Office Assistant

  • arlincs
  • Tulsa, OK
  • 06/16/2020
Full time Administration

Job Description

Job Description:

The Office Assistant’s role is to handle the overflow by completing a variety of tasks as directed by the Office Manager.


  • Enter non-hardware vendor bills into QuickBooks
  • Produce a Monthly Accounts Receivable Summary Report
  • Perform follow-up on Accounts Receivable with clients
  • Maintain employee files to ensure compliance
  • Act as a backup to purchase hardware/software items for clients and completion of the quote process
  • Perform basic prep on all new desktops and laptops before handing it off to a technician
  • Monitor office inventory and complete necessary orders for replenishment and restocking
  • Update software licensing as needed for clients
  • Perform additional assigned duties as required


Position Requirements:

  • Knowledge of basic accounting principles with high attention to detail
  • Exceptional interpersonal skills with a focus on rapport-building, listening, and questioning skills
  • Strong written and oral communication skills that include multi-level communication
  • Strong documentation skills

Personal Attributes:

  • Ability to conduct research into a wide range of issues as required
  • Ability to absorb and retain information quickly
  • Ability to present ideas in user-friendly language
  • Highly self-motivated and self-directed
  • Proven analytical and problem-solving abilities
  • Ability to effectively prioritize and execute tasks in a high-pressure environment
  • Exceptional customer service orientation
  • Experience working in a team-oriented, collaborative environment