Administrative Assistant II - Office of the President
About Us
Georgia College & State University (GCSU) is the state's designated public liberal arts university, where students learn the essential skills to compete in a fast-paced and technology-driven global society. The university prepares students for successful careers, leadership in communities, problem solving and life-long learning through personalized attention in a residential setting with opportunities for a variety of transformational experiences through its award-winning, high-impact practices. One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, more than 30 graduate programs, doctorates in education and nursing, professional certificates, and continuing education programs.
As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News & World Report, The Princeton Review and Colleges of Distinction - among other ranking sources.
Georgia College & State University takes great pride in combining the educational experience of a private liberal arts college with the affordability of a public university. Faculty and staff are dedicated to student engagement and experiential learning through high-impact practices such as internships, service- and community-based learning, leadership development, study abroad opportunities, mentored undergraduate research and a capstone project that fosters intellectual curiosity, reasoned inquiry and critical thinking.
The university's beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O'Connor, '45, and the college community enjoys many exciting literary arts programs at O'Connor's former home, Andalusia, a National Historic Landmark owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville - Macon and Atlanta are located within easy driving distances.
Georgia College & State University is dedicated to protecting academic freedom in addition to supporting freedom of expression as outlined in the University System of Georgia's Freedom of Expression and Academic Freedom policy and its Ethics Code of Conduct . For more information, visit us online at gcsu.edu.
Job Summary
The Administrative Assistant II to the President's Office provides high-level, in-person administrative support to the President and Chief of Staff, serving as a key liaison between the President's Office and internal and external constituencies. This position requires exceptional organizational skills, discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment while maintaining strict confidentiality. The Administrative Assistant II manages calendars and coordinates meetings, ensuring appropriate preparation, prioritization, and documentation.
Responsibilities
Administrative Support - 50%
- Provide comprehensive administrative support to the President and Chief of Staff, including calendar management, meeting coordination, and travel arrangements.
- Serve as the primary point of contact for the President's Office, screening and directing communications appropriately.
- Prepare correspondence and other materials on behalf of the President and Chief of Staff.
- Coordinate and prepare materials for cabinet meetings and other executive-level gatherings.
- Maintain confidential files and records related to presidential activities and institutional matters.
- Process expense reports, reimbursements, and purchasing requests in accordance with institutional policies.
- Assist the Executive Assistant in maintaining budgets for the Office of the President, including state, Foundation, and Sodexo budgets.
Other Duties - 5%
- Perform other duties as assigned, including serving on division or campus committees and supporting special projects.
Project & Office Management - 20%
- Maintain and manage the secured access system for the Office of the President, including assigning and updating access permissions, monitoring usage, and ensuring compliance with institutional security policies.
- Manage and monitor the email account, coordinating correspondence and ensuring timely resolution and escalation of issues.
- Assist the Chief of Staff with special projects and institutional initiatives as assigned.
- Track deadlines and ensure timely completion of presidential commitments and obligations.
- Maintain tracking systems for institutional agreements, contracts, and official documents requiring presidential review or signature.
- Coordinate responses to requests for information from internal and external sources.
- Manage office supplies, equipment, and technology needs for the President's Office.
- Maintain institutional continuity by documenting processes and procedures.
Meeting & Event Coordination - 15%
- Schedule and coordinate meetings, including room reservations, technology setup, catering arrangements, and attendee notifications.
- Maintain and manage the President's Conference Room calendar, including booking requests, resolving scheduling conflicts, and ensuring spaces are prepared for meetings and events.
- Prepare agendas, background materials, and briefing documents for meetings.
- Attend meetings as requested to record minutes and track action items.
- Manage logistics for presidential travel, including itinerary development, accommodation arrangements, and ground transportation.
Communication & Liaison - 10%
- Draft routine correspondence on behalf of the President and Chief of Staff.
- Screen and prioritize incoming communications, ensuring timely responses to urgent matters.
- Serve as liaison between the President's Office and other institutional offices, external organizations, and community partners.
- Maintain professional relationships with key stakeholders, including faculty, staff, students, alumni, and community leaders.
Required Qualifications
Educational Requirements
Associate's degree or equivalent education and work experience.
Required Experience
At least one to three years of experience directly related to the duties and responsibilities specified.
Preferred Qualifications
Preferred Experience
Experience supporting executive-level leadership.
Higher education experience.
Experience with travel coordination.
Proposed Salary
This position is a pay grade 6. The available salary range is $35,441.00 to $43,429.00. Starting salary within this range is based on relevant years of experience.
For more information about GCSU compensation practices, click here: .
Required Documents to Attach
- Cover Letter
- Resume / CV
- List of References
Knowledge, Skills, & Abilities
ABILITIES
- Exercise judgment and make independent decisions on routine tasks.
- Handle confidential information with discretion.
- Anticipate needs proactively.
- Maintain composure under pressure.
- Attention to detail and accuracy.
- Professional conduct.
- Customer service commitment.
KNOWLEDGE
- Confidentiality requirements and ethical standards.
- Professional business etiquette.
SKILLS
- Technical skills (Microsoft Office, databases).
- Email and calendar management skills.
- Communication skills (written and verbal).
- Interpersonal and relationship-building skills.
- Organizational and time management skills.
- Problem-solving skills.
USG Core Values
The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at .
Equal Employment Opportunity
Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG). The Board of Regents prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from the participation in, denied the benefits of . click apply for full job details