistence in doing the job well every day. Physical & Environmental Requirements Ability to stand, stoop, kneel, or crouch for extended periods during an 8-10 hour shift. Ability to lift up to 50 lbs and push/pull up to 100 lbs. Ability to work in a heavy manufacturing environment and varying conditions. Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Powered by JazzHR PI3d4e01ae5-
04/02/2026
Full time
Essential Functions Summary: The Bilingual Administrative Assistant - Reception will perform routine administrative functions like providing information to callers, scheduling meetings, organizing, and maintaining files and databases, and operating various office equipment. This position will create a warm welcoming environment that allows us to deliver the best customer experience to employees and customers that walk in every day. Accountabilities: Greeting visitors, answering any inquiries, and creating a welcoming environment Answering phone calls and directing the caller to the appropriate personnel, department, or voicemail to ensure all calls are addressed Ensure phones are turned on at 8:00am and placed in "night" or "holiday" mode at 4:30pm Make sure conference rooms are stocked and clean, prep them for meetings Organizing and maintaining files and databases in a confidential manner Receiving deliveries; sorting and distributing incoming mail Scheduling appointments, meetings, or reservations as needed Maintaining office supply inventory by checking stock to determine inventory level, anticipating needed supplies, and placing or expediting orders for supplies Operating office equipment such as fax machines, printers or phone systems and arrange for repairs when equipment malfunctions Maintaining breakroom supplies, coffee, creamer, sugar, etc. Assist with company credit card process, input receipts to system Run company errands, lunch groups, supply runs, etc. Assist with onboarding and offboarding processes (e.g., new hire paperwork, exit checklists) Help maintain accurate employee records and HR files Assist with answering high level employee questions regarding various benefits and/or directing employees to the respective parties Coordinate employee engagement activities and internal communications Help ensure compliance with company policies and applicable labor laws Other job-related responsibilities as assigned as trained for and qualified to do Required Knowledge, Skills & Experience High school diploma or equivalent required; Associate's or Bachelor's degree preferred 2+ years of administrative experience, with at least 1 year of exposure to HR tasks. Familiarity with HR processes and confidentiality standards Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic HR systems. Strong communication, interpersonal, and organizational skills.2+ years of office work related experience Strong organizational and multitasking skills Proficient knowledge of MS Excel, MS Word, MS PowerPoint, and MS Outlook and other database applications Excellent verbal and written communication skills Ability to maintain confidentiality and handle sensitive materials Excellent customer service skills Strong degree of attention to detail Bilingual (English/Spanish) required; candidates must be able to read, write, and speak both languages fluently. Attributes: Safety: Maintains a secure, organized, and compliant front-office environment. Have Humanity: Creates a warm, respectful, and welcoming experience for all. Be Transparent: Communicates clearly and keeps accurate, trustworthy records. Drive Innovation: Finds better ways to streamline administrative processes. Be Resilient: Adapts quickly and stays focused in a fast-paced setting. Always Reliable: Delivers consistent, dependable administrative support. Grit: Takes pride, ownership, and persistence in doing the job well every day. Physical & Environmental Requirements Ability to stand, stoop, kneel, or crouch for extended periods during an 8-10 hour shift. Ability to lift up to 50 lbs and push/pull up to 100 lbs. Ability to work in a heavy manufacturing environment and varying conditions. Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Powered by JazzHR PI3d4e01ae5-
Facility in Lexington, KY seeking MFM locums coverageRates: $525/hrHospital in Lexington, KY is seeking a Board Certified or Board Eligible MaternalFetal Medicine physician for locum tenens coverage. This role offers a predictable weekday schedule, no call responsibilities, and strong clinical and administrative support.Position DetailsSpecialty: MaternalFetal MedicinePractice Setting: Outpatient clinic with inpatient consult coverageLocation: Lexington, KYReason for Coverage: Provider cancellations and providers reaching one-year coverage milestonesSchedule and AvailabilityMondayThursday clinic coverage8:00 AM 5:00 PMIncludes a 1.5-hour lunch break3045 minutes allocated for charting after the last patient of the dayNo call requirementsOpen DatesFull MondayThursday weeksJanuary 14 March 3Patient Volume and DutiesAverage patient volume is approximately 1518 patients per day.Outpatient duties include reading up to 600 ultrasound reports per month.Inpatient responsibilities consist of consult coverage only.Required Procedures and SkillsPrenatal diagnostic proceduresAmniocentesisChorionic villus sampling (CVS)First-trimester nuchal translucency assessmentObstetric ultrasonographyPractice EnvironmentEMR: Epic with Viewpoint for ultrasound reportingSupport staff includes a Clinic Administrator, 1 RN Supervisor, 1 CMA, 2 receptionists, 3 permanent sonographers, and 2 travel sonographers.CredentialingEstimated credentialing timeframe is 6090 days depending on file completeness. Emergency privileges may be considered, but the application must be returned within 24 hours. Credentialing with other facilities is not required.RequirementsBoard Certified or Board Eligible requiredFellowship-trained in MaternalFetal Medicine requiredActive state medical license requiredBLS and DEA required at credentialingClean malpractice history is highly preferred; candidates with malpractice cases may require full board review and may not be eligible for temporary privilegesAbout WhiteCoat Locums:- Physician owned and led agency- Highest-Pay rates on the market- $1m/3m malpractice insurance and tail- 100% transparency
03/31/2026
Contractor
Facility in Lexington, KY seeking MFM locums coverageRates: $525/hrHospital in Lexington, KY is seeking a Board Certified or Board Eligible MaternalFetal Medicine physician for locum tenens coverage. This role offers a predictable weekday schedule, no call responsibilities, and strong clinical and administrative support.Position DetailsSpecialty: MaternalFetal MedicinePractice Setting: Outpatient clinic with inpatient consult coverageLocation: Lexington, KYReason for Coverage: Provider cancellations and providers reaching one-year coverage milestonesSchedule and AvailabilityMondayThursday clinic coverage8:00 AM 5:00 PMIncludes a 1.5-hour lunch break3045 minutes allocated for charting after the last patient of the dayNo call requirementsOpen DatesFull MondayThursday weeksJanuary 14 March 3Patient Volume and DutiesAverage patient volume is approximately 1518 patients per day.Outpatient duties include reading up to 600 ultrasound reports per month.Inpatient responsibilities consist of consult coverage only.Required Procedures and SkillsPrenatal diagnostic proceduresAmniocentesisChorionic villus sampling (CVS)First-trimester nuchal translucency assessmentObstetric ultrasonographyPractice EnvironmentEMR: Epic with Viewpoint for ultrasound reportingSupport staff includes a Clinic Administrator, 1 RN Supervisor, 1 CMA, 2 receptionists, 3 permanent sonographers, and 2 travel sonographers.CredentialingEstimated credentialing timeframe is 6090 days depending on file completeness. Emergency privileges may be considered, but the application must be returned within 24 hours. Credentialing with other facilities is not required.RequirementsBoard Certified or Board Eligible requiredFellowship-trained in MaternalFetal Medicine requiredActive state medical license requiredBLS and DEA required at credentialingClean malpractice history is highly preferred; candidates with malpractice cases may require full board review and may not be eligible for temporary privilegesAbout WhiteCoat Locums:- Physician owned and led agency- Highest-Pay rates on the market- $1m/3m malpractice insurance and tail- 100% transparency
If you have a positive “can do” attitude, the ability to learn quickly, basic understanding of handling clients’ needs professionally and efficiently, as well as a flair for client communication - then we’d love to talk to you! Tremendous room for growth/advancement within the company for the ideal candidate! Job Description • Answer phones, greet clients, vendors, visitors and co-workers • Be point of contact for couriers and deliveries • Follow up with the customers to ensure their needs are met (service values) • Assist with scheduling service appointments and dispatching technicians • Update answering service of on call schedule • Basic clerical duties, including scanning, scheduling, filing, and database management Requirements: • 1 year of reception/office or customer service experience is preferred. • Must be highly organized and have a welcoming and friendly demeanor • HVAC Industry experience is highly preferred but not required (willing to train!)- Will pay higher for industry experience • Computer proficiency including MS Word, Excel and Outlook
06/11/2020
Full time
If you have a positive “can do” attitude, the ability to learn quickly, basic understanding of handling clients’ needs professionally and efficiently, as well as a flair for client communication - then we’d love to talk to you! Tremendous room for growth/advancement within the company for the ideal candidate! Job Description • Answer phones, greet clients, vendors, visitors and co-workers • Be point of contact for couriers and deliveries • Follow up with the customers to ensure their needs are met (service values) • Assist with scheduling service appointments and dispatching technicians • Update answering service of on call schedule • Basic clerical duties, including scanning, scheduling, filing, and database management Requirements: • 1 year of reception/office or customer service experience is preferred. • Must be highly organized and have a welcoming and friendly demeanor • HVAC Industry experience is highly preferred but not required (willing to train!)- Will pay higher for industry experience • Computer proficiency including MS Word, Excel and Outlook
