Work Location Requirements
This position is based in Juneau, Alaska, the heart of our company's operations and culture. We strongly believe that experiencing our Alaska Native corporate environment firsthand is essential to understanding our mission, values, and the way we work together as an organization.
Remote work may be approved for candidates residing in Alaska, Washington, Oregon, or Idaho; however, maintaining a strong connection to our Juneau headquarters is a core expectation of this role.
All remote employees are required to travel to the Juneau office for their first week of employment to support onboarding, relationship building, and direct exposure to our corporate culture. In addition, remote employees will return to Juneau approximately 1-3 times per year to stay engaged with our team, strengthen collaboration, and remain connected to our corporate culture.
Position Summary
The Payroll & Benefits Specialist supports the accurate, timely, and compliant processing of payroll for Huna Totem Corporation and its subsidiary entities, covering a workforce of 500+ employees across seasonal and year-round operations. This role coordinates closely with Human Resources, Finance, and ADP to ensure all personnel actions, time records, and benefit elections are properly documented, approved, and reflected in payroll systems. The position requires a high level of accuracy, discretion, and adherence to regulatory requirements.
Essential Duties and Responsibilities
Payroll Processing
Assist in processing bi-weekly payrolls in ADP Workforce Now across multiple entities
Review timecards and exception reports for accuracy and compliance
Ensure timely payroll submission and funding
Validate earnings, deductions, taxes, and benefit elections
Process off-cycle payrolls, adjustments, and corrections
HR Coordination & Data Management
Process personnel actions in ADP, including hires, terminations, pay changes, and job changes
Verify all payroll-related actions are approved and properly documented
Maintain accurate employee master data
Coordinate with Human Resources to resolve payroll discrepancies
Compliance & Internal Controls
Ensure compliance with federal, state, and local payroll regulations
Monitor overtime calculations and Alaska labor law requirements
Support ACA tracking, garnishments, and workers' compensation reporting
Maintain payroll controls, procedures, and documentation
Reporting & Reconciliation
Prepare payroll registers, funding reports, and audit documentation
Reconcile payroll to the general ledger and benefit invoices
Support month-end and year-end close processes
Assist with year-end tax reporting, including W-2 processing
Provide payroll data for audits, budgeting, and financial analysis
Process Improvement & Employee Support
Maintain and update payroll procedures and documentation
Identify and implement process improvements
Support system upgrades and integrations
Respond to employee payroll inquiries
Research and resolve discrepancies
Perform other duties as assigned
Physical Requirements & Work Environment
Primarily office-based or remote work environment
Regular travel to Juneau required for remote employees
Travel may include small aircraft
Ability to lift up to 25 pounds occasionally
Qualifications
Education & Experience
Associate's or Bachelor's degree in Accounting, Business Administration, or Human Resources preferred
2-6 years of payroll administration experience supporting a workforce of 300+ employees
Experience with multi-entity or seasonal workforces preferred
ADP Workforce Now experience strongly preferred
Technical Skills & Competencies
Proficiency with payroll and timekeeping systems (ADP required)
Advanced Excel skills for reconciliation and reporting
Knowledge of payroll tax, wage and hour laws, and benefit administration
Ability to integrate payroll data with HRIS and accounting systems
Strong attention to detail and accuracy
Effective organization and time management skills
Ability to maintain confidentiality
Clear and professional communication skills
Huna Totem Corporation is an Equal Employment Opportunity employer, with Native Preference under P.L. 93-638.
Compensation details: 0 Yearly Salary
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