GD CA: Executive Assistant

Thank you for your interest. If you are a Green Dot employee, please apply using the Career Worklet on the Workday Home Page.

OPPORTUNITY
The Executive Assistant to the Cabinet Team (Chief Executive Officer, Chief Suite and General Counsel) should possess a desire to support Green Dot's mission to transform public education. This position will support the Cabinet by coordinating their travel logistics, internal and external meeting appointments, communication with other Green Dot departments, event planning, and other administrative duties as needed. This position will also be the primary point of contact for and serve as the liaison to the Education Team for department members, Green Dot employees and Board members. This job will entail frequent travel within the Los Angeles area (mileage will be reimbursed), but the Executive Assistant will primarily work out of the Green Dot main office in downtown Los Angeles.

ESSENTIAL RESPONSIBILITIES
Essential functions will include, but not be limited to:

Education Department Coordination- Serve as an integral part of the Education department with daily tasks including heavy scheduling, travel arrangements, correspondence, meeting coordination, catering, supply orders, expense reports, filing, mailings, phones, database and budget management, and written and oral (simultaneous and consecutive) translations. Prepare communications for the Cabinet including drafts of newsletters, letters and updates to the organization and school communities
Event Coordination - Coordinate meetings (50-200 people or more) and events on behalf of the Education Team, including event timeline management, vendor negotiations and management, event response tracking, and attendee communication and travel
Green Dot Public Schools California Board of Directors :
*Schedule and facilitates the development of Board agendas with the CEO and Chief of Staff
* Responsible for the development of final presentation materials for pre-read and presentation materials
*Schedule Board meetings and confirming attendance of Board members and necessary Green Dot staff
*Responsible for development of Board of Director meetings, communications and website design and maintenance
*Ensuring compliance with state/authorizer requirements and timelines
* Collect annual. Assuming and leaving officer Form 700s from Board members
CEO advocacy and communications tracking:
*Collaborate with the Chief of Staff to assure relationship with elected officials maintains momentum. Schedule and track meetings with elected officials
*Collaborate with the communications team in the development and tracking of advocacy-related communications
* Ensure Green Dot CA and Green Dot CA school websites have up to date information by conducting regular audits of school websites and coordinating with schools to collect accurate content
General Counsel Support:
*Organize pending legal documents and preparation of materials
*Schedule calls with outside counsel as needed
*Support General Counsel as requested

QUALIFICATIONS
You have a Bachelor's degree (or an Associate's degree, plus 5 years of work experience)
You have excellent verbal and written communication skills
You are extremely detail-oriented
You possess highly-developed interpersonal skills, with demonstrated poise, tact and diplomacy
You have experience interacting with high-profile individuals (senior executives, elected officials at local/state/federal levels, etc.)
You are proficient in Microsoft Office (i.e., Outlook, Word, Excel, PowerPoint)
You have at least 3 years of experience in marketing coordination, communications, or public affairs along with administrative expertise.
You have experience coordinating large events
You have a strong customer service orientation and follow-up skills
You are extremely organized
You are able to work under deadline
You have excellent multi-tasking skills
You are able to handle deadline-oriented projects and development of materials
You are able to handle constantly changing priorities
You are able to take initiative and independently prioritize workload & problem solve
You have dependable personal transportation
You are an enthusiastic team player
You are technologically savvy
You are energetic and self-motivated
You are dependable, humble, have a sense of humor and a rock-solid commitment to Green Dot's mission and the communities we serve
You will need to pass a TB test and background check at time of offer

The following qualifications are preferred, but not required:
You are bilingual/highly-proficient in Spanish/English (both verbal and written communications)
You have a strong interest in public education policy and legislative affairs

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to perform the job.

COMPENSATION
Salary range begins at 60,000, based on experience. In addition, we offer a comprehensive benefits plan including (but not limited to) medical, dental, vision, life insurance and retirement options (visit for more information). We also provide generous time off to support an overall work-life balance, while giving employees the opportunity to impact a growing, mission-driven organization that is committed to the success of all students.

Only those applicants chosen for an interview will be contacted and we are looking to fill this position as soon as possible.

Green Dot California Home Office, Los Angeles, CA