Job Description:
The Office Assistant’s role is to handle the overflow by completing a variety of tasks as directed by the Office Manager.
Responsibilities:
- Enter non-hardware vendor bills into QuickBooks
- Produce a Monthly Accounts Receivable Summary Report
- Perform follow-up on Accounts Receivable with clients
- Maintain employee files to ensure compliance
- Act as a backup to purchase hardware/software items for clients and completion of the quote process
- Perform basic prep on all new desktops and laptops before handing it off to a technician
- Monitor office inventory and complete necessary orders for replenishment and restocking
- Update software licensing as needed for clients
- Perform additional assigned duties as required
Position Requirements:
- Knowledge of basic accounting principles with high attention to detail
- Exceptional interpersonal skills with a focus on rapport-building, listening, and questioning skills
- Strong written and oral communication skills that include multi-level communication
- Strong documentation skills
Personal Attributes:
- Ability to conduct research into a wide range of issues as required
- Ability to absorb and retain information quickly
- Ability to present ideas in user-friendly language
- Highly self-motivated and self-directed
- Proven analytical and problem-solving abilities
- Ability to effectively prioritize and execute tasks in a high-pressure environment
- Exceptional customer service orientation
- Experience working in a team-oriented, collaborative environment