Assistant Bookkeeper

Job Description Job Description

Assistant Bookkeeper

In Our Own Voices, Inc. (IOOV)
Albany, NY Full-Time On-Site
Reports To: Fiscal Director

About Us

In Our Own Voices, Inc. (IOOV) is an LGBTQ+ led nonprofit based in Albany, NY, advancing the health, safety, and liberation of LGBTQ+ people of color.

We are a growing, mission-driven organization where your work directly supports real people and real change. Join a team that is building power, challenging systems, and making impact every day.

Position Overview

The Assistant Bookkeeper is a key member of the Finance Team, supporting day-to-day financial operations with accuracy, integrity, and attention to detail. This role helps ensure that IOOV's financial systems remain strong, compliant, and audit-ready.

This is an opportunity for someone who values precision and purpose to contribute directly to the financial health of an organization delivering high-impact services in the community.

What You Will Do

Accounts Payable & Receivable

• Process invoices, payments, and financial transactions accurately and on time
• Maintain vendor records and support payment tracking
• Monitor receivables and assist with follow-up on outstanding payments

Reconciliations & Recordkeeping

• Perform regular reconciliations of bank accounts, credit cards, and financial records
• Identify discrepancies and flag issues for resolution
• Maintain organized, up-to-date, and audit-ready financial documentation

Payroll Support

• Assist with payroll processing, including timesheet review and documentation
• Support payroll allocations and internal reporting needs

Financial Reporting & Budget Support

• Assist in preparing monthly, quarterly, and annual financial reports
• Monitor expenses to ensure alignment with approved budgets

Communication & Coordination

• Communicate professionally with vendors and staff regarding invoices and payments
• Collaborate across teams to ensure timely submission of financial documentation

Audit, Compliance & Administrative Support

• Support audits, financial monitoring, and year-end close
• Maintain compliance with internal policies and funding requirements
• Provide general administrative and clerical support as needed

What We're Looking For

Required

• Associate's degree in Accounting, Finance, Business Administration, or related field
• 1-2 years of bookkeeping, accounting, or financial administrative experience
• Proficiency in accounting software (QuickBooks or similar) and Microsoft Office
• Strong attention to detail and organizational skills
• Ability to manage deadlines and multiple priorities
• High level of integrity and ability to maintain confidentiality
• Strong written and verbal communication skills

Preferred

• Experience working in a nonprofit or mission-driven organization
• Familiarity with fund accounting or grant-based financial practices

Working Environment

• Office-based, on-site role in Albany, NY
• Regular use of accounting and financial systems
• Frequent interaction with staff and vendors

Physical Requirements

• Ability to lift up to 25 pounds occasionally
• Extended periods of sitting, typing, and computer work

Why Join IOOV

• Be part of a growing organization making measurable community impact
• Work in a mission-driven environment rooted in equity and justice
• Gain valuable experience in nonprofit financial operations
• Join a team that values purpose, accountability, and collaboration

Equal Opportunity Employer

In Our Own Voices, Inc. is committed to equity and inclusion. We strongly encourage applications from Black, Indigenous, and people of color; LGBTQ+ individuals; people with disabilities; and individuals with lived experience in the communities we serve.

All qualified applicants will be considered without regard to race, color, religion, national origin, age, sex, gender identity or expression, sexual orientation, veteran status, disability, or any other protected status.

Company Description In Our Own Voices, Inc. (IOOV) is a nonprofit organization dedicated to serving the needs of LGBTQ+ communities, with a focus on people of color. Our mission is to enhance the health, wellness, and overall quality of life for LGBTQ+ individuals through advocacy, support services, and community-building activities. We offer a wide range of programs, including health services, mental health support, youth services, and cultural events, all aimed at fostering a safe, inclusive, and equitable environment. At IOOV, we are committed to promoting social justice and empowering marginalized communities to thrive. Company Description In Our Own Voices, Inc. (IOOV) is a nonprofit organization dedicated to serving the needs of LGBTQ+ communities, with a focus on people of color. Our mission is to enhance the health, wellness, and overall quality of life for LGBTQ+ individuals through advocacy, support services, and community-building activities. We offer a wide range of programs, including health services, mental health support, youth services, and cultural events, all aimed at fostering a safe, inclusive, and equitable environment. At IOOV, we are committed to promoting social justice and empowering marginalized communities to thrive.