Job Description Job Description
OFFICE MANAGER / EXECUTIVE ASSISTANT
Full-Time On-Site
Starting Salary: $60,000
We are seeking a highly organized, detail-driven Office Manager / Executive Assistant to serve as the operational backbone of a fast-growing company. This is a high-trust, high-responsibility role supporting executive leadership across finance, operations, logistics, compliance, and administration.
This role is ideal for someone who thrives on structure, systems, and ownership.
KEY RESPONSIBILITIES
Accounting, Finance & Admin
- Daily management of QuickBooks
- Send and track bank wires
- Create and manage purchase orders
- Support tax collection and compliance
- Track insurance policies and ensure compliance
Systems, Data & Organization
- Advanced Excel work (trackers, dashboards, reports)
- Transfer whiteboard planning into Excel and keep current
- Maintain corporate master to-do list and hold accountability
Logistics & Supply Chain
- Book domestic freight and trucking
- Coordinate air and ocean freight from China
- Place and manage China supply orders
Legal & IP
- Search and file trademarks
️ HR & Company Operations
- HR coordination and compliance support
- Employee records and onboarding assistance
- Coordinate company events (Christmas party, team events)
️ Executive & Personal Support
- Book business and personal travel
- Calendar management and executive support
- Light copywriting and special projects
REQUIRED SKILLS
- Expert-level QuickBooks
- Advanced Excel skills
- Exceptional organization and follow-through
- High level of discretion and professionalism
- Ability to manage multiple priorities independently
LOCATION
On-site only (not remote)
WHY THIS ROLE
- $60,000 starting salary
- Leadership-facing, high-impact position
- Real ownership and responsibility
- Long-term growth opportunity