Job Title: HR & General Affairs Associate
Reports To: HR & General Affairs Manager
FLSA Status: Salaried
Position Overview
The HR/General Affairs Associate supports the administration and coordination of day-to-day operations within the Human Resources and General Affairs functions. This role assists in the implementation of HR policies, procedures, and programs, and ensures compliance with Company standards and applicable regulations.
Key Responsibilities
Assist in the implementation and administration of HR policies, procedures, and programs in alignment with Company goals and legal requirements.
Support recruitment and staffing activities, including job postings, screening candidates, scheduling interviews, and coordinating onboarding for new hires.
Managing employee relations, supporting recruitment and onboarding activities, and helping to enforce Company policies and practices in a fair and consistent manner.
Serve as a resource for employee relations, helping to address employee inquiries, concerns, and conflicts in a professional and confidential manner, referring complex and/or sensitive matters to the appropriate staff.
Performs routine tasks required to administer and execute human resource programs including but not limited to productivity, recognition, and morale; occupational health and safety; and training and development.
Maintain accurate and up-to-date employee records in both electronic and physical formats, ensuring confidentiality and compliance with recordkeeping requirements.
Partner with the HR / GA Manager on policy enforcement, ensuring consistent application across departments.
Coordinate and support General Affair's functions, such as facility management, vendor coordination, procurement of supplies, and site services.
Must be willing to work overtime as required, including evenings, weekends, and holidays, to meet business needs.
Perform other duties as assigned by management to support departmental and company objectives.
Qualifications
High School diploma or GED required.
Minimum of 1-3 years of relevant experience required.
Bachelor's degree in HR Management, Psychology, Business Administration preferred.
Experience with computer systems required, including web-based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint, or Access.
3-5 years of experience in Human Resources, General Affairs, or a related administrative support role (manufacturing environment preferred).
Knowledge of HR principles, practices, and employment laws.
Proficiency with or the ability to quickly learn the organization's HRIS and talent management systems.
Ability to act with integrity, professionalism, and confidentiality.
Excellent organizational skills and attention to detail.
Proficient with Microsoft Office Suite or related software.
Core Competencies
Makes decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance.
Addresses problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.
Follows precedents and procedures. May set priorities and organize work within general guidelines. Seeks assistance when confronted with difficult and/or unpredictable situations.
Work progress is monitored by a manager.
Ability to communicate clearly and effectively in written English with internal and external customers.
Ability to comprehend and converse in English to communicate effectively with staff and customers.
Ability to demonstrate full working knowledge of standard concepts, practices, procedures, and policies with the ability to use them in varied situations.
Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.
Ability to provide a high level of customer service to visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.
Supervisory Responsibility
Not Applicable
Working Conditions/Physical Demand
Work requires close attention to task for work to be accurately completed. Intermitted breaks during the workday do not compromise the work.
Work is varied every day and the employee needs to be adaptable to respond to these changes and use independent judgment and manage priorities.
No substantial exposure to adverse environmental conditions
Visual and auditory requirements apply to position.
Requires exerting up to 20 pounds of force frequently to move objects. Some elements of the job are sedentary, but the employee will be required to stand for periods of time or move throughout the premise
No environmental requirements apply to position.
Physical requirements apply to position.