Payroll Clerk

Job Title: Payroll Clerk

Department: Finance and Administration

Reports To: Senior Accountant

Status: Non-Exempt

Salary: $15.00

Job Functions: The Payroll Clerk is accountable for collecting timekeeping information, incorporating a variety of deductions into a periodic payroll, and issuing pay and pay-related information to employees.

Essential Responsibilities:

1. Process and close bi-weekly payrolls.
2. Maintain and update payroll records as needed by entering changes to employee information such as deductions and labor allocations.
3. Liaise with the HR department to ensure accurate information for payment. Verifies new hires/terminated employees. Verifies benefits deductions. Verifies salary/rate changes.
4. Calculate and process all retroactive adjustments to pay and deductions.
5. Obtain supervisory approval of timecard discrepancies.
6. Process garnishment requests.
7. Process employee advances and paybacks.
8. Monitor, verify and adjust time off accruals as needed.
9. Reconcile payroll information to the General Ledger.
10. Consolidate and verify payroll reimbursements. Compile documentation and save as a pdf file for payroll entry backup.
11. Reconcile benefit deductions to vendor invoices monthly. Report to Senior Accountant any discrepancies and follow up with HR for resolutions.
12. Process and distribute reports for compensation, taxes paid, garnishments, and deductions.
13. Answer questions from employees related to payroll topics.
14. Maintains payroll operations by following policies and procedures; provide recommendations for improvements as needed.
15. Maintains employee confidence and protects payroll operations by keeping information confidential.
16. Assist with annual external financial audit preparation. Prepare requested documentation as assigned.
17. Assist with the annual Workman's Compensation audit. Prepare requested documentation as assigned.
18. Support the Holiday Center Operation as directed.
19. Support the team in other tasks as assigned.
20. Meets personal goals and actively contributes to the achievement of team and organizational targets/goals.

Education and Experience:

3+ years of payroll processing experience. Associates Degree in Business or Finance preferred. Must be detailed oriented. Proven experience working as a payroll clerk in a fast-paced environment.

Skill Requirements:

Excellent oral and written communication skills. Must be able to communicate effectively in English. Computer literate with a working knowledge of web-based programs, research tools and Microsoft Office. Highly proficient in computer skills and technology. Accurate and meticulous in data entry. Self-motivated, ability to multi-task/manage many projects simultaneously, and shift priorities as needed. Must be able to work independently and be a team player. Works well under pressure and meets deadlines.

Requires heart for ministry and comfort working with poor and homeless families and individuals. Requires understanding of poverty, a high degree of maturity, strong inter-personal skills, and the ability to work with low socio-economic and diverse populations facing crisis situations in a professional and diplomatic manner. Knowledge of community resources available to homeless population. Must demonstrate maturity and sensitivity to issues of faith, culture, and other sources of diversity. Ability to work as part of a team within a multi-disciplinary framework.

Physical Requirements:

Ability to stand and sit for long periods of time. Ability to walk and climb stairs and to lift 20 lbs. Physically able to work in outdoor/temporary shelter environment considering the local climate and its normal fluctuations. Physical, emotional, and spiritual stamina to handle job-related issues and stress.

Other: Must demonstrate legal authorization to work in the United States. Must pass applicable pre-employment background screening procedures.

PI