Overview: We are dedicated to improving the lives we touch through the delivery of high-quality care and exceptional service. As a leading provider in the long-term care industry, we believe in fostering a collaborative, inclusive and supportive work environment where every team member is valued and empowered to make a difference. Whether you're an experienced professional or just starting your career, we offer opportunities for growth, development, and advancement in a range of roles. Join us in our mission to enhance the well-being of our patients and residents while making a meaningful impact in the communities we serve. Responsibilities: The Business Office Manager "BOM" must be familiar with company policies and procedures related to all areas of Revenue Cycle Management, which includes census, ancillaries, billing, adjustments, deposits, collections, Medicaid Pending and resident funds. The BOM must also have a working knowledge of accounts payable. The BOM oversees all business office functions and is responsible for ensuring policy and procedure compliance in all related areas. The BOM must strive to meet all RCM goals. This position regularly supervises 2 or more full time employees (or equivalent to 2 employees) within the center's business office/administration department which may include Assistant Bus. Office Manager, Bookkeepers, and Receptionists. The BOM regularly interfaces with the Center Executive Director and other department heads including admissions, clinical, social service, etc. Additionally, the BOM works closely with the Revenue Cycle Manager in their market for training and support and communicates regularly with the Centralized Billing Office (CBO). They also interface with responsible parties, attorneys and outside agencies on financial issues. RESPONSIBILITIES/ACCOUNTABILITIES: 1. Manages, trains, organizes, evaluates and monitors business office staff, which may include but is not limited to Assistant Business Office Manager, Bookkeeper and Receptionists, as well as delegates administrative authority, responsibility and accountability to other office personnel as necessary and as applicable; 2. Responsible to meet deadlines for approving timecards and requests for time off for direct reports in relation to center's payroll cycle; 3. Ensures systems and controls are in place and adheres to all policy and procedures outlined in policy manuals and meets established daily, weekly and monthly deadlines; 4. Follows RCM business processes and oversees timely and accurate completion of all business office functions in the areas of census, ancillaries, billing, adjustments, collections, write offs, refunds and deposits; 5. Manages all Resident Trust Fund procedures and ensures strict compliance with all state and federal regulations as well as company policies and maintains confidential files; 6. Meets with or directs office staff to conduct a 72-hour financial meeting with new admissions (resident and/or responsible party) to explain financial obligations and paperwork, reviews uploaded admission files and reports missing financial information to center team; 7. Complies with and monitors staff compliance with segregation of duties for cash handling and posting; 8. Meets with, or ensures that another staff member meets with, residents/responsible parties upon discharge to explain any remaining financial obligations; 9. Monitors private spend down and timely conversions to Medicaid Pending; manages Medicaid Pending tracking and all related processes including county escalation to obtain approvals and use of outside attorney for Guardianship or assistance with uncooperative resident/family; 10. Ensures private advance billing is completed according to scheduled date and deadline; manages all month end processes, including completion of data entry, review and correction of trial claims, census reconciliation and all other checklist tasks; ensures deadlines are met and month end close is completed by the established time on the third workday; 11. Manages the center accounts receivable collection responsibilities for private pay following the collection timeline; manages collection of decentralized payers; ensures accurate census and billing information for the timely filing of third party claims; 12. Strives to meet RCM goals which include bad debt expense, cash collections, private credit reduction and other goals as communicated by RCM leadership; analyzes bad debt expense results and develops action plans for improvement as applicable; 13. Participates and/or coordinates routine Revenue Cycle Management Reviews and maintains collection notes in the PCC collection module for payers the center is responsible for; keeps Center Executive Director (CED) abreast of collection issues and requests escalation as needed; monitors collection notes on third party accounts; responds timely to CBO requests for assistance or information via the assigned activities in the collection module; 14. Recommends and prepares accounts for outside agencies, attorneys, and write off as applicable; 15. Attends center morning meetings, IDT/UM/UR meetings and other center or RCM required meetings and calls; 16. Participates in all BOM training sessions, implements new processes with business office staff, follows the RCM calendar and reviews monthly RCM Newsletter; 17. Prepares documentation for internal and external auditors; works with Revenue Cycle Manager to help resolve G/L variances; 18. Puts customer service first: Ensures that residents and families receive the highest quality of service in a caring and compassionate atmosphere which recognizes the individuals' needs and rights; 19. Performs other duties as assigned. Qualifications: 1. High school degree with a minimum of five years' experience in long term care billing and collection experience preferred. 2. Additional coursework in accounting/finance is recommended. Benefits: Variable compensation plans Tuition, Travel, and Wireless Service Discounts Employee Assistance Program to support mental health Employee Foundation to financially assist through unforeseen hardships Health, Dental, Vision, Company-paid life insurance, 401K, Paid Time Off Free 24/7 virtual health care provided by licensed doctors for all Anthem medically-enrolled employees and their immediate family members On-Demand Pay Program that allows for instant access to a portion of the money you've already earned We also offer several voluntary insurances such as: Pet Insurance Term and Whole Life Insurance Short-term Disability Hospital Indemnity Personal Accident Critical Illness Cancer Coverage Restrictions apply based on collective bargaining agreements, applicable state law and factors such as pay classification, job grade, location, and length of service. Posted Salary Range: USD $24.00 - USD $25.00 /Hr.
09/01/2026
Full time
Overview: We are dedicated to improving the lives we touch through the delivery of high-quality care and exceptional service. As a leading provider in the long-term care industry, we believe in fostering a collaborative, inclusive and supportive work environment where every team member is valued and empowered to make a difference. Whether you're an experienced professional or just starting your career, we offer opportunities for growth, development, and advancement in a range of roles. Join us in our mission to enhance the well-being of our patients and residents while making a meaningful impact in the communities we serve. Responsibilities: The Business Office Manager "BOM" must be familiar with company policies and procedures related to all areas of Revenue Cycle Management, which includes census, ancillaries, billing, adjustments, deposits, collections, Medicaid Pending and resident funds. The BOM must also have a working knowledge of accounts payable. The BOM oversees all business office functions and is responsible for ensuring policy and procedure compliance in all related areas. The BOM must strive to meet all RCM goals. This position regularly supervises 2 or more full time employees (or equivalent to 2 employees) within the center's business office/administration department which may include Assistant Bus. Office Manager, Bookkeepers, and Receptionists. The BOM regularly interfaces with the Center Executive Director and other department heads including admissions, clinical, social service, etc. Additionally, the BOM works closely with the Revenue Cycle Manager in their market for training and support and communicates regularly with the Centralized Billing Office (CBO). They also interface with responsible parties, attorneys and outside agencies on financial issues. RESPONSIBILITIES/ACCOUNTABILITIES: 1. Manages, trains, organizes, evaluates and monitors business office staff, which may include but is not limited to Assistant Business Office Manager, Bookkeeper and Receptionists, as well as delegates administrative authority, responsibility and accountability to other office personnel as necessary and as applicable; 2. Responsible to meet deadlines for approving timecards and requests for time off for direct reports in relation to center's payroll cycle; 3. Ensures systems and controls are in place and adheres to all policy and procedures outlined in policy manuals and meets established daily, weekly and monthly deadlines; 4. Follows RCM business processes and oversees timely and accurate completion of all business office functions in the areas of census, ancillaries, billing, adjustments, collections, write offs, refunds and deposits; 5. Manages all Resident Trust Fund procedures and ensures strict compliance with all state and federal regulations as well as company policies and maintains confidential files; 6. Meets with or directs office staff to conduct a 72-hour financial meeting with new admissions (resident and/or responsible party) to explain financial obligations and paperwork, reviews uploaded admission files and reports missing financial information to center team; 7. Complies with and monitors staff compliance with segregation of duties for cash handling and posting; 8. Meets with, or ensures that another staff member meets with, residents/responsible parties upon discharge to explain any remaining financial obligations; 9. Monitors private spend down and timely conversions to Medicaid Pending; manages Medicaid Pending tracking and all related processes including county escalation to obtain approvals and use of outside attorney for Guardianship or assistance with uncooperative resident/family; 10. Ensures private advance billing is completed according to scheduled date and deadline; manages all month end processes, including completion of data entry, review and correction of trial claims, census reconciliation and all other checklist tasks; ensures deadlines are met and month end close is completed by the established time on the third workday; 11. Manages the center accounts receivable collection responsibilities for private pay following the collection timeline; manages collection of decentralized payers; ensures accurate census and billing information for the timely filing of third party claims; 12. Strives to meet RCM goals which include bad debt expense, cash collections, private credit reduction and other goals as communicated by RCM leadership; analyzes bad debt expense results and develops action plans for improvement as applicable; 13. Participates and/or coordinates routine Revenue Cycle Management Reviews and maintains collection notes in the PCC collection module for payers the center is responsible for; keeps Center Executive Director (CED) abreast of collection issues and requests escalation as needed; monitors collection notes on third party accounts; responds timely to CBO requests for assistance or information via the assigned activities in the collection module; 14. Recommends and prepares accounts for outside agencies, attorneys, and write off as applicable; 15. Attends center morning meetings, IDT/UM/UR meetings and other center or RCM required meetings and calls; 16. Participates in all BOM training sessions, implements new processes with business office staff, follows the RCM calendar and reviews monthly RCM Newsletter; 17. Prepares documentation for internal and external auditors; works with Revenue Cycle Manager to help resolve G/L variances; 18. Puts customer service first: Ensures that residents and families receive the highest quality of service in a caring and compassionate atmosphere which recognizes the individuals' needs and rights; 19. Performs other duties as assigned. Qualifications: 1. High school degree with a minimum of five years' experience in long term care billing and collection experience preferred. 2. Additional coursework in accounting/finance is recommended. Benefits: Variable compensation plans Tuition, Travel, and Wireless Service Discounts Employee Assistance Program to support mental health Employee Foundation to financially assist through unforeseen hardships Health, Dental, Vision, Company-paid life insurance, 401K, Paid Time Off Free 24/7 virtual health care provided by licensed doctors for all Anthem medically-enrolled employees and their immediate family members On-Demand Pay Program that allows for instant access to a portion of the money you've already earned We also offer several voluntary insurances such as: Pet Insurance Term and Whole Life Insurance Short-term Disability Hospital Indemnity Personal Accident Critical Illness Cancer Coverage Restrictions apply based on collective bargaining agreements, applicable state law and factors such as pay classification, job grade, location, and length of service. Posted Salary Range: USD $24.00 - USD $25.00 /Hr.
Application Deadline: 09/29/2026 Address: 4400 MacArthur Blvd. Job Family Group: Business Management Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives. Builds effective relationships with internal/external stakeholders. Breaks down strategic problems, and analyses data and information to provide insights and recommendations. Gathers and formats data into regular and ad-hoc reports, and dashboards. Leads the planning, coordinating and implementing department events. Provides senior level administrative and operational support within a large, diverse team including one or more senior executives. Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information. Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting. Provides input into the planning and implementation of administrative programs. Coordinates and monitors budgets and reporting on results vs. budget. Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities. Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures). Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries. Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. Makes travel arrangements, booking flight/hotel reservations as needed. Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution. Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.). Collaborates with internal and external stakeholders in order to deliver on business objectives. Organizes work information to ensure accuracy and completeness. Focus may be on a business/group. Thinks creatively and proposes new solutions. Exercises judgment to identify, diagnose, and solve problems within given rules. Works mostly independently. Broader work or accountabilities may be assigned as needed. Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations. Qualifications: Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study. Ability to support bankers Specialized knowledge from education and/or business experience. Verbal & written communication skills - In-depth. Collaboration & team skills - In-depth. Analytical and problem solving skills - In-depth. Influence skills - In-depth. Salary : $45,000.00 - $95,000.00 Pay Type: Salaried The above represents BMO Financial Group's pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position. BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: About Us At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world. As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset. To find out more visit us at BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law. BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to and let us know the nature of your request and your contact information. Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.
09/01/2026
Full time
Application Deadline: 09/29/2026 Address: 4400 MacArthur Blvd. Job Family Group: Business Management Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives. Builds effective relationships with internal/external stakeholders. Breaks down strategic problems, and analyses data and information to provide insights and recommendations. Gathers and formats data into regular and ad-hoc reports, and dashboards. Leads the planning, coordinating and implementing department events. Provides senior level administrative and operational support within a large, diverse team including one or more senior executives. Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information. Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting. Provides input into the planning and implementation of administrative programs. Coordinates and monitors budgets and reporting on results vs. budget. Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities. Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures). Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries. Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. Makes travel arrangements, booking flight/hotel reservations as needed. Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution. Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.). Collaborates with internal and external stakeholders in order to deliver on business objectives. Organizes work information to ensure accuracy and completeness. Focus may be on a business/group. Thinks creatively and proposes new solutions. Exercises judgment to identify, diagnose, and solve problems within given rules. Works mostly independently. Broader work or accountabilities may be assigned as needed. Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations. Qualifications: Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study. Ability to support bankers Specialized knowledge from education and/or business experience. Verbal & written communication skills - In-depth. Collaboration & team skills - In-depth. Analytical and problem solving skills - In-depth. Influence skills - In-depth. Salary : $45,000.00 - $95,000.00 Pay Type: Salaried The above represents BMO Financial Group's pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position. BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: About Us At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world. As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset. To find out more visit us at BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law. BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to and let us know the nature of your request and your contact information. Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.
Job Description Schedule: Full-time, Days Job Location Type: Hybrid (Minimum: Monday-Wednesday in office) Your experience matters At Lifepoint Health, we are committed to empowering and supporting a diverse and determined workforce who can drive quality, scalability, and significant impact across our hospitals and communities. As a member of the Lifepoint Business Services (LBS) team, you'll support those that are in our facilities who are interfacing and providing care to our patients and community members to positively impact our mission of making communities healthier . More about our team The LBS Payroll team operates at the center of a rapidly evolving, enterprise-wide function supporting a growing healthcare organization. With a recent transition to Oracle and several high-impact initiatives underway, this team plays a critical role in driving transformation, improving processes, and shaping the future of payroll operations. You'll join a collaborative leadership group with strong executive visibility and the opportunity to make a meaningful, lasting impact. How you'll contribute A Payroll Director who excels in this role: Lead enterprise-wide payroll operations, ensuring accurate and timely processing across multiple payroll cycles (including outsourced/managed service components) Oversee day-to-day payroll processing, including SLA adherence, issue resolution, and ticket management workflows Drive optimization and continuous improvement of payroll processes following recent Oracle system implementation Partner cross-functionally with Finance, People Services, and external vendors to support payroll-related initiatives and process alignment Lead key payroll transformation initiatives, including transitioning select processes (e.g., year-end/W-2 activities) from outsourced to in-house Ensure compliance with federal, state, and local payroll regulations, as well as internal policies and audit requirements Support and influence payroll-related policy development, governance, and enterprise-wide standardization efforts Provide leadership and direction to payroll management staff, including coaching, performance management, and team development Collaborate on enterprise initiatives such as provider pay process improvements and system enhancements Monitor payroll operations performance, identify gaps, and implement solutions to improve efficiency, accuracy, and scalability Serve as a key liaison between internal stakeholders and external payroll service providers What we're looking for Applicants should have a bachelor's degree, required ; preferably in a business, accounting, finance, or related field. Additional qualifications include: Required: 9+ years of progressive payroll experience in a complex, multi-state environment 5+ years of leadership experience, including managing managers or large teams Deep knowledge of payroll regulations, compliance, and multi-state payroll practices Experience leading or supporting payroll system implementations, integrations, or transformations Strong operational leadership skills with the ability to manage both day-to-day execution and process improvement initiatives Proven ability to work cross-functionally and influence stakeholders across Finance, HR, and operations Excellent communication skills with the ability to present complex information to leadership Preferred: Experience with Oracle payroll systems or similar enterprise platforms Background in healthcare or similarly complex, regulated environments (not required) Certified Payroll Professional (CPP) designation Experience bringing outsourced payroll functions in-house or optimizing shared services models Why join us We believe that investing in our employees is the first step to providing excellent patient care. In addition to your base compensation, this position also offers: Comprehensive Benefits: Multiple levels of medical, dental and vision coverage for full-time and part-time employees. Financial Protection & PTO: Life, accident, critical illness, hospital indemnity insurance, short- and long-term disability, paid family leave and paid time off. Financial & Career Growth: Higher education and certification tuition assistance, loan assistance and 401(k) retirement package and company match. Employee Well-being: Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments, mental health services and discount programs). Professional Development: Ongoing learning and career advancement opportunities. EEOC Statement Lifepoint Health is an Equal Opportunity Employer. Lifepoint Health is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment. Employment Sponsorship Statement You must be authorized to work in the United States without employer sponsorship. Lifepoint Health is a leader in community-based care and driven by a mission of Making Communities Healthier. Our diversified healthcare delivery network spans 29 states and includes 63 community hospital campuses, 32 rehabilitation and behavioral health hospitals, and more than 170 additional sites of care across the healthcare continuum, such as acute rehabilitation units, outpatient centers and post-acute care facilities. We believe that success is achieved through talented people. We want to create places where employees want to work, with opportunities to pursue meaningful and satisfying careers that truly make a difference in communities across the country.
09/01/2026
Full time
Job Description Schedule: Full-time, Days Job Location Type: Hybrid (Minimum: Monday-Wednesday in office) Your experience matters At Lifepoint Health, we are committed to empowering and supporting a diverse and determined workforce who can drive quality, scalability, and significant impact across our hospitals and communities. As a member of the Lifepoint Business Services (LBS) team, you'll support those that are in our facilities who are interfacing and providing care to our patients and community members to positively impact our mission of making communities healthier . More about our team The LBS Payroll team operates at the center of a rapidly evolving, enterprise-wide function supporting a growing healthcare organization. With a recent transition to Oracle and several high-impact initiatives underway, this team plays a critical role in driving transformation, improving processes, and shaping the future of payroll operations. You'll join a collaborative leadership group with strong executive visibility and the opportunity to make a meaningful, lasting impact. How you'll contribute A Payroll Director who excels in this role: Lead enterprise-wide payroll operations, ensuring accurate and timely processing across multiple payroll cycles (including outsourced/managed service components) Oversee day-to-day payroll processing, including SLA adherence, issue resolution, and ticket management workflows Drive optimization and continuous improvement of payroll processes following recent Oracle system implementation Partner cross-functionally with Finance, People Services, and external vendors to support payroll-related initiatives and process alignment Lead key payroll transformation initiatives, including transitioning select processes (e.g., year-end/W-2 activities) from outsourced to in-house Ensure compliance with federal, state, and local payroll regulations, as well as internal policies and audit requirements Support and influence payroll-related policy development, governance, and enterprise-wide standardization efforts Provide leadership and direction to payroll management staff, including coaching, performance management, and team development Collaborate on enterprise initiatives such as provider pay process improvements and system enhancements Monitor payroll operations performance, identify gaps, and implement solutions to improve efficiency, accuracy, and scalability Serve as a key liaison between internal stakeholders and external payroll service providers What we're looking for Applicants should have a bachelor's degree, required ; preferably in a business, accounting, finance, or related field. Additional qualifications include: Required: 9+ years of progressive payroll experience in a complex, multi-state environment 5+ years of leadership experience, including managing managers or large teams Deep knowledge of payroll regulations, compliance, and multi-state payroll practices Experience leading or supporting payroll system implementations, integrations, or transformations Strong operational leadership skills with the ability to manage both day-to-day execution and process improvement initiatives Proven ability to work cross-functionally and influence stakeholders across Finance, HR, and operations Excellent communication skills with the ability to present complex information to leadership Preferred: Experience with Oracle payroll systems or similar enterprise platforms Background in healthcare or similarly complex, regulated environments (not required) Certified Payroll Professional (CPP) designation Experience bringing outsourced payroll functions in-house or optimizing shared services models Why join us We believe that investing in our employees is the first step to providing excellent patient care. In addition to your base compensation, this position also offers: Comprehensive Benefits: Multiple levels of medical, dental and vision coverage for full-time and part-time employees. Financial Protection & PTO: Life, accident, critical illness, hospital indemnity insurance, short- and long-term disability, paid family leave and paid time off. Financial & Career Growth: Higher education and certification tuition assistance, loan assistance and 401(k) retirement package and company match. Employee Well-being: Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments, mental health services and discount programs). Professional Development: Ongoing learning and career advancement opportunities. EEOC Statement Lifepoint Health is an Equal Opportunity Employer. Lifepoint Health is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment. Employment Sponsorship Statement You must be authorized to work in the United States without employer sponsorship. Lifepoint Health is a leader in community-based care and driven by a mission of Making Communities Healthier. Our diversified healthcare delivery network spans 29 states and includes 63 community hospital campuses, 32 rehabilitation and behavioral health hospitals, and more than 170 additional sites of care across the healthcare continuum, such as acute rehabilitation units, outpatient centers and post-acute care facilities. We believe that success is achieved through talented people. We want to create places where employees want to work, with opportunities to pursue meaningful and satisfying careers that truly make a difference in communities across the country.
Application Deadline: 09/29/2026 Address: 320 S Canal Street Job Family Group: Business Management Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives. Builds effective relationships with internal/external stakeholders. Breaks down strategic problems, and analyses data and information to provide insights and recommendations. Gathers and formats data into regular and ad-hoc reports, and dashboards. Leads the planning, coordinating and implementing department events. Provides senior level administrative and operational support within a large, diverse team including one or more senior executives. Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information. Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting. Provides input into the planning and implementation of administrative programs. Coordinates and monitors budgets and reporting on results vs. budget. Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities. Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures). Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries. Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. Makes travel arrangements, booking flight/hotel reservations as needed. Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution. Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.). Collaborates with internal and external stakeholders in order to deliver on business objectives. Organizes work information to ensure accuracy and completeness. Focus may be on a business/group. Thinks creatively and proposes new solutions. Exercises judgment to identify, diagnose, and solve problems within given rules. Works mostly independently. Broader work or accountabilities may be assigned as needed. Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations. Qualifications: Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study. Specialized knowledge from education and/or business experience. Verbal & written communication skills - In-depth. Collaboration & team skills - In-depth. Analytical and problem solving skills - In-depth. Influence skills - In-depth. Salary : $45,000.00 - $95,000.00 Pay Type: Salaried The above represents BMO Financial Group's pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position. BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: About Us At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world. As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset. To find out more visit us at BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law. BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to and let us know the nature of your request and your contact information. Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.
09/01/2026
Full time
Application Deadline: 09/29/2026 Address: 320 S Canal Street Job Family Group: Business Management Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives. Builds effective relationships with internal/external stakeholders. Breaks down strategic problems, and analyses data and information to provide insights and recommendations. Gathers and formats data into regular and ad-hoc reports, and dashboards. Leads the planning, coordinating and implementing department events. Provides senior level administrative and operational support within a large, diverse team including one or more senior executives. Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information. Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting. Provides input into the planning and implementation of administrative programs. Coordinates and monitors budgets and reporting on results vs. budget. Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities. Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures). Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries. Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. Makes travel arrangements, booking flight/hotel reservations as needed. Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution. Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.). Collaborates with internal and external stakeholders in order to deliver on business objectives. Organizes work information to ensure accuracy and completeness. Focus may be on a business/group. Thinks creatively and proposes new solutions. Exercises judgment to identify, diagnose, and solve problems within given rules. Works mostly independently. Broader work or accountabilities may be assigned as needed. Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations. Qualifications: Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study. Specialized knowledge from education and/or business experience. Verbal & written communication skills - In-depth. Collaboration & team skills - In-depth. Analytical and problem solving skills - In-depth. Influence skills - In-depth. Salary : $45,000.00 - $95,000.00 Pay Type: Salaried The above represents BMO Financial Group's pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position. BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: About Us At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world. As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset. To find out more visit us at BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law. BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to and let us know the nature of your request and your contact information. Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.
Overview: The Chief Estimator - Water / Wastewater Construction is responsible for leading the estimating department and overseeing all preconstruction, budgeting, and bid activities for water and wastewater infrastructure projects. This role provides strategic direction for estimating efforts involving treatment plants, pump stations, lift stations, pipelines, utility relocations, and related civil infrastructure. The Chief Estimator works closely with executive leadership, operations, business development, and project management teams to deliver accurate, competitive, and profitable estimates that support the company's growth strategy. Location & Travel Details: This is an onsite executive leadership role based in Dallas, Texas. Some travel to project sites and company offices may be required. Relocation assistance is available. This role offers a competitive executive-level compensation package and the opportunity to lead estimating strategy for a growing water and wastewater infrastructure contractor. Company Overview McKee Utility Contractors is a family-founded and operated company with over 40 years of proven expertise in water and wastewater line installation, tunneling, and boring, and concrete structure construction. Since our beginning, we have been dedicated to delivering the critical infrastructure that strengthens communities and supports a higher quality of life. Our deep knowledge of soil bore analysis, local environments, and regional regulations - combined with our uncompromising commitment to safety, precise budgeting, on-time delivery, and strategic planning - has established McKee as a trusted partner for reliable, efficient water and wastewater system construction across multiple regions. McKee is part of the MasTec Clean Energy & Infrastructure (CE&I) business segment. The CE&I segment generates over $4.5 billion in annual revenue, providing construction services across our renewables, industrial, infrastructure, and general building operating groups. Sustainability and safety are foundational to our culture and influence everything we do. MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments. Join one of the largest construction firms in the country (Engineering News-Record ENR : in Power, Top 50 Domestic Heavy Contractors, Transportation Contractor). Responsibilities: Lead all bid preparation, takeoffs, and cost estimates for new opportunities Manage the estimating team and the pipeline of active and pending bids Develop and maintain unit cost databases, labor rates, and crew productivity standards Review final bid packages and assume responsibility for accuracy and competitiveness Build relationships with prime contractors, project owners, and design engineers Recommend bid/no-bid decisions in coordination Executive Leadership Analyze post-award win/loss reasons and refine estimating methodologies Coordinate with Operations on schedule, productivity assumptions, and constructability Lead change order pricing and claim preparation for active projects Maintain estimating software, templates, and historical project databases Forecast revenue pipeline and report bid win rates and backlog to Executive Leadership Mentor and develop estimating staff and identify training needs Qualifications: Work Experience and Education Bachelor's degree in Construction Management, Civil Engineering, Construction Engineering, or a related field preferred. 10+ years of estimating experience in heavy civil, utility, water, or wastewater construction. 5+ years in a senior estimating leadership role preferred. Knowledge, Skills and Abilities Strong knowledge of water and wastewater treatment facilities, pump stations, lift stations, pipelines, utility infrastructure, and civil site work. Experience managing large, complex estimates and multi-discipline project scopes. Proven ability to lead bid reviews, develop pricing strategies, and manage estimating teams. Strong understanding of construction means and methods, production rates, labor planning, equipment utilization, and subcontractor scopes. Experience with public owners, municipal utility districts, water authorities, and engineering consultants preferred. Experience with alternative delivery methods including CMAR, Design-Build, Progressive Design-Build, and CSP preferred. Proficiency with HCSS HeavyBid, Bluebeam, PlanSwift, Microsoft Excel, Microsoft Project or Primavera P6, and BuildingConnected, SmartBid, or similar bid management platforms preferred. Strong leadership, analytical, communication, and decision-making skills. Ability to work under tight deadlines and manage multiple pursuits in a collaborative environment. What's in it for You Financial Wellbeing Competitive pay with ongoing performance review and merit increase 401(k) with company match & Employee Stock Purchase Plan (ESPP) Flexible spending account (Healthcare & Dependent care) Health & Wellness Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount Discounted National Gym Membership Network Employee Assistance Program Family & Lifestyle Paid Time Off, Paid Holidays, Bereavement Leave Employee Assistance Program Planning for the Unexpected Short and long-term disability, life insurance, and accidental death & dismemberment Voluntary life insurance, accident, critical illness, hospital indemnity coverage Emergency Travel Assistance Program Group legal plan Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact . Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information. MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions. Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team. Appcast (For Export):
09/01/2026
Full time
Overview: The Chief Estimator - Water / Wastewater Construction is responsible for leading the estimating department and overseeing all preconstruction, budgeting, and bid activities for water and wastewater infrastructure projects. This role provides strategic direction for estimating efforts involving treatment plants, pump stations, lift stations, pipelines, utility relocations, and related civil infrastructure. The Chief Estimator works closely with executive leadership, operations, business development, and project management teams to deliver accurate, competitive, and profitable estimates that support the company's growth strategy. Location & Travel Details: This is an onsite executive leadership role based in Dallas, Texas. Some travel to project sites and company offices may be required. Relocation assistance is available. This role offers a competitive executive-level compensation package and the opportunity to lead estimating strategy for a growing water and wastewater infrastructure contractor. Company Overview McKee Utility Contractors is a family-founded and operated company with over 40 years of proven expertise in water and wastewater line installation, tunneling, and boring, and concrete structure construction. Since our beginning, we have been dedicated to delivering the critical infrastructure that strengthens communities and supports a higher quality of life. Our deep knowledge of soil bore analysis, local environments, and regional regulations - combined with our uncompromising commitment to safety, precise budgeting, on-time delivery, and strategic planning - has established McKee as a trusted partner for reliable, efficient water and wastewater system construction across multiple regions. McKee is part of the MasTec Clean Energy & Infrastructure (CE&I) business segment. The CE&I segment generates over $4.5 billion in annual revenue, providing construction services across our renewables, industrial, infrastructure, and general building operating groups. Sustainability and safety are foundational to our culture and influence everything we do. MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments. Join one of the largest construction firms in the country (Engineering News-Record ENR : in Power, Top 50 Domestic Heavy Contractors, Transportation Contractor). Responsibilities: Lead all bid preparation, takeoffs, and cost estimates for new opportunities Manage the estimating team and the pipeline of active and pending bids Develop and maintain unit cost databases, labor rates, and crew productivity standards Review final bid packages and assume responsibility for accuracy and competitiveness Build relationships with prime contractors, project owners, and design engineers Recommend bid/no-bid decisions in coordination Executive Leadership Analyze post-award win/loss reasons and refine estimating methodologies Coordinate with Operations on schedule, productivity assumptions, and constructability Lead change order pricing and claim preparation for active projects Maintain estimating software, templates, and historical project databases Forecast revenue pipeline and report bid win rates and backlog to Executive Leadership Mentor and develop estimating staff and identify training needs Qualifications: Work Experience and Education Bachelor's degree in Construction Management, Civil Engineering, Construction Engineering, or a related field preferred. 10+ years of estimating experience in heavy civil, utility, water, or wastewater construction. 5+ years in a senior estimating leadership role preferred. Knowledge, Skills and Abilities Strong knowledge of water and wastewater treatment facilities, pump stations, lift stations, pipelines, utility infrastructure, and civil site work. Experience managing large, complex estimates and multi-discipline project scopes. Proven ability to lead bid reviews, develop pricing strategies, and manage estimating teams. Strong understanding of construction means and methods, production rates, labor planning, equipment utilization, and subcontractor scopes. Experience with public owners, municipal utility districts, water authorities, and engineering consultants preferred. Experience with alternative delivery methods including CMAR, Design-Build, Progressive Design-Build, and CSP preferred. Proficiency with HCSS HeavyBid, Bluebeam, PlanSwift, Microsoft Excel, Microsoft Project or Primavera P6, and BuildingConnected, SmartBid, or similar bid management platforms preferred. Strong leadership, analytical, communication, and decision-making skills. Ability to work under tight deadlines and manage multiple pursuits in a collaborative environment. What's in it for You Financial Wellbeing Competitive pay with ongoing performance review and merit increase 401(k) with company match & Employee Stock Purchase Plan (ESPP) Flexible spending account (Healthcare & Dependent care) Health & Wellness Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount Discounted National Gym Membership Network Employee Assistance Program Family & Lifestyle Paid Time Off, Paid Holidays, Bereavement Leave Employee Assistance Program Planning for the Unexpected Short and long-term disability, life insurance, and accidental death & dismemberment Voluntary life insurance, accident, critical illness, hospital indemnity coverage Emergency Travel Assistance Program Group legal plan Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact . Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information. MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions. Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team. Appcast (For Export):
Application Deadline: 09/10/2026 Address: 13300 Crossroads Parkway North Job Family Group: Business Management Travel Requirement: This position offers remote option, however, monthly travel is required for Newport Beach and La Jolla, CA location Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. Supports the execution of strategic initiatives; includes tracking metrics and milestones. Builds effective relationships with internal/external stakeholders. Analyzes data and information to provide insights and recommendations. Leads the planning, coordinating and implementing department events. Provides specialized and professional support to an executive and their senior managers within a large and diverse department or business group. Coordinates and monitors budgets and reporting on results vs. budget. Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities. Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures). Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries. Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. Makes travel arrangements, booking flight/hotel reservations as needed. Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution. Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.). Collaborates with internal and external stakeholders in order to deliver on business objectives. Organizes work information to ensure accuracy and completeness. Completes complex & diverse tasks within given rules/limits and may include handling escalations from other employees. Analyzes issues and determines next steps. Broader work or accountabilities may be assigned as needed. Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations. Qualifications: Typically between 3-5 years of experience in an administrative/professional support function and post-secondary degree in related field of study desirable. Specialized knowledge. Verbal & written communication skills - Good. Organization skills - Good. Collaboration & team skills - Good. Analytical and problem solving skills - Good. Salary : $45,900.00 - $75,900.00 Pay Type: Salaried The above represents BMO Financial Group's pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position. BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: About Us At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world. As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset. To find out more visit us at BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law. BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to and let us know the nature of your request and your contact information. Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.
09/01/2026
Full time
Application Deadline: 09/10/2026 Address: 13300 Crossroads Parkway North Job Family Group: Business Management Travel Requirement: This position offers remote option, however, monthly travel is required for Newport Beach and La Jolla, CA location Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. Supports the execution of strategic initiatives; includes tracking metrics and milestones. Builds effective relationships with internal/external stakeholders. Analyzes data and information to provide insights and recommendations. Leads the planning, coordinating and implementing department events. Provides specialized and professional support to an executive and their senior managers within a large and diverse department or business group. Coordinates and monitors budgets and reporting on results vs. budget. Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities. Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures). Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries. Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. Makes travel arrangements, booking flight/hotel reservations as needed. Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution. Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.). Collaborates with internal and external stakeholders in order to deliver on business objectives. Organizes work information to ensure accuracy and completeness. Completes complex & diverse tasks within given rules/limits and may include handling escalations from other employees. Analyzes issues and determines next steps. Broader work or accountabilities may be assigned as needed. Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations. Qualifications: Typically between 3-5 years of experience in an administrative/professional support function and post-secondary degree in related field of study desirable. Specialized knowledge. Verbal & written communication skills - Good. Organization skills - Good. Collaboration & team skills - Good. Analytical and problem solving skills - Good. Salary : $45,900.00 - $75,900.00 Pay Type: Salaried The above represents BMO Financial Group's pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position. BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: About Us At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world. As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset. To find out more visit us at BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law. BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to and let us know the nature of your request and your contact information. Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.
Application Deadline: 09/10/2026 Address: 300 E John Carpenter Freeway Job Family Group: Business Management Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives. Builds effective relationships with internal/external stakeholders. Breaks down strategic problems, and analyses data and information to provide insights and recommendations. Gathers and formats data into regular and ad-hoc reports, and dashboards. Leads the planning, coordinating and implementing department events. Provides senior level administrative and operational support within a large, diverse team including one or more senior executives. Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information. Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting. Provides input into the planning and implementation of administrative programs. Coordinates and monitors budgets and reporting on results vs. budget. Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities. Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures). Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries. Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. Makes travel arrangements, booking flight/hotel reservations as needed. Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution. Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.). Collaborates with internal and external stakeholders in order to deliver on business objectives. Organizes work information to ensure accuracy and completeness. Focus may be on a business/group. Thinks creatively and proposes new solutions. Exercises judgment to identify, diagnose, and solve problems within given rules. Works mostly independently. Broader work or accountabilities may be assigned as needed. Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations. Qualifications: Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study. Specialized knowledge from education and/or business experience. Verbal & written communication skills - In-depth. Collaboration & team skills - In-depth. Analytical and problem solving skills - In-depth. Influence skills - In-depth. Salary : $45,000.00 - $83,000.00 Pay Type: Salaried The above represents BMO Financial Group's pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position. BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: About Us At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world. As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset. To find out more visit us at BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law. BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to and let us know the nature of your request and your contact information. Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.
09/01/2026
Full time
Application Deadline: 09/10/2026 Address: 300 E John Carpenter Freeway Job Family Group: Business Management Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives. Builds effective relationships with internal/external stakeholders. Breaks down strategic problems, and analyses data and information to provide insights and recommendations. Gathers and formats data into regular and ad-hoc reports, and dashboards. Leads the planning, coordinating and implementing department events. Provides senior level administrative and operational support within a large, diverse team including one or more senior executives. Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information. Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting. Provides input into the planning and implementation of administrative programs. Coordinates and monitors budgets and reporting on results vs. budget. Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities. Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures). Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries. Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. Makes travel arrangements, booking flight/hotel reservations as needed. Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution. Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.). Collaborates with internal and external stakeholders in order to deliver on business objectives. Organizes work information to ensure accuracy and completeness. Focus may be on a business/group. Thinks creatively and proposes new solutions. Exercises judgment to identify, diagnose, and solve problems within given rules. Works mostly independently. Broader work or accountabilities may be assigned as needed. Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations. Qualifications: Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study. Specialized knowledge from education and/or business experience. Verbal & written communication skills - In-depth. Collaboration & team skills - In-depth. Analytical and problem solving skills - In-depth. Influence skills - In-depth. Salary : $45,000.00 - $83,000.00 Pay Type: Salaried The above represents BMO Financial Group's pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position. BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: About Us At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world. As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset. To find out more visit us at BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law. BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to and let us know the nature of your request and your contact information. Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.
Santander Holdings USA Inc
Edgartown, Massachusetts
It Starts Here: Santander is a global leader and innovator in the financial services industry and is evolving from a high-impact brand into a technology-driven organization. Our people are at the heart of this journey and together, we are driving a customer-centric transformation that values bold thinking, innovation, and the courage to challenge what's possible. This is more than a strategic shift. It's a chance for driven professionals to grow, learn, and make a real difference. If you are interested in exploring the possibilities We Want to Talk to You! The Difference You Make: The Sales and Service Banker serves as a trusted advisor to customers with a focus on building strong, long-lasting relationships by understanding their financial needs and goals. This role involves providing tailored solutions for banking, lending, and investment products while delivering exceptional customer service, minimizing risk and defending against fraud. Sales and Service Bankers proactively engage with customers assisting with various financial needs, processing teller transactions, identifying cross-sell opportunities, resolving issues, and educating them on digital banking tools. Collaborating with team members to drive branch sales targets and contribute to the overall success of the bank. Responsible for meeting the financial needs of the customer to include transactional, servicing, and product. Identify opportunities to grow banking relationships through branch activities, including calls, transactions, account support, portfolio management, and partner referrals. Develop and maintain strong relationships with clients to understand their financial needs and provide tailored solutions. Collaborate with team members and partners to achieve branch goals and drive overall performance. Ensure an elevated customer experience, delivering personalized, seamless, and attentive service. Foster customer loyalty by addressing concerns and providing timely resolutions. Engage customers with digital platforms to enhance customer interactions and educate them on self-service options. Communicate clearly and effectively with customers in person, over the phone, or through digital channels. Perform teller transactions, including deposits, withdrawals, and transfers, while ensuring accuracy and efficiency. Handle cash and maintain accurate cash drawer balances. Assist with custodianship, audits, and other operational tasks. Ensure compliance with all regulatory requirements and internal policies related to risk and fraud defense. Time allocated to each core responsibility may vary depending on the branch needs. Responsibilities may extend to supporting nearby branch locations based on business necessity. What You Bring: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education: High school diploma, or GED - Required Bachelor's Degree: in related field or equivalent demonstrated through a combination of work experience, training, military service, or education - Preferred Qualifications: 12+ Months Experience selling products and/or services - Required. (OR) 6+ Months Experience in Retail Banking sales, financial services sales or consultative relationship sales role in a related industry, with proven success in establishing new customers, deepening customer relationships and delivering results - Required. (OR) 6+ Months Demonstrated successful Santander experience related to the essential functions and responsibilities of the Sales and Service Banker role. District Executive, District Operations Manager and Region President endorsement of performance - Required. (AND) 6+ Months Customer service experience within a high volume, fast paced and constantly changing environment - Required. (AND) 6+ Months Cash handling experience - Required. Established relationship-building skills with a focus on customer experience and loyalty. Excellent customer service skills and a passion for helping others. Ability to learn and apply sales techniques to recommend products and services that meet customer needs. Experience in cross-selling products and services. Ability to work collaboratively in a team-oriented environment. Excellent communication, consultative and influence skills both verbal and written. Ability to display a credible, trustworthy, and professional image at all times. Proficient in using digital tools and technology to enhance customer engagement. Ability to follow directions, policies, and procedures. Ability to identify and escalate concerns of risk to appropriate channels. Understands the necessity and value of accuracy and attention to detail. Ability to work in a fast-paced environment and manage multiple priorities. Computer proficiency and basic math skills. Ability to work branch hours, which can include weekends and evenings. Certifications: No Certifications listed for this job. It Would Be Nice For You To Have: Established work history or equivalent demonstrated through a combination of work experience, training, military service, or education. Experience in Microsoft Office products. Work Authorization & Sponsorship: Applicants must be legally authorized to work in the United States on a full-time basis without requiring employer sponsorship to commence employment. What Else You Need To Know: The base pay range for this position is posted below and represents the annualized salary range. For hourly positions (non-exempt), the annual range is based on a 40-hour work week. The exact compensation may vary based on skills, experience, training, licensure and certifications and location. Base Pay Range: Minimum: $34,500.00 USD Maximum: $53,000.00 USD We Value Your Impact: Your contribution matters and it's recognized. You can expect a fair and competitive rewards package that reflects the impact you create and the value you deliver. We know rewards go beyond numbers. Offering more than just a paycheck our benefits are designed to support you, your family and your well-being, now and into the future. Santander Benefits - 2026 Santander OnGoing/NH eGuide () Risk Culture: We embrace a strong risk culture and all of our professionals at all levels are expected to take a proactive and responsible approach toward risk management. EEO Statement: At Santander, we value and respect differences in our workforce. We actively encourage everyone to apply. Santander is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status or any other characteristic protected by law. Working Conditions: Frequent minimal physical effort such as sitting, standing and walking is required for this role. Depending on location, occasional moving and lifting light equipment and/or furniture may be required. Employer Rights: This job description does not list all of the job duties of the job. You may be asked by your supervisors or managers to perform other duties. You may be evaluated in part based upon your performance of the tasks listed in this job description. The employer has the right to revise this job description at any time. This job description is not a contract for employment and either you or the employer may terminate your employment at any time for any reason. What To Do Next : If this sounds like a role you are interested in, then please apply. We are committed to providing an inclusive and accessible application process for all candidates. If you require any assistance or accommodation due to a disability or any other reason, please contact us at to discuss your needs.
09/01/2026
Full time
It Starts Here: Santander is a global leader and innovator in the financial services industry and is evolving from a high-impact brand into a technology-driven organization. Our people are at the heart of this journey and together, we are driving a customer-centric transformation that values bold thinking, innovation, and the courage to challenge what's possible. This is more than a strategic shift. It's a chance for driven professionals to grow, learn, and make a real difference. If you are interested in exploring the possibilities We Want to Talk to You! The Difference You Make: The Sales and Service Banker serves as a trusted advisor to customers with a focus on building strong, long-lasting relationships by understanding their financial needs and goals. This role involves providing tailored solutions for banking, lending, and investment products while delivering exceptional customer service, minimizing risk and defending against fraud. Sales and Service Bankers proactively engage with customers assisting with various financial needs, processing teller transactions, identifying cross-sell opportunities, resolving issues, and educating them on digital banking tools. Collaborating with team members to drive branch sales targets and contribute to the overall success of the bank. Responsible for meeting the financial needs of the customer to include transactional, servicing, and product. Identify opportunities to grow banking relationships through branch activities, including calls, transactions, account support, portfolio management, and partner referrals. Develop and maintain strong relationships with clients to understand their financial needs and provide tailored solutions. Collaborate with team members and partners to achieve branch goals and drive overall performance. Ensure an elevated customer experience, delivering personalized, seamless, and attentive service. Foster customer loyalty by addressing concerns and providing timely resolutions. Engage customers with digital platforms to enhance customer interactions and educate them on self-service options. Communicate clearly and effectively with customers in person, over the phone, or through digital channels. Perform teller transactions, including deposits, withdrawals, and transfers, while ensuring accuracy and efficiency. Handle cash and maintain accurate cash drawer balances. Assist with custodianship, audits, and other operational tasks. Ensure compliance with all regulatory requirements and internal policies related to risk and fraud defense. Time allocated to each core responsibility may vary depending on the branch needs. Responsibilities may extend to supporting nearby branch locations based on business necessity. What You Bring: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education: High school diploma, or GED - Required Bachelor's Degree: in related field or equivalent demonstrated through a combination of work experience, training, military service, or education - Preferred Qualifications: 12+ Months Experience selling products and/or services - Required. (OR) 6+ Months Experience in Retail Banking sales, financial services sales or consultative relationship sales role in a related industry, with proven success in establishing new customers, deepening customer relationships and delivering results - Required. (OR) 6+ Months Demonstrated successful Santander experience related to the essential functions and responsibilities of the Sales and Service Banker role. District Executive, District Operations Manager and Region President endorsement of performance - Required. (AND) 6+ Months Customer service experience within a high volume, fast paced and constantly changing environment - Required. (AND) 6+ Months Cash handling experience - Required. Established relationship-building skills with a focus on customer experience and loyalty. Excellent customer service skills and a passion for helping others. Ability to learn and apply sales techniques to recommend products and services that meet customer needs. Experience in cross-selling products and services. Ability to work collaboratively in a team-oriented environment. Excellent communication, consultative and influence skills both verbal and written. Ability to display a credible, trustworthy, and professional image at all times. Proficient in using digital tools and technology to enhance customer engagement. Ability to follow directions, policies, and procedures. Ability to identify and escalate concerns of risk to appropriate channels. Understands the necessity and value of accuracy and attention to detail. Ability to work in a fast-paced environment and manage multiple priorities. Computer proficiency and basic math skills. Ability to work branch hours, which can include weekends and evenings. Certifications: No Certifications listed for this job. It Would Be Nice For You To Have: Established work history or equivalent demonstrated through a combination of work experience, training, military service, or education. Experience in Microsoft Office products. Work Authorization & Sponsorship: Applicants must be legally authorized to work in the United States on a full-time basis without requiring employer sponsorship to commence employment. What Else You Need To Know: The base pay range for this position is posted below and represents the annualized salary range. For hourly positions (non-exempt), the annual range is based on a 40-hour work week. The exact compensation may vary based on skills, experience, training, licensure and certifications and location. Base Pay Range: Minimum: $34,500.00 USD Maximum: $53,000.00 USD We Value Your Impact: Your contribution matters and it's recognized. You can expect a fair and competitive rewards package that reflects the impact you create and the value you deliver. We know rewards go beyond numbers. Offering more than just a paycheck our benefits are designed to support you, your family and your well-being, now and into the future. Santander Benefits - 2026 Santander OnGoing/NH eGuide () Risk Culture: We embrace a strong risk culture and all of our professionals at all levels are expected to take a proactive and responsible approach toward risk management. EEO Statement: At Santander, we value and respect differences in our workforce. We actively encourage everyone to apply. Santander is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status or any other characteristic protected by law. Working Conditions: Frequent minimal physical effort such as sitting, standing and walking is required for this role. Depending on location, occasional moving and lifting light equipment and/or furniture may be required. Employer Rights: This job description does not list all of the job duties of the job. You may be asked by your supervisors or managers to perform other duties. You may be evaluated in part based upon your performance of the tasks listed in this job description. The employer has the right to revise this job description at any time. This job description is not a contract for employment and either you or the employer may terminate your employment at any time for any reason. What To Do Next : If this sounds like a role you are interested in, then please apply. We are committed to providing an inclusive and accessible application process for all candidates. If you require any assistance or accommodation due to a disability or any other reason, please contact us at to discuss your needs.
Mortgage Bankers Association
Washington, Washington DC
Job Description Position Title: Associate Vice President, Commercial Real Estate Research Location: Washington, DC (Hybrid) Department: Research Description: As the leading advocate for the real estate finance industry, MBA is committed to providing our members with unmatched value and unparalleled benefits. In doing so, we recognize that our most valuable resource is our employees. MBA prides itself on sourcing top talent from all fields and is committed to investing in a culture where communication is essential, diverse voices are encouraged, and embrace inclusion for all. Competitive salary and benefit packages including Medical, Dental, and Vision. Hybrid work schedule that supports work-life balance Professional development opportunities If you are looking for a career-defining opportunity, share similar values, and are ready to make a difference in the real estate finance industry, look no further. Apply today! Position Summary: The incumbent will contribute to and be accountable for MBA's research and related activities covering the Commercial Real Estate and Commercial Real Estate Finance (CREF) markets. The incumbent will develop and maintain MBA's CREF-related industry analysis, benchmarking, peer business roundtables, and other activities. The incumbent will also represent MBA before the media, policymakers, and others. The incumbent will support other MBA activities around meetings, conferences, public policy, education, membership, and other areas. Primary Duties and Responsibilities: Conduct and supervise research activities on topics related to multifamily and commercial real estate markets, real estate finance and the mortgage banking industry including MBA's industry analysis, mortgage banking benchmarking and policy analysis. Develop new efforts in response to member, market, and other demands. Manage MBA's CREF Peer Business Roundtable (PBR) programs, including meetings and activities of Human Resources professionals, Financial Officers, Technology Officers, and Marketing Officers. Develop active relationships with MBA multifamily and commercial members, policy makers and others to develop a research agenda to best meet their business needs and the needs of the association. Develop and continually sharpen expertise regarding factors impacting the industry, including such items as CRE fundamentals, mortgages originations, servicing, loan performance and industry structure and be a source of information and insights to the membership and staff regarding these trends. Communicate the findings of MBA research in written and oral form to member firms, MBA senior management, other MBA staff members, the news media, and the public. Represent MBA in discussions and interviews with the media, policy makers and others. Participate in high priority CREF-related MBA policy efforts. Lead/support/participate in MBA conferences and events, including speaking at CREF-related events and leading content development for Accounting and Financial Management, Technology Solutions, CREF Market Intelligence Symposium and other events, Actively interface with the MBA public affairs, marketing, meetings, policy, legislative affairs, and other staff on all aspects of multifamily and commercial real estate finance. This position description should not be construed to contain every function/responsibility that may be required to be performed by an incumbent in this job. Incumbents are required to perform other functions as assigned. Working with others on the Research team, develop and refine forecasting models for the CREF markets. Qualifications: Graduate degree in Finance, Economics, or related discipline. Doctorate degree preferred. Excellent management skills, including the ability to collaborate with members, staff, and others to develop, manage, and grow a range of activities. Ten (10) or more years of experience in real estate finance or a related industry discipline. The incumbent will be seen as a subject-matter expert on the CREF market trends and conditions. The incumbent will have a strong knowledge of the industry and data sources germane to studying commercial and multifamily real estate finance. The incumbent will have ten (10) or more years of experience in research, with appropriate technical skills in data analysis, interpretation, and presentation. The incumbent will have exceptional analytical and problem-solving abilities, attention to detail, and strong analysis and programming experience with appropriate software. Excellent communication and interpersonal skills, including the ability to write for technical and industry audiences, the ability to present cogent and concise information to groups of senior executives, the ability to speak to large groups, and the ability to deal with the news media. The incumbent will have an ability to manage multiple projects at once, and deal with competing priorities and constituencies and an ability to manage, motivate, and collaborate with team members. The current recruitment range for this role is $188,000 - $194,000 All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or based on disability. MBA is an E-Verify employer. Please note that MBA will not sponsor employment. Compensation details: 00 Yearly Salary PI54d91a5f6b03-9773
09/01/2026
Full time
Job Description Position Title: Associate Vice President, Commercial Real Estate Research Location: Washington, DC (Hybrid) Department: Research Description: As the leading advocate for the real estate finance industry, MBA is committed to providing our members with unmatched value and unparalleled benefits. In doing so, we recognize that our most valuable resource is our employees. MBA prides itself on sourcing top talent from all fields and is committed to investing in a culture where communication is essential, diverse voices are encouraged, and embrace inclusion for all. Competitive salary and benefit packages including Medical, Dental, and Vision. Hybrid work schedule that supports work-life balance Professional development opportunities If you are looking for a career-defining opportunity, share similar values, and are ready to make a difference in the real estate finance industry, look no further. Apply today! Position Summary: The incumbent will contribute to and be accountable for MBA's research and related activities covering the Commercial Real Estate and Commercial Real Estate Finance (CREF) markets. The incumbent will develop and maintain MBA's CREF-related industry analysis, benchmarking, peer business roundtables, and other activities. The incumbent will also represent MBA before the media, policymakers, and others. The incumbent will support other MBA activities around meetings, conferences, public policy, education, membership, and other areas. Primary Duties and Responsibilities: Conduct and supervise research activities on topics related to multifamily and commercial real estate markets, real estate finance and the mortgage banking industry including MBA's industry analysis, mortgage banking benchmarking and policy analysis. Develop new efforts in response to member, market, and other demands. Manage MBA's CREF Peer Business Roundtable (PBR) programs, including meetings and activities of Human Resources professionals, Financial Officers, Technology Officers, and Marketing Officers. Develop active relationships with MBA multifamily and commercial members, policy makers and others to develop a research agenda to best meet their business needs and the needs of the association. Develop and continually sharpen expertise regarding factors impacting the industry, including such items as CRE fundamentals, mortgages originations, servicing, loan performance and industry structure and be a source of information and insights to the membership and staff regarding these trends. Communicate the findings of MBA research in written and oral form to member firms, MBA senior management, other MBA staff members, the news media, and the public. Represent MBA in discussions and interviews with the media, policy makers and others. Participate in high priority CREF-related MBA policy efforts. Lead/support/participate in MBA conferences and events, including speaking at CREF-related events and leading content development for Accounting and Financial Management, Technology Solutions, CREF Market Intelligence Symposium and other events, Actively interface with the MBA public affairs, marketing, meetings, policy, legislative affairs, and other staff on all aspects of multifamily and commercial real estate finance. This position description should not be construed to contain every function/responsibility that may be required to be performed by an incumbent in this job. Incumbents are required to perform other functions as assigned. Working with others on the Research team, develop and refine forecasting models for the CREF markets. Qualifications: Graduate degree in Finance, Economics, or related discipline. Doctorate degree preferred. Excellent management skills, including the ability to collaborate with members, staff, and others to develop, manage, and grow a range of activities. Ten (10) or more years of experience in real estate finance or a related industry discipline. The incumbent will be seen as a subject-matter expert on the CREF market trends and conditions. The incumbent will have a strong knowledge of the industry and data sources germane to studying commercial and multifamily real estate finance. The incumbent will have ten (10) or more years of experience in research, with appropriate technical skills in data analysis, interpretation, and presentation. The incumbent will have exceptional analytical and problem-solving abilities, attention to detail, and strong analysis and programming experience with appropriate software. Excellent communication and interpersonal skills, including the ability to write for technical and industry audiences, the ability to present cogent and concise information to groups of senior executives, the ability to speak to large groups, and the ability to deal with the news media. The incumbent will have an ability to manage multiple projects at once, and deal with competing priorities and constituencies and an ability to manage, motivate, and collaborate with team members. The current recruitment range for this role is $188,000 - $194,000 All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or based on disability. MBA is an E-Verify employer. Please note that MBA will not sponsor employment. Compensation details: 00 Yearly Salary PI54d91a5f6b03-9773
Job Description Job Description Account Manager Corporate Technologies is a leading provider of managed IT solutions to businesses and institutions in Minnesota, Michigan, North Dakota, Southern California, and New Jersey. With over 40 years of experience and more than 200 employees, Corporate Technologies provides Fortune 500 level IT support to small and medium sized businesses. We offer unique IT solutions, including managed IT services, cloud services, staffing, voice and data systems, storage and virtualization, consulting, and networking solutions. If you are looking to break into the IT industry this may be a great opportunity for you. We would love for you to bring your skills and be part of our team! At Corporate Technologies, it's much more than just a job; it's a career where you will learn, grow, and enjoy what you do every day. Our goal is to recruit and retain great people and in turn provide great employee experience. We offer a collaborative team environment, competitive salaries, and benefit program, as well as hands on training and career development. Our work environment includes: Fast pace work environment Our company is seeking a passionate and motivated Account Manager who is highly experienced in delivering exceptional customer service to our valued customers. The ideal candidate will have extensive knowledge of our product line and the ability to quickly determine the best solution to meet customers' needs. The successful individual will help build relationships with both existing and potential customers while implementing programs that are mutually beneficial to the company and its customers. Essential Job Duties: Develop trusted advisor relationships with assigned customer base Build and maintain strong, long-lasting client relationships. Ensure the timely and successful delivery of our IT solutions according to customer needs and objectives. Develop new business with existing clients and/or identify areas of improvement. Quarterly onsite meetings with assigned customers providing recommendations and to ensure customer satisfaction. Clearly communicate the progress of monthly/quarterly initiatives with management and clients. Prepare and review reports on account status with your customers. Collaborate with engineers and operations to identify and grow opportunities within your base clients. Assist with challenging client requests or issue escalations as needed. Prepare and present proposals for products and service offerings. Document customer interactions or transactions, recording details of inquiries, complaints or comments including actions taken. Qualifications: Preferred experience in customer service, an education in Information Technology or an understanding in IT is a plus. Some sales experience would be helpful but not a requirement. Ability to organize and manage multiple priorities. Problem analysis and problem resolution at both a strategic and functional level. Excellent listening, negotiation, and presentation abilities. Strong verbal and written communication skills needed. Must work effectively with senior-level executives and staff; must also be able to work independently. Must have strong interpersonal skills, good judgment and be capable of communicating with a diverse range of individuals. Excellent computer skills including all MS Office applications (Word, Excel, Outlook, PowerPoint) required. Must have strong customer support orientation for external customers, demonstrated professional demeanor, and the ability to maintain confidential information. Must have a valid driver's license and clean driving record. Job Type: Full-time Pay: $45,000.00 - $55,000.00 per year (plus commission) Benefits: 401(k) matching Cell phone reimbursement Dental insurance Disability insurance Employee discount Flexible spending account Health insurance Health savings account Life insurance Mileage reimbursement Paid time off Paid training Vision insurance Schedule: Monday to Friday Supplemental Pay: Commission pay Semiannual bonus Ability to commute/relocate: Cedar Falls, IA: Reliably commute or planning to relocate before starting work (Required) Work Location: In person Equal Employment Opportunity: Corporate Technologies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, gender, sexual orientation, age, national origin, disability, or any other protected status. We encourage all qualified applicants to apply. Compensation details: 0 Yearly Salary PI86e9832fc7ad-0359
09/01/2026
Full time
Job Description Job Description Account Manager Corporate Technologies is a leading provider of managed IT solutions to businesses and institutions in Minnesota, Michigan, North Dakota, Southern California, and New Jersey. With over 40 years of experience and more than 200 employees, Corporate Technologies provides Fortune 500 level IT support to small and medium sized businesses. We offer unique IT solutions, including managed IT services, cloud services, staffing, voice and data systems, storage and virtualization, consulting, and networking solutions. If you are looking to break into the IT industry this may be a great opportunity for you. We would love for you to bring your skills and be part of our team! At Corporate Technologies, it's much more than just a job; it's a career where you will learn, grow, and enjoy what you do every day. Our goal is to recruit and retain great people and in turn provide great employee experience. We offer a collaborative team environment, competitive salaries, and benefit program, as well as hands on training and career development. Our work environment includes: Fast pace work environment Our company is seeking a passionate and motivated Account Manager who is highly experienced in delivering exceptional customer service to our valued customers. The ideal candidate will have extensive knowledge of our product line and the ability to quickly determine the best solution to meet customers' needs. The successful individual will help build relationships with both existing and potential customers while implementing programs that are mutually beneficial to the company and its customers. Essential Job Duties: Develop trusted advisor relationships with assigned customer base Build and maintain strong, long-lasting client relationships. Ensure the timely and successful delivery of our IT solutions according to customer needs and objectives. Develop new business with existing clients and/or identify areas of improvement. Quarterly onsite meetings with assigned customers providing recommendations and to ensure customer satisfaction. Clearly communicate the progress of monthly/quarterly initiatives with management and clients. Prepare and review reports on account status with your customers. Collaborate with engineers and operations to identify and grow opportunities within your base clients. Assist with challenging client requests or issue escalations as needed. Prepare and present proposals for products and service offerings. Document customer interactions or transactions, recording details of inquiries, complaints or comments including actions taken. Qualifications: Preferred experience in customer service, an education in Information Technology or an understanding in IT is a plus. Some sales experience would be helpful but not a requirement. Ability to organize and manage multiple priorities. Problem analysis and problem resolution at both a strategic and functional level. Excellent listening, negotiation, and presentation abilities. Strong verbal and written communication skills needed. Must work effectively with senior-level executives and staff; must also be able to work independently. Must have strong interpersonal skills, good judgment and be capable of communicating with a diverse range of individuals. Excellent computer skills including all MS Office applications (Word, Excel, Outlook, PowerPoint) required. Must have strong customer support orientation for external customers, demonstrated professional demeanor, and the ability to maintain confidential information. Must have a valid driver's license and clean driving record. Job Type: Full-time Pay: $45,000.00 - $55,000.00 per year (plus commission) Benefits: 401(k) matching Cell phone reimbursement Dental insurance Disability insurance Employee discount Flexible spending account Health insurance Health savings account Life insurance Mileage reimbursement Paid time off Paid training Vision insurance Schedule: Monday to Friday Supplemental Pay: Commission pay Semiannual bonus Ability to commute/relocate: Cedar Falls, IA: Reliably commute or planning to relocate before starting work (Required) Work Location: In person Equal Employment Opportunity: Corporate Technologies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, gender, sexual orientation, age, national origin, disability, or any other protected status. We encourage all qualified applicants to apply. Compensation details: 0 Yearly Salary PI86e9832fc7ad-0359
Description Business Office Manager Location: Oakleaf Village Columbus - 5500 Karl Road, Columbus, OH Job Type: Full-time Pay Rate: Starting at $52,000 annually plus monthly bonus potential Sign On Bonus: $2,000 Make a Difference-And Own Your Future At Wallick Senior Living, our team understands that senior living is not just a job, but a calling. We take pride in caring for and empowering our residents as they choose to enjoy their golden years with us. With 1,000+ employees and a mission to open doors to homes, opportunity, and hope, we take pride in fostering a supportive and collaborative work environment where every employee-owner plays a vital role. A Career with Wallick Senior Living Means A Unique Approach to Senior Living : Our associates power Wallick's approach to senior living that goes beyond care to ensure our residents live their best lives through meaningful activities, delicious meals and round-the-clock support. Pay-on-Demand: access your money as you earn it. Exceptional Benefit Package : Health, dental, vision insurance effective within 2 weeks of starting your new job . Other benefits like gym membership reimbursement, paid parental leave, 401K, and more! Work-Life Balance: Paid time off, including paid parental leave. Supportive Culture and Rewarding Work: A team-oriented environment where associates make a meaningful impact by helping individuals maintain independence and quality of life. Resident Stories That Stay with You : From Maurine, who found an "instant family" to Evelyn, who recently celebrated her 105th birthday with us, our residents enjoy a sense of community that is created by you ! Career Growth: Tuition reimbursement, t raining, professional development, and advancement opportunities within a company that invests in its people. Employee Owned, Resident Focused : As a 100% employee-owned company, your daily work (supporting our residents) also contributes to your financial future by sharing in our profitability. What You'll Do Resident Responsibilities: Manage the full resident lifecycle from an administrative standpoint, including completion of resident agreements, coordination of move-in/move-out processes, and maintenance of filing systems. Process Community billing and send monthly statements to Resident/POA and oversee all aspects of the community's billing process, including generating and sending monthly statements, processing payments, and managing collections for all payors. follow up on late or incorrect payments from all payors. Maintain and update accurate resident financial records and data to support internal processes and external billing requirements, including Medicaid claims. Serve as the primary liaison for residents and families on administrative and billing-related inquiries, ensuring clear, timely, and compassionate communication. Community Responsibilities : Supervise the front office team, ensuring smooth daily operations, consistent coverage, and a professional, welcoming environment. Supervise the day-to-day front office functions and staff to include team leadership, including creating staffing schedules, payroll timekeeping approvals, engagement, development, and performance coaching and reviews. Support receptionist team development through ongoing feedback, performance evaluations, and identifying opportunities for growth and training. Process Accounts Payable, working with other departments to ensure timely and accurate coding and submission. Collaborate with the Executive Director and Finance / Regional Business Office Manager on business office operations, and escalate significant issues as needed. Complete monthly staffing schedules and enter into Dayforce for direct reports Maintaining and ordering office supplies for campus Corporate Responsibilities : Maintain documents/data to assist Corporate Accounting in processing Medicaid claims/billing. Ensure compliance with company policies and applicable federal, state, and local regulations within all business office procedures. Process monthly Long Term Care insurance claims for residents/families Ensure all monthly bank deposits for Medicaid payments and resident payments are processed across various platforms timely and in adherence with company policies. Complete Resident Agreements and maintain Resident/Front Office filing systems. Perform other related duties as assigned Build positive relationships with residents and families while balancing customer service and financial stewardship. What We're Looking For Associates degree or higher in business or finance, or equivalent experience Minimum of 2 years in a business office role within senior living or skilled nursing required. Proven experience in accounts receivable, collections, and Medicaid billing preferred. Familiarity with HIPAA and resident privacy compliance in financial recordkeeping. Ability to read, analyze and interpret financial reports, while understanding common accounting procedures (debits/credits) including understanding of ledgers and basic accounting skills. Technically savvy with Microsoft Office suite, workplace collaboration tools such as Excel and MS Teams, other financial and accounting systems , experience with Yardi highly desirable. Effective written and verbal communication with residents, families, and business partners. Customer service oriented and ability to resolve customer concerns. Ability to make complex decisions with high judgement in partnership with the Executive Director and Regional Business Office Manager . Business acumen and the foresight to see potential issues down the road. Strong organizational and multi-tasking skills with the ability to manage competing priorities Great time management and initiative to meet deadlines and produce accurate work. Effectively collaborate with sales and nursing for move-ins/outs and care level changes, all to ensure the best resident experience. Wallick's Mission & Values At Wallick Communities, we believe in opening doors to homes, opportunity , and hope for our residents , associates, and community . Our core values guide everything we do: Care - We show compassion and respect for everyone. Character - We do the right thing, even when no one is looking. Collaboration - We work together to achieve more. At Wallick, we celebrate Diversity, Equity, Inclusion + Belonging (DEI+B) in our workplace and communities , creating an environment where associates feel welcome, respected, and empowered to bring their authentic selves to the great work they do every day. For nearly 60 years, it has been at the core of our organization's culture that all Wallick associates come to a safe and inclusive place to work. Wallick does not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors. Join Us and Become an Employee-Owner! If you're ready to make a difference in people's lives while securing your financial future, apply today! Employment is contingent upon passing a pre-employment background check and drug screen
09/01/2026
Full time
Description Business Office Manager Location: Oakleaf Village Columbus - 5500 Karl Road, Columbus, OH Job Type: Full-time Pay Rate: Starting at $52,000 annually plus monthly bonus potential Sign On Bonus: $2,000 Make a Difference-And Own Your Future At Wallick Senior Living, our team understands that senior living is not just a job, but a calling. We take pride in caring for and empowering our residents as they choose to enjoy their golden years with us. With 1,000+ employees and a mission to open doors to homes, opportunity, and hope, we take pride in fostering a supportive and collaborative work environment where every employee-owner plays a vital role. A Career with Wallick Senior Living Means A Unique Approach to Senior Living : Our associates power Wallick's approach to senior living that goes beyond care to ensure our residents live their best lives through meaningful activities, delicious meals and round-the-clock support. Pay-on-Demand: access your money as you earn it. Exceptional Benefit Package : Health, dental, vision insurance effective within 2 weeks of starting your new job . Other benefits like gym membership reimbursement, paid parental leave, 401K, and more! Work-Life Balance: Paid time off, including paid parental leave. Supportive Culture and Rewarding Work: A team-oriented environment where associates make a meaningful impact by helping individuals maintain independence and quality of life. Resident Stories That Stay with You : From Maurine, who found an "instant family" to Evelyn, who recently celebrated her 105th birthday with us, our residents enjoy a sense of community that is created by you ! Career Growth: Tuition reimbursement, t raining, professional development, and advancement opportunities within a company that invests in its people. Employee Owned, Resident Focused : As a 100% employee-owned company, your daily work (supporting our residents) also contributes to your financial future by sharing in our profitability. What You'll Do Resident Responsibilities: Manage the full resident lifecycle from an administrative standpoint, including completion of resident agreements, coordination of move-in/move-out processes, and maintenance of filing systems. Process Community billing and send monthly statements to Resident/POA and oversee all aspects of the community's billing process, including generating and sending monthly statements, processing payments, and managing collections for all payors. follow up on late or incorrect payments from all payors. Maintain and update accurate resident financial records and data to support internal processes and external billing requirements, including Medicaid claims. Serve as the primary liaison for residents and families on administrative and billing-related inquiries, ensuring clear, timely, and compassionate communication. Community Responsibilities : Supervise the front office team, ensuring smooth daily operations, consistent coverage, and a professional, welcoming environment. Supervise the day-to-day front office functions and staff to include team leadership, including creating staffing schedules, payroll timekeeping approvals, engagement, development, and performance coaching and reviews. Support receptionist team development through ongoing feedback, performance evaluations, and identifying opportunities for growth and training. Process Accounts Payable, working with other departments to ensure timely and accurate coding and submission. Collaborate with the Executive Director and Finance / Regional Business Office Manager on business office operations, and escalate significant issues as needed. Complete monthly staffing schedules and enter into Dayforce for direct reports Maintaining and ordering office supplies for campus Corporate Responsibilities : Maintain documents/data to assist Corporate Accounting in processing Medicaid claims/billing. Ensure compliance with company policies and applicable federal, state, and local regulations within all business office procedures. Process monthly Long Term Care insurance claims for residents/families Ensure all monthly bank deposits for Medicaid payments and resident payments are processed across various platforms timely and in adherence with company policies. Complete Resident Agreements and maintain Resident/Front Office filing systems. Perform other related duties as assigned Build positive relationships with residents and families while balancing customer service and financial stewardship. What We're Looking For Associates degree or higher in business or finance, or equivalent experience Minimum of 2 years in a business office role within senior living or skilled nursing required. Proven experience in accounts receivable, collections, and Medicaid billing preferred. Familiarity with HIPAA and resident privacy compliance in financial recordkeeping. Ability to read, analyze and interpret financial reports, while understanding common accounting procedures (debits/credits) including understanding of ledgers and basic accounting skills. Technically savvy with Microsoft Office suite, workplace collaboration tools such as Excel and MS Teams, other financial and accounting systems , experience with Yardi highly desirable. Effective written and verbal communication with residents, families, and business partners. Customer service oriented and ability to resolve customer concerns. Ability to make complex decisions with high judgement in partnership with the Executive Director and Regional Business Office Manager . Business acumen and the foresight to see potential issues down the road. Strong organizational and multi-tasking skills with the ability to manage competing priorities Great time management and initiative to meet deadlines and produce accurate work. Effectively collaborate with sales and nursing for move-ins/outs and care level changes, all to ensure the best resident experience. Wallick's Mission & Values At Wallick Communities, we believe in opening doors to homes, opportunity , and hope for our residents , associates, and community . Our core values guide everything we do: Care - We show compassion and respect for everyone. Character - We do the right thing, even when no one is looking. Collaboration - We work together to achieve more. At Wallick, we celebrate Diversity, Equity, Inclusion + Belonging (DEI+B) in our workplace and communities , creating an environment where associates feel welcome, respected, and empowered to bring their authentic selves to the great work they do every day. For nearly 60 years, it has been at the core of our organization's culture that all Wallick associates come to a safe and inclusive place to work. Wallick does not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors. Join Us and Become an Employee-Owner! If you're ready to make a difference in people's lives while securing your financial future, apply today! Employment is contingent upon passing a pre-employment background check and drug screen
Who We Are: We're powering a cleaner, brighter future. Exelon is leading the energy transformation, and we're calling all problem solvers, innovators, community builders and change makers. Work with us to deliver solutions that make our diverse cities and communities stronger, healthier and more resilient. We're powered by purpose-driven people like you who believe in being inclusive and creative, and value safety, innovation, integrity and community service. We are a Fortune 200 company, 20,000 colleagues strong serving more than 10.7 million customers at six energy companies Atlantic City Electric (ACE), Baltimore Gas and Electric (BGE), Commonwealth Edison (ComEd), Delmarva Power & Light (DPL), PECO Energy Company (PECO), and Potomac Electric Power Company (Pepco). We're committed to creating an environment where every person can thrive. Our employee experience is grounded in four tenets that guide how we support our people: purposeful careers, growth opportunities, community impact, and support to thrive. In our relentless pursuit of excellence, we elevate diverse voices, fresh perspectives and bold thinking. And since we know transforming the future of energy is hard work, we provide competitive compensation, incentives, excellent benefits and the opportunity to build a rewarding career. Are you in? Primary Purpose: Manage transmission, substation, distribution, gas, and/or information technology projects consisting of cross-functional teams involving multiple disciplines and multiple operating areas including contract resources. Responsible for managing the scope, schedule, budget, and safety performance of multiple projects and programs. Leads project teams through business case / capital approval process, development and execution of project plans and project closeout. These projects have budgets that will typically range from $250K to $15 million. Also, may manage business initiative projects with direct accountability for project execution while leading a team to accomplish objectives within a given time frame and with limited resources. Position may be required to work extended hours for coverage during storms or other energy delivery emergencies. Primary Duties: Responsible and accountable for overall project performance for projects including major transmission, substation, distribution, and gas construction, new technology programs, information technology and organizational initiatives. Ensures project costs, schedule and scope are managed, including the development of recovery plans, to stay within approved limits. Interface with external and internal stakeholders to coordinate project requirements. Primary communicator with the sponsor and key stakeholders on project issues, including executive level and interdepartmental presentations. Ensures a good working relationship between the project team, line managers, and interfacing organizations. Coaches and leads team members to ensure completion of assigned tasks. Identify and obtain project team resources. Ensures project team members understand their respective responsibilities. Job Scope: The Project Manager is an individual contributor accountable for project budgets, team performance and developing strategic plans to implement projects for various organizations. Responsibilities also include managing scope, budget and schedule within approved parameters and providing structured and detailed reports to the appropriate Management team. Tasks may include but are not limited to, ensuring the completion of business cases, budgetary approvals, project scheduling, requirements engineering, design and engineering tasks, vegetation management reviews, project reporting, project financial analysis, major equipment procurement, environmental analysis, obtaining real estate and relationship management with external customers, vendors, townships and regulatory agencies, project quality assurance, and change management. Interacts routinely with key internal and external stakeholders including senior management, the Utility's largest customers, and governmental and regulatory officials. Minimum Qualifications: For construction project management: Bachelor's degree in engineering or related field and 4-7 years relevant project management or related experience, OR High School Diploma and 6-9 years of relevant project management or related experience; For non-construction project management: Bachelor's degree in business, engineering, or related field and 4-7 years relevant project management or related experience, OR High School Diploma and 6-9 years of relevant project management or related experience Certified Associate in Project Management (CAPM) or achieve CAPM within two years of job entry (PMP certification will fulfill this requirement) Demonstrated and documented success at managing projects Ability to work independently and as a team leader including the ability to handle conflicting priorities in a multitask environment Demonstrated strong independent judgment skills Demonstrated strong interpersonal and time management skills Valid driver's license and access to an automobile Preferred Qualifications: Master's degree in engineering (or advanced technical degree) or Business Administration Project Management Professional (PMP) certification or Professional Engineer License Experience or knowledge of DER, Solar, or Battery experience in the following industries (e.g., Utility design/planning/construction) Benefits: Annual salary will vary based on a candidate's skills, qualifications, experience, and other factors: $100,800.00/Yr. - $138,600.00/Yr. Annual Bonus for eligible positions: 15% 401(k) match and annual company contribution Medical, dental and vision insurance Life and disability insurance Generous paid time off options, including vacation, sick time, floating and fixed holidays, maternity leave and bonding/primary caregiver leave or parental leave Employee Assistance Program and resources for mental and emotional support Wellbeing programs such as tuition reimbursement, adoption and surrogacy assistance and fitness reimbursement Referral bonus program And much more Note: Exelon-sponsored compensation and benefit programs may vary or not apply based on length of service, job grade, job classification or represented status. Eligibility will be determined by the written plan or program documents.
09/01/2026
Full time
Who We Are: We're powering a cleaner, brighter future. Exelon is leading the energy transformation, and we're calling all problem solvers, innovators, community builders and change makers. Work with us to deliver solutions that make our diverse cities and communities stronger, healthier and more resilient. We're powered by purpose-driven people like you who believe in being inclusive and creative, and value safety, innovation, integrity and community service. We are a Fortune 200 company, 20,000 colleagues strong serving more than 10.7 million customers at six energy companies Atlantic City Electric (ACE), Baltimore Gas and Electric (BGE), Commonwealth Edison (ComEd), Delmarva Power & Light (DPL), PECO Energy Company (PECO), and Potomac Electric Power Company (Pepco). We're committed to creating an environment where every person can thrive. Our employee experience is grounded in four tenets that guide how we support our people: purposeful careers, growth opportunities, community impact, and support to thrive. In our relentless pursuit of excellence, we elevate diverse voices, fresh perspectives and bold thinking. And since we know transforming the future of energy is hard work, we provide competitive compensation, incentives, excellent benefits and the opportunity to build a rewarding career. Are you in? Primary Purpose: Manage transmission, substation, distribution, gas, and/or information technology projects consisting of cross-functional teams involving multiple disciplines and multiple operating areas including contract resources. Responsible for managing the scope, schedule, budget, and safety performance of multiple projects and programs. Leads project teams through business case / capital approval process, development and execution of project plans and project closeout. These projects have budgets that will typically range from $250K to $15 million. Also, may manage business initiative projects with direct accountability for project execution while leading a team to accomplish objectives within a given time frame and with limited resources. Position may be required to work extended hours for coverage during storms or other energy delivery emergencies. Primary Duties: Responsible and accountable for overall project performance for projects including major transmission, substation, distribution, and gas construction, new technology programs, information technology and organizational initiatives. Ensures project costs, schedule and scope are managed, including the development of recovery plans, to stay within approved limits. Interface with external and internal stakeholders to coordinate project requirements. Primary communicator with the sponsor and key stakeholders on project issues, including executive level and interdepartmental presentations. Ensures a good working relationship between the project team, line managers, and interfacing organizations. Coaches and leads team members to ensure completion of assigned tasks. Identify and obtain project team resources. Ensures project team members understand their respective responsibilities. Job Scope: The Project Manager is an individual contributor accountable for project budgets, team performance and developing strategic plans to implement projects for various organizations. Responsibilities also include managing scope, budget and schedule within approved parameters and providing structured and detailed reports to the appropriate Management team. Tasks may include but are not limited to, ensuring the completion of business cases, budgetary approvals, project scheduling, requirements engineering, design and engineering tasks, vegetation management reviews, project reporting, project financial analysis, major equipment procurement, environmental analysis, obtaining real estate and relationship management with external customers, vendors, townships and regulatory agencies, project quality assurance, and change management. Interacts routinely with key internal and external stakeholders including senior management, the Utility's largest customers, and governmental and regulatory officials. Minimum Qualifications: For construction project management: Bachelor's degree in engineering or related field and 4-7 years relevant project management or related experience, OR High School Diploma and 6-9 years of relevant project management or related experience; For non-construction project management: Bachelor's degree in business, engineering, or related field and 4-7 years relevant project management or related experience, OR High School Diploma and 6-9 years of relevant project management or related experience Certified Associate in Project Management (CAPM) or achieve CAPM within two years of job entry (PMP certification will fulfill this requirement) Demonstrated and documented success at managing projects Ability to work independently and as a team leader including the ability to handle conflicting priorities in a multitask environment Demonstrated strong independent judgment skills Demonstrated strong interpersonal and time management skills Valid driver's license and access to an automobile Preferred Qualifications: Master's degree in engineering (or advanced technical degree) or Business Administration Project Management Professional (PMP) certification or Professional Engineer License Experience or knowledge of DER, Solar, or Battery experience in the following industries (e.g., Utility design/planning/construction) Benefits: Annual salary will vary based on a candidate's skills, qualifications, experience, and other factors: $100,800.00/Yr. - $138,600.00/Yr. Annual Bonus for eligible positions: 15% 401(k) match and annual company contribution Medical, dental and vision insurance Life and disability insurance Generous paid time off options, including vacation, sick time, floating and fixed holidays, maternity leave and bonding/primary caregiver leave or parental leave Employee Assistance Program and resources for mental and emotional support Wellbeing programs such as tuition reimbursement, adoption and surrogacy assistance and fitness reimbursement Referral bonus program And much more Note: Exelon-sponsored compensation and benefit programs may vary or not apply based on length of service, job grade, job classification or represented status. Eligibility will be determined by the written plan or program documents.
Company Overview Allbridge is the leading supplier of world class connected technology solutions, services, and support for high-density properties. With more than 35 years of continuous growth and industry experience, Allbridge supports technology in over one million rooms, in 8,000 properties, across North America and the Caribbean, including hotels, resorts, senior-living communities, condominiums, multifamily developments, and mixed-use properties. Job Summary The Associate Account Manager, Video Solutions will play a fundamental role in achieving our ambitious customer acquisition and revenue growth objectives. You must be comfortable making dozens of calls per day, generating interest, qualifying prospects and closing sales. This role directly reports to the Program Manager, Customer Lifecyle Management. Essential Job Functions: Successfully generate a consistent pipeline, achieve growth and hit sales targets by leveraging existing relationships and creating new relationships Source new sales opportunities through inbound lead follow-up and outbound cold calls and emails Utilize virtual and face-to-face meetings to build relationships with new customers, as required Ensure all leads are well qualified by identifying the correct decision makers Advise customers on suitable product selection based on their needs and specifications Research and understand our product line and be familiar with each product's function and purpose, so you can confidently upsell our customers to compatible products Maintain long-lasting relationships with existing customers through exceptional after-sales service Route qualified opportunities to the appropriate sales executives for further development and closure Showcase the company's strengths and highlight our brand by talking exclusively about the characteristics that make our offerings unique Participate in weekly meetings to discuss benchmarks and personal as well as team goals for the upcoming week Maintain an organized workspace and properly file documents, updates, and product information so it is readily accessible for reference and to answer questions Ensure we have accurate data in our CRM Consistently integrates Allbridge's core values into their everyday habits by treating all customers, internal and external, professionally, honestly and respectfully Accepts ownership and responsibility of position responsibilities and strives to deliver results for customers that establish high standards, credibility and quality performance Required Qualifications: Minimum of 1-2 years of experience in lead to closure execution in video solutions (DIRECTV, Dish, or Cable) or related products preferred. Strong prospecting experience Knowledge of sales process from initiation to close Previous experience in outbound call center, inside sales experience, or related sales experience Strong computer skills, including Microsoft Office Suite (Teams, Word, PowerPoint, Outlook, and Excel) and CRM/Salesforce experience preferred Ability to analyze the market and target potential clients Workplace Benefits We Offer In addition to earnings and other incentives, Allbridge offers a comprehensive package of benefits, based on eligibility, typically for regular, full-time positions, some of which includes: Medical and Prescription options, Dental, Orthodontics and Vision Plans Rich HSA company-funded options and Flexible Spending accounts 100% Company paid premiums for Short Term Disability Life and Accidental Death and Dismemberment insurance Plan options Supplemental Insurance Plan options 401(k) Profit-Sharing Retirement plan Flexible Paid Time Off after60 daysof employment Paid Holidays, per Employee Handbook Great workplace culture that embodies our values. Equal Opportunity Employer Statement Allbridge is an Equal Opportunity Employer. Allbridge does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need. PI17e70897e52a-2760
09/01/2026
Full time
Company Overview Allbridge is the leading supplier of world class connected technology solutions, services, and support for high-density properties. With more than 35 years of continuous growth and industry experience, Allbridge supports technology in over one million rooms, in 8,000 properties, across North America and the Caribbean, including hotels, resorts, senior-living communities, condominiums, multifamily developments, and mixed-use properties. Job Summary The Associate Account Manager, Video Solutions will play a fundamental role in achieving our ambitious customer acquisition and revenue growth objectives. You must be comfortable making dozens of calls per day, generating interest, qualifying prospects and closing sales. This role directly reports to the Program Manager, Customer Lifecyle Management. Essential Job Functions: Successfully generate a consistent pipeline, achieve growth and hit sales targets by leveraging existing relationships and creating new relationships Source new sales opportunities through inbound lead follow-up and outbound cold calls and emails Utilize virtual and face-to-face meetings to build relationships with new customers, as required Ensure all leads are well qualified by identifying the correct decision makers Advise customers on suitable product selection based on their needs and specifications Research and understand our product line and be familiar with each product's function and purpose, so you can confidently upsell our customers to compatible products Maintain long-lasting relationships with existing customers through exceptional after-sales service Route qualified opportunities to the appropriate sales executives for further development and closure Showcase the company's strengths and highlight our brand by talking exclusively about the characteristics that make our offerings unique Participate in weekly meetings to discuss benchmarks and personal as well as team goals for the upcoming week Maintain an organized workspace and properly file documents, updates, and product information so it is readily accessible for reference and to answer questions Ensure we have accurate data in our CRM Consistently integrates Allbridge's core values into their everyday habits by treating all customers, internal and external, professionally, honestly and respectfully Accepts ownership and responsibility of position responsibilities and strives to deliver results for customers that establish high standards, credibility and quality performance Required Qualifications: Minimum of 1-2 years of experience in lead to closure execution in video solutions (DIRECTV, Dish, or Cable) or related products preferred. Strong prospecting experience Knowledge of sales process from initiation to close Previous experience in outbound call center, inside sales experience, or related sales experience Strong computer skills, including Microsoft Office Suite (Teams, Word, PowerPoint, Outlook, and Excel) and CRM/Salesforce experience preferred Ability to analyze the market and target potential clients Workplace Benefits We Offer In addition to earnings and other incentives, Allbridge offers a comprehensive package of benefits, based on eligibility, typically for regular, full-time positions, some of which includes: Medical and Prescription options, Dental, Orthodontics and Vision Plans Rich HSA company-funded options and Flexible Spending accounts 100% Company paid premiums for Short Term Disability Life and Accidental Death and Dismemberment insurance Plan options Supplemental Insurance Plan options 401(k) Profit-Sharing Retirement plan Flexible Paid Time Off after60 daysof employment Paid Holidays, per Employee Handbook Great workplace culture that embodies our values. Equal Opportunity Employer Statement Allbridge is an Equal Opportunity Employer. Allbridge does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need. PI17e70897e52a-2760
Job Description Job Description About Q'Apel: At Q'Apel, we are passionate about revolutionizing neurovascular access. In the simplest sense, we're a company that creates solutions. We design novel access device technology for vascular interventions and unmet clinical needs. Because in the precious seconds that surround a stroke emergency, clinicians need technology that delivers. That's where Q'Apel comes in. Successful Q'Apel team members step up to the plate and work together to achieve our goals every single day. We are a fast-paced, high-growth company with a startup philosophy that requires an all-hands-on-deck attitude, taking on all changes with excitement and a great attitude. Position Title: Principal, FP&A Job Location: 4245 Technology Drive, Fremont, CA 94538 (Onsite) Worker Category: Full-Time/Exempt Who We Want: Job Summary: We are seeking a motivated Principal, FP&A, to join our Finance team. Reporting to the Corporate Controller and working closely with the CFO, this role will lead planning, forecasting, and financial analysis to generate insights and support business decisions. This role will partner with Accounting, Operations, Marketing, R&D, and Sales to manage reporting, analyze COGS, evaluate profitability, and support new product innovation. This position is ideal for a hands-on finance professional with strong analytical skills and the ability to thrive in a fast-paced environment. What You'll Work On: Working closely with CFO and Controller, lead annual budgeting, forecasting, and financial planning in partnership with department heads to support projections with business objectives. Consolidate cross-functional forecasts with Sales, Marketing, Operations, HR, and other teams to align financial plans with strategy. Conduct flux analysis, trend reporting, scenario modeling, and performance monitoring to identify improvements opportunities. Periodic review of product costs with Accounting and Operations to ensure more realistic COGS and gross margin forecasting. Regular collaboration with the Controller, Program Management, Marketing and Sales teams in ensuring alignment of revenue forecasts to market trends and sales opportunities. For greater efficiency and accuracy. Working closely with the Sr. Accounting Manager in monthly analysis of COGS to identify key variances affecting gross margin contribution. Create dashboards and reports that make financial data clear for non-finance stakeholders. Improve forecasting, reporting, and analytics processes fo greater efficiency and accuracy. Be a team player by providing support to the Finance Team when needed, especially during audits and closings. Perform ad hoc projects for CFO and Controller. What You Bring: Skills, Knowledge and Experience: Bachelor's degree in finance or accounting or a related field required. Advanced certifications (MBA) preferred but not required. 6 plus years of FP&A experience, including forecasting, reporting, and budgeting Experience in the Medical Devices industry preferred but not required Outstanding at Excel and good at PowerPoint Strong analytical, problem-solving, communication skills, and interact with senior executives Experience with ERP/financial reporting systems (NetSuite preferred) Proficiency in financial modeling, variance analysis, and scenario planning High ethical standards, integrity, and attention to detail A proactive self-starter who thrives in a fast-paced, dynamic environment Physical Requirements: Ability to sit for prolonged periods while working at a desk and using a computer. The anticipated salary range for candidates who will work in Fremont, California is $140,000 to $170,000. Our salary ranges are calculated by role and level. Your position within that range will be determined by your job-related knowledge, skills, experience, relevant education, and training/certifications. In addition to those factors, we also examine internal equity as well as considering the current market rate, and title may be assessed one level lower or higher accordingly. This document contains confidential, proprietary information of Q'Apel Medical, Inc. It may not be copied or reproduced without prior written permission from Q'Apel Medical, Inc PIc472e5-
09/01/2026
Full time
Job Description Job Description About Q'Apel: At Q'Apel, we are passionate about revolutionizing neurovascular access. In the simplest sense, we're a company that creates solutions. We design novel access device technology for vascular interventions and unmet clinical needs. Because in the precious seconds that surround a stroke emergency, clinicians need technology that delivers. That's where Q'Apel comes in. Successful Q'Apel team members step up to the plate and work together to achieve our goals every single day. We are a fast-paced, high-growth company with a startup philosophy that requires an all-hands-on-deck attitude, taking on all changes with excitement and a great attitude. Position Title: Principal, FP&A Job Location: 4245 Technology Drive, Fremont, CA 94538 (Onsite) Worker Category: Full-Time/Exempt Who We Want: Job Summary: We are seeking a motivated Principal, FP&A, to join our Finance team. Reporting to the Corporate Controller and working closely with the CFO, this role will lead planning, forecasting, and financial analysis to generate insights and support business decisions. This role will partner with Accounting, Operations, Marketing, R&D, and Sales to manage reporting, analyze COGS, evaluate profitability, and support new product innovation. This position is ideal for a hands-on finance professional with strong analytical skills and the ability to thrive in a fast-paced environment. What You'll Work On: Working closely with CFO and Controller, lead annual budgeting, forecasting, and financial planning in partnership with department heads to support projections with business objectives. Consolidate cross-functional forecasts with Sales, Marketing, Operations, HR, and other teams to align financial plans with strategy. Conduct flux analysis, trend reporting, scenario modeling, and performance monitoring to identify improvements opportunities. Periodic review of product costs with Accounting and Operations to ensure more realistic COGS and gross margin forecasting. Regular collaboration with the Controller, Program Management, Marketing and Sales teams in ensuring alignment of revenue forecasts to market trends and sales opportunities. For greater efficiency and accuracy. Working closely with the Sr. Accounting Manager in monthly analysis of COGS to identify key variances affecting gross margin contribution. Create dashboards and reports that make financial data clear for non-finance stakeholders. Improve forecasting, reporting, and analytics processes fo greater efficiency and accuracy. Be a team player by providing support to the Finance Team when needed, especially during audits and closings. Perform ad hoc projects for CFO and Controller. What You Bring: Skills, Knowledge and Experience: Bachelor's degree in finance or accounting or a related field required. Advanced certifications (MBA) preferred but not required. 6 plus years of FP&A experience, including forecasting, reporting, and budgeting Experience in the Medical Devices industry preferred but not required Outstanding at Excel and good at PowerPoint Strong analytical, problem-solving, communication skills, and interact with senior executives Experience with ERP/financial reporting systems (NetSuite preferred) Proficiency in financial modeling, variance analysis, and scenario planning High ethical standards, integrity, and attention to detail A proactive self-starter who thrives in a fast-paced, dynamic environment Physical Requirements: Ability to sit for prolonged periods while working at a desk and using a computer. The anticipated salary range for candidates who will work in Fremont, California is $140,000 to $170,000. Our salary ranges are calculated by role and level. Your position within that range will be determined by your job-related knowledge, skills, experience, relevant education, and training/certifications. In addition to those factors, we also examine internal equity as well as considering the current market rate, and title may be assessed one level lower or higher accordingly. This document contains confidential, proprietary information of Q'Apel Medical, Inc. It may not be copied or reproduced without prior written permission from Q'Apel Medical, Inc PIc472e5-
Job Description Schedule: Full-time, Days Job Location Type: Hybrid (Minimum: Monday-Wednesday in office) Your experience matters At Lifepoint Health, we are committed to empowering and supporting a diverse and determined workforce who can drive quality, scalability, and significant impact across our hospitals and communities. As a member of the Lifepoint Business Services (LBS) team, you'll support those that are in our facilities who are interfacing and providing care to our patients and community members to positively impact our mission of making communities healthier . More about our team The LBS Payroll team operates at the center of a rapidly evolving, enterprise-wide function supporting a growing healthcare organization. With a recent transition to Oracle and several high-impact initiatives underway, this team plays a critical role in driving transformation, improving processes, and shaping the future of payroll operations. You'll join a collaborative leadership group with strong executive visibility and the opportunity to make a meaningful, lasting impact. How you'll contribute A Payroll Director who excels in this role: Lead enterprise-wide payroll operations, ensuring accurate and timely processing across multiple payroll cycles (including outsourced/managed service components) Oversee day-to-day payroll processing, including SLA adherence, issue resolution, and ticket management workflows Drive optimization and continuous improvement of payroll processes following recent Oracle system implementation Partner cross-functionally with Finance, People Services, and external vendors to support payroll-related initiatives and process alignment Lead key payroll transformation initiatives, including transitioning select processes (e.g., year-end/W-2 activities) from outsourced to in-house Ensure compliance with federal, state, and local payroll regulations, as well as internal policies and audit requirements Support and influence payroll-related policy development, governance, and enterprise-wide standardization efforts Provide leadership and direction to payroll management staff, including coaching, performance management, and team development Collaborate on enterprise initiatives such as provider pay process improvements and system enhancements Monitor payroll operations performance, identify gaps, and implement solutions to improve efficiency, accuracy, and scalability Serve as a key liaison between internal stakeholders and external payroll service providers What we're looking for Applicants should have a bachelor's degree, required ; preferably in a business, accounting, finance, or related field. Additional qualifications include: Required: 9+ years of progressive payroll experience in a complex, multi-state environment 5+ years of leadership experience, including managing managers or large teams Deep knowledge of payroll regulations, compliance, and multi-state payroll practices Experience leading or supporting payroll system implementations, integrations, or transformations Strong operational leadership skills with the ability to manage both day-to-day execution and process improvement initiatives Proven ability to work cross-functionally and influence stakeholders across Finance, HR, and operations Excellent communication skills with the ability to present complex information to leadership Preferred: Experience with Oracle payroll systems or similar enterprise platforms Background in healthcare or similarly complex, regulated environments (not required) Certified Payroll Professional (CPP) designation Experience bringing outsourced payroll functions in-house or optimizing shared services models Why join us We believe that investing in our employees is the first step to providing excellent patient care. In addition to your base compensation, this position also offers: Comprehensive Benefits: Multiple levels of medical, dental and vision coverage for full-time and part-time employees. Financial Protection & PTO: Life, accident, critical illness, hospital indemnity insurance, short- and long-term disability, paid family leave and paid time off. Financial & Career Growth: Higher education and certification tuition assistance, loan assistance and 401(k) retirement package and company match. Employee Well-being: Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments, mental health services and discount programs). Professional Development: Ongoing learning and career advancement opportunities. EEOC Statement Lifepoint Health is an Equal Opportunity Employer. Lifepoint Health is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment. Employment Sponsorship Statement You must be authorized to work in the United States without employer sponsorship. Lifepoint Health is a leader in community-based care and driven by a mission of Making Communities Healthier. Our diversified healthcare delivery network spans 29 states and includes 63 community hospital campuses, 32 rehabilitation and behavioral health hospitals, and more than 170 additional sites of care across the healthcare continuum, such as acute rehabilitation units, outpatient centers and post-acute care facilities. We believe that success is achieved through talented people. We want to create places where employees want to work, with opportunities to pursue meaningful and satisfying careers that truly make a difference in communities across the country.
09/01/2026
Full time
Job Description Schedule: Full-time, Days Job Location Type: Hybrid (Minimum: Monday-Wednesday in office) Your experience matters At Lifepoint Health, we are committed to empowering and supporting a diverse and determined workforce who can drive quality, scalability, and significant impact across our hospitals and communities. As a member of the Lifepoint Business Services (LBS) team, you'll support those that are in our facilities who are interfacing and providing care to our patients and community members to positively impact our mission of making communities healthier . More about our team The LBS Payroll team operates at the center of a rapidly evolving, enterprise-wide function supporting a growing healthcare organization. With a recent transition to Oracle and several high-impact initiatives underway, this team plays a critical role in driving transformation, improving processes, and shaping the future of payroll operations. You'll join a collaborative leadership group with strong executive visibility and the opportunity to make a meaningful, lasting impact. How you'll contribute A Payroll Director who excels in this role: Lead enterprise-wide payroll operations, ensuring accurate and timely processing across multiple payroll cycles (including outsourced/managed service components) Oversee day-to-day payroll processing, including SLA adherence, issue resolution, and ticket management workflows Drive optimization and continuous improvement of payroll processes following recent Oracle system implementation Partner cross-functionally with Finance, People Services, and external vendors to support payroll-related initiatives and process alignment Lead key payroll transformation initiatives, including transitioning select processes (e.g., year-end/W-2 activities) from outsourced to in-house Ensure compliance with federal, state, and local payroll regulations, as well as internal policies and audit requirements Support and influence payroll-related policy development, governance, and enterprise-wide standardization efforts Provide leadership and direction to payroll management staff, including coaching, performance management, and team development Collaborate on enterprise initiatives such as provider pay process improvements and system enhancements Monitor payroll operations performance, identify gaps, and implement solutions to improve efficiency, accuracy, and scalability Serve as a key liaison between internal stakeholders and external payroll service providers What we're looking for Applicants should have a bachelor's degree, required ; preferably in a business, accounting, finance, or related field. Additional qualifications include: Required: 9+ years of progressive payroll experience in a complex, multi-state environment 5+ years of leadership experience, including managing managers or large teams Deep knowledge of payroll regulations, compliance, and multi-state payroll practices Experience leading or supporting payroll system implementations, integrations, or transformations Strong operational leadership skills with the ability to manage both day-to-day execution and process improvement initiatives Proven ability to work cross-functionally and influence stakeholders across Finance, HR, and operations Excellent communication skills with the ability to present complex information to leadership Preferred: Experience with Oracle payroll systems or similar enterprise platforms Background in healthcare or similarly complex, regulated environments (not required) Certified Payroll Professional (CPP) designation Experience bringing outsourced payroll functions in-house or optimizing shared services models Why join us We believe that investing in our employees is the first step to providing excellent patient care. In addition to your base compensation, this position also offers: Comprehensive Benefits: Multiple levels of medical, dental and vision coverage for full-time and part-time employees. Financial Protection & PTO: Life, accident, critical illness, hospital indemnity insurance, short- and long-term disability, paid family leave and paid time off. Financial & Career Growth: Higher education and certification tuition assistance, loan assistance and 401(k) retirement package and company match. Employee Well-being: Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments, mental health services and discount programs). Professional Development: Ongoing learning and career advancement opportunities. EEOC Statement Lifepoint Health is an Equal Opportunity Employer. Lifepoint Health is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment. Employment Sponsorship Statement You must be authorized to work in the United States without employer sponsorship. Lifepoint Health is a leader in community-based care and driven by a mission of Making Communities Healthier. Our diversified healthcare delivery network spans 29 states and includes 63 community hospital campuses, 32 rehabilitation and behavioral health hospitals, and more than 170 additional sites of care across the healthcare continuum, such as acute rehabilitation units, outpatient centers and post-acute care facilities. We believe that success is achieved through talented people. We want to create places where employees want to work, with opportunities to pursue meaningful and satisfying careers that truly make a difference in communities across the country.
Job Description Schedule: Full-time, Days Job Location Type: Hybrid (Minimum: Monday-Wednesday in office) Your experience matters At Lifepoint Health, we are committed to empowering and supporting a diverse and determined workforce who can drive quality, scalability, and significant impact across our hospitals and communities. As a member of the Lifepoint Business Services (LBS) team, you'll support those that are in our facilities who are interfacing and providing care to our patients and community members to positively impact our mission of making communities healthier . More about our team The LBS Payroll team operates at the center of a rapidly evolving, enterprise-wide function supporting a growing healthcare organization. With a recent transition to Oracle and several high-impact initiatives underway, this team plays a critical role in driving transformation, improving processes, and shaping the future of payroll operations. You'll join a collaborative leadership group with strong executive visibility and the opportunity to make a meaningful, lasting impact. How you'll contribute A Payroll Director who excels in this role: Lead enterprise-wide payroll operations, ensuring accurate and timely processing across multiple payroll cycles (including outsourced/managed service components) Oversee day-to-day payroll processing, including SLA adherence, issue resolution, and ticket management workflows Drive optimization and continuous improvement of payroll processes following recent Oracle system implementation Partner cross-functionally with Finance, People Services, and external vendors to support payroll-related initiatives and process alignment Lead key payroll transformation initiatives, including transitioning select processes (e.g., year-end/W-2 activities) from outsourced to in-house Ensure compliance with federal, state, and local payroll regulations, as well as internal policies and audit requirements Support and influence payroll-related policy development, governance, and enterprise-wide standardization efforts Provide leadership and direction to payroll management staff, including coaching, performance management, and team development Collaborate on enterprise initiatives such as provider pay process improvements and system enhancements Monitor payroll operations performance, identify gaps, and implement solutions to improve efficiency, accuracy, and scalability Serve as a key liaison between internal stakeholders and external payroll service providers What we're looking for Applicants should have a bachelor's degree, required ; preferably in a business, accounting, finance, or related field. Additional qualifications include: Required: 9+ years of progressive payroll experience in a complex, multi-state environment 5+ years of leadership experience, including managing managers or large teams Deep knowledge of payroll regulations, compliance, and multi-state payroll practices Experience leading or supporting payroll system implementations, integrations, or transformations Strong operational leadership skills with the ability to manage both day-to-day execution and process improvement initiatives Proven ability to work cross-functionally and influence stakeholders across Finance, HR, and operations Excellent communication skills with the ability to present complex information to leadership Preferred: Experience with Oracle payroll systems or similar enterprise platforms Background in healthcare or similarly complex, regulated environments (not required) Certified Payroll Professional (CPP) designation Experience bringing outsourced payroll functions in-house or optimizing shared services models Why join us We believe that investing in our employees is the first step to providing excellent patient care. In addition to your base compensation, this position also offers: Comprehensive Benefits: Multiple levels of medical, dental and vision coverage for full-time and part-time employees. Financial Protection & PTO: Life, accident, critical illness, hospital indemnity insurance, short- and long-term disability, paid family leave and paid time off. Financial & Career Growth: Higher education and certification tuition assistance, loan assistance and 401(k) retirement package and company match. Employee Well-being: Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments, mental health services and discount programs). Professional Development: Ongoing learning and career advancement opportunities. EEOC Statement Lifepoint Health is an Equal Opportunity Employer. Lifepoint Health is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment. Employment Sponsorship Statement You must be authorized to work in the United States without employer sponsorship. Lifepoint Health is a leader in community-based care and driven by a mission of Making Communities Healthier. Our diversified healthcare delivery network spans 29 states and includes 63 community hospital campuses, 32 rehabilitation and behavioral health hospitals, and more than 170 additional sites of care across the healthcare continuum, such as acute rehabilitation units, outpatient centers and post-acute care facilities. We believe that success is achieved through talented people. We want to create places where employees want to work, with opportunities to pursue meaningful and satisfying careers that truly make a difference in communities across the country.
09/01/2026
Full time
Job Description Schedule: Full-time, Days Job Location Type: Hybrid (Minimum: Monday-Wednesday in office) Your experience matters At Lifepoint Health, we are committed to empowering and supporting a diverse and determined workforce who can drive quality, scalability, and significant impact across our hospitals and communities. As a member of the Lifepoint Business Services (LBS) team, you'll support those that are in our facilities who are interfacing and providing care to our patients and community members to positively impact our mission of making communities healthier . More about our team The LBS Payroll team operates at the center of a rapidly evolving, enterprise-wide function supporting a growing healthcare organization. With a recent transition to Oracle and several high-impact initiatives underway, this team plays a critical role in driving transformation, improving processes, and shaping the future of payroll operations. You'll join a collaborative leadership group with strong executive visibility and the opportunity to make a meaningful, lasting impact. How you'll contribute A Payroll Director who excels in this role: Lead enterprise-wide payroll operations, ensuring accurate and timely processing across multiple payroll cycles (including outsourced/managed service components) Oversee day-to-day payroll processing, including SLA adherence, issue resolution, and ticket management workflows Drive optimization and continuous improvement of payroll processes following recent Oracle system implementation Partner cross-functionally with Finance, People Services, and external vendors to support payroll-related initiatives and process alignment Lead key payroll transformation initiatives, including transitioning select processes (e.g., year-end/W-2 activities) from outsourced to in-house Ensure compliance with federal, state, and local payroll regulations, as well as internal policies and audit requirements Support and influence payroll-related policy development, governance, and enterprise-wide standardization efforts Provide leadership and direction to payroll management staff, including coaching, performance management, and team development Collaborate on enterprise initiatives such as provider pay process improvements and system enhancements Monitor payroll operations performance, identify gaps, and implement solutions to improve efficiency, accuracy, and scalability Serve as a key liaison between internal stakeholders and external payroll service providers What we're looking for Applicants should have a bachelor's degree, required ; preferably in a business, accounting, finance, or related field. Additional qualifications include: Required: 9+ years of progressive payroll experience in a complex, multi-state environment 5+ years of leadership experience, including managing managers or large teams Deep knowledge of payroll regulations, compliance, and multi-state payroll practices Experience leading or supporting payroll system implementations, integrations, or transformations Strong operational leadership skills with the ability to manage both day-to-day execution and process improvement initiatives Proven ability to work cross-functionally and influence stakeholders across Finance, HR, and operations Excellent communication skills with the ability to present complex information to leadership Preferred: Experience with Oracle payroll systems or similar enterprise platforms Background in healthcare or similarly complex, regulated environments (not required) Certified Payroll Professional (CPP) designation Experience bringing outsourced payroll functions in-house or optimizing shared services models Why join us We believe that investing in our employees is the first step to providing excellent patient care. In addition to your base compensation, this position also offers: Comprehensive Benefits: Multiple levels of medical, dental and vision coverage for full-time and part-time employees. Financial Protection & PTO: Life, accident, critical illness, hospital indemnity insurance, short- and long-term disability, paid family leave and paid time off. Financial & Career Growth: Higher education and certification tuition assistance, loan assistance and 401(k) retirement package and company match. Employee Well-being: Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments, mental health services and discount programs). Professional Development: Ongoing learning and career advancement opportunities. EEOC Statement Lifepoint Health is an Equal Opportunity Employer. Lifepoint Health is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment. Employment Sponsorship Statement You must be authorized to work in the United States without employer sponsorship. Lifepoint Health is a leader in community-based care and driven by a mission of Making Communities Healthier. Our diversified healthcare delivery network spans 29 states and includes 63 community hospital campuses, 32 rehabilitation and behavioral health hospitals, and more than 170 additional sites of care across the healthcare continuum, such as acute rehabilitation units, outpatient centers and post-acute care facilities. We believe that success is achieved through talented people. We want to create places where employees want to work, with opportunities to pursue meaningful and satisfying careers that truly make a difference in communities across the country.
Executive Assistant Department: Human Resources Reports to: President Location: Riverview, Florida Employment type: Full Time Company Overview TL Services is an SDVOSB construction firm specializing in mechanical, electrical, plumbing, building automation, low voltage systems, and renovations of existing facilities for the U.S. Department of Veterans Affairs, including VA Medical Centers, Community-Based Outpatient Clinics (CBOCs), and related federal facilities. We deliver mission-critical projects that directly support the care of our nation's veterans. Position Summary We're looking for a detail-oriented Executive Assistant to perform various tasks, including, supporting the President and executive team members, maintaining employee records, processing payroll, and providing day-to-day administrative support to the HR function. Key Responsibilities Administration Maintain accurate employee files Support onboarding: offer letters, new-hire paperwork, I-9 verification, background checks, and orientation scheduling Administer benefits enrollment, changes, and terminations Track PTO, leave requests, and attendance; and other documentation Process offboarding, including final pay calculations and COBRA notifications Prepare agendas, presentations, reports, and other business documents. Support special projects by conducting research, gathering information, and monitoring deadlines. Compliance & Support Help ensure compliance with prevailing wage requirements Support audits (payroll, 401(k), workers' comp) by pulling documentation and reports Maintain strict confidentiality of employees and compensation data Assist with HR projects, handbook updates, and recurring reporting as assigned Payroll Process weekly payroll for employees Collect, review, and verify timesheets; follow up on missing punches, overtime, and approvals Enter and audit payroll changes including new hires, terminations, pay rates, deductions, garnishments, and direct deposit updates Respond to employee questions about pay, deductions, and PTO balances Qualifications Required High school diploma or equivalent 1-3 years of payroll, HR administration, bookkeeping, or comparable clerical experience Working knowledge of payroll concepts: gross-to-net, overtime, pre- and post-tax deductions Proficiency with Microsoft Office Demonstrated accuracy with numbers and data entry Proven ability to handle confidential information with discretion Strong time-management skills and an ability to organize and coordinate multiple concurrent projects Flexible team player, willing to adapt to changes and unafraid of challenges Preferred Associate or bachelor's degree in human resources, accounting, business, or a related field Hands-on experience with ADP, NetSuite, and or Mitter Software Multi-state payroll experience Compensation & Benefits We believe great people deserve great support - both professionally and personally. Our comprehensive compensation and benefits package is designed to reward performance, support your well-being, and provide long-term career stability. Competitive base salary based on experience and qualifications Comprehensive Medical, Dental, Vision, Life, and Accidental Death coverage Vacation, PTO, paid federal holidays Health Savings Account (HSA) options to support healthcare planning Company-paid Short-Term and Long-Term Disability Insurance Optional Aflac supplemental coverage, including Accident, Hospital, and Cancer plans Annual performance bonus opportunities based on individual and company success PIc2bf2eefc5-
09/01/2026
Full time
Executive Assistant Department: Human Resources Reports to: President Location: Riverview, Florida Employment type: Full Time Company Overview TL Services is an SDVOSB construction firm specializing in mechanical, electrical, plumbing, building automation, low voltage systems, and renovations of existing facilities for the U.S. Department of Veterans Affairs, including VA Medical Centers, Community-Based Outpatient Clinics (CBOCs), and related federal facilities. We deliver mission-critical projects that directly support the care of our nation's veterans. Position Summary We're looking for a detail-oriented Executive Assistant to perform various tasks, including, supporting the President and executive team members, maintaining employee records, processing payroll, and providing day-to-day administrative support to the HR function. Key Responsibilities Administration Maintain accurate employee files Support onboarding: offer letters, new-hire paperwork, I-9 verification, background checks, and orientation scheduling Administer benefits enrollment, changes, and terminations Track PTO, leave requests, and attendance; and other documentation Process offboarding, including final pay calculations and COBRA notifications Prepare agendas, presentations, reports, and other business documents. Support special projects by conducting research, gathering information, and monitoring deadlines. Compliance & Support Help ensure compliance with prevailing wage requirements Support audits (payroll, 401(k), workers' comp) by pulling documentation and reports Maintain strict confidentiality of employees and compensation data Assist with HR projects, handbook updates, and recurring reporting as assigned Payroll Process weekly payroll for employees Collect, review, and verify timesheets; follow up on missing punches, overtime, and approvals Enter and audit payroll changes including new hires, terminations, pay rates, deductions, garnishments, and direct deposit updates Respond to employee questions about pay, deductions, and PTO balances Qualifications Required High school diploma or equivalent 1-3 years of payroll, HR administration, bookkeeping, or comparable clerical experience Working knowledge of payroll concepts: gross-to-net, overtime, pre- and post-tax deductions Proficiency with Microsoft Office Demonstrated accuracy with numbers and data entry Proven ability to handle confidential information with discretion Strong time-management skills and an ability to organize and coordinate multiple concurrent projects Flexible team player, willing to adapt to changes and unafraid of challenges Preferred Associate or bachelor's degree in human resources, accounting, business, or a related field Hands-on experience with ADP, NetSuite, and or Mitter Software Multi-state payroll experience Compensation & Benefits We believe great people deserve great support - both professionally and personally. Our comprehensive compensation and benefits package is designed to reward performance, support your well-being, and provide long-term career stability. Competitive base salary based on experience and qualifications Comprehensive Medical, Dental, Vision, Life, and Accidental Death coverage Vacation, PTO, paid federal holidays Health Savings Account (HSA) options to support healthcare planning Company-paid Short-Term and Long-Term Disability Insurance Optional Aflac supplemental coverage, including Accident, Hospital, and Cancer plans Annual performance bonus opportunities based on individual and company success PIc2bf2eefc5-
US AMR-Jones Lang LaSalle Americas, Inc.
Houston, Texas
JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves: We are seeking an energetic Senior Project Manager to lead project management services for national and global client portfolios while managing a geographically dispersed team of PM professionals. In this role, you'll drive exceptional client service, achieve financial targets, and serve as a trusted advisor to clients in their real estate project delivery. At JLL, we are collectively shaping a brighter way - for our clients, ourselves and our fellow employees. You'll develop and execute project delivery strategies aligned with client business objectives, oversee multiple programs across tenant improvements, security upgrades and facility maintenance, and build key relationships with executives at all organizational levels. What sets JLL apart is our culture of collaboration, locally and across the globe, and we're looking for a leader who will drive this culture throughout their team while delivering thought leadership to improve consistency, speed, and cost effectiveness across all projects. What your day-to-day will look like: Collaborate with stakeholders to align project objectives with client goals and develop pursuit strategies to grow account business Oversee project timelines, budgets, and resources across multiple construction projects valued between $5-10M, ensuring diligent adherence to JLL and client processes Manage all aspects of small to mid-size ground-up projects including programming, design, entitlements, bidding, permitting, and construction management Engage with cross-functional teams using a "one-firm" approach to optimize project outcomes and deliver innovative solutions Provide on-site supervision and interface with executives, contractors, and vendors to ensure performance criteria and compliance standards are consistently met Mentor and guide project managers to foster professional growth while attracting, developing, and retaining diverse talent across geographically dispersed teams Develop and validate budgets for yearly and multi-year capital plans, managing account financials to achieve or exceed corporate targets Identify business opportunities within the PDS team and implement strategies to enhance service quality and client satisfaction Foster an inclusive workplace culture supporting diversity and wellbeing while championing collaboration across all team levels Required qualifications: 10+ years of experience as a real estate project management leader with proven track record in client service delivery Strong knowledge of architectural drawings, construction methods, and project lifecycle management from concept through completion Prior experience managing small to mid-size ground-up construction projects including all phases of development Proficiency managing all aspects of construction projects including budgeting, scheduling, change orders, and variance reporting Exceptional organizational and analytical skills with ability to manage multiple complex projects simultaneously Strong interpersonal skills with demonstrated ability to interact effectively with executive-level stakeholders Proficiency with Microsoft Project or other scheduling software for comprehensive project planning and tracking Experience in supervising, training, and evaluating talent at various levels across distributed teams Working knowledge of accounting, financial reporting, and capital plan management with focus on stewardship of client investments Willingness to travel 20% to 40% and work primarily at client offices or project locations Valid driver license Preferred qualifications: Degree in Construction Management, Project Management, Architecture, Engineering or equivalent field Professional certifications such as CMC, PMP, Six Sigma, or LEED Experience working in global organizations with multicultural teams and diverse stakeholder groups This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Location: On-site -Houston, TX If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here . Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Accepting applications on an ongoing basis until candidate identified.
09/01/2026
Full time
JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves: We are seeking an energetic Senior Project Manager to lead project management services for national and global client portfolios while managing a geographically dispersed team of PM professionals. In this role, you'll drive exceptional client service, achieve financial targets, and serve as a trusted advisor to clients in their real estate project delivery. At JLL, we are collectively shaping a brighter way - for our clients, ourselves and our fellow employees. You'll develop and execute project delivery strategies aligned with client business objectives, oversee multiple programs across tenant improvements, security upgrades and facility maintenance, and build key relationships with executives at all organizational levels. What sets JLL apart is our culture of collaboration, locally and across the globe, and we're looking for a leader who will drive this culture throughout their team while delivering thought leadership to improve consistency, speed, and cost effectiveness across all projects. What your day-to-day will look like: Collaborate with stakeholders to align project objectives with client goals and develop pursuit strategies to grow account business Oversee project timelines, budgets, and resources across multiple construction projects valued between $5-10M, ensuring diligent adherence to JLL and client processes Manage all aspects of small to mid-size ground-up projects including programming, design, entitlements, bidding, permitting, and construction management Engage with cross-functional teams using a "one-firm" approach to optimize project outcomes and deliver innovative solutions Provide on-site supervision and interface with executives, contractors, and vendors to ensure performance criteria and compliance standards are consistently met Mentor and guide project managers to foster professional growth while attracting, developing, and retaining diverse talent across geographically dispersed teams Develop and validate budgets for yearly and multi-year capital plans, managing account financials to achieve or exceed corporate targets Identify business opportunities within the PDS team and implement strategies to enhance service quality and client satisfaction Foster an inclusive workplace culture supporting diversity and wellbeing while championing collaboration across all team levels Required qualifications: 10+ years of experience as a real estate project management leader with proven track record in client service delivery Strong knowledge of architectural drawings, construction methods, and project lifecycle management from concept through completion Prior experience managing small to mid-size ground-up construction projects including all phases of development Proficiency managing all aspects of construction projects including budgeting, scheduling, change orders, and variance reporting Exceptional organizational and analytical skills with ability to manage multiple complex projects simultaneously Strong interpersonal skills with demonstrated ability to interact effectively with executive-level stakeholders Proficiency with Microsoft Project or other scheduling software for comprehensive project planning and tracking Experience in supervising, training, and evaluating talent at various levels across distributed teams Working knowledge of accounting, financial reporting, and capital plan management with focus on stewardship of client investments Willingness to travel 20% to 40% and work primarily at client offices or project locations Valid driver license Preferred qualifications: Degree in Construction Management, Project Management, Architecture, Engineering or equivalent field Professional certifications such as CMC, PMP, Six Sigma, or LEED Experience working in global organizations with multicultural teams and diverse stakeholder groups This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Location: On-site -Houston, TX If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here . Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Accepting applications on an ongoing basis until candidate identified.
Restoration Alliance of Tacoma LLC
Seattle, Washington
ServiceMaster of Tacoma is seeking bright, motivated, hardworking individuals to join our Sales Team! Base Salary: $78,000 annually, Approximately $105,000 OTE with bonuses and incentives This position is full time based in Kirkland, WA. You will be required to be in the office to start your day and traveling between offices the rest of the week. A company vehicle or reimbursement for your own vehicle will be provided. Position Summary ServiceMaster Restoration Alliance dba ServiceMaster of Tacoma is seeking a bright, motivated, and hardworking individual to join our growing Commercial Sales Team. The Outside Sales Executive - Commercial will be a key member of a collaborative team, working together to grow and support our expanding business across Kirkland, WA and the surrounding areas. This is a full-time, field-based, relationship-driven sales role. The successful candidate will be specifically responsible for building and maintaining relationships with commercial accounts including government agencies, schools, medical facilities, property management companies, construction trades and other key verticals. Route-based client interactions on a consistent basis are a core part of this position. Are you interested in being part of a team that focuses on a culture of being professional, reliable, and positive - that trains and grows together to work smarter, not harder? If so, we want to meet you. The successful candidate will report to the office at the start of each day and travel between client locations throughout the week. A company vehicle or mileage reimbursement will be provided. Key Responsibilities: Build and maintain strong, trust-based relationships with commercial clients including government agencies, schools, medical facilities, property managers, and other referral sources. Actively prospect and develop new commercial accounts within an assigned territory through regular route-based visits, scheduled meetings and networking events. Represent ServiceMaster of Tacoma professionally in allclient, partner, and community interactions. Work collaboratively with the sales team to achieve daily, weekly, and monthly production goals. Enter and maintain accurate client and activity data in CRM systems, computers, or tablets as part of daily workflow. Travel between accounts and offices to support business development efforts. Contribute to a team culture of professionalism, reliability, and positivity - working smarter, not harder. What ServiceMaster of Tacoma offers: Training program to develop valuable career building skills. 3 weeks of paid time off annually which increases by 1 week for every 5 years of tenure Medical, vision, and dental benefits for as low as $136.13/month! Employer-matched 401(k) Company paid AD&D and Life Insurance Policy (up to $25,000 paid to your beneficiary) 6 Paid Holidays/year Company vehicle or mileage reimbursement Bonus and incentive compensation programs What we ask of Sales Executive: Must be at least 18 years old. Must be able to enter data into computers or tablets. Desire to be a strong part of a team to help reach daily production goals Must have valid drivers license and clean driving record. Previous sales/marketing experience preferred Previous restoration industry experience preferred Must be a self-starter and able to operate in minimum day-to-day supervision What you'll do as a Commercial Sales Executive : Build and maintain strong, trust-based relationships with commercial clients including government agencies, schools, medical facilities, property managers, and other referral sources. Actively prospect and develop new commercial accounts within an assigned territory through regular route-based visits, scheduled meetings and networking events. Represent ServiceMaster of Tacoma professionally in allclient, partner, and community interactions. Work collaboratively with the sales team to achieve daily, weekly, and monthly production goals. Enter and maintain accurate client and activity data in CRM systems, computers, or tablets as part of daily workflow. Travel between accounts and offices to support business development efforts. Contribute to a team culture of professionalism, reliability, and positivity - working smarter, not harder. If you have questions about what the Commercial Sales Executive role includes or company benefits, please reach out to our HR department at . We are dedicated to creating, promoting, and nurturing a safe and inclusive work environment, and we expect the same from each of our employees. We value diverse talents and welcome individuals with unique backgrounds, working styles, and skill sets. We are an Equal Opportunity Employer and we celebrate our employees individual skills and strengths Compensation details: 00 Yearly Salary PIc7b8f122f1af-8644
09/01/2026
Full time
ServiceMaster of Tacoma is seeking bright, motivated, hardworking individuals to join our Sales Team! Base Salary: $78,000 annually, Approximately $105,000 OTE with bonuses and incentives This position is full time based in Kirkland, WA. You will be required to be in the office to start your day and traveling between offices the rest of the week. A company vehicle or reimbursement for your own vehicle will be provided. Position Summary ServiceMaster Restoration Alliance dba ServiceMaster of Tacoma is seeking a bright, motivated, and hardworking individual to join our growing Commercial Sales Team. The Outside Sales Executive - Commercial will be a key member of a collaborative team, working together to grow and support our expanding business across Kirkland, WA and the surrounding areas. This is a full-time, field-based, relationship-driven sales role. The successful candidate will be specifically responsible for building and maintaining relationships with commercial accounts including government agencies, schools, medical facilities, property management companies, construction trades and other key verticals. Route-based client interactions on a consistent basis are a core part of this position. Are you interested in being part of a team that focuses on a culture of being professional, reliable, and positive - that trains and grows together to work smarter, not harder? If so, we want to meet you. The successful candidate will report to the office at the start of each day and travel between client locations throughout the week. A company vehicle or mileage reimbursement will be provided. Key Responsibilities: Build and maintain strong, trust-based relationships with commercial clients including government agencies, schools, medical facilities, property managers, and other referral sources. Actively prospect and develop new commercial accounts within an assigned territory through regular route-based visits, scheduled meetings and networking events. Represent ServiceMaster of Tacoma professionally in allclient, partner, and community interactions. Work collaboratively with the sales team to achieve daily, weekly, and monthly production goals. Enter and maintain accurate client and activity data in CRM systems, computers, or tablets as part of daily workflow. Travel between accounts and offices to support business development efforts. Contribute to a team culture of professionalism, reliability, and positivity - working smarter, not harder. What ServiceMaster of Tacoma offers: Training program to develop valuable career building skills. 3 weeks of paid time off annually which increases by 1 week for every 5 years of tenure Medical, vision, and dental benefits for as low as $136.13/month! Employer-matched 401(k) Company paid AD&D and Life Insurance Policy (up to $25,000 paid to your beneficiary) 6 Paid Holidays/year Company vehicle or mileage reimbursement Bonus and incentive compensation programs What we ask of Sales Executive: Must be at least 18 years old. Must be able to enter data into computers or tablets. Desire to be a strong part of a team to help reach daily production goals Must have valid drivers license and clean driving record. Previous sales/marketing experience preferred Previous restoration industry experience preferred Must be a self-starter and able to operate in minimum day-to-day supervision What you'll do as a Commercial Sales Executive : Build and maintain strong, trust-based relationships with commercial clients including government agencies, schools, medical facilities, property managers, and other referral sources. Actively prospect and develop new commercial accounts within an assigned territory through regular route-based visits, scheduled meetings and networking events. Represent ServiceMaster of Tacoma professionally in allclient, partner, and community interactions. Work collaboratively with the sales team to achieve daily, weekly, and monthly production goals. Enter and maintain accurate client and activity data in CRM systems, computers, or tablets as part of daily workflow. Travel between accounts and offices to support business development efforts. Contribute to a team culture of professionalism, reliability, and positivity - working smarter, not harder. If you have questions about what the Commercial Sales Executive role includes or company benefits, please reach out to our HR department at . We are dedicated to creating, promoting, and nurturing a safe and inclusive work environment, and we expect the same from each of our employees. We value diverse talents and welcome individuals with unique backgrounds, working styles, and skill sets. We are an Equal Opportunity Employer and we celebrate our employees individual skills and strengths Compensation details: 00 Yearly Salary PIc7b8f122f1af-8644
Position Description: About Us We are a long-established, family-owned design/build firm with a passion for turning inspired ideas into beautiful, functional spaces. Our business thrives on collaboration, craftsmanship, and a deep commitment to quality. As we continue to grow, we're looking for an Executive Operations Administrator to support our leadership team by coordinating priorities, improving communication, and ensuring strategic initiatives stay on track across the organization. Position Summary The Executive Administrator serves as a trusted partner to the executive leadership team, providing high-level administrative and operational support to multiple senior leaders. This role plays a key part in keeping executives organized, facilitating communication across departments, coordinating strategic initiatives, and ensuring follow-through on key priorities. The ideal candidate is proactive, highly organized, adaptable, and comfortable working with multiple leaders in a fast-paced environment. Success in this role requires exceptional judgment, discretion, and the ability to manage competing priorities while maintaining professionalism and confidentiality. Key Responsibilities Executive Coordination: Facilitate weekly executive leadership meetings, including scheduling, agenda setting, and post-meeting follow-ups to ensure accountability and alignment across all departments. Coordinate executive schedules while balancing competing priorities and business needs. Prepare correspondence, presentations, reports, and executive-level communications Calendar & Schedule Management: Manage the CEO's complex calendar, ensuring seamless coordination with internal and external stakeholders. Leadership Team Coordination: Organize and facilitate leadership meetings, including scheduling, agenda preparation, meeting materials, recording action items, and following up on deliverables. Ensure accountability by tracking commitments and providing timely reminders and status updates. Cross-Departmental Liaison: Serve as a bridge between the CEO and other executives (President, Director of Operations, Director of Sales, VP of Marketing, President of Architecture, etc) to support communication and action alignment. Project Tracking & Accountability: Track key initiatives and deliverables, ensuring progress remains on schedule through regular check-ins and reporting mechanisms. Executive Support: Provide support in drafting communications, preparing presentations, and organizing executive-level documentation and correspondence. Culture & Values Alignment: Champion the firm's values by supporting a culture of integrity, accountability, and collaboration across all levels of leadership. Qualifications 10+ years of experience supporting senior executives or executive leadership teams. Experience supporting multiple executives simultaneously. Proven experience in a Chief of Staff, Executive Assistant, or similar leadership support role-ideally in a fast-paced, entrepreneurial or creative business environment. Exceptional organizational skills and a demonstrated ability to manage complex workflows and competing priorities. Excellent written and verbal communication skills. High level of discretion with confidential information. Strong interpersonal skills with the ability to build relationships across all levels of the organization. Self-starter with excellent follow-through and attention to detail. Ability to work independently while collaborating effectively with leadership. Core Competencies Executive Presence Comfort Around Higher Management Diligence Organization Bias for Action Integrity and Trust Stability Preferred Qualifications Experience supporting executive leadership teams in a growing organization. Previous experience in architecture, construction, remodeling, real estate, or professional services. Experience coordinating strategic projects and cross-functional initiatives. Full Benefits Package: Medical, Dental, Vision, 401K, Life, Short Term Disability, Long Term Disability, On-Site Fitness Center and Paid Vacation/Personal Time Off. To learn more about Airoom, please visit our website at: Location: Lincolnwood, IL Job Type: Full-time Compensation details: 0 Yearly Salary PI081e06cb7bb3-0077
09/01/2026
Full time
Position Description: About Us We are a long-established, family-owned design/build firm with a passion for turning inspired ideas into beautiful, functional spaces. Our business thrives on collaboration, craftsmanship, and a deep commitment to quality. As we continue to grow, we're looking for an Executive Operations Administrator to support our leadership team by coordinating priorities, improving communication, and ensuring strategic initiatives stay on track across the organization. Position Summary The Executive Administrator serves as a trusted partner to the executive leadership team, providing high-level administrative and operational support to multiple senior leaders. This role plays a key part in keeping executives organized, facilitating communication across departments, coordinating strategic initiatives, and ensuring follow-through on key priorities. The ideal candidate is proactive, highly organized, adaptable, and comfortable working with multiple leaders in a fast-paced environment. Success in this role requires exceptional judgment, discretion, and the ability to manage competing priorities while maintaining professionalism and confidentiality. Key Responsibilities Executive Coordination: Facilitate weekly executive leadership meetings, including scheduling, agenda setting, and post-meeting follow-ups to ensure accountability and alignment across all departments. Coordinate executive schedules while balancing competing priorities and business needs. Prepare correspondence, presentations, reports, and executive-level communications Calendar & Schedule Management: Manage the CEO's complex calendar, ensuring seamless coordination with internal and external stakeholders. Leadership Team Coordination: Organize and facilitate leadership meetings, including scheduling, agenda preparation, meeting materials, recording action items, and following up on deliverables. Ensure accountability by tracking commitments and providing timely reminders and status updates. Cross-Departmental Liaison: Serve as a bridge between the CEO and other executives (President, Director of Operations, Director of Sales, VP of Marketing, President of Architecture, etc) to support communication and action alignment. Project Tracking & Accountability: Track key initiatives and deliverables, ensuring progress remains on schedule through regular check-ins and reporting mechanisms. Executive Support: Provide support in drafting communications, preparing presentations, and organizing executive-level documentation and correspondence. Culture & Values Alignment: Champion the firm's values by supporting a culture of integrity, accountability, and collaboration across all levels of leadership. Qualifications 10+ years of experience supporting senior executives or executive leadership teams. Experience supporting multiple executives simultaneously. Proven experience in a Chief of Staff, Executive Assistant, or similar leadership support role-ideally in a fast-paced, entrepreneurial or creative business environment. Exceptional organizational skills and a demonstrated ability to manage complex workflows and competing priorities. Excellent written and verbal communication skills. High level of discretion with confidential information. Strong interpersonal skills with the ability to build relationships across all levels of the organization. Self-starter with excellent follow-through and attention to detail. Ability to work independently while collaborating effectively with leadership. Core Competencies Executive Presence Comfort Around Higher Management Diligence Organization Bias for Action Integrity and Trust Stability Preferred Qualifications Experience supporting executive leadership teams in a growing organization. Previous experience in architecture, construction, remodeling, real estate, or professional services. Experience coordinating strategic projects and cross-functional initiatives. Full Benefits Package: Medical, Dental, Vision, 401K, Life, Short Term Disability, Long Term Disability, On-Site Fitness Center and Paid Vacation/Personal Time Off. To learn more about Airoom, please visit our website at: Location: Lincolnwood, IL Job Type: Full-time Compensation details: 0 Yearly Salary PI081e06cb7bb3-0077
