LaGuardia Community College
Long Island City, New York
CUNY Office Assistant, Level 1 (Provisional) - Office of the Vice President GENERAL DUTIES Assignment Level 1, 2 and 3 - Under supervision, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. Typical duties are outlined below: Documentation and Information Types and prints materials such as letters, memoranda, forms, purchase orders and vouchers, using typewriter/word processor/personal computers and all peripheral equipment. Proofreads typed material for accuracy, correcting errors as necessary. Uses commercial office software packages in typing, data entry, filing, updating files, and preparing various reports. Collects information or data from various sources; files and retrieves books, documents and/or data as needed. Updates existing files. Creates filing systems. Maintains departmental records; keeps separate confidential records when instructed. Retrieves and formats computerized data. With proper training, may take dictation and transcribe notes (written or recorded). Prepares and proposes various forms, e.g., financial aid applications, personnel papers and other college forms. Communications and Customer Service Provides information, as directed, to faculty, students, employees, and the general public. Responds to routine inquires regarding departmental affairs. Answers telephone calls; screens incoming calls and forwards/refers calls; assists in maintaining up-to-date mailing and telephone directories. Provides receptionist services; sets up appointments; keeps calendars; refers students, faculty, other CUNY employees and general public to proper areas or persons. Furnishes information on the department's rules and regulations, when authorized. Assists with arrangements for special events (e.g., conferences, reservations of rooms, travel arrangements, catering services, informing the relevant departments/units, etc.) Interviews and supervises College Assistants, College Work Study Students, Student Aides, Summer Interns, Volunteers, etc. Assists in training new employees in various office duties/use of office machines. Communicates with other academic or administrative departments or outside agencies to expedite the processing of work. Transaction Processing Prepares routine reports, including drafts, using information received from various sources. Receives and processes financial transactions following prescribed procedures (e.g., tuition payments, library fines). Processes purchase orders and supply orders; verifies deliveries. Verifies inventory and supplies reports on request. Completes Time & Leave calculations and keeps up-to-date records. Assists supervisors in specialized office functions, e.g., fingerprinting, I-9, reference and background checking, unemployment insurance. Calculates payroll figures; verifies amounts on financial forms; prepares deposit records; refunds authorizations, and similar documents; keeps related records. Makes routine petty cash purchases and disbursements, and maintains petty cash account; keeps necessary records. Receives mail for the unit/department/college and distributes it among the proper persons; may sort mail per instructions. Prepare the department/unit/college mailings within or outside CUNY, arranging special mail services when authorized. Duplicates, collates and distributes materials. Coordinates the work of others to produce and distribute materials; confers with printing department and mailroom personnel as needed. Assists in preparing and distributing materials such as recruitment documents. Assists in registration activities within the department or as assigned; when authorized, processes drop/add and over tally requests for course registration. Other Performs routine upkeep of office machines, e.g., photocopier, typewriter, computer terminals, printers, fax machines. May serve on committees when authorized. Assignment Level 4 - Under supervision, performs moderately complex office or secretarial work in various units of CUNY. Perform tasks at assignment Level I, at a more complex or responsibility level or with significant expertise and masterly performance. May serve as secretary to an executive or to a small group of professional, managerial, or technical personnel. Organizes, supervises and coordinates the workload of a moderately complex office, including the supervision of full and part-time office support staff. Initiates administrative procedures on behalf of the department. Administers a specialized area, requiring unique training and/or experience within a large office. Interviews and recommends full and part-time office support staff, including College Assistants and CUNY Office Assistants in Level 1. Prepares and compiles complex reports, including simple research and analysis. With approval, makes improvements to department forms. Develops record-keeping systems. Trains office employees and others (as directed) in routine office duties, rules, procedures, etc. and related matters. Levels 1, 2 and 3 are contractual pay steps based on length of employment. Employees are not given additional responsibilities when moving from Level 1 to Level 2 or from Level 2 to Level 3. However, Assignment Level 4 is an assignment level based on duties performed and is discretionary. CONTRACT TITLE CUNY Office Assistant FLSA Non-exempt CAMPUS SPECIFIC INFORMATION Founded in 1971 in Long Island City, Queens, LaGuardia Community College is one of seven community colleges of the City University of New York (CUNY). LaGuardia offers more than sixty associate degree programs and more than fifty workforce training, ESOL, GED, and pre-college programs. In 2023, LaGuardia served approximately 24,000 students. More than one-third of LaGuardia's degree-seeking students are born outside the United States; they come from 136 countries and speak 43 heritage languages. Sixty percent are first-generation college students. Virtually all LaGuardia students are ethnic minorities (89 percent), 58 percent are women, 27 percent are over the age of 25. Forty-six percent of associate degree students are Hispanic. Upon graduation most students transfer to four-year colleges, typically in CUNY, to complete their baccalaureate degrees. Graduates of career programs such as Nursing, Computer Technology, and Veterinary Technology enter the workforce. LaGuardia ranked fifth among U.S. community colleges in economic mobility - moving low-income students into the middle class and beyond - in studies by Stanford University (2017) and the Brookings Institution (2020). Please visit to learn more. The Office Assistant will report to the Director. Under direct supervision, the CUNY Office Assistant will: Assist with tracking key metrics for spreadsheets, reports, and related documents; Perform general clerical duties, answer phones, and take messages; Maintain document files and archive records in an organizational system; Assist with documentation, calendar management, and other tasks as assigned; Provide excellent customer service and act as the first point of contact to the college community. MINIMUM QUALIFICATIONS Proof of meeting requirements 1 - 4 is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period. A four-year high school diploma or its educational equivalent Two (2) years of experience performing general office work, which may be met by one of the following: A) Two (2) years of satisfactory, full-time experience performing general office work; or B) One (1) year of satisfactory, full-time experience performing general office work and 30 semester credits from an accredited college or university; or C) An associate's degree or 60 college credits from an accredited college or university. Passage of a qualifying Work Experience Test. English Language Proficiency . All candidates must be able to speak, read, write, and comprehend the English Language. English proficiency will be evaluated at the time of interview. CUNY considers full-time work to be at least 35 hours per week. Part-time experience of at least 20 hours per week may be prorated by half and credited instead of, but not in addition to, full-time experience during the same period (e.g., two month's related work experience at 20-34 hours per week equate to one month's full-time related work experience.) Part-time experience of fewer than 20 hours per week will NOT be credited at all. The high school diploma or its educational equivalent must be approved by a State's Department of Education or a recognized accrediting organization. The college or university must be accredited by regional, national, professional, or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA). COMPENSATION New Hire: $36,700 Incumbent: $41,472 This amount reflects a 13% salary suppression in effect for the first 24 months of employment only. BENEFITS CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. HOW TO APPLY To apply, go to , access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. CLOSING DATE July 15th . click apply for full job details
CUNY Office Assistant, Level 1 (Provisional) - Office of the Vice President GENERAL DUTIES Assignment Level 1, 2 and 3 - Under supervision, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. Typical duties are outlined below: Documentation and Information Types and prints materials such as letters, memoranda, forms, purchase orders and vouchers, using typewriter/word processor/personal computers and all peripheral equipment. Proofreads typed material for accuracy, correcting errors as necessary. Uses commercial office software packages in typing, data entry, filing, updating files, and preparing various reports. Collects information or data from various sources; files and retrieves books, documents and/or data as needed. Updates existing files. Creates filing systems. Maintains departmental records; keeps separate confidential records when instructed. Retrieves and formats computerized data. With proper training, may take dictation and transcribe notes (written or recorded). Prepares and proposes various forms, e.g., financial aid applications, personnel papers and other college forms. Communications and Customer Service Provides information, as directed, to faculty, students, employees, and the general public. Responds to routine inquires regarding departmental affairs. Answers telephone calls; screens incoming calls and forwards/refers calls; assists in maintaining up-to-date mailing and telephone directories. Provides receptionist services; sets up appointments; keeps calendars; refers students, faculty, other CUNY employees and general public to proper areas or persons. Furnishes information on the department's rules and regulations, when authorized. Assists with arrangements for special events (e.g., conferences, reservations of rooms, travel arrangements, catering services, informing the relevant departments/units, etc.) Interviews and supervises College Assistants, College Work Study Students, Student Aides, Summer Interns, Volunteers, etc. Assists in training new employees in various office duties/use of office machines. Communicates with other academic or administrative departments or outside agencies to expedite the processing of work. Transaction Processing Prepares routine reports, including drafts, using information received from various sources. Receives and processes financial transactions following prescribed procedures (e.g., tuition payments, library fines). Processes purchase orders and supply orders; verifies deliveries. Verifies inventory and supplies reports on request. Completes Time & Leave calculations and keeps up-to-date records. Assists supervisors in specialized office functions, e.g., fingerprinting, I-9, reference and background checking, unemployment insurance. Calculates payroll figures; verifies amounts on financial forms; prepares deposit records; refunds authorizations, and similar documents; keeps related records. Makes routine petty cash purchases and disbursements, and maintains petty cash account; keeps necessary records. Receives mail for the unit/department/college and distributes it among the proper persons; may sort mail per instructions. Prepare the department/unit/college mailings within or outside CUNY, arranging special mail services when authorized. Duplicates, collates and distributes materials. Coordinates the work of others to produce and distribute materials; confers with printing department and mailroom personnel as needed. Assists in preparing and distributing materials such as recruitment documents. Assists in registration activities within the department or as assigned; when authorized, processes drop/add and over tally requests for course registration. Other Performs routine upkeep of office machines, e.g., photocopier, typewriter, computer terminals, printers, fax machines. May serve on committees when authorized. Assignment Level 4 - Under supervision, performs moderately complex office or secretarial work in various units of CUNY. Perform tasks at assignment Level I, at a more complex or responsibility level or with significant expertise and masterly performance. May serve as secretary to an executive or to a small group of professional, managerial, or technical personnel. Organizes, supervises and coordinates the workload of a moderately complex office, including the supervision of full and part-time office support staff. Initiates administrative procedures on behalf of the department. Administers a specialized area, requiring unique training and/or experience within a large office. Interviews and recommends full and part-time office support staff, including College Assistants and CUNY Office Assistants in Level 1. Prepares and compiles complex reports, including simple research and analysis. With approval, makes improvements to department forms. Develops record-keeping systems. Trains office employees and others (as directed) in routine office duties, rules, procedures, etc. and related matters. Levels 1, 2 and 3 are contractual pay steps based on length of employment. Employees are not given additional responsibilities when moving from Level 1 to Level 2 or from Level 2 to Level 3. However, Assignment Level 4 is an assignment level based on duties performed and is discretionary. CONTRACT TITLE CUNY Office Assistant FLSA Non-exempt CAMPUS SPECIFIC INFORMATION Founded in 1971 in Long Island City, Queens, LaGuardia Community College is one of seven community colleges of the City University of New York (CUNY). LaGuardia offers more than sixty associate degree programs and more than fifty workforce training, ESOL, GED, and pre-college programs. In 2023, LaGuardia served approximately 24,000 students. More than one-third of LaGuardia's degree-seeking students are born outside the United States; they come from 136 countries and speak 43 heritage languages. Sixty percent are first-generation college students. Virtually all LaGuardia students are ethnic minorities (89 percent), 58 percent are women, 27 percent are over the age of 25. Forty-six percent of associate degree students are Hispanic. Upon graduation most students transfer to four-year colleges, typically in CUNY, to complete their baccalaureate degrees. Graduates of career programs such as Nursing, Computer Technology, and Veterinary Technology enter the workforce. LaGuardia ranked fifth among U.S. community colleges in economic mobility - moving low-income students into the middle class and beyond - in studies by Stanford University (2017) and the Brookings Institution (2020). Please visit to learn more. The Office Assistant will report to the Director. Under direct supervision, the CUNY Office Assistant will: Assist with tracking key metrics for spreadsheets, reports, and related documents; Perform general clerical duties, answer phones, and take messages; Maintain document files and archive records in an organizational system; Assist with documentation, calendar management, and other tasks as assigned; Provide excellent customer service and act as the first point of contact to the college community. MINIMUM QUALIFICATIONS Proof of meeting requirements 1 - 4 is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period. A four-year high school diploma or its educational equivalent Two (2) years of experience performing general office work, which may be met by one of the following: A) Two (2) years of satisfactory, full-time experience performing general office work; or B) One (1) year of satisfactory, full-time experience performing general office work and 30 semester credits from an accredited college or university; or C) An associate's degree or 60 college credits from an accredited college or university. Passage of a qualifying Work Experience Test. English Language Proficiency . All candidates must be able to speak, read, write, and comprehend the English Language. English proficiency will be evaluated at the time of interview. CUNY considers full-time work to be at least 35 hours per week. Part-time experience of at least 20 hours per week may be prorated by half and credited instead of, but not in addition to, full-time experience during the same period (e.g., two month's related work experience at 20-34 hours per week equate to one month's full-time related work experience.) Part-time experience of fewer than 20 hours per week will NOT be credited at all. The high school diploma or its educational equivalent must be approved by a State's Department of Education or a recognized accrediting organization. The college or university must be accredited by regional, national, professional, or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA). COMPENSATION New Hire: $36,700 Incumbent: $41,472 This amount reflects a 13% salary suppression in effect for the first 24 months of employment only. BENEFITS CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. HOW TO APPLY To apply, go to , access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. CLOSING DATE July 15th . click apply for full job details
Ethan Conrad Properties Inc
Yuba City, California
Description: Ethan Conrad Properties, Inc. is one of the largest and the fastest growing Commercial Real Estate Companies in Sacramento, CA. With over 12MM square feet, over 170 properties, and over 250 buildings, valued at $1.7 billion dollars. ECP has had an Annual Growth of over 20% for the past 10 years and anticipates continued growth of 20% annually, creating more job opportunities internally and externally. ECP is a World Class Company. We are seeking a Property Administrative & Marketing Assistant to join our team! You will perform receptionist, clerical and administrative functions to drive company success. Requirements: Property Admin Duties Administrative Support - Performs administrative support and general office work or projects for GM, Operations, or other members of the mall or corporate team (including tenant move in packages, move out packages, tenant letters, vendor letters, etc.) Contracts- Work with Operations and mall team to draft vendor contracts, and bid comparisons Utility Management- Ensure utilities are transferred in the tenants names at time of move in and back to LL at move out. Ensure timely payment of all utilities and utility coordination for new move ins. Leasing Support- work with leasing team to draft all license agreements, lease agreements, and LOI comments for mall property including editing lease & site plans and creating exhibits for prospective tenants and mall projects along with Power Point presentations as needed. Communication - Assists with information exchange and requests from vendors, contractors, mall customers, merchants and tenants Data and File Management - Collects and manages information necessary for the on-going activities of the center Scheduling - Schedule meetings, conference calls and appointments as needed Property Strategic Goals - Assist in executing the strategic goals for the property and completing any individual goals. Accounting - Process invoices along with data management in Yardi, assist with corporate for any accounting needs for the mall property Office/Janitorial Supplies- manage the office equipment contracts and services including ordering all office supplies and janitorial supplies for the center. Property walks and creation of work orders for any needed items found Key control access for maintenance team Occasionally assist security with alarm panels/lighting controls Contractor roof access Insurance management ensuring 100% compliance with all tenants and vendors Assistant Marketing Duties Retailer Communications- preparing and editing marketing memos, collateral and emails. Assist with creating/designing marketing collateral (mall signage, parking lot light pole banners, etc.). Interacting with customers via social media posts/messages and in the office for various events. Marketing Vendors- assisting the Marketing Manager with the facilitation of the various marketing vendors including contract preparation Help with planning /implementing marketing events/promos (Cinderella's Closet, Scarecrow Contest, GWP, Giveaways etc.) When needed, handing memos to tenants and discussing the events and encouraging tenant participation and sharing with their customers and following up Community Outreach for event and display partnership Marketing Property Walks (Daily) to ensure marketing collateral stands are straight and don't have graffiti or damage. If damaged, letting the Marketing Manager know so they can be repaired, removed and/or replaced Display windows-Creating and installing marketing window displays (Halloween, Back to School, Holidays, etc.) Making sure nothing in the display areas have fallen or been damaged and are clean and notify housekeeping if needed Holiday- When the Marketing Manager is not on property, checking in with Santa program team to make sure the workshop is clean and vacuumed and that they have handouts and coloring pages/crayons for the children Kids Club- Assisting with developing ideas for the monthly Kids Club program and attending these events monthly on the weekends. This includes but is not limited to interacting with the kids and parents, demonstrating how to make the craft, assisting when needed, speaking with the families about how to register for the event going forward, and sharing photos with the Marketing Manager for social posts The Marketing Assistant is required to have knowledge of working with Excel, Publisher, Power Point, Adobe and/or Foxit, Photo Shop, and In Design. Fluid knowledge of preparing and working with Excel spreadsheets, preparing fliers, preparing presentation decks, and editing document. Knowledge, Skills, Abilities: Previous experience in office administration or other related fields Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail Strong organizational skills Exceptional typing skills Efficient with Outlook At Ethan Conrad Properties, we pride ourselves on our collaborative culture, which can be seen throughout every step of an ECP employee's journey. Starting with our interviews and continuing through our executive open-door policy, collaboration is at the heart of working at ECP. We offer competitive pay, generous benefits, and a commitment to investing in our employees learning and development to ensure a rewarding and fulfilling career. We value diversity and believe forming teams in which everyone can be their authentic self is key to our success. We encourage people from underrepresented backgrounds and different industries to apply. Come join us and find out what the best work of your career could look like here at ECP. Compensation details: 25-30 Hourly Wage PIaa5d798d73dc-6664
Description: Ethan Conrad Properties, Inc. is one of the largest and the fastest growing Commercial Real Estate Companies in Sacramento, CA. With over 12MM square feet, over 170 properties, and over 250 buildings, valued at $1.7 billion dollars. ECP has had an Annual Growth of over 20% for the past 10 years and anticipates continued growth of 20% annually, creating more job opportunities internally and externally. ECP is a World Class Company. We are seeking a Property Administrative & Marketing Assistant to join our team! You will perform receptionist, clerical and administrative functions to drive company success. Requirements: Property Admin Duties Administrative Support - Performs administrative support and general office work or projects for GM, Operations, or other members of the mall or corporate team (including tenant move in packages, move out packages, tenant letters, vendor letters, etc.) Contracts- Work with Operations and mall team to draft vendor contracts, and bid comparisons Utility Management- Ensure utilities are transferred in the tenants names at time of move in and back to LL at move out. Ensure timely payment of all utilities and utility coordination for new move ins. Leasing Support- work with leasing team to draft all license agreements, lease agreements, and LOI comments for mall property including editing lease & site plans and creating exhibits for prospective tenants and mall projects along with Power Point presentations as needed. Communication - Assists with information exchange and requests from vendors, contractors, mall customers, merchants and tenants Data and File Management - Collects and manages information necessary for the on-going activities of the center Scheduling - Schedule meetings, conference calls and appointments as needed Property Strategic Goals - Assist in executing the strategic goals for the property and completing any individual goals. Accounting - Process invoices along with data management in Yardi, assist with corporate for any accounting needs for the mall property Office/Janitorial Supplies- manage the office equipment contracts and services including ordering all office supplies and janitorial supplies for the center. Property walks and creation of work orders for any needed items found Key control access for maintenance team Occasionally assist security with alarm panels/lighting controls Contractor roof access Insurance management ensuring 100% compliance with all tenants and vendors Assistant Marketing Duties Retailer Communications- preparing and editing marketing memos, collateral and emails. Assist with creating/designing marketing collateral (mall signage, parking lot light pole banners, etc.). Interacting with customers via social media posts/messages and in the office for various events. Marketing Vendors- assisting the Marketing Manager with the facilitation of the various marketing vendors including contract preparation Help with planning /implementing marketing events/promos (Cinderella's Closet, Scarecrow Contest, GWP, Giveaways etc.) When needed, handing memos to tenants and discussing the events and encouraging tenant participation and sharing with their customers and following up Community Outreach for event and display partnership Marketing Property Walks (Daily) to ensure marketing collateral stands are straight and don't have graffiti or damage. If damaged, letting the Marketing Manager know so they can be repaired, removed and/or replaced Display windows-Creating and installing marketing window displays (Halloween, Back to School, Holidays, etc.) Making sure nothing in the display areas have fallen or been damaged and are clean and notify housekeeping if needed Holiday- When the Marketing Manager is not on property, checking in with Santa program team to make sure the workshop is clean and vacuumed and that they have handouts and coloring pages/crayons for the children Kids Club- Assisting with developing ideas for the monthly Kids Club program and attending these events monthly on the weekends. This includes but is not limited to interacting with the kids and parents, demonstrating how to make the craft, assisting when needed, speaking with the families about how to register for the event going forward, and sharing photos with the Marketing Manager for social posts The Marketing Assistant is required to have knowledge of working with Excel, Publisher, Power Point, Adobe and/or Foxit, Photo Shop, and In Design. Fluid knowledge of preparing and working with Excel spreadsheets, preparing fliers, preparing presentation decks, and editing document. Knowledge, Skills, Abilities: Previous experience in office administration or other related fields Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail Strong organizational skills Exceptional typing skills Efficient with Outlook At Ethan Conrad Properties, we pride ourselves on our collaborative culture, which can be seen throughout every step of an ECP employee's journey. Starting with our interviews and continuing through our executive open-door policy, collaboration is at the heart of working at ECP. We offer competitive pay, generous benefits, and a commitment to investing in our employees learning and development to ensure a rewarding and fulfilling career. We value diversity and believe forming teams in which everyone can be their authentic self is key to our success. We encourage people from underrepresented backgrounds and different industries to apply. Come join us and find out what the best work of your career could look like here at ECP. Compensation details: 25-30 Hourly Wage PIaa5d798d73dc-6664
ICC NTA LLC
Nappanee, Indiana
Company Summary : The International Code Council is the leading global source of model codes, standards, and building safety solutions. This includes product evaluation, accreditation, technology, training, and certification. ICC Codes, Standards, and solutions are used to ensure safe, affordable, and sustainable communities and buildings worldwide. While our roots are firmly planted in the development of the Codes and Standards, our growth allows us to offer many more services to support our Codes and Standards. Subsidiary Summary: NTA provides product testing, evaluation, and certification to ensure build-related products, systems, and materials are safe and compliant. This includes plan review, inspection, and HUD services. Position Summary: This role handles a range of administrative tasks, including processing applications and renewals for engineers' licenses and company memberships. You will manage daily office functions, such as acting as a professional phone receptionist and coordinating all incoming and outgoing mail and shipments. The role also involves assisting department heads and other clerical staff with various special projects and deadlines. Essential Functions: Manage licensing and renewals for professional engineers (PE) and ensure all required continuing educa-tion units (CEUs) are tracked and communicated. Oversee NTA company memberships, including processing new applications and renewals, and maintaining accurate records in the online system. Process and renew all third-party licenses and Certificates of Authorization (COAs). Answer and direct phone calls in a professional, courteous, and efficient manner. Coordinate all daily incoming and outgoing mail and shipments, including distributing mail and picking up packages from the post office. Serve as the primary point of contact for external vendors, including CINTAS, and schedule all corporate building and lawn maintenance as needed. Maintain a current inventory of all office supplies, placing new orders as needed to prevent shortages. Assist with company vehicle purchases and maintain detailed records for insurance purposes. Distribute vehicle insurance information to drivers and answer any related questions. Maintain all vehicle registrations for vehicles plated in Indiana. Coordinate the use and maintenance of all on-site corporate vehicles. Manage and submit monthly state modular reporting for multiple jurisdictions. Participate in IBTS audits Maintain a spreadsheet of "Hit List" items upon the completion of all audits. Handle highly sensitive information with the utmost discretion and confidentiality. This includes employee data like Social Security numbers, as well as documents related to pay and legal matters for HR. Secondary Functions: Step in to assist with the duties of the Insignia & Project Processing Associate during their absence. Plan, organize, and execute monthly employee engagement events and employee recognition. Perform other duties, responsibilities and special assignments as assigned. Essential Skills and Education/Experience: High School Diploma or equivalent Minimum of 3 years of experience in an administrative role preferred Proficiency in MS Office 365 including Word, Excel, and Outlook Great personality Strong communication skills both written and orally Physical Requirements: Ability to sit for extended periods while working at a computer or desk Occasional standing, walking, and reaching to access files or office supplies Manual dexterity for typing, filing, and handling office equipment Ability to lift and carry up to 20 pounds occasionally (e.g., office supplies, documents) Visual acuity to read printed and digital materials Auditory ability to communicate effectively in person and over the phone May need to climb stairs in multi-level office building Environmental Conditions: Indoor and Outdoor Environment Must be able to work in standard office environment with artificial lighting and climate control Disclaimer: This description is not an exhaustive list of all responsibilities, duties, and skills required. The company reserves the right to change or add duties to this position as business needs require. International Code Council offers a competitive starting salary and comprehensive benefits package that includes paid vacation and sick time, health/dental/vision insurance, 401k with generous company match immediately vested, company paid basic life insurance, short-term and long-term disability coverage. Additional voluntary benefit offerings are available, such as critical illness insurance, flexible spending accounts, and pet insurance. International Code Council provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, citizen status, religion, ancestry, national origin, age, disability, sex, marital status, military status, pregnancy, sexual orientation or any other basis prohibited by applicable federal, state or local employment laws or regulations in every location in which the company has facilities. Compensation details: 17-19 Hourly Wage PI0924e093820a-9662
Company Summary : The International Code Council is the leading global source of model codes, standards, and building safety solutions. This includes product evaluation, accreditation, technology, training, and certification. ICC Codes, Standards, and solutions are used to ensure safe, affordable, and sustainable communities and buildings worldwide. While our roots are firmly planted in the development of the Codes and Standards, our growth allows us to offer many more services to support our Codes and Standards. Subsidiary Summary: NTA provides product testing, evaluation, and certification to ensure build-related products, systems, and materials are safe and compliant. This includes plan review, inspection, and HUD services. Position Summary: This role handles a range of administrative tasks, including processing applications and renewals for engineers' licenses and company memberships. You will manage daily office functions, such as acting as a professional phone receptionist and coordinating all incoming and outgoing mail and shipments. The role also involves assisting department heads and other clerical staff with various special projects and deadlines. Essential Functions: Manage licensing and renewals for professional engineers (PE) and ensure all required continuing educa-tion units (CEUs) are tracked and communicated. Oversee NTA company memberships, including processing new applications and renewals, and maintaining accurate records in the online system. Process and renew all third-party licenses and Certificates of Authorization (COAs). Answer and direct phone calls in a professional, courteous, and efficient manner. Coordinate all daily incoming and outgoing mail and shipments, including distributing mail and picking up packages from the post office. Serve as the primary point of contact for external vendors, including CINTAS, and schedule all corporate building and lawn maintenance as needed. Maintain a current inventory of all office supplies, placing new orders as needed to prevent shortages. Assist with company vehicle purchases and maintain detailed records for insurance purposes. Distribute vehicle insurance information to drivers and answer any related questions. Maintain all vehicle registrations for vehicles plated in Indiana. Coordinate the use and maintenance of all on-site corporate vehicles. Manage and submit monthly state modular reporting for multiple jurisdictions. Participate in IBTS audits Maintain a spreadsheet of "Hit List" items upon the completion of all audits. Handle highly sensitive information with the utmost discretion and confidentiality. This includes employee data like Social Security numbers, as well as documents related to pay and legal matters for HR. Secondary Functions: Step in to assist with the duties of the Insignia & Project Processing Associate during their absence. Plan, organize, and execute monthly employee engagement events and employee recognition. Perform other duties, responsibilities and special assignments as assigned. Essential Skills and Education/Experience: High School Diploma or equivalent Minimum of 3 years of experience in an administrative role preferred Proficiency in MS Office 365 including Word, Excel, and Outlook Great personality Strong communication skills both written and orally Physical Requirements: Ability to sit for extended periods while working at a computer or desk Occasional standing, walking, and reaching to access files or office supplies Manual dexterity for typing, filing, and handling office equipment Ability to lift and carry up to 20 pounds occasionally (e.g., office supplies, documents) Visual acuity to read printed and digital materials Auditory ability to communicate effectively in person and over the phone May need to climb stairs in multi-level office building Environmental Conditions: Indoor and Outdoor Environment Must be able to work in standard office environment with artificial lighting and climate control Disclaimer: This description is not an exhaustive list of all responsibilities, duties, and skills required. The company reserves the right to change or add duties to this position as business needs require. International Code Council offers a competitive starting salary and comprehensive benefits package that includes paid vacation and sick time, health/dental/vision insurance, 401k with generous company match immediately vested, company paid basic life insurance, short-term and long-term disability coverage. Additional voluntary benefit offerings are available, such as critical illness insurance, flexible spending accounts, and pet insurance. International Code Council provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, citizen status, religion, ancestry, national origin, age, disability, sex, marital status, military status, pregnancy, sexual orientation or any other basis prohibited by applicable federal, state or local employment laws or regulations in every location in which the company has facilities. Compensation details: 17-19 Hourly Wage PI0924e093820a-9662
