Executive Assistant

Our client is seeking a high performing Executive Assistant to support Portfolio Managers and teams within a fast paced, high volume investment group. This role is ideal for someone who thrives in a fast-paced environment, enjoys team based support, and brings maturity, precision, and strong judgment to everything they do. Hours are typically 8:00/8:30am-5:30/6:00pm, fully onsite five days per week, with paid overtime built into the compensation structure. Key Responsibilities: Provide administrative and organizational support to Portfolio Managers and their teams Coordinate a high volume of internal and external meetings across multiple stakeholders Manage complex calendar planning, proactively screening for conflicts and ensuring seamless coordination Build relationships with broker sales teams and Investor Relations to plan meetings effectively Log corporate access and broker interactions in internal databases Arrange domestic and international travel, including flights, hotels, and ground transportation Process expense reports accurately and in a timely manner Participate in weekly team meetings and stay closely aligned with team priorities Develop a working understanding of the covered sector Provide EA support and assist with occasional personal requests from Portfolio Managers Collaborate closely with corporate access specialists and other Executive Assistants Qualifications: 5+ years of Executive Assistant or senior administrative experience Bachelor's degree required Background in financial services or adjacent, high intensity environments Proven experience supporting teams in a high volume setting Highly organized, detail oriented, and proactive with strong follow through Mature, professional demeanor with excellent interpersonal skills Strong written and verbal communication skills Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint Compensation/Benefits: Up to $105K-$120K base salary + paid overtime + discretionary bonus Catered breakfast and lunch daily Medical, dental, and vision benefits (employee contribution; strong plans) 401(k) with employer match Fitness reimbursement and wellness perks Work sponsored social, networking, and philanthropic events PTO package Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)