11 jobs found

Project Brilliance is an ABA therapy company committed to providing the best quality, ethical, and most innovative ABA therapy to children on the autism spectrum and other related developmental disabilities. We aim to not only help children gain valuable skills, but to also help their families lead fulfilled and successful lives together. Our services are provided in center, at home and in a school setting. Job Summary: We are looking for a detail-oriented, tech-savvy HR Coordinator to join our growing HR team. In this role, you will play a critical part in keeping our department running smoothly by managing the lifecycle of our employee leaves, ensuring accuracy in our benefits reconciliation, and supporting our talent acquisition pipeline. This position requires a high degree of organizational skill, a strict adherence to compliance, and a collaborative spirit. Job Responsibilities are: Leave & Accommodation Management: Act as the internal point person for all employee leaves of absence, including FMLA, non-FMLA, pregnancy leaves, and ADA accommodation requests. Interactive Process Management: Manage the good-faith "interactive process" for federal ADA and Pregnant Workers Fairness Act (PWFA) requests, ensuring accurate medical documentation is collected minimally and stored securely in standalone medical files separate from standard HR folders. Benefits & Payroll Reconciliation: Enter new hires into Employee Navigator, audit weekly timecards, and carefully reconcile monthly benefit invoices against payroll deductions to ensure zero errors. Act as backup to HR Asst for preparing Monthly Benefit meetings. HR System & File Management: Maintain pristine digital HR files for our clinical staff (RBT2s to BCBAs, approx. 75 files), auditing new hire documentation and ensuring absolute accuracy of I-9 forms. Credentialing & Certification Oversight: Partner with administrative assistants to track and audit clinical certifications across the organization, ensuring 100% compliance. Recruiting & Onboarding Support: Assist our primary recruiter by sourcing and interviewing behavior therapists. Act as the primary backup facilitator for our weekly New Hire Orientation. Data & Compliance Support: Enter and manage employee lifecycle data within ADP Workforce Now. Assist the HR Director with updating job descriptions and company policies. What We're Looking For (Qualifications): Experience: 2-4 years of progressive Human Resources experience. Prior experience in a healthcare or behavioral health (ABA) setting is a massive plus. Tech Stack: Direct experience utilizing ADP Workforce Now and Employee Navigator . MACBook , Google Suite (Google Calendar, Sheets, Docs) (or highly equivalent HRIS/Benefit enrollment platforms) is preferred. Compliance Knowledge: Solid foundational understanding of employment laws regarding FMLA, ADA, and I-9 verification rules. The Details Matter: You are someone who genuinely enjoys auditing data, catching discrepancies in billing, and keeping digital structures organized. Tri-Layer Leave Expertise: Deep operational understanding of the intersection between FMLA, ADA, and PWFA (including the distinction between a "serious health condition" and a "disability"). Must understand how to evaluate leave as a reasonable accommodation even if an employee does not qualify for federal FMLA. Benefits: Full Benefit Package including: Medical/Dental/Vision, Co Life, Vol Life, Vol STD, Accident/Hospital Indemnity Plans, FSA, DCA, HAS, 401k w company matching, PTO Physical Demands & Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Stationary Position: Must be able to remain in a stationary position (sitting or standing) for prolonged periods (up to 75% of the workday) while auditing files, reviewing timecards, and managing HR systems. Movement: Constantly operates a computer, keyboard, and other office productivity machinery (phones, copy machine, and printer) to reconcile benefit invoices and input payroll deductions. Occasional movement within the office to access file cabinets or assist with new hire orientations. Communication: Frequently communicates with employees, job applicants, and external benefits vendors regarding leaves of absence, open enrollment, and clinical certifications. Must be able to accurately exchange, comprehend, and convey detailed information in these scenarios. Visual/Cognitive Perception: Must be able to detect, recognize, inspect, and evaluate complex digital records, spreadsheet data, and legal compliance documents (such as Form I-9s). Lifting: Occasionally moves or transports office supplies, new hire orientation materials, or physical personnel files weighing up to 15 pounds. Work Environment: This position operates in a office environment with moderate to loud noise levels. This role routinely uses standard office equipment such as computers, phones, and photocopier, scanner. Our work schedule is: 9:00am - 5:00pm Mon-Fri. Compensation details: 22-24 Yearly Salary PI33da968a3f6a-0214

The heart of Boston Ballet is the human experience. Through our living and breathing art, we forge human connections-between artist and attendee, teacher and trainee, friend and newcomer, one's outer and inner self. We believe that the community of employees that makes dance possible is better together when talented individuals with varied life experiences, identities, races, cultures and ideas are welcomed, encouraged, and heard. The School Marketing Specialist is a full-time, non-exempt position, working in a hybrid environment responsible for supporting the creation and execution of Boston Ballet School's (BBS) marketing campaigns to meet enrollment and revenue goals. Campaigns include retention and acquisition activities across all media channels to promote the School's core programs and special initiatives. BBS serves over 5,000 students from toddler to adult in several Boston area locations and generates $10MM annually. The School Marketing Specialist helps with the day-to-day development and execution of campaign deliverables with a focus on writing and deploying email communications, drafting and trafficking print and out of home advertising, updating website content, and utilizing project management tools to ensure projects remain on schedule. The role will create and share compelling, platform-relevant content designed to promote BBS mission and programming, enhance the customer experience and drive positive brand perception. The ideal candidate will be highly organized with a passion for creative storytelling and an ability to craft messaging to a range of audiences across varied channels. Please be sure to include a cover letter with your resume when you submit an application to be considered for the position. RESPONSIBILITIES Campaign Development and Execution Stewards the creation of campaign components through all stages including inputting project management assignments in Teamwork, providing/collecting edits, and obtaining final approvals Maintains complex and high volume communication and campaign calendars to ensure content is deployed to a wide range of audiences as needed and on schedule Drafts print and Out of Home (OOH) collateral in tandem with BBS and BB Marketing teams Contributes to central copy documents with creative storytelling for varied audiences Provides relevant data, analysis and recommendations to campaign wrap-up reports to inform data-driven recommendations to optimize future campaign strategies and tactics Through consultation with BB Marketing team, ensures consistent and systemic use of recommended tools and best practices Attends key BB Marketing and all BBS team meetings Email Communications Drafts and deploys retention and acquisition e-communications working in consultation with BB Marketing Communications Specialist, BBS operations teams and aligned with BB best practices Ensures all emails that deploy on behalf of BBS meet customer experience expectations, brand standards, and follow approval processes Recommends opportunities for improvement Produces email campaign performance report and share insights Pulls segmented customer lists for targeted communications from iClassPro and MindBody data bases BBS Website Updates Edits all BBS website content working in consultation with BB Website Marketing Senior Coordinator and aligned with BB best practices to ensure content is accurate and driving towards engagement, enrollment, and revenue goals Follows industry trends and data to optimize for a high quality user experience Recommends opportunities for improvement School Support Attends key BB Marketing and all BBS team meetings Travels to BBS locations in Boston, Brighton, Brookline, and Newton as needed to support marketing initiatives Supports and attends key BBS initiatives such as Open Houses, student performances; other job-related assignments as required. The ideal candidate is a self-starter who is able to work both independently and as part of a team and must possess excellent project management, written, and verbal communication skills. They must have a strong understanding of best practices in retention and acquisition campaign development with knowledge of E-commerce, digital, print and out of home marketing channels. They should demonstrate exceptional customer service skills and the ability to work collaboratively with colleagues across departments. Bachelor's degree in marketing/communications/journalism/education/business administration, plus two to three years of professional work experience. Ability to manage multiple priorities with excellent attention to detail and work well in a fast-paced environment. Proven track record of strong organizational and project management skills in a fast-paced environment, while driving towards deadlines Ability to "manage up", and guide Directors toward effective strategic decision-making Strong relationship building skills Excellent written and verbal communication skills; creative and conversational writer who is also a diligent proofreader Familiarity with communicating and interacting with people with disabilities Flexibility, positive attitude, and strong work ethic Excellent computer/technology skills - Microsoft Office, Teamwork, Wordfly or large-scale email delivery system, Tessitura, and CMSs a plus; and strong understanding of digital media and IT Ability to travel to other studio locations as needed Knowledge of dance education, ballet and/or performing arts a plus but not required Fluent Spanish Speaker a plus but not required Weekends and evenings as needed (monitoring and some in-person events) BENEFITS BCBS HMO health insurance plan with zero deductible BCBS dental insurance with employer providing 100% annual premium for individual coverage Flexible Spending Accounts (FSAs) - health and dependent care Employer-paid life and disability plans Immediate access to 403(b) retirement savings plan featuring both pre-tax and Roth options Ability to purchase MBTA passes on a pre-tax, payroll deduction basis up to IRS monthly limit Paid time off - holidays, vacation, personal, and sick days Free adult dance classes Complimentary tickets to select Boston Ballet performances (based on availability) Hybrid work Salary Pay Range: $25-26/hour over a 35-hour work week. This range is a reasonable, good faith estimate of the expected salary range for this position at this time, based on a wide range of factors including qualifications, experience and training, operational and business needs, and other considerations permitted by law. At Boston Ballet, it is not typical for an individual to be hired at or near the top of the range for the role. Boston Ballet is an equal employment opportunity employer Compensation details: 25-26 Hourly Wage PIc5803a6dfc71-3021

General Summary Administers all payroll related functions for non-exempt employees, including processing payroll and benefits, as well as maintaining employee data, fielding payroll related questions and completing any other tasks necessary for monitoring and overseeing the company's payroll process in a confidential manner with an emphasis on data accuracy and integrity. Primary Duties and Responsibilities Process weekly payroll for approximately 150 employees adhering to processing deadlines and in an accurate manner. Research and resolve timecard discrepancies and errors (i.e. missing punches, absences, temporary schedule changes, etc.). Manage employee absences, ensuring the appropriate absence and time-off policies are applied and substantiated by the proper documentation and paperwork (PTO, Personal and Vacation, FMLA, LOAs, Worker's Comp, etc.). Maintain a separate database for attendance and email disciplinary actions according to policy. Ensure proper payroll deductions, both voluntary and involuntary are processed and withheld. Process wage garnishments, support orders, ensuring all administrative paperwork is in order and distributed to the necessary parties. Prepare and upload 401k eligibility and upload deferral contribution reports to the retirement portal. Enter changes for employee and payroll related items (i.e. payroll deductions, wages rates, etc.) Respond to employment verifications, both verbal and written. Filing, faxing, scanning and copying and other responsibilities and tasks as assigned by the People Operations Manager. Qualifications and Skills High school diploma. At least 2 years' experience processing payroll, preferably using ADP Workforce Now. Must have knowledge and experience with processing wage garnishments and support orders. Familiar will all Local, State and Federal laws and guidelines pertaining to payroll processing and record maintenance. High level of professionalism and integrity, ability to maintain strict confidentiality. Excellent written and verbal communication and interpersonal skills to effectively and professionally communicate with employees. Strong problem resolution skills and prompt response to employee questions and concerns. Ability to multi-task and prioritize in a fast paced, high-volume environment with an emphasis on data entry accuracy and timelines. Strong attention to detail with exceptional analytical and numerical skills. Exceptional follow-through and organizational abilities. Ability to be able to work independently and as part of a team. Strong computer proficiency, specifically with Microsoft Word and Excel. Physical Requirements Position is largely a sedentary role with heavy computer and data entry. Job Description_Payroll_HRCoordinator.docx Standard office hours are Monday - Thursday, 8:00 a.m. to 4:00 p.m. and Friday, 8:00 a.m. to 2:00 p.m. PIfa75dbc89ba3-2588

POSITION PURPOSE: The program manager is responsible for ensuring that participants' needs are being met to the highest standard in the following areas including but not limited to medical, financial, social and emotional. The program manager is also responsible for the overall personnel management of quality Direct Support Professionals and support staff who are committed to carrying out Paladin's mission WORK CONDUCT: • Maintains a positive and enthusiastic attitude. • Works harmoniously and effectively with staff and the public. • Arrives to work on time. • Keeps work space clean and organized. • Stays awake and alert while on work time. • Works a flexible schedule including evenings and weekends as assigned. • Works the full hours per week for the position. • Effectively works under stressful situations with problem customers ESSENTIAL FUNCTIONS: • Maintains a positive and enthusiastic attitude. • Ensures service operations, processes and staff practices promote maximum participation of the individuals receiving services. • Leads the development of staff in relation to identifying and understanding client needs. • Promotes a culture of continuous improvement among staff by establishing quality systems and processes that are established and adhered to properly. • Be available on an on-call basis as appropriate; will work with other residential supervisors, case managers and respite manager to develop on-call strategies. • Monitor key performance indicators and business plan objectives. • Manages the forecasting, establishment and maintenance of appropriate staffing structures and levels to meet service delivery requirements. • Promotes the work of Paladin and the needs of persons with disabilities through attendance at various community events, and develops appropriate networks within the wider community. • Supervises assigned staff positions, enforces agency policies and procedures, and conducts performance evaluations • Attends necessary meetings, in-services, and professional development activities. • Responsible for making sure that all required program staff and volunteer training is completed based on all applicable standards, guidelines and agency requirements by approved trainers. • Coordinates and communicates services with appropriate agency staff, external agency. Works closely with assigned Program Managers to insure proper service delivery. • Follows all agency policies and procedures regarding the use and release of confidential information and confidential protected health information. • Complies with Paladin human resource and fiscal policies, Employee Handbook, county, state and federal laws and regulations as they relate to Paladin, Inc. • Shall perform any other job related function as assigned. CASE MANAGEMENT: • Ensures the atmosphere is therapeutic provides optimal growth for individuals, and preserves individuals dignity and self-worth • Schedule, lead, and participate in interdisciplinary team meetings, while assuring continuity between services. • Ensure timely reporting is completed for internal/external reportable incidents. • Ensures timely and thorough communication in regard to participants care with interdisciplinary team. • Maintains up to date records and reports and general case management procedures in compliance with funding sources, CARF, and agency requirements. • Develops and implements individualized program plans (ISP's) with each consumer assigned a case load. • Communicates directly with families, guardians, case managers/service coordinators in a manner that encourages the continued growth and happiness of participants. • Promotes a positive, cooperative relationship with day programs or other support services. • Assures proper implementation of participants' plan including but not limited to (dietary, high risk, behavioral etc.). • Monitors participants financials by regularly checking participants' cash on hand, bank statements, and coordinate individuals spend down as appropriate. • Works closely with eligibility specialist to ensure ongoing benefits are maintained including but not limited to (Medicaid, social security, etc.). • Verbally report, investigate, complete written reports and follow up on all aspects of individual abuse, neglect, exploitation cases with prescribed time frames. PERSONNEL MANAGEMENT: • Know and assure implementation of all organization policies and procedures. • Ensure accessibility to staff as needed to provide guidance and instruction. • Ensure employees are adequately trained on an as needed basis in all areas of program implementation including but not limited to (client specific, financials, medication administration, program specific, etc.). • Complete disciplinary action and termination actions of program staff in consultation with supervisor and Human Resources Department. • Provide thorough, complete, and timely on-site orientation to new employees. • Provide coaching and development of all employees. • Monitor staff development and conditions of employment (including agency wide trainings and various compliance items. • Monitor and audit employee time reports in accordance with payroll deadlines. Authorize overtime and mileage expense for employees within assigned budgets. Approve time cards while assuring accuracy of pay and benefit category. • Develop and implement core schedules for employees according to the needs of individual and requirements of the program. If unable to find adequate staff to fill a shift, program manager may need to perform direct support professional responsibilities. • Conducts annual and as needed performance evaluations. OVERALL: • Ensure timely completion of job duties. • Effectively contributes to problem solving and developing new processes and procedures, in response to changing customer service expectations and system wide goals. • Effectively communicates to staff and customers verbally and in writing. • Effectively contributes to the work and success of the team. • Report, acknowledge, and resolve complaints from outside contacts. TECHNOLOGY: • Effectively uses the following equipment: • Laptops, desktops, or other computer equipment • Printer, copier, fax, scanner, etc. • Mobile Devices • External storage devices • Effectively learns and uses integrated library software, Microsoft Office Suite, google apps for work, open source office software, and Active Directory • Effectively uses the internet • Effective learns and uses email. • Effectively learns and uses social media and apps as appropriate. PHYSICAL: • While performing the duties of this job, the employee is regularly required to use hands to: handle or feel objects, tools, or controls; reach with hands and arms; talk or hear; smell. The employee is occasionally required to sit, stand, walk, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally life and/or move up to 50 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus. The employee must be able to perceive, initiate, or respond to fire alarms, warning sirens, and telephone system all call messages in a calm, rational manner, making sure that the other employs and patron are safe and out of the building. • While performing the duties of this job, the employee may be exposed to room temperature changes. • While performing the duties of this job, the employee may be exposed to noise levels that are low to moderate Qualifications KNOWLEDGE AND SKILLS: • Strong communication skills (both written and oral). • Ability to independently organize time and duties to conduct the daily, weekly and monthly responsibilities of residential services • Ability to synthesize data in client records to develop and implement appropriate and relevant habilitation plans and work adjustment training techniques. COMMUNICATION SKILLS: • Ability to communicate effectively and persuasively (verbally and in writing) with a wide range of stakeholders. TOOLS AND EQUIPMENT: • Basic computer skills. COGNITIVE REQUIREMENTS: • Ability to analyze data, program related issues and needs to facilitate planning and staff and program development. • Ability to work with a variety of individuals and agencies to effectively and efficiently coordinate services. • Work with minimal supervision. • Ability to handle multiple tasks and/or demands of one's time from others. • Ability to work as a team member to facilitate service delivery. • Patience and diplomacy when dealing with difficult clients, staff, and other agencies. • Ability to handle stress. • Ability to train staff in their various job duties. EDUCATIONAL AND EXPERIENCE REQUIREMENTS: • Direct supervisory experience within a residential setting for persons with disabilities required. • Bachelor's Degree in rehabilitation, social service or humanities, preferred. • Ability is required to intervene in crisis situations, to work cooperatively and effectively with staff and others in a team situation. • Ability to collect, analyze and present information regarding programming; to make decisions relating to services provided to consumers. • Ability to mediate concerns and problems with providers, clients, caregivers and staff in order to resolve programming problems. ADDITIONAL INFORMATION: • Required to change work and/or personal schedules to meet time requirements of position click apply for full job details

Responsibilities/Duties: Workers’ Compensation Communication with Managers and Safety Manager to ensure proper documentation is completed and received after an incident or injury occurs Scheduling post-injury exams with Workers’ Compensation appointed physicians Reporting all information to Workers’ Compensation claim adjuster Informing Department Manager, HR and Safety Manager of all updates regarding out-of-duty, light duty and return to duty status Creating and maintaining Workers’ Compensation files and self-paid claims in accordance with State and Federal guidelines Maintaining Electronic Files of all injuries Open communication and follow-up with adjusters in a timely fashion regarding employee updates Open communication with HR Manager and Payroll regarding employee status Provide HR Manager with all reportable claims for OSHA 300 Reporting Benefits Run monthly eligibility reports and prepare Benefit packages for eligible employees Communicate with employees and process enrollment or waiver paperwork in the ADP Workforce Now, Horizon BCBS, and Oxford Web Applications Communicate all Health Saving Account enrollments to HR Manager upon enrollment Terminate Benefits when applicable Preparation of COBRA information for terminated employees Maintenance of COBRA in Horizon BCBS and Oxford Web Applications Maintenance of COBRA folders Company-wide benefit announcements and reminders Advocate of Direct Path Communicate with Benefit Account Reps and HR Manager on any benefit related issues Work in conjunction with HR Manager on the Open Enrollment Process Training and Development Preparation and maintenance of all training materials Data entry of all training into ADP Workforce Now Record keeping of all Training Sign-in Sheets Communication with the HR Recruiter/Assistant for preparation of materials for on-boarding purposes Communication with Safety Manager and Department Managers on re-training/re-certifications, and post-incident or post-injury trainings Research and implement new trainings, as necessary, in accordance with Federal and State/OSHA guidelines in conjunction with HR Manager Wellness and Event Planning Coordinate with HR Manager or Recruiter on all Wellness Events and Employee Events Health and Benefit Fair Job Fairs Promote Wellness incentives offered through current Benefits Packages Promote Wellness through various means of communication Other Responsibilities: Record keeping of all medical records, certifications, skills and training Maintain copies of all accidents and injuries for personnel file Assist with employee inquiries in a timely fashion Maintain communication with staff and Department Managers Cross Train with other positions within the HR Department and cover other positions when necessary Serve as a back-up for Payroll/ADP entries Conduct interviews/candidate screening when necessary Monitor, Maintain and Respond to all Emails File Misc. forms and Applications Enforce Health and Safety practices Other responsibilities as assigned.   Preferred Knowledge, Skills and Abilities: Bachelor’s Degree or equivalent Minimum of 2 years Human Resources experience. Good verbal and written communication skills Computer experience, preferably with all Microsoft applications Ability to adapt to changing priorities in a fast paced environment Working knowledge of ADP Workforce Now a plus