Job Description Job Description
Company in Redwood City, CA is seeking a highly organized and detail-oriented HR Coordinator / Talent Acquisition Coordinator for a contract role of 3-6 months to start, with a potential for expansion.
Will support a busy Talent Acquisition team during a period of growth. This individual will play a critical role in creating a seamless candidate and new hire experience by managing onboarding activities, coordinating recruiting operations, supporting HR administration, and serving as a key point of contact for employees and stakeholders.
Key Responsibilities
Onboarding & Recruiting Support
- Coordinate and manage new hire onboarding activities from offer acceptance through start date.
- Schedule onboarding meetings, orientations, and training sessions.
- Manage pre-employment screenings, background checks, and related follow-ups with third-party vendors.
- Track onboarding progress and provide timely updates to recruiters, hiring managers, and other stakeholders.
- Ensure all required employment documentation, including immigration and onboarding forms, are completed accurately and on time.
- Communicate regularly with candidates and new hires to ensure a positive onboarding experience.
HR Operations & Administrative Support
- Support Talent Acquisition leadership with administrative and operational initiatives.
- Assist with purchase requisition (PR) and purchase order (PO) processes, tracking, and execution.
- Maintain onboarding and recruiting trackers, reports, and documentation.
- Serve as a backup resource for the Director of Talent Acquisition as needed.
- Answer employee questions and provide guidance on routine HR-related inquiries.
- Manage and update internal intranet content, including copy editing and content maintenance.
Event & Training Coordination
- Coordinate logistics for employee events, meetings, and training programs.
- Arrange meeting locations, catering, materials, printing, and shipping of event-related items.
- Support training setup and scheduling across teams and departments.
- Partner with executives, including VP-level stakeholders, to ensure seamless event and training coordination.
Reporting & Analytics
- Maintain accurate recruiting and onboarding data.
- Assist with reporting, data analysis, performance metrics, and goal tracking.
- Monitor process effectiveness and identify opportunities for improvement.
Qualifications Required
- 2+ years of experience in HR, Talent Acquisition Coordination, Recruiting Coordination, Onboarding, or related administrative support roles.
- Strong organizational skills with exceptional attention to detail.
- Experience managing multiple projects and priorities simultaneously.
- Excellent verbal and written communication skills.
- Strong customer service mindset and ability to interact professionally with employees, candidates, executives, and external vendors.
- Proficiency with Microsoft Office Suite and HR/recruiting systems.
- Ability to work independently while collaborating across multiple teams.
Preferred
- Experience supporting recruiting or talent acquisition functions.
- Exposure to HR operations and employee lifecycle processes.
- Experience coordinating events, training programs, or executive-level logistics.
- Comfortable working with reporting, metrics, and data analysis.
- Experience managing intranet or internal communications content.
What We're Looking For
- A proactive, "go above and beyond" attitude.
- Strong follow-through and execution skills.
- High degree of professionalism and confidentiality.
- Outstanding communication and stakeholder management abilities.
- Someone who enjoys supporting a variety of initiatives and is comfortable wearing multiple hats in a fast-paced environment.