Human Resources Coordinator

  • merkdataservices
  • Piscataway, NJ
  • 06/11/2020
Full time HR / Recruitment

Job Description


Workers’ Compensation

  • Communication with Managers and Safety Manager to ensure proper documentation is completed and received after an incident or injury occurs
  • Scheduling post-injury exams with Workers’ Compensation appointed physicians
  • Reporting all information to Workers’ Compensation claim adjuster
  • Informing Department Manager, HR and Safety Manager of all updates regarding out-of-duty, light duty and return to duty status
  • Creating and maintaining Workers’ Compensation files and self-paid claims in accordance with State and Federal guidelines
  • Maintaining Electronic Files of all injuries
  • Open communication and follow-up with adjusters in a timely fashion regarding employee updates
  • Open communication with HR Manager and Payroll regarding employee status
  • Provide HR Manager with all reportable claims for OSHA 300 Reporting


  • Run monthly eligibility reports and prepare Benefit packages for eligible employees
  • Communicate with employees and process enrollment or waiver paperwork in the ADP Workforce Now, Horizon BCBS, and Oxford Web Applications
  • Communicate all Health Saving Account enrollments to HR Manager upon enrollment
  • Terminate Benefits when applicable
  • Preparation of COBRA information for terminated employees
  • Maintenance of COBRA in Horizon BCBS and Oxford Web Applications
  • Maintenance of COBRA folders
  • Company-wide benefit announcements and reminders
  • Advocate of Direct Path
  • Communicate with Benefit Account Reps and HR Manager on any benefit related issues
  • Work in conjunction with HR Manager on the Open Enrollment Process

Training and Development

  • Preparation and maintenance of all training materials
  • Data entry of all training into ADP Workforce Now
  • Record keeping of all Training Sign-in Sheets
  • Communication with the HR Recruiter/Assistant for preparation of materials for on-boarding purposes
  • Communication with Safety Manager and Department Managers on re-training/re-certifications, and post-incident or post-injury trainings
  • Research and implement new trainings, as necessary, in accordance with Federal and State/OSHA guidelines in conjunction with HR Manager

Wellness and Event Planning

  • Coordinate with HR Manager or Recruiter on all Wellness Events and Employee Events
  • Health and Benefit Fair
  • Job Fairs
  • Promote Wellness incentives offered through current Benefits Packages
  • Promote Wellness through various means of communication

Other Responsibilities:

  • Record keeping of all medical records, certifications, skills and training
  • Maintain copies of all accidents and injuries for personnel file
  • Assist with employee inquiries in a timely fashion
  • Maintain communication with staff and Department Managers
  • Cross Train with other positions within the HR Department and cover other positions when necessary
  • Serve as a back-up for Payroll/ADP entries
  • Conduct interviews/candidate screening when necessary
  • Monitor, Maintain and Respond to all Emails
  • File Misc. forms and Applications
  • Enforce Health and Safety practices
  • Other responsibilities as assigned.


Preferred Knowledge, Skills and Abilities:

  • Bachelor’s Degree or equivalent
  • Minimum of 2 years Human Resources experience.
  • Good verbal and written communication skills
  • Computer experience, preferably with all Microsoft applications
  • Ability to adapt to changing priorities in a fast paced environment
  • Working knowledge of ADP Workforce Now a plus