Front Desk Receptionist

Front Desk Receptionist

Hours: will be between 9:30 am-6pm (8 hours)

Pay Range: $19.23 - $21.15 (40k - $44k)

Duration: Temp to Perm

Duties and Responsibilities:

• Check VM Messages
• Check Balance on Postage machine and log the start Amount & ink level
• Correspond to various emails, FD calls, Rollover call, 2901 calls (All day task)
• Check Calendar & Emails for daily appts for phone lists and enter accordingly
• Daily phone hours and extension - update daily as they are emailed from each entity/ email completed list to A/R, Customer care, Residential Receptionist
• USPS Mail gets sorted/ slit and stamped the day they come in a distributed to each Mailbox accordingly (Please see mail cheat sheet)
• Create priority & UPS labels for outgoing mail process
• Check mail & UPS bins for any outgoing mail and process
• Enter/update/code daily Phone internet bills and distribute
• Check pickups - Log/date/ Name/ when check is handed to receiver
• Enter daily Tally's for rollover calls
• FedEx, UPS & any deliveries get logged and distributed
• Assist Housekeeper with Petty cash & log in spreadsheet for monthly report
• If there is any leftover outgoing mail, take to the mailbox across the street
• Check sign in/sign out sheet - I normally let Lindsay know how many employees are left in the bldg..
• End of day Closing: Put Phones on night, shut down mail one, printer, Clear FD Counter, Lock FD door

Weekly:

• Enter/scan/email weekly rollover tallys
• Update and Print weekly - Sign-in sheets, Visitors Sheets, Outside visitor Sheets, Daily Tally and rollover sheet.
• Update FD Logs (Business cards/Phone Log/Check pick up/Entity & payments)
• Stock Board room with supplies - if low (Exp: Pens tape clips)
• Open Supply Closet- With Signed Order supply, list we distribute supplies in house.

Monthly:

• Update/Process Petty cash spreadsheet and receipts accordingly with Greg each month.
• Update/ Print and email extension lists or when needed
• Check stock on all supplies - office supplies, UPS supplies, Priority supplies, toners etc. And process orders

Quarterly:

• Work with Superior on meter reads reports for & Entities remotely

Semi Annual:

• Gather a bin count and place order, check divide order per list, process damaged bins report for replacements or credits

Yearly:

• Gather a Calendar count for the next years calendar order with WB office supplies

When in need:

• Have paper stocked for mailroom printer
• Enter data to Superiors website when toner supplies are needed for all entities.
• Enter Data when toner supplies needed for College Pointe
• Inform Maintenance with any issues and or repairs to be done
• Process Notices for front doors/bathroom/Elevators (Holiday hrs., pickup/Delivery notices out of order etc.)/
• Prepare and distribute supplies for New Hire
• Assist departments with notices (Stuff, Seal, Mail)
• Retrieve VM stations and or redirect
• Update/Revise/Organize FD cheat sheets
• Keep FD stocked / Organized - any Supplies delivered, open and add to stock