Description:
Are you a detail-oriented professional with a knack for keeping complex operations running smoothly? Do you thrive in a collaborative environment where your organizational skills and follow-through make a real impact? NAI Hallmark, a leading commercial real estate firm in Jacksonville, is looking for a sharp, service-oriented Brokerage Coordinator. In this role, you will support brokers from deal inception to closing, by managing CRM data, preparing marketing materials, and supporting invoice management. This is a full-time, in-office position.
Why Work for This Company?
- Comprehensive benefits package
- In-office perks: unlimited snacks, beverages and coffee; free parking; catered lunches on Mondays & Tuesdays
- Voted one of Jacksonville's Best Places to Work
- Casual dress & shortened workday on Fridays
Responsibilities
- Provide exceptional transaction management support to brokers, ensuring that deal files are complete and routinely updated on the Company's database and CRM
- Follow, execute, and optimize checklists, templates, and processes
- Organize client and visitor meetings and assist in preparing brokers for meetings
- Assist in preparing marketing materials, including offering memorandums, request for proposals, tour books and marketing packages, using desktop publishing software
- Assist with commission accounting functions including preparing commission invoices, submitting invoices, tracking payments, and tracking outstanding AR
- Produce and maintain sale and lease comparable data in the Company's CRM
- Input and manage deal and pipeline information into CRM
- Assist brokers in marketing with new listing onboarding
- Assist brokers with closing transactions
- Keep clients, broker team members, and administrative staff up to date on the status of deliverables, deadlines, and upcoming meetings
- Book and organize travel and conferences for Managing Partners and brokerage team
- Assist with planning and executing company events, employee team-building activities, and employee experience initiatives
- Perform general administrative duties as assigned to keep everything behind the scenes running smoothly
Requirements:
Must Haves
- At least 3 years of experience in an administrative office or customer service position
- Proficiency in Microsoft Suite, especially Word, Excel and Outlook
- High school diploma
- Strong organizational skills and attention to detail
- Excellent verbal and written communication skills
- Ability to pass a background check and drug screening
Nice-To-Haves
- Experience with a CRM
- Bachelor's degree
Compensation details: 0 Yearly Salary
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