University of California Agriculture and Natural Resources
San Jose, California
Administrative Officer - Santa Clara, CA, Job ID 84658 University of California Agriculture and Natural Resources Job Description Position Summary: Under general supervision of UCCE Santa Clara Extension Director, the administrative officer serves as the county Office Manager supporting all human resources, office management, facilities management, financial and business operations. The Office Manager also provides programmatic support to UCCE Santa Clara programs. Duties include managing staff hiring processes, development of short and long-range budgets, management of diverse types of financial reporting and record keeping for grants and managing operational budgets and fiscal review. Program support may include managing data, event marketing and registration, and website updating. As an administrative operations professional, the Office Manager will have an understanding of UC systemwide practices, policies, and procedures. They will provide analytical support, service, and training to UCCE Santa Clara staff and academics. They will use knowledge of professional concepts to research, analyze, interpret and apply policies and procedures to resolve a variety of issues that are often complex. The Office Manager will work collaboratively with the UC ANR Business Office, UC ANR IT, UC ANR Human Resources as well as County of Santa Clara, Agricultural Department Administration, serving as a liaison, point of contact, and handoff point with regard to supported actions and functions. The Office Manager will manage sensitive and confidential information. This position involves multi-tasking and working under competing deadlines. The position requires on-site work at the UCCE Santa Clara County office on Berger Drive in San Jose, California with occasional work at the UCCE Santa Clara County office on Highland Avenue in San Martin. This position is a career appointment that is 100% fixed. Pay Scale: $ 32.44/hour to $43.44/hour Job Posting Close Date: This job is open until filled. The first application review date will be 03/13/2026. Key Responsibilities: 35% ADMINISTRATIVE OFFICE: Provide administrative support to a medium-size academic department with multiple programs and staff by managing facility and workspace modifications, IT installations and troubleshooting tech issues, manage travel records and reimbursements for part-time employees and volunteers, and assisting staff with Contracts and Grants, MOUs, Aggie Expense, Purchase Card and Corporate Card documentation requirements and policy complexities. Oversee administrative activities of staff and academics and provide oversight to other Administrative Assistants in the unit. Provide oversight and review of departmental documentation prior to submission to BOC for processing. Interface and serve as liaison with county partners: Agency Director, Ag Commissioner, Division Managers, Ag Biologists, Program Coordinators and Office Specialists. Interface directly with public as main point of contact for phone line, general e-mail and walk-ins during business hours. Respond to escalated issues and concerns, resolve conflicts and assist with program support requests when required due to presence of walk-in client. Communicate clearly with staff in disseminating notices, policies and procedures received from BOC or ANR SPU. Clarify verbally or in writing any instructions that may require additional interpretation by staff due to complex/unfamiliar topics or language barriers. Analyze, develop and review office operational procedures and guidelines and revise accordingly. Manage and support event planning and logistics at program and unit levels. Perform with expertise in Aggie Enterprise (procurement and accounting), GTS, Aggie Expense, Work Flow Automation, JDX Job Builder, Aggie Buy, VMS, Outlook, Excel, Word, MS Publisher, PowerPoint, Adobe Acrobat Pro. 15% FISCAL MANAGEMENT ACCOUNTING / BUDGETARY: Gather and organize financial data from internal and external sources. Analyze, prepare and present data to Director UCCE, UCOP and Contracts & Grants, and to individual Program Advisors as requested or needed. Analyze current fiscal data trends to develop budgets and identify funding needs. Review CE accounts, analyze expenses, create payroll and non-payroll cost transfers as necessary and reconcile balances accordingly. Research fiscal data from internal and external sources and to provide input for non-technical portions of grant and contract proposals. Produce budget line items based on familiarity with Contract & Grants regulations and guidelines. Review and approve funding deduction calculation from Santa Clara County vis-à-vis MOU agreement. Calculate final year-end invoice and inform Contracts & Grants and UCOP Extramural Accounting regarding MOU invoicing. Process monies directly to UC Regents account. 10% FISCAL MANAGEMENT PURCHASING: Assess staff computer and technology needs, provide purchase recommendations, acquire appropriate hardware/software and initiate installation work order with county tech support. Manage office supplies inventory and Direct Support Budget expenses and track expenditures by program. Advise Director/Advisors/Supervisors of program excesses. 25% PROGRAM AND WEBSITE SUPPORT: Prepare County Annual Report and presentation. Maintain and build repository of program photos. Support programs with research and extension including data management, grant management, marketing and registration, evaluation, and participant management. Edit newsletters, fact sheets, journal submissions, and correspondences to Cooperative Extension partners and constituents. Oversee County website content and design. 15% HIRING AND PERSONNEL COORDINATION: Initiate and oversee the Staff Personnel Request documentation requirements and HR on-line process to hire new employees. Assist hiring supervisors with developing position descriptions, provide procedural guidance, signature approval status updates and hiring process timelines. Coordinate with ANR SPU and BOC on New Employee documentation and start date. Supervise new employee orientation to UCCE Santa Clara, assess and fulfill work environment and ergonomic needs, initiate necessary computer/software acquisition and installation. Review personnel policies, procedures and provide compensation/benefits guidance. Oversee Aggie Expense, purchase card and corporate card acquisition and training. Manage hiring documentation of independent contractors and students. Maintain confidential personnel files; operate at a high level of confidentiality for staff and Academics in matters of conflict resolution, University policies and procedures, and personnel management. Requirements: Ability to use sound judgment in responding to issues and concerns. Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Solid organizational skills and ability to multi-task with demanding timeframes. Working knowledge of common organization-specific and other computer application programs. Ability to use discretion and maintain confidentiality. Preferred Skills: Working knowledge of UC business systems including Aggie Expense, Aggie Enterprise, JDX job builder, UC Path, WFA, and Cognos. Working knowledge of common professional and office management applications including Word, Excel, and Publisher. Special Conditions of Employment: Must possess valid California Driver's License to drive a County or University vehicle. Ability and means to travel on a flexible schedule as needed, proof of liability damage insurance on vehicle used is required. Reimbursement of job-related travel will be reimbursed according to University policies. The University reserves the right to make employment contingent upon successful completion of the background check. This is a designated position requiring a background check and may require fingerprinting due to the nature of the job responsibilities. UC ANR does hire people with conviction histories and reviews information received in the context of the job responsibilities. As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited. As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs , as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. Misconduct Disclosure Requirement:As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault . click apply for full job details
03/06/2026
Full time
Administrative Officer - Santa Clara, CA, Job ID 84658 University of California Agriculture and Natural Resources Job Description Position Summary: Under general supervision of UCCE Santa Clara Extension Director, the administrative officer serves as the county Office Manager supporting all human resources, office management, facilities management, financial and business operations. The Office Manager also provides programmatic support to UCCE Santa Clara programs. Duties include managing staff hiring processes, development of short and long-range budgets, management of diverse types of financial reporting and record keeping for grants and managing operational budgets and fiscal review. Program support may include managing data, event marketing and registration, and website updating. As an administrative operations professional, the Office Manager will have an understanding of UC systemwide practices, policies, and procedures. They will provide analytical support, service, and training to UCCE Santa Clara staff and academics. They will use knowledge of professional concepts to research, analyze, interpret and apply policies and procedures to resolve a variety of issues that are often complex. The Office Manager will work collaboratively with the UC ANR Business Office, UC ANR IT, UC ANR Human Resources as well as County of Santa Clara, Agricultural Department Administration, serving as a liaison, point of contact, and handoff point with regard to supported actions and functions. The Office Manager will manage sensitive and confidential information. This position involves multi-tasking and working under competing deadlines. The position requires on-site work at the UCCE Santa Clara County office on Berger Drive in San Jose, California with occasional work at the UCCE Santa Clara County office on Highland Avenue in San Martin. This position is a career appointment that is 100% fixed. Pay Scale: $ 32.44/hour to $43.44/hour Job Posting Close Date: This job is open until filled. The first application review date will be 03/13/2026. Key Responsibilities: 35% ADMINISTRATIVE OFFICE: Provide administrative support to a medium-size academic department with multiple programs and staff by managing facility and workspace modifications, IT installations and troubleshooting tech issues, manage travel records and reimbursements for part-time employees and volunteers, and assisting staff with Contracts and Grants, MOUs, Aggie Expense, Purchase Card and Corporate Card documentation requirements and policy complexities. Oversee administrative activities of staff and academics and provide oversight to other Administrative Assistants in the unit. Provide oversight and review of departmental documentation prior to submission to BOC for processing. Interface and serve as liaison with county partners: Agency Director, Ag Commissioner, Division Managers, Ag Biologists, Program Coordinators and Office Specialists. Interface directly with public as main point of contact for phone line, general e-mail and walk-ins during business hours. Respond to escalated issues and concerns, resolve conflicts and assist with program support requests when required due to presence of walk-in client. Communicate clearly with staff in disseminating notices, policies and procedures received from BOC or ANR SPU. Clarify verbally or in writing any instructions that may require additional interpretation by staff due to complex/unfamiliar topics or language barriers. Analyze, develop and review office operational procedures and guidelines and revise accordingly. Manage and support event planning and logistics at program and unit levels. Perform with expertise in Aggie Enterprise (procurement and accounting), GTS, Aggie Expense, Work Flow Automation, JDX Job Builder, Aggie Buy, VMS, Outlook, Excel, Word, MS Publisher, PowerPoint, Adobe Acrobat Pro. 15% FISCAL MANAGEMENT ACCOUNTING / BUDGETARY: Gather and organize financial data from internal and external sources. Analyze, prepare and present data to Director UCCE, UCOP and Contracts & Grants, and to individual Program Advisors as requested or needed. Analyze current fiscal data trends to develop budgets and identify funding needs. Review CE accounts, analyze expenses, create payroll and non-payroll cost transfers as necessary and reconcile balances accordingly. Research fiscal data from internal and external sources and to provide input for non-technical portions of grant and contract proposals. Produce budget line items based on familiarity with Contract & Grants regulations and guidelines. Review and approve funding deduction calculation from Santa Clara County vis-à-vis MOU agreement. Calculate final year-end invoice and inform Contracts & Grants and UCOP Extramural Accounting regarding MOU invoicing. Process monies directly to UC Regents account. 10% FISCAL MANAGEMENT PURCHASING: Assess staff computer and technology needs, provide purchase recommendations, acquire appropriate hardware/software and initiate installation work order with county tech support. Manage office supplies inventory and Direct Support Budget expenses and track expenditures by program. Advise Director/Advisors/Supervisors of program excesses. 25% PROGRAM AND WEBSITE SUPPORT: Prepare County Annual Report and presentation. Maintain and build repository of program photos. Support programs with research and extension including data management, grant management, marketing and registration, evaluation, and participant management. Edit newsletters, fact sheets, journal submissions, and correspondences to Cooperative Extension partners and constituents. Oversee County website content and design. 15% HIRING AND PERSONNEL COORDINATION: Initiate and oversee the Staff Personnel Request documentation requirements and HR on-line process to hire new employees. Assist hiring supervisors with developing position descriptions, provide procedural guidance, signature approval status updates and hiring process timelines. Coordinate with ANR SPU and BOC on New Employee documentation and start date. Supervise new employee orientation to UCCE Santa Clara, assess and fulfill work environment and ergonomic needs, initiate necessary computer/software acquisition and installation. Review personnel policies, procedures and provide compensation/benefits guidance. Oversee Aggie Expense, purchase card and corporate card acquisition and training. Manage hiring documentation of independent contractors and students. Maintain confidential personnel files; operate at a high level of confidentiality for staff and Academics in matters of conflict resolution, University policies and procedures, and personnel management. Requirements: Ability to use sound judgment in responding to issues and concerns. Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Solid organizational skills and ability to multi-task with demanding timeframes. Working knowledge of common organization-specific and other computer application programs. Ability to use discretion and maintain confidentiality. Preferred Skills: Working knowledge of UC business systems including Aggie Expense, Aggie Enterprise, JDX job builder, UC Path, WFA, and Cognos. Working knowledge of common professional and office management applications including Word, Excel, and Publisher. Special Conditions of Employment: Must possess valid California Driver's License to drive a County or University vehicle. Ability and means to travel on a flexible schedule as needed, proof of liability damage insurance on vehicle used is required. Reimbursement of job-related travel will be reimbursed according to University policies. The University reserves the right to make employment contingent upon successful completion of the background check. This is a designated position requiring a background check and may require fingerprinting due to the nature of the job responsibilities. UC ANR does hire people with conviction histories and reviews information received in the context of the job responsibilities. As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited. As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs , as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. Misconduct Disclosure Requirement:As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault . click apply for full job details
Annual Bonus, Large Projections, Timberline This Jobot Job is hosted by: Dylan Currier Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $120,000 - $150,000 per year A bit about us: We are a commercial construction company delivering high-quality projects across the United States, with a specialized focus in the hospitality industry. From hotels and resorts to branded renovations and new builds, we bring deep industry knowledge, disciplined project management, and a hands-on approach to every job we take on. Why join us? Competitive salary + bonus Health, Dental, Vision 401k Job Details The Controller will serve as a key financial leader within the organization, responsible for overseeing all accounting operations with a strong emphasis on construction cost accounting, contract accounting, and budget oversight. This role will ensure accurate financial reporting, effective internal controls, and timely insights into project performance while managing the accounts payable function and other back-office support activities. Key Responsibilities Financial Management & Reporting Oversee the day-to-day accounting operations, including general ledger, job costing, accounts payable, payroll coordination, and month-end/year-end close. Prepare and review timely and accurate financial statements in accordance with GAAP. Manage cash flow forecasting and working capital needs, including retainage and contract billing cycles. Support annual audits, tax filings, and coordination with external auditors and tax advisors. Construction Cost & Contract Accounting Lead all job cost accounting functions, ensuring accurate tracking of labor, materials, equipment, subcontractor costs, and overhead. Oversee construction contract accounting, including percentage-of-completion (WIP) reporting, contract revenue recognition, change orders, and cost-to-complete estimates. Prepare and review work-in-progress (WIP) schedules and analyze variances versus budget. Partner with project managers and operations leadership to provide financial insight into project performance, risks, and profitability. Budgeting & Forecasting Develop and oversee company-wide and project-level budgets and forecasts. Monitor actual results against budgets and provide variance analysis with actionable recommendations. Assist leadership with financial modeling, project feasibility analysis, and long-term planning. Accounts Payable & Back-Office Oversight Oversee accounts payable processes, including vendor management, subcontractor payments, lien waivers, and compliance with contract terms. Ensure proper controls and approvals are in place for expenditures and disbursements. Supervise and support back-office staff, promoting efficiency, accuracy, and process improvement. Compliance & Controls Ensure compliance with contractual requirements, bonding, insurance, and regulatory standards. Maintain and enhance internal controls, accounting policies, and procedures. Support risk management efforts related to contracts, project costs, and financial exposure. Leadership & Collaboration Act as a trusted financial partner to executive leadership and operations teams. Provide clear financial reporting and insights to support decision-making. Mentor and develop accounting and administrative staff. Qualifications Bachelor's degree in Accounting, Finance, or related field (CPA or CMA preferred). 7+ years of progressive accounting experience, with significant experience in the construction industry. Strong knowledge of construction cost accounting, job costing, WIP, and contract accounting. Experience overseeing accounts payable and back-office functions. Proficiency with construction accounting software and ERP systems. Strong analytical, organizational, and communication skills. Ability to work collaboratively across departments in a fast-paced environment. Preferred Experience Experience with multi-project environments and complex construction contracts. Familiarity with bonding, retainage, and subcontractor compliance. Prior leadership experience managing accounting teams. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
03/06/2026
Full time
Annual Bonus, Large Projections, Timberline This Jobot Job is hosted by: Dylan Currier Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $120,000 - $150,000 per year A bit about us: We are a commercial construction company delivering high-quality projects across the United States, with a specialized focus in the hospitality industry. From hotels and resorts to branded renovations and new builds, we bring deep industry knowledge, disciplined project management, and a hands-on approach to every job we take on. Why join us? Competitive salary + bonus Health, Dental, Vision 401k Job Details The Controller will serve as a key financial leader within the organization, responsible for overseeing all accounting operations with a strong emphasis on construction cost accounting, contract accounting, and budget oversight. This role will ensure accurate financial reporting, effective internal controls, and timely insights into project performance while managing the accounts payable function and other back-office support activities. Key Responsibilities Financial Management & Reporting Oversee the day-to-day accounting operations, including general ledger, job costing, accounts payable, payroll coordination, and month-end/year-end close. Prepare and review timely and accurate financial statements in accordance with GAAP. Manage cash flow forecasting and working capital needs, including retainage and contract billing cycles. Support annual audits, tax filings, and coordination with external auditors and tax advisors. Construction Cost & Contract Accounting Lead all job cost accounting functions, ensuring accurate tracking of labor, materials, equipment, subcontractor costs, and overhead. Oversee construction contract accounting, including percentage-of-completion (WIP) reporting, contract revenue recognition, change orders, and cost-to-complete estimates. Prepare and review work-in-progress (WIP) schedules and analyze variances versus budget. Partner with project managers and operations leadership to provide financial insight into project performance, risks, and profitability. Budgeting & Forecasting Develop and oversee company-wide and project-level budgets and forecasts. Monitor actual results against budgets and provide variance analysis with actionable recommendations. Assist leadership with financial modeling, project feasibility analysis, and long-term planning. Accounts Payable & Back-Office Oversight Oversee accounts payable processes, including vendor management, subcontractor payments, lien waivers, and compliance with contract terms. Ensure proper controls and approvals are in place for expenditures and disbursements. Supervise and support back-office staff, promoting efficiency, accuracy, and process improvement. Compliance & Controls Ensure compliance with contractual requirements, bonding, insurance, and regulatory standards. Maintain and enhance internal controls, accounting policies, and procedures. Support risk management efforts related to contracts, project costs, and financial exposure. Leadership & Collaboration Act as a trusted financial partner to executive leadership and operations teams. Provide clear financial reporting and insights to support decision-making. Mentor and develop accounting and administrative staff. Qualifications Bachelor's degree in Accounting, Finance, or related field (CPA or CMA preferred). 7+ years of progressive accounting experience, with significant experience in the construction industry. Strong knowledge of construction cost accounting, job costing, WIP, and contract accounting. Experience overseeing accounts payable and back-office functions. Proficiency with construction accounting software and ERP systems. Strong analytical, organizational, and communication skills. Ability to work collaboratively across departments in a fast-paced environment. Preferred Experience Experience with multi-project environments and complex construction contracts. Familiarity with bonding, retainage, and subcontractor compliance. Prior leadership experience managing accounting teams. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
Campus OSU-Oklahoma City Contact Name & Email Tiffany Smith, Appointment Length Regular Continuous/Until Further Notice Hiring Range $15.00 - $15.52 Hourly About this Position Job Summary: Performs skilled administrative and clerical duties including basic level accounting utilizing Excel spreadsheets under limited supervision to assist the Dean. Handles finances, including reporting, purchasing and some payroll activities. Works with faculty, staff, students, departments and other schools. Essential Job Functions: Effectively manages all communications between students, school personnel, and other staff. Resolves issues, staying within scope of position. Types, compiles, prepares and composes documents, reports, bulletins, and written communications. Coordinates collection and preparation of operating reports such as termination and new hire Request and Personnel Action Forms, budget expenditures, statistical records of performance data and student information. Handles all finances including preparation and filing purchase orders and requisitions through OK Corral, coding invoices, handling credit card transactions, etc. under the direction of the Dean. Assists with inventory and basic revenue bookkeeping activities and prepares necessary financial reports. Tracks expenditures. Works with outside parties to schedule rural fire skills classes using Slate. Sets up registration payments for special events in slate. Collects and reports registration payments from Slate and deposits into fund accounts. Prepare adjunct payroll reports, payroll forms, special pays, and monitors payroll process for School of Human Services. Assists with enrollment procedures, tuition waivers, database entry and student information. Maintains departmental inventory by counting material, equipment, or supplies in stock and orders according to school's need. Contacts appropriate individual for equipment repairs for offices; and performs simple preventative maintenance on office equipment. Answer telephone and give information to callers or routes call to appropriate area, and places outgoing calls. Provide assistance or technical information concerning policies, procedures, and other details. Takes and delivers messages. Organizes, maintains, and scans various files including confidential files. Schedules meetings and ensures all information is gathered and arrangements are made. Assists with travel arrangements, appointments, and schedules. Prepare travel and expense reports as necessary. Maintains minutes and administrative duties at school meetings and Advisory Board meetings. Picks-up, sorts and delivers mail and print jobs daily. Processes daily mailings, bulk mailings, faxes, Fed ex and courier services. Completes all mandatory training and participates in a minimum of two professional development opportunities each year. Performs other related assigned duties. The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Required Qualifications: High School/GED (degree must be conferred on or before agreed upon start date) Three years of experience in administrative support, office operations or general office management. Knowledge, Skills, and Abilities: Ability to prepare financial information using Excel spreadsheets with accuracy and detail, and ability to understand the budget process and financial documents. Must be an independent thinker, capable of coordinating projects without daily supervision. Ability to work in a sensitive, highly confidential and professional environment. Ability to work as a team, and coordinate special projects as assigned. Ability to handle multiple tasks and prioritize effectively with high degree of accuracy and attention to detail. Strong interpersonal skills and ability to communicate diplomatically, clearly, and effectively, both verbally and in writing to exchange information, give/receive instructions and respond to inquiries appropriately with all students, faculty, staff and community partners. High degree of initiative to work independently and also collaborate in a team environment. Demonstrated knowledge of office technologies including but not limited to: office computers, fax machines, scanners, internet, Microsoft Office (Word, Excel, Access, PowerPoint, Outlook). Passion for assisting customers and representing the OSU-OKC and OSU brand with positivity and professionalism. Demonstrated history of ethical and professional behavior. Preferred Qualifications Associate's Experience in higher education, basic budgeting, accounting skills, and strong computer skills. Experience with Banner and Slate a plus. Working Conditions: Must be able to work flexible hours to include some nights and weekends. Work will be performed in an office environment with a significant amount of public contact, in person, by telephone, via email, and various communication platforms. Physical Requirements: Duties require extended periods of sitting, talking and listening. Duties require extensive use of computers, telephone and other office equipment. Requires possible lifting of up to 25 lbs. (If an object weights more than 45 lbs., OSU-Oklahoma City requires this to be a two-person lift). The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodations.
03/06/2026
Full time
Campus OSU-Oklahoma City Contact Name & Email Tiffany Smith, Appointment Length Regular Continuous/Until Further Notice Hiring Range $15.00 - $15.52 Hourly About this Position Job Summary: Performs skilled administrative and clerical duties including basic level accounting utilizing Excel spreadsheets under limited supervision to assist the Dean. Handles finances, including reporting, purchasing and some payroll activities. Works with faculty, staff, students, departments and other schools. Essential Job Functions: Effectively manages all communications between students, school personnel, and other staff. Resolves issues, staying within scope of position. Types, compiles, prepares and composes documents, reports, bulletins, and written communications. Coordinates collection and preparation of operating reports such as termination and new hire Request and Personnel Action Forms, budget expenditures, statistical records of performance data and student information. Handles all finances including preparation and filing purchase orders and requisitions through OK Corral, coding invoices, handling credit card transactions, etc. under the direction of the Dean. Assists with inventory and basic revenue bookkeeping activities and prepares necessary financial reports. Tracks expenditures. Works with outside parties to schedule rural fire skills classes using Slate. Sets up registration payments for special events in slate. Collects and reports registration payments from Slate and deposits into fund accounts. Prepare adjunct payroll reports, payroll forms, special pays, and monitors payroll process for School of Human Services. Assists with enrollment procedures, tuition waivers, database entry and student information. Maintains departmental inventory by counting material, equipment, or supplies in stock and orders according to school's need. Contacts appropriate individual for equipment repairs for offices; and performs simple preventative maintenance on office equipment. Answer telephone and give information to callers or routes call to appropriate area, and places outgoing calls. Provide assistance or technical information concerning policies, procedures, and other details. Takes and delivers messages. Organizes, maintains, and scans various files including confidential files. Schedules meetings and ensures all information is gathered and arrangements are made. Assists with travel arrangements, appointments, and schedules. Prepare travel and expense reports as necessary. Maintains minutes and administrative duties at school meetings and Advisory Board meetings. Picks-up, sorts and delivers mail and print jobs daily. Processes daily mailings, bulk mailings, faxes, Fed ex and courier services. Completes all mandatory training and participates in a minimum of two professional development opportunities each year. Performs other related assigned duties. The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Required Qualifications: High School/GED (degree must be conferred on or before agreed upon start date) Three years of experience in administrative support, office operations or general office management. Knowledge, Skills, and Abilities: Ability to prepare financial information using Excel spreadsheets with accuracy and detail, and ability to understand the budget process and financial documents. Must be an independent thinker, capable of coordinating projects without daily supervision. Ability to work in a sensitive, highly confidential and professional environment. Ability to work as a team, and coordinate special projects as assigned. Ability to handle multiple tasks and prioritize effectively with high degree of accuracy and attention to detail. Strong interpersonal skills and ability to communicate diplomatically, clearly, and effectively, both verbally and in writing to exchange information, give/receive instructions and respond to inquiries appropriately with all students, faculty, staff and community partners. High degree of initiative to work independently and also collaborate in a team environment. Demonstrated knowledge of office technologies including but not limited to: office computers, fax machines, scanners, internet, Microsoft Office (Word, Excel, Access, PowerPoint, Outlook). Passion for assisting customers and representing the OSU-OKC and OSU brand with positivity and professionalism. Demonstrated history of ethical and professional behavior. Preferred Qualifications Associate's Experience in higher education, basic budgeting, accounting skills, and strong computer skills. Experience with Banner and Slate a plus. Working Conditions: Must be able to work flexible hours to include some nights and weekends. Work will be performed in an office environment with a significant amount of public contact, in person, by telephone, via email, and various communication platforms. Physical Requirements: Duties require extended periods of sitting, talking and listening. Duties require extensive use of computers, telephone and other office equipment. Requires possible lifting of up to 25 lbs. (If an object weights more than 45 lbs., OSU-Oklahoma City requires this to be a two-person lift). The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodations.
This Jobot Job is hosted by: Dylan Currier Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $140,000 - $165,000 per year A bit about us: Our client is a dynamic and mission-driven non-profit organization dedicated to helping people live healthier lives. With a recent implementation of Sage Intacct and full compliance with GAAP, the organization is positioned for strategic growth and financial excellence. They are seeking a hands-on, experienced Controller to join their leadership team and strengthen the financial infrastructure that supports their mission. Why join us? Health, Dental, Vision 401k Base salary Job Details Position Summary The Controller is a key member of the finance team responsible for managing the organization's day-to-day accounting operations, overseeing compliance with GAAP and federal funding requirements, and ensuring the accuracy of financial reporting across multiple entities. This role will report directly to the VP of Finance and supervise finance staff as needed. The ideal candidate will have deep experience in non-profit accounting, grant management, and modern accounting systems-particularly Sage Intacct. Key Responsibilities Accounting Operations Lead all aspects of full-cycle accounting, including general ledger, accounts payable/receivable, payroll accounting, and month-end and year-end closings. Maintain and continuously improve internal accounting systems, processes, and controls in compliance with GAAP and organizational policies. Ensure accurate and timely preparation of financial statements, dashboards, and internal reports for leadership and the Board. Grants & Federal Funding Oversight Manage accounting and reporting for all federal, state, and private grants, ensuring compliance with grant agreements and federal regulations (e.g., Uniform Guidance/2 CFR Part 200). Coordinate with program staff to monitor grant spending and budget-to-actual performance. Prepare financial documentation for audits and funder reporting. Multi-Entity & System Oversight Oversee financial management across multiple entities and cost centers, ensuring proper inter-entity eliminations and consolidations. Administer the organization's Sage Intacct system, including setup, custom reporting, and process automation. Support ongoing training and utilization of Intacct among finance team members. Team Leadership & Collaboration Supervise and mentor accounting staff (if applicable), ensuring accurate and timely execution of accounting tasks. Collaborate cross-functionally with program and development teams to align financial planning with operational needs. Partner with the VP of Finance on strategic planning, forecasting, and budgeting processes. Qualifications Bachelor's degree in Accounting, Finance, or related field required; CPA strongly preferred. Minimum of 7-10 years of progressive accounting experience, including experience in a non-profit setting. Strong knowledge of GAAP and federal grant compliance (Uniform Guidance). Experience with Sage Intacct is required. Demonstrated experience managing multi-entity accounting and consolidations. Proven track record of implementing or refining accounting systems and internal controls. Strong analytical, organizational, and leadership skills. Excellent written and verbal communication abilities. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
03/06/2026
Full time
This Jobot Job is hosted by: Dylan Currier Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $140,000 - $165,000 per year A bit about us: Our client is a dynamic and mission-driven non-profit organization dedicated to helping people live healthier lives. With a recent implementation of Sage Intacct and full compliance with GAAP, the organization is positioned for strategic growth and financial excellence. They are seeking a hands-on, experienced Controller to join their leadership team and strengthen the financial infrastructure that supports their mission. Why join us? Health, Dental, Vision 401k Base salary Job Details Position Summary The Controller is a key member of the finance team responsible for managing the organization's day-to-day accounting operations, overseeing compliance with GAAP and federal funding requirements, and ensuring the accuracy of financial reporting across multiple entities. This role will report directly to the VP of Finance and supervise finance staff as needed. The ideal candidate will have deep experience in non-profit accounting, grant management, and modern accounting systems-particularly Sage Intacct. Key Responsibilities Accounting Operations Lead all aspects of full-cycle accounting, including general ledger, accounts payable/receivable, payroll accounting, and month-end and year-end closings. Maintain and continuously improve internal accounting systems, processes, and controls in compliance with GAAP and organizational policies. Ensure accurate and timely preparation of financial statements, dashboards, and internal reports for leadership and the Board. Grants & Federal Funding Oversight Manage accounting and reporting for all federal, state, and private grants, ensuring compliance with grant agreements and federal regulations (e.g., Uniform Guidance/2 CFR Part 200). Coordinate with program staff to monitor grant spending and budget-to-actual performance. Prepare financial documentation for audits and funder reporting. Multi-Entity & System Oversight Oversee financial management across multiple entities and cost centers, ensuring proper inter-entity eliminations and consolidations. Administer the organization's Sage Intacct system, including setup, custom reporting, and process automation. Support ongoing training and utilization of Intacct among finance team members. Team Leadership & Collaboration Supervise and mentor accounting staff (if applicable), ensuring accurate and timely execution of accounting tasks. Collaborate cross-functionally with program and development teams to align financial planning with operational needs. Partner with the VP of Finance on strategic planning, forecasting, and budgeting processes. Qualifications Bachelor's degree in Accounting, Finance, or related field required; CPA strongly preferred. Minimum of 7-10 years of progressive accounting experience, including experience in a non-profit setting. Strong knowledge of GAAP and federal grant compliance (Uniform Guidance). Experience with Sage Intacct is required. Demonstrated experience managing multi-entity accounting and consolidations. Proven track record of implementing or refining accounting systems and internal controls. Strong analytical, organizational, and leadership skills. Excellent written and verbal communication abilities. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
Administrative Professional Job Type: Part-time, 3-4 days/week, potential for full time. A Washington DC based commercial real estate is seeking an experienced Bookkeeper/Administrative Professional to join our team. The ideal candidate will have at least 3-5 years of experience working in a professional services environment in an accounting support role. High proficiency with QuickBooks Online, ADP and Microsoft Excel required. Understanding of accrual accounting concepts preferred. Key Responsibilities Invoicing / Accounts Receivable • Prepare monthly client invoices based on information provided by project billing system • Include client reimbursable expenses and related backup documentation • Communicate with project management staff for distribution, approval and submission of client billing • Collection and application of client payments • Monitoring of accounts receivable aging and follow-up on any delinquency Accounts Payable • Review and posting of company accounts payable • Supporting documentation and approvals • Monthly check runs • Company credit card accounting and payment Company vendor payments Office vendor payments Payroll Processing Project and Company Budgets Data entry of project invoices in project budgets Assist with cash flow of project budgets Maintain the company budget Data entry of company revenue and expenses Assist with annual company budget projections Employee Expense Reimbursement • Reimbursement of employee expenses • Electronic tracking of expense backup for client reimbursement through invoicing process Audit Support • Assist our third-party CPA in preparation and support of annual financial audit, tax filings • Reconciliation of accounts Administrative Duties Maintain office supplies Landlord liaison Assistance with contracts Assistance with proposals Marketing materials support Office vendor coordination Assist with AV coordination for meetings Assist with meeting set ups and greeting clients and consultants. Project Manager Support o Certificate of Insurance maintenance o Courier, FEDEX Qualifications • 3-5+ years of experience in professional services corporate accounting Bachelor's degree • Proficiency with QuickBooks Online and Excel • Accrual accounting knowledge and experience • Strong organizational and task management skills • High attention to detail • Excellent communication skills • Ability to manage multiple tasks and meet scheduled deadlines • Exceptional attention to culture, teamwork and an attitude of exceptional customer service • Consistently exhibits and promotes organizations Core Values Office Attendance • Consistent and reliable attendance is essential for this role. Team members are expected to adhere to their scheduled work hours and demonstrate punctuality. • As this position is less-than full time, the specific arrangement depends on job responsibilities, performance, and the needs of our clients and the team. Compensation • Compensation Range: $30-$40 PH • Bonuses: Discretionary, awarded at year-end based on individual performance and company profitability. Bonuses are prorated based on the period worked during the year. Applicants must be authorized to work for any employer in the U.S. Our firm is committed to maintaining a workplace free from discrimination and harassment. We foster an inclusive environment where all employees feel respected, valued, and empowered. As an organization that actively promotes equality of opportunity, we celebrate the diverse mix of talent, skills, and potential that each individual brings. We ensure equal employment opportunities for all qualified candidates and employees, upholding fairness and equity in every aspect of our operations. Applications will be reviewed on a rolling basis. Thank you for your interest.
03/06/2026
Full time
Administrative Professional Job Type: Part-time, 3-4 days/week, potential for full time. A Washington DC based commercial real estate is seeking an experienced Bookkeeper/Administrative Professional to join our team. The ideal candidate will have at least 3-5 years of experience working in a professional services environment in an accounting support role. High proficiency with QuickBooks Online, ADP and Microsoft Excel required. Understanding of accrual accounting concepts preferred. Key Responsibilities Invoicing / Accounts Receivable • Prepare monthly client invoices based on information provided by project billing system • Include client reimbursable expenses and related backup documentation • Communicate with project management staff for distribution, approval and submission of client billing • Collection and application of client payments • Monitoring of accounts receivable aging and follow-up on any delinquency Accounts Payable • Review and posting of company accounts payable • Supporting documentation and approvals • Monthly check runs • Company credit card accounting and payment Company vendor payments Office vendor payments Payroll Processing Project and Company Budgets Data entry of project invoices in project budgets Assist with cash flow of project budgets Maintain the company budget Data entry of company revenue and expenses Assist with annual company budget projections Employee Expense Reimbursement • Reimbursement of employee expenses • Electronic tracking of expense backup for client reimbursement through invoicing process Audit Support • Assist our third-party CPA in preparation and support of annual financial audit, tax filings • Reconciliation of accounts Administrative Duties Maintain office supplies Landlord liaison Assistance with contracts Assistance with proposals Marketing materials support Office vendor coordination Assist with AV coordination for meetings Assist with meeting set ups and greeting clients and consultants. Project Manager Support o Certificate of Insurance maintenance o Courier, FEDEX Qualifications • 3-5+ years of experience in professional services corporate accounting Bachelor's degree • Proficiency with QuickBooks Online and Excel • Accrual accounting knowledge and experience • Strong organizational and task management skills • High attention to detail • Excellent communication skills • Ability to manage multiple tasks and meet scheduled deadlines • Exceptional attention to culture, teamwork and an attitude of exceptional customer service • Consistently exhibits and promotes organizations Core Values Office Attendance • Consistent and reliable attendance is essential for this role. Team members are expected to adhere to their scheduled work hours and demonstrate punctuality. • As this position is less-than full time, the specific arrangement depends on job responsibilities, performance, and the needs of our clients and the team. Compensation • Compensation Range: $30-$40 PH • Bonuses: Discretionary, awarded at year-end based on individual performance and company profitability. Bonuses are prorated based on the period worked during the year. Applicants must be authorized to work for any employer in the U.S. Our firm is committed to maintaining a workplace free from discrimination and harassment. We foster an inclusive environment where all employees feel respected, valued, and empowered. As an organization that actively promotes equality of opportunity, we celebrate the diverse mix of talent, skills, and potential that each individual brings. We ensure equal employment opportunities for all qualified candidates and employees, upholding fairness and equity in every aspect of our operations. Applications will be reviewed on a rolling basis. Thank you for your interest.
Vee-Jay Cement Contracting Company Inc.
Saint Louis, Missouri
Date Posted: 02/27/2026 Job Category: Missouri - Office Salary Interval: HOURLY Pay Range: N/A Job Cost Position Summary Vee-Jay is a concrete contracting company built on trust, craftsmanship, and teamwork. We're looking for a Job Cost Specialist to join our Accounting team - someone who takes pride in accuracy, thrives in a fast-paced construction environment, and enjoys connecting the dots between numbers and real-world projects. This role bridges Accounting and Operations, providing accurate and actionable job cost insight that helps Project Managers, Estimators, and company leadership make informed decisions. It's hands-on and detail-driven, involving both transactional work and data analysis, with growing opportunities to improve systems and reporting processes as we modernize. Key Responsibilities Job Cost & Accounting Support Analyze job cost trends and identify potential margin risks or cost overruns Maintain and reconcile budgets, costs, and job-level reporting accuracy Analyze budget vs. actual tracking, cost variance review, and related analyses Support the month-end close process with job cost and accrual adjustments Compile cost data and documentation for internal reporting and management review Cross-Department Collaboration Act as a key liaison between Accounting, Project Management, Estimating, and Payroll Communicate regularly with team members to collect updates and resolve discrepancies Troubleshoot cost or coding issues by collaborating across functions Ensure data consistency between field reporting, invoices, and financial records Process Improvement & Reporting Contribute to developing and analyzing new reports, templates, and internal dashboards Identify and implement opportunities to improve efficiency and accuracy in cost tracking Support ongoing initiatives to automate or streamline manual processes Assist in documenting procedures and standardizing recurring workflows Administrative & Systems Tasks Perform data entry and document review with precision and timeliness Manage updates and changes to project-specific financial data Maintain strong version control and backup practices for reporting files Support audit and review requests with organized, clearly labeled documentation What Makes This Role Right for You You enjoy structure, accuracy, and following data from source to outcome You take pride in being the steady, reliable point of contact others count on You like seeing how your work connects to real projects in the field You're curious about improving processes and open to learning new tools You want to be part of a close-knit team that values accountability and progress Vee-Jay Cement Contracting Co. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. PI50e9f6369e91-5368
03/03/2026
Full time
Date Posted: 02/27/2026 Job Category: Missouri - Office Salary Interval: HOURLY Pay Range: N/A Job Cost Position Summary Vee-Jay is a concrete contracting company built on trust, craftsmanship, and teamwork. We're looking for a Job Cost Specialist to join our Accounting team - someone who takes pride in accuracy, thrives in a fast-paced construction environment, and enjoys connecting the dots between numbers and real-world projects. This role bridges Accounting and Operations, providing accurate and actionable job cost insight that helps Project Managers, Estimators, and company leadership make informed decisions. It's hands-on and detail-driven, involving both transactional work and data analysis, with growing opportunities to improve systems and reporting processes as we modernize. Key Responsibilities Job Cost & Accounting Support Analyze job cost trends and identify potential margin risks or cost overruns Maintain and reconcile budgets, costs, and job-level reporting accuracy Analyze budget vs. actual tracking, cost variance review, and related analyses Support the month-end close process with job cost and accrual adjustments Compile cost data and documentation for internal reporting and management review Cross-Department Collaboration Act as a key liaison between Accounting, Project Management, Estimating, and Payroll Communicate regularly with team members to collect updates and resolve discrepancies Troubleshoot cost or coding issues by collaborating across functions Ensure data consistency between field reporting, invoices, and financial records Process Improvement & Reporting Contribute to developing and analyzing new reports, templates, and internal dashboards Identify and implement opportunities to improve efficiency and accuracy in cost tracking Support ongoing initiatives to automate or streamline manual processes Assist in documenting procedures and standardizing recurring workflows Administrative & Systems Tasks Perform data entry and document review with precision and timeliness Manage updates and changes to project-specific financial data Maintain strong version control and backup practices for reporting files Support audit and review requests with organized, clearly labeled documentation What Makes This Role Right for You You enjoy structure, accuracy, and following data from source to outcome You take pride in being the steady, reliable point of contact others count on You like seeing how your work connects to real projects in the field You're curious about improving processes and open to learning new tools You want to be part of a close-knit team that values accountability and progress Vee-Jay Cement Contracting Co. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. PI50e9f6369e91-5368
The Kiely Family of Companies
Long Branch, New Jersey
Position Title: Administrative Assistant - Estimating / Accounting Job Code: 2025-PROSTF-20 Location: Long Branch, NJ Company: Sodon Electric Description: Kiely Family of Companies, established in 1952 by John F. Kiely Sr., contributes to something far greater than itself, as each company's unique capabilities enhance the others, making us greater than the sum of our parts. ENR 500 and 600 ranked for engineering and construction, KIELY serves the needs of our customers, offering a diversified list of services, such as full-service engineering, utility construction, heavy highway, hot mix asphalt production, equipment sales and leasing, recycling services, and residential and commercial building, leasing, and maintenance. Kiely serves a purpose much larger than any individual, project, or entity. We refer to our employees as team members because together we empower, partner, and advance. Our team members are an elite group of behind-the-scenes professionals who embody Kiely's core values. Position Summary: We are seeking a detail-oriented and highly organized Administrative Assistant to support our estimating and accounting teams. This role is ideal for someone who thrives in a fast-paced environment and enjoys working with data, documents, and cross-functional teams. The successful candidate will assist with bid preparation, vendor coordination, payroll reporting, and general administrative and accounting support. This position requires strong proficiency in Microsoft Excel and Word, excellent communication skills, and the ability to manage multiple priorities with accuracy. Essential Job Duties: Assist estimators with data entry, document preparation, and organization of bid packages Create and maintain spreadsheets in Microsoft Excel to track bids, budgets, and vendor information Prepare and distribute Requests for Information (RFIs) and follow up on responses Download and organize project plans, specifications, and addenda from online plan rooms Maintain estimating files, digital records, and document management systems Communicate with subcontractors and vendors to solicit pricing and ensure bid completeness Compile bid submissions and verify all required documentation is accurate and complete Draft and proofread correspondence, proposals, and project-related documents Support the estimating team with scheduling, email management, and filing Perform general office duties including data entry, scanning, copying, and document uploads Process and distribute weekly certified payroll reports and monthly manning reports Reconcile vendor invoices and company credit card statements Compile tax exemption forms (ST-13) and provide documentation to vendors Maintain up-to-date vendor records including W-9s, Certificates of Insurance, and Business Registrations Set up new contracts and manage AIA (Schedule of Values) invoicing within the accounting system Post cash receipts and apply accounts receivable payments in the accounting system Competencies: 1-3 years of administrative, estimating, or accounting support experience Strong proficiency in Microsoft Excel and Microsoft Word Excellent attention to detail and organizational skills Ability to manage multiple deadlines in a fast-paced environment Strong written and verbal communication skills Experience with accounting software is a plus Benefits and Compensation: Position offers competitive pay, benefits, paid vacation, and health/dental insurance. Full-time: $20.00-$25.00 per hour, based on experience and qualifications. Equal Opportunity Employer, M/F/D/V Kiely Family of Companies is a growing and dynamic company actively seeking applications and resumes from exceptional candidates. Whether you come equipped with years of experience in the underground utility field-or you're ready to work hard and get there-we want to hear from you. PIb12cd-4272
03/01/2026
Full time
Position Title: Administrative Assistant - Estimating / Accounting Job Code: 2025-PROSTF-20 Location: Long Branch, NJ Company: Sodon Electric Description: Kiely Family of Companies, established in 1952 by John F. Kiely Sr., contributes to something far greater than itself, as each company's unique capabilities enhance the others, making us greater than the sum of our parts. ENR 500 and 600 ranked for engineering and construction, KIELY serves the needs of our customers, offering a diversified list of services, such as full-service engineering, utility construction, heavy highway, hot mix asphalt production, equipment sales and leasing, recycling services, and residential and commercial building, leasing, and maintenance. Kiely serves a purpose much larger than any individual, project, or entity. We refer to our employees as team members because together we empower, partner, and advance. Our team members are an elite group of behind-the-scenes professionals who embody Kiely's core values. Position Summary: We are seeking a detail-oriented and highly organized Administrative Assistant to support our estimating and accounting teams. This role is ideal for someone who thrives in a fast-paced environment and enjoys working with data, documents, and cross-functional teams. The successful candidate will assist with bid preparation, vendor coordination, payroll reporting, and general administrative and accounting support. This position requires strong proficiency in Microsoft Excel and Word, excellent communication skills, and the ability to manage multiple priorities with accuracy. Essential Job Duties: Assist estimators with data entry, document preparation, and organization of bid packages Create and maintain spreadsheets in Microsoft Excel to track bids, budgets, and vendor information Prepare and distribute Requests for Information (RFIs) and follow up on responses Download and organize project plans, specifications, and addenda from online plan rooms Maintain estimating files, digital records, and document management systems Communicate with subcontractors and vendors to solicit pricing and ensure bid completeness Compile bid submissions and verify all required documentation is accurate and complete Draft and proofread correspondence, proposals, and project-related documents Support the estimating team with scheduling, email management, and filing Perform general office duties including data entry, scanning, copying, and document uploads Process and distribute weekly certified payroll reports and monthly manning reports Reconcile vendor invoices and company credit card statements Compile tax exemption forms (ST-13) and provide documentation to vendors Maintain up-to-date vendor records including W-9s, Certificates of Insurance, and Business Registrations Set up new contracts and manage AIA (Schedule of Values) invoicing within the accounting system Post cash receipts and apply accounts receivable payments in the accounting system Competencies: 1-3 years of administrative, estimating, or accounting support experience Strong proficiency in Microsoft Excel and Microsoft Word Excellent attention to detail and organizational skills Ability to manage multiple deadlines in a fast-paced environment Strong written and verbal communication skills Experience with accounting software is a plus Benefits and Compensation: Position offers competitive pay, benefits, paid vacation, and health/dental insurance. Full-time: $20.00-$25.00 per hour, based on experience and qualifications. Equal Opportunity Employer, M/F/D/V Kiely Family of Companies is a growing and dynamic company actively seeking applications and resumes from exceptional candidates. Whether you come equipped with years of experience in the underground utility field-or you're ready to work hard and get there-we want to hear from you. PIb12cd-4272
Peckham Industries Location: Brewster, NY Pay Range: $85,000.00 - $95,000.00 Salary Interval: Full Time Description: Application Instructions About Us: Peckham Industries Inc. (PII) has been a family-run business since 1924 and we believe our " family by choice " ethos delivers value as the trusted supplier of construction materials, products, and services in the communities we serve. Through our extensive network of hot mix asphalt and ready-mix concrete plants, quarries, and liquid asphalt terminals, PII delivers the highest quality materials and custom solutions to thousands of road construction and road maintenance customers. In addition, the company's construction operations include paving and road reclamation services, as well as precast/prestressed concrete production and erection of multi-level parking structures, specialty buildings, and bridge components. Become part of our mission by realizing your purpose, serving our community interests, and delivering growth for our customers. Peckham Industries educates, innovates, and applies technology in a way that is safe, sustainable, inclusive, and profitable. Position Description Job Summary: The Senior Payroll Processing Specialist plays a critical, hands-on role in ensuring employees are paid accurately, compliantly, and on time. This position works closely with the Payroll Team and internal stakeholders to process and support multi-state and union payroll operations while upholding the highest standards of confidentiality, data integrity, and customer service. The Senior Payroll Processing Specialist must be able to manage competing priorities, meet strict payroll deadlines, and maintain a high level of accuracy while handling frequent interruptions Essential Functions: Ownership and caring. Collaborate with the Payroll Team to ensure the accurate and timely processing of weekly multi-state payrolls, while supporting compliance with all applicable regulations and internal controls. Results matter. Administer payroll adjustments and employee portal submissions with a high degree of accuracy, while serving as a knowledgeable backup to Payroll Team members to ensure continuity of operations. Committed to serve. Act as a trusted payroll resource by responding to employee and management inquiries, researching discrepancies, and delivering clear, professional resolutions in a timely manner. Dedication. Manage payroll-related correspondence by reviewing, prioritizing, and completing requests promptly to support efficient and compliant payroll operations. Focused. Maintain and manage payroll data across multiple states, ensuring data integrity, consistency, and compliance with state-specific requirements. Determined. Perform state and federal tax reporting activities; audit, reconcile, and review payroll results to ensure accuracy, compliance, and readiness for internal and external audits; and prepare standard payroll reports as needed. Mastery. Accurately maintain payroll data within the ERP system, partnering with IT or system administrators as needed to resolve issues or implement approved changes, while ensuring payroll practices align with Collective Bargaining Agreements (CBAs) and organizational policies. Respect and engage. Partner cross-functionally with Business, Human Resources, Finance, and IT teams to resolve payroll issues, implement improvements, and support organizational initiatives. Position Requirements Requirements, Education and Experience: Bachelor's Degree in Accounting or a related field required; Certified Payroll Professional (CPP) certification helpful. Must have 3+ years of hands-on payroll processing experience, including weekly, multi-state, and union payrolls. Working knowledge of payroll best practices and applicable federal and state wage, hour, and tax laws, or possession of a Fundamental Payroll Certification. Experience administering 401(k) plans, garnishments, healthcare deductions, and PTO accruals. Prevailing Wage experience preferred. High proficiency in Microsoft Excel, including formulas, data validation, and payroll-related reporting; proficiency in Microsoft Word and Outlook required. Experience working within payroll or ERP systems; experience with Vista, Power BI, and/or SQL is a plus. Strong written and verbal communication skills in English, with the ability to deliver excellent customer service and build effective working relationships. Strong analytical abilities with a demonstrated capacity to investigate payroll discrepancies and identify root causes, while maintaining accuracy and attention to detail. Demonstrated adherence to internal controls and commitment to maintaining confidentiality and data security. Highly ethical, detail-oriented, team-focused, flexible, inquisitive, and logical in approach. Authorized to work in the U.S. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Travel: Position may require up to 5% of travel by personal vehicle to offices throughout the state of New York. Work Environment/Physical Demands: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers. This is mostly sedentary, outside of travel, in an office space. The abilities to sit at a desk, frequent walking, bending, or standing, as necessary, are required. Values: At Peckham, you will experience our values wherever you work: corporate offices, plants, quarries, or paving operations. We share a common set of values - safety, integrity, dedication, and efficiency which are embedded in how we show up every day. Ours is a culture where we protect family and friends, our word is our bond, we are committed to serve and results matter. Our values are the foundation of our growth, and we believe will pave the way for future success. Equal Opportunity Employer Peckham Industries, Inc. (PII) is an Equal Employment Opportunity (EEO) and Affirmative Action employer. It is our policy to provide EEO to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, pregnancy or pregnancy-related condition, or any other characteristic protected by federal, state or local law. Under the Americans with Disabilities Act or similar law, if you have a disability and you wish to discuss potential accommodations related to applying for employment at Peckham, please contact . Compensation details: 0 Yearly Salary PI1c4f9e1f5-
03/01/2026
Full time
Peckham Industries Location: Brewster, NY Pay Range: $85,000.00 - $95,000.00 Salary Interval: Full Time Description: Application Instructions About Us: Peckham Industries Inc. (PII) has been a family-run business since 1924 and we believe our " family by choice " ethos delivers value as the trusted supplier of construction materials, products, and services in the communities we serve. Through our extensive network of hot mix asphalt and ready-mix concrete plants, quarries, and liquid asphalt terminals, PII delivers the highest quality materials and custom solutions to thousands of road construction and road maintenance customers. In addition, the company's construction operations include paving and road reclamation services, as well as precast/prestressed concrete production and erection of multi-level parking structures, specialty buildings, and bridge components. Become part of our mission by realizing your purpose, serving our community interests, and delivering growth for our customers. Peckham Industries educates, innovates, and applies technology in a way that is safe, sustainable, inclusive, and profitable. Position Description Job Summary: The Senior Payroll Processing Specialist plays a critical, hands-on role in ensuring employees are paid accurately, compliantly, and on time. This position works closely with the Payroll Team and internal stakeholders to process and support multi-state and union payroll operations while upholding the highest standards of confidentiality, data integrity, and customer service. The Senior Payroll Processing Specialist must be able to manage competing priorities, meet strict payroll deadlines, and maintain a high level of accuracy while handling frequent interruptions Essential Functions: Ownership and caring. Collaborate with the Payroll Team to ensure the accurate and timely processing of weekly multi-state payrolls, while supporting compliance with all applicable regulations and internal controls. Results matter. Administer payroll adjustments and employee portal submissions with a high degree of accuracy, while serving as a knowledgeable backup to Payroll Team members to ensure continuity of operations. Committed to serve. Act as a trusted payroll resource by responding to employee and management inquiries, researching discrepancies, and delivering clear, professional resolutions in a timely manner. Dedication. Manage payroll-related correspondence by reviewing, prioritizing, and completing requests promptly to support efficient and compliant payroll operations. Focused. Maintain and manage payroll data across multiple states, ensuring data integrity, consistency, and compliance with state-specific requirements. Determined. Perform state and federal tax reporting activities; audit, reconcile, and review payroll results to ensure accuracy, compliance, and readiness for internal and external audits; and prepare standard payroll reports as needed. Mastery. Accurately maintain payroll data within the ERP system, partnering with IT or system administrators as needed to resolve issues or implement approved changes, while ensuring payroll practices align with Collective Bargaining Agreements (CBAs) and organizational policies. Respect and engage. Partner cross-functionally with Business, Human Resources, Finance, and IT teams to resolve payroll issues, implement improvements, and support organizational initiatives. Position Requirements Requirements, Education and Experience: Bachelor's Degree in Accounting or a related field required; Certified Payroll Professional (CPP) certification helpful. Must have 3+ years of hands-on payroll processing experience, including weekly, multi-state, and union payrolls. Working knowledge of payroll best practices and applicable federal and state wage, hour, and tax laws, or possession of a Fundamental Payroll Certification. Experience administering 401(k) plans, garnishments, healthcare deductions, and PTO accruals. Prevailing Wage experience preferred. High proficiency in Microsoft Excel, including formulas, data validation, and payroll-related reporting; proficiency in Microsoft Word and Outlook required. Experience working within payroll or ERP systems; experience with Vista, Power BI, and/or SQL is a plus. Strong written and verbal communication skills in English, with the ability to deliver excellent customer service and build effective working relationships. Strong analytical abilities with a demonstrated capacity to investigate payroll discrepancies and identify root causes, while maintaining accuracy and attention to detail. Demonstrated adherence to internal controls and commitment to maintaining confidentiality and data security. Highly ethical, detail-oriented, team-focused, flexible, inquisitive, and logical in approach. Authorized to work in the U.S. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Travel: Position may require up to 5% of travel by personal vehicle to offices throughout the state of New York. Work Environment/Physical Demands: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers. This is mostly sedentary, outside of travel, in an office space. The abilities to sit at a desk, frequent walking, bending, or standing, as necessary, are required. Values: At Peckham, you will experience our values wherever you work: corporate offices, plants, quarries, or paving operations. We share a common set of values - safety, integrity, dedication, and efficiency which are embedded in how we show up every day. Ours is a culture where we protect family and friends, our word is our bond, we are committed to serve and results matter. Our values are the foundation of our growth, and we believe will pave the way for future success. Equal Opportunity Employer Peckham Industries, Inc. (PII) is an Equal Employment Opportunity (EEO) and Affirmative Action employer. It is our policy to provide EEO to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, pregnancy or pregnancy-related condition, or any other characteristic protected by federal, state or local law. Under the Americans with Disabilities Act or similar law, if you have a disability and you wish to discuss potential accommodations related to applying for employment at Peckham, please contact . Compensation details: 0 Yearly Salary PI1c4f9e1f5-
Peckham Industries Location: Westfield, MA Pay Range: $25.00 - $26.00 Salary Interval: Full Time Description: Application Instructions About Us: Peckham Industries Inc. (PII) has been a family-run business since 1924 and we believe our " family by choice " ethos delivers value as the trusted supplier of construction materials, products, and services in the communities we serve. Through our extensive network of hot mix asphalt and ready-mix concrete plants, quarries, and liquid asphalt terminals, PII delivers the highest quality materials and custom solutions to thousands of road construction and road maintenance customers. In addition, the company's construction operations include paving and road reclamation services, as well as precast/prestressed concrete production and erection of multi-level parking structures, specialty buildings, and bridge components. Become part of our mission by realizing your purpose, serving our community interests, and delivering growth for our customers. Peckham Industries educates, innovates, and applies technology in a way that is safe, sustainable, inclusive, and profitable. Position Description Job Summary: The Floating Plant Office Administrator will play a key role in supporting the operational effectiveness of our quarry and asphalt plant operations across multiple locations. This position requires flexibility and periodic travel to various quarry and asphalt plant sites as needed. The role is responsible for delivering comprehensive administrative and office support services, managing critical records, and performing a variety of administrative functions within a semi-industrial environment. Regular interaction with both customers and internal stakeholders is essential to ensuring efficient, accurate, and seamless business operations. Essential Functions: Respect and engage. Establish and maintain effective communication channels with customers and internal team members. Proactively address inquiries and concerns to foster positive working relationships. Mastery. Execute a range of clerical duties, including but not limited to accounts payable vouchering, payroll entry, and processing daily mail. Demonstrate proficiency in office management tasks to facilitate smooth operations. Measurement. Utilize the Peckham POS system to accurately process scale tickets for sales transactions. Ensure compliance with relevant procedures and protocols. Results matter. Manage plant reporting systems by diligently entering daily sales, incoming materials, and total production and inventory data. Uphold the integrity of information to support decision-making processes. Ownership and caring. Record fuel deliveries and facilitate the ordering process as necessary. Monitor fuel consumption and ensure adequate supply levels to sustain plant operations. Safety always wins. Conduct regular inventory checks and coordinate the ordering of office and personal protective equipment (PPE) supplies on a daily or weekly basis. Maintain sufficient stock levels to meet operational needs. Position Requirements Requirements, Education and Experience: High school diploma or equivalent required; additional coursework in office administration or accounting preferred. Minimum of 1-3 years of administrative, clerical, or office support experience, preferably in a construction, manufacturing, industrial, or multi-site environment. Ability and willingness to travel between multiple quarry and asphalt plant locations as business needs require. Proficiency with basic computer applications, including Microsoft Office (Word, Excel, Outlook), and the ability to learn company-specific systems such as the Peckham POS system. Strong attention to detail and accuracy when handling data entry, reporting, and financial-related tasks. Effective communication skills with the ability to interact professionally with customers, vendors, and internal team members. Ability to manage multiple priorities, work independently, and adapt to changing daily operational needs. Comfort working in a semi-industrial environment, including exposure to outdoor conditions, noise, and active plant operations. Commitment to following company policies, procedures, and safety standards, including the use of required personal protective equipment (PPE). Valid driver's license and reliable transportation. Authorized to work in the U.S. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Travel: Position may require up to 40% travel by personal vehicle to locations throughout the region including but not limited to Windsor Locks, CT and multiple locations in MA including Amherst, Oxford, Westfield, Springfield, Easthampton, and Palmer. Work Environment/Physical Demands: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers. This is mostly sedentary, outside of travel, in an office space. The abilities to sit at a desk, frequent walking, bending, or standing, as necessary, are required. Values: At Peckham, you will experience our values wherever you work: corporate offices, plants, quarries, or paving operations. We share a common set of values - safety, integrity, dedication, and efficiency which are embedded in how we show up every day. Ours is a culture where we protect family and friends, our word is our bond, we are committed to serve and results matter. Our values are the foundation of our growth, and we believe will pave the way for future success. Equal Opportunity Employer Peckham Industries, Inc. (PII) is an Equal Employment Opportunity (EEO) and Affirmative Action employer. It is our policy to provide EEO to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, pregnancy or pregnancy-related condition, or any other characteristic protected by federal, state or local law. Under the Americans with Disabilities Act or similar law, if you have a disability and you wish to discuss potential accommodations related to applying for employment at Peckham, please contact . Compensation details: 25-26 Hourly Wage PIc72b557b94e2-0445
03/01/2026
Full time
Peckham Industries Location: Westfield, MA Pay Range: $25.00 - $26.00 Salary Interval: Full Time Description: Application Instructions About Us: Peckham Industries Inc. (PII) has been a family-run business since 1924 and we believe our " family by choice " ethos delivers value as the trusted supplier of construction materials, products, and services in the communities we serve. Through our extensive network of hot mix asphalt and ready-mix concrete plants, quarries, and liquid asphalt terminals, PII delivers the highest quality materials and custom solutions to thousands of road construction and road maintenance customers. In addition, the company's construction operations include paving and road reclamation services, as well as precast/prestressed concrete production and erection of multi-level parking structures, specialty buildings, and bridge components. Become part of our mission by realizing your purpose, serving our community interests, and delivering growth for our customers. Peckham Industries educates, innovates, and applies technology in a way that is safe, sustainable, inclusive, and profitable. Position Description Job Summary: The Floating Plant Office Administrator will play a key role in supporting the operational effectiveness of our quarry and asphalt plant operations across multiple locations. This position requires flexibility and periodic travel to various quarry and asphalt plant sites as needed. The role is responsible for delivering comprehensive administrative and office support services, managing critical records, and performing a variety of administrative functions within a semi-industrial environment. Regular interaction with both customers and internal stakeholders is essential to ensuring efficient, accurate, and seamless business operations. Essential Functions: Respect and engage. Establish and maintain effective communication channels with customers and internal team members. Proactively address inquiries and concerns to foster positive working relationships. Mastery. Execute a range of clerical duties, including but not limited to accounts payable vouchering, payroll entry, and processing daily mail. Demonstrate proficiency in office management tasks to facilitate smooth operations. Measurement. Utilize the Peckham POS system to accurately process scale tickets for sales transactions. Ensure compliance with relevant procedures and protocols. Results matter. Manage plant reporting systems by diligently entering daily sales, incoming materials, and total production and inventory data. Uphold the integrity of information to support decision-making processes. Ownership and caring. Record fuel deliveries and facilitate the ordering process as necessary. Monitor fuel consumption and ensure adequate supply levels to sustain plant operations. Safety always wins. Conduct regular inventory checks and coordinate the ordering of office and personal protective equipment (PPE) supplies on a daily or weekly basis. Maintain sufficient stock levels to meet operational needs. Position Requirements Requirements, Education and Experience: High school diploma or equivalent required; additional coursework in office administration or accounting preferred. Minimum of 1-3 years of administrative, clerical, or office support experience, preferably in a construction, manufacturing, industrial, or multi-site environment. Ability and willingness to travel between multiple quarry and asphalt plant locations as business needs require. Proficiency with basic computer applications, including Microsoft Office (Word, Excel, Outlook), and the ability to learn company-specific systems such as the Peckham POS system. Strong attention to detail and accuracy when handling data entry, reporting, and financial-related tasks. Effective communication skills with the ability to interact professionally with customers, vendors, and internal team members. Ability to manage multiple priorities, work independently, and adapt to changing daily operational needs. Comfort working in a semi-industrial environment, including exposure to outdoor conditions, noise, and active plant operations. Commitment to following company policies, procedures, and safety standards, including the use of required personal protective equipment (PPE). Valid driver's license and reliable transportation. Authorized to work in the U.S. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Travel: Position may require up to 40% travel by personal vehicle to locations throughout the region including but not limited to Windsor Locks, CT and multiple locations in MA including Amherst, Oxford, Westfield, Springfield, Easthampton, and Palmer. Work Environment/Physical Demands: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers. This is mostly sedentary, outside of travel, in an office space. The abilities to sit at a desk, frequent walking, bending, or standing, as necessary, are required. Values: At Peckham, you will experience our values wherever you work: corporate offices, plants, quarries, or paving operations. We share a common set of values - safety, integrity, dedication, and efficiency which are embedded in how we show up every day. Ours is a culture where we protect family and friends, our word is our bond, we are committed to serve and results matter. Our values are the foundation of our growth, and we believe will pave the way for future success. Equal Opportunity Employer Peckham Industries, Inc. (PII) is an Equal Employment Opportunity (EEO) and Affirmative Action employer. It is our policy to provide EEO to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, pregnancy or pregnancy-related condition, or any other characteristic protected by federal, state or local law. Under the Americans with Disabilities Act or similar law, if you have a disability and you wish to discuss potential accommodations related to applying for employment at Peckham, please contact . Compensation details: 25-26 Hourly Wage PIc72b557b94e2-0445
Peckham Industries Location: Windsor Locks, CT Pay Range: $25.00 - $26.00 Salary Interval: Full Time Description: Application Instructions About Us: Peckham Industries Inc. (PII) has been a family-run business since 1924 and we believe our " family by choice " ethos delivers value as the trusted supplier of construction materials, products, and services in the communities we serve. Through our extensive network of hot mix asphalt and ready-mix concrete plants, quarries, and liquid asphalt terminals, PII delivers the highest quality materials and custom solutions to thousands of road construction and road maintenance customers. In addition, the company's construction operations include paving and road reclamation services, as well as precast/prestressed concrete production and erection of multi-level parking structures, specialty buildings, and bridge components. Become part of our mission by realizing your purpose, serving our community interests, and delivering growth for our customers. Peckham Industries educates, innovates, and applies technology in a way that is safe, sustainable, inclusive, and profitable. Position Description Job Summary: The Floating Plant Office Administrator will play a key role in supporting the operational effectiveness of our quarry and asphalt plant operations across multiple locations. This position requires flexibility and periodic travel to various quarry and asphalt plant sites as needed. The role is responsible for delivering comprehensive administrative and office support services, managing critical records, and performing a variety of administrative functions within a semi-industrial environment. Regular interaction with both customers and internal stakeholders is essential to ensuring efficient, accurate, and seamless business operations. Essential Functions: Respect and engage. Establish and maintain effective communication channels with customers and internal team members. Proactively address inquiries and concerns to foster positive working relationships. Mastery. Execute a range of clerical duties, including but not limited to accounts payable vouchering, payroll entry, and processing daily mail. Demonstrate proficiency in office management tasks to facilitate smooth operations. Measurement. Utilize the Peckham POS system to accurately process scale tickets for sales transactions. Ensure compliance with relevant procedures and protocols. Results matter. Manage plant reporting systems by diligently entering daily sales, incoming materials, and total production and inventory data. Uphold the integrity of information to support decision-making processes. Ownership and caring. Record fuel deliveries and facilitate the ordering process as necessary. Monitor fuel consumption and ensure adequate supply levels to sustain plant operations. Safety always wins. Conduct regular inventory checks and coordinate the ordering of office and personal protective equipment (PPE) supplies on a daily or weekly basis. Maintain sufficient stock levels to meet operational needs. Position Requirements Requirements, Education and Experience: High school diploma or equivalent required; additional coursework in office administration or accounting preferred. Minimum of 1-3 years of administrative, clerical, or office support experience, preferably in a construction, manufacturing, industrial, or multi-site environment. Ability and willingness to travel between multiple quarry and asphalt plant locations as business needs require. Proficiency with basic computer applications, including Microsoft Office (Word, Excel, Outlook), and the ability to learn company-specific systems such as the Peckham POS system. Strong attention to detail and accuracy when handling data entry, reporting, and financial-related tasks. Effective communication skills with the ability to interact professionally with customers, vendors, and internal team members. Ability to manage multiple priorities, work independently, and adapt to changing daily operational needs. Comfort working in a semi-industrial environment, including exposure to outdoor conditions, noise, and active plant operations. Commitment to following company policies, procedures, and safety standards, including the use of required personal protective equipment (PPE). Valid driver's license and reliable transportation. Authorized to work in the U.S. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Travel: Position may require up to 40% travel by personal vehicle to locations throughout the region including but not limited to Windsor Locks, CT and multiple locations in MA including Amherst, Oxford, Westfield, Springfield, Easthampton, and Palmer. Work Environment/Physical Demands: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers. This is mostly sedentary, outside of travel, in an office space. The abilities to sit at a desk, frequent walking, bending, or standing, as necessary, are required. Values: At Peckham, you will experience our values wherever you work: corporate offices, plants, quarries, or paving operations. We share a common set of values - safety, integrity, dedication, and efficiency which are embedded in how we show up every day. Ours is a culture where we protect family and friends, our word is our bond, we are committed to serve and results matter. Our values are the foundation of our growth, and we believe will pave the way for future success. Equal Opportunity Employer Peckham Industries, Inc. (PII) is an Equal Employment Opportunity (EEO) and Affirmative Action employer. It is our policy to provide EEO to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, pregnancy or pregnancy-related condition, or any other characteristic protected by federal, state or local law. Under the Americans with Disabilities Act or similar law, if you have a disability and you wish to discuss potential accommodations related to applying for employment at Peckham, please contact . Compensation details: 25-26 Hourly Wage PI8322c3af4d61-0454
03/01/2026
Full time
Peckham Industries Location: Windsor Locks, CT Pay Range: $25.00 - $26.00 Salary Interval: Full Time Description: Application Instructions About Us: Peckham Industries Inc. (PII) has been a family-run business since 1924 and we believe our " family by choice " ethos delivers value as the trusted supplier of construction materials, products, and services in the communities we serve. Through our extensive network of hot mix asphalt and ready-mix concrete plants, quarries, and liquid asphalt terminals, PII delivers the highest quality materials and custom solutions to thousands of road construction and road maintenance customers. In addition, the company's construction operations include paving and road reclamation services, as well as precast/prestressed concrete production and erection of multi-level parking structures, specialty buildings, and bridge components. Become part of our mission by realizing your purpose, serving our community interests, and delivering growth for our customers. Peckham Industries educates, innovates, and applies technology in a way that is safe, sustainable, inclusive, and profitable. Position Description Job Summary: The Floating Plant Office Administrator will play a key role in supporting the operational effectiveness of our quarry and asphalt plant operations across multiple locations. This position requires flexibility and periodic travel to various quarry and asphalt plant sites as needed. The role is responsible for delivering comprehensive administrative and office support services, managing critical records, and performing a variety of administrative functions within a semi-industrial environment. Regular interaction with both customers and internal stakeholders is essential to ensuring efficient, accurate, and seamless business operations. Essential Functions: Respect and engage. Establish and maintain effective communication channels with customers and internal team members. Proactively address inquiries and concerns to foster positive working relationships. Mastery. Execute a range of clerical duties, including but not limited to accounts payable vouchering, payroll entry, and processing daily mail. Demonstrate proficiency in office management tasks to facilitate smooth operations. Measurement. Utilize the Peckham POS system to accurately process scale tickets for sales transactions. Ensure compliance with relevant procedures and protocols. Results matter. Manage plant reporting systems by diligently entering daily sales, incoming materials, and total production and inventory data. Uphold the integrity of information to support decision-making processes. Ownership and caring. Record fuel deliveries and facilitate the ordering process as necessary. Monitor fuel consumption and ensure adequate supply levels to sustain plant operations. Safety always wins. Conduct regular inventory checks and coordinate the ordering of office and personal protective equipment (PPE) supplies on a daily or weekly basis. Maintain sufficient stock levels to meet operational needs. Position Requirements Requirements, Education and Experience: High school diploma or equivalent required; additional coursework in office administration or accounting preferred. Minimum of 1-3 years of administrative, clerical, or office support experience, preferably in a construction, manufacturing, industrial, or multi-site environment. Ability and willingness to travel between multiple quarry and asphalt plant locations as business needs require. Proficiency with basic computer applications, including Microsoft Office (Word, Excel, Outlook), and the ability to learn company-specific systems such as the Peckham POS system. Strong attention to detail and accuracy when handling data entry, reporting, and financial-related tasks. Effective communication skills with the ability to interact professionally with customers, vendors, and internal team members. Ability to manage multiple priorities, work independently, and adapt to changing daily operational needs. Comfort working in a semi-industrial environment, including exposure to outdoor conditions, noise, and active plant operations. Commitment to following company policies, procedures, and safety standards, including the use of required personal protective equipment (PPE). Valid driver's license and reliable transportation. Authorized to work in the U.S. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Travel: Position may require up to 40% travel by personal vehicle to locations throughout the region including but not limited to Windsor Locks, CT and multiple locations in MA including Amherst, Oxford, Westfield, Springfield, Easthampton, and Palmer. Work Environment/Physical Demands: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers. This is mostly sedentary, outside of travel, in an office space. The abilities to sit at a desk, frequent walking, bending, or standing, as necessary, are required. Values: At Peckham, you will experience our values wherever you work: corporate offices, plants, quarries, or paving operations. We share a common set of values - safety, integrity, dedication, and efficiency which are embedded in how we show up every day. Ours is a culture where we protect family and friends, our word is our bond, we are committed to serve and results matter. Our values are the foundation of our growth, and we believe will pave the way for future success. Equal Opportunity Employer Peckham Industries, Inc. (PII) is an Equal Employment Opportunity (EEO) and Affirmative Action employer. It is our policy to provide EEO to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, pregnancy or pregnancy-related condition, or any other characteristic protected by federal, state or local law. Under the Americans with Disabilities Act or similar law, if you have a disability and you wish to discuss potential accommodations related to applying for employment at Peckham, please contact . Compensation details: 25-26 Hourly Wage PI8322c3af4d61-0454
This Jobot Job is hosted by: Karyn Spies Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $150,000 - $200,000 per year A bit about us: We are a rapidly growing, boutique firm committed to delivering exceptional client service and innovative solutions. We pride ourselves on a collaborative culture, strategic growth plans, and a strong financial foundation. We're seeking a seasoned, in-person Director of Operations to partner with our Attorney CEO and Partners to drive operational excellence, empower our teams, and help scale the firm to new heights. Why join us? The Director of Operations works closely with the Owners and the fractional executive team on strategy, planning, leadership, culture, revenue generation and margins, policy, problem-solving, and decision-making. The Firm's Director of Operations manages the operations and business functions of the Firm and is a key position of trust within the Firm leadership. Job Details Responsibilities Develop and execute the annual business plan and strategic calendar Lead firm-wide project management initiatives and quarterly goal setting Lead the office as a whole; supervise leadership team in HR, Production, Marketing, Intake/Sales, Accounting, and Administrative functions Oversee the HR department's execution of policies, compensation plans, performance evaluations, and employee relations Design, document, and continuously improve firm-wide policies, procedures, checklists, and templates Conduct audits and spot checks to ensure compliance and process efficiency Collaborate with the Managing Attorney on workflow design, case-management benchmarks, and case value development Monitor matter-flow pipelines to optimize throughput, profitability, and client experience Supervise accounting and finance functions and staff, including billing, collections, trust account management, and payroll Implement and track against annual budgets, forecast revenue, and analyze financial reports in collaboration with the CFO; liaise with fractional CFO, COO, and Firm Owners on annual budget creation Approve operational expenses and maintain financial controls Oversee IT strategy and system upgrades to ensure optimal technology use Guide Marketing and Intake/Sales teams to execute ROI-driven campaigns and lead-conversion strategies in coordination with the fractional CMO Track and review lead-generation metrics, conversion rates, and sales process Qualifications Bachelor's degree in Business, Management, Accounting (or equivalent experience) 8+ years of senior operations or COO/Director-level experience in a professional services environment; law firm experience strongly preferred Proven track record in budgeting, financial management, and human resources leadership Exceptional project management skills; ability to lead complex, cross-functional initiatives Highly tech-savvy with experience implementing and optimizing practice management and productivity software Bilingual (English/Spanish) at an advanced professional level preferred Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
02/27/2026
Full time
This Jobot Job is hosted by: Karyn Spies Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $150,000 - $200,000 per year A bit about us: We are a rapidly growing, boutique firm committed to delivering exceptional client service and innovative solutions. We pride ourselves on a collaborative culture, strategic growth plans, and a strong financial foundation. We're seeking a seasoned, in-person Director of Operations to partner with our Attorney CEO and Partners to drive operational excellence, empower our teams, and help scale the firm to new heights. Why join us? The Director of Operations works closely with the Owners and the fractional executive team on strategy, planning, leadership, culture, revenue generation and margins, policy, problem-solving, and decision-making. The Firm's Director of Operations manages the operations and business functions of the Firm and is a key position of trust within the Firm leadership. Job Details Responsibilities Develop and execute the annual business plan and strategic calendar Lead firm-wide project management initiatives and quarterly goal setting Lead the office as a whole; supervise leadership team in HR, Production, Marketing, Intake/Sales, Accounting, and Administrative functions Oversee the HR department's execution of policies, compensation plans, performance evaluations, and employee relations Design, document, and continuously improve firm-wide policies, procedures, checklists, and templates Conduct audits and spot checks to ensure compliance and process efficiency Collaborate with the Managing Attorney on workflow design, case-management benchmarks, and case value development Monitor matter-flow pipelines to optimize throughput, profitability, and client experience Supervise accounting and finance functions and staff, including billing, collections, trust account management, and payroll Implement and track against annual budgets, forecast revenue, and analyze financial reports in collaboration with the CFO; liaise with fractional CFO, COO, and Firm Owners on annual budget creation Approve operational expenses and maintain financial controls Oversee IT strategy and system upgrades to ensure optimal technology use Guide Marketing and Intake/Sales teams to execute ROI-driven campaigns and lead-conversion strategies in coordination with the fractional CMO Track and review lead-generation metrics, conversion rates, and sales process Qualifications Bachelor's degree in Business, Management, Accounting (or equivalent experience) 8+ years of senior operations or COO/Director-level experience in a professional services environment; law firm experience strongly preferred Proven track record in budgeting, financial management, and human resources leadership Exceptional project management skills; ability to lead complex, cross-functional initiatives Highly tech-savvy with experience implementing and optimizing practice management and productivity software Bilingual (English/Spanish) at an advanced professional level preferred Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
Controller - Hybrid This Jobot Job is hosted by: Melanie Courtney Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $130,000 - $170,000 per year A bit about us: Our clients mission is to democratize AI in medical imaging. Why join us? A Competitive Wage/Salary! Working for a rapidly growing company in the dynamic healthcare technology field! Benefits to include: Company Health, Vision and Dental insurance Life Insurance Paid Holidays Paid Vacation Paid sick time Paid personal days Work with an outstanding and dedicated team of accounting, IT, Marketing, and Administrative professionals who are committed to our company's growth Work for a company whose values include: Integrity, Hard Work, Exceptional Service and Innovation A friendly work environment with a family-owned feel! Job Details Key Responsibilities As a key member of our finance team, you'll take ownership of a wide range of accounting responsibilities including: Lead all accounting operations: AP, AR, payroll, and general ledger Deliver accurate monthly, quarterly, and annual financial statements Ensure compliance with U.S. GAAP and regulatory requirements Manage cash flow, budgeting, and forecasting processes Oversee external audits and liaise with auditors Partner with leadership to provide actionable financial insights Drive process improvements to streamline reporting and controls Support financial aspects of contracts, grants, and vendor agreements Supervise and mentor accounting staff Conduct financial analysis to guide strategic projects What We're Looking For Bachelor's degree in Accounting, Finance, or related field (required) CPA required 7-10 years of progressive accounting/finance experience, with at least 3 years in a Controller or leadership role Industry background in medical imaging, healthcare, or SaaS/technology strongly preferred Strong knowledge of U.S. GAAP and compliance Proficiency in QuickBooks (or similar accounting software) Experience with multi-currency consolidations Excellent leadership, analytical, and problem-solving skills Strong communication skills with the ability to partner across teams Must live locally and be able to reliably commute to our Newton, MA office on a hybrid basis Preferred Skills Prior experience working in a startup or scaling company Skills And Abilities Exceptional analytical and problem-solving skills Strong organizational skills with keen attention to detail Proficiency in Microsoft Office Suite, especially Excel Excellent verbal and written communication skills Ability to manage multiple priorities in a dynamic, fast-paced environment Professional demeanor and proactive, solution-oriented approach Must be able to pass a drug test and a background check. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
02/27/2026
Full time
Controller - Hybrid This Jobot Job is hosted by: Melanie Courtney Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $130,000 - $170,000 per year A bit about us: Our clients mission is to democratize AI in medical imaging. Why join us? A Competitive Wage/Salary! Working for a rapidly growing company in the dynamic healthcare technology field! Benefits to include: Company Health, Vision and Dental insurance Life Insurance Paid Holidays Paid Vacation Paid sick time Paid personal days Work with an outstanding and dedicated team of accounting, IT, Marketing, and Administrative professionals who are committed to our company's growth Work for a company whose values include: Integrity, Hard Work, Exceptional Service and Innovation A friendly work environment with a family-owned feel! Job Details Key Responsibilities As a key member of our finance team, you'll take ownership of a wide range of accounting responsibilities including: Lead all accounting operations: AP, AR, payroll, and general ledger Deliver accurate monthly, quarterly, and annual financial statements Ensure compliance with U.S. GAAP and regulatory requirements Manage cash flow, budgeting, and forecasting processes Oversee external audits and liaise with auditors Partner with leadership to provide actionable financial insights Drive process improvements to streamline reporting and controls Support financial aspects of contracts, grants, and vendor agreements Supervise and mentor accounting staff Conduct financial analysis to guide strategic projects What We're Looking For Bachelor's degree in Accounting, Finance, or related field (required) CPA required 7-10 years of progressive accounting/finance experience, with at least 3 years in a Controller or leadership role Industry background in medical imaging, healthcare, or SaaS/technology strongly preferred Strong knowledge of U.S. GAAP and compliance Proficiency in QuickBooks (or similar accounting software) Experience with multi-currency consolidations Excellent leadership, analytical, and problem-solving skills Strong communication skills with the ability to partner across teams Must live locally and be able to reliably commute to our Newton, MA office on a hybrid basis Preferred Skills Prior experience working in a startup or scaling company Skills And Abilities Exceptional analytical and problem-solving skills Strong organizational skills with keen attention to detail Proficiency in Microsoft Office Suite, especially Excel Excellent verbal and written communication skills Ability to manage multiple priorities in a dynamic, fast-paced environment Professional demeanor and proactive, solution-oriented approach Must be able to pass a drug test and a background check. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
Lead Multi-State Payroll Operations with an Industry-Leading Construction & Environmental Services Firm This Jobot Job is hosted by: Ryan Weingardt Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $100,000 - $120,000 per year A bit about us: This organization brings together five specialized divisions delivering complex commercial construction, industrial electrical, environmental cleanup, and hazardous waste disposal services across multiple states. With operations spanning Washington, Oregon, Idaho, and Hawaii, the team is united by a core purpose: providing real solutions with integrity and excellence. Built on a foundation of trust, accountability, family values, and safety, this company empowers its people to lead, grow, and make a difference in the communities they serve. Why join us? Lead the payroll function for a multi-entity, multi-state operation using modern systems (UKG) Collaborate across departments in a supportive, values-driven culture Competitive benefits, paid training, 401(k) match, profit sharing, and wellness programs Play a key role in certified payroll and compliance for high-visibility infrastructure projects Job Details Required Education & Experience: High School Diploma or GED Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred 5-7+ years of progressive payroll experience, including 2+ years in a leadership role Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) highly preferred Experience with UKG software strongly preferred Expertise in multi-state payroll processing, tax compliance, and certified payroll Advanced proficiency in Microsoft Excel and reporting tools Strong analytical, problem-solving, and organizational skills Demonstrated ability to handle sensitive information with professionalism and confidentiality Key Responsibilities: Manage full-cycle payroll processing across multiple business entities and state jurisdictions Ensure compliance with all applicable federal, state, and local payroll laws and regulations Lead certified payroll reporting and ensure prevailing wage compliance for public works projects Maintain detailed records for job classifications, fringe benefits, and labor hours Partner with compliance and project management teams to align labor tracking with regulations Serve as the subject matter expert on certified payroll and prevailing wage policies Oversee payroll system administration and vendor coordination (UKG preferred) Conduct payroll audits, validate data accuracy, and resolve discrepancies in a timely manner Supervise payroll staff, providing training, performance feedback, and hiring support Collaborate with HR, Accounting, and Operations to ensure alignment of payroll practices Generate payroll reports and analytics for internal and external stakeholders Manage payroll tax filings, W-2 and 1099 processing, and year-end reporting Support internal and external audits by maintaining thorough documentation Identify and implement process improvements to enhance payroll efficiency Safeguard sensitive payroll data and ensure secure information handling Provide guidance on complex payroll matters such as garnishments, retro pay, bonuses, and severance Remain current with payroll laws, industry best practices, and compliance trends Perform other duties as needed or assigned Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
02/26/2026
Full time
Lead Multi-State Payroll Operations with an Industry-Leading Construction & Environmental Services Firm This Jobot Job is hosted by: Ryan Weingardt Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $100,000 - $120,000 per year A bit about us: This organization brings together five specialized divisions delivering complex commercial construction, industrial electrical, environmental cleanup, and hazardous waste disposal services across multiple states. With operations spanning Washington, Oregon, Idaho, and Hawaii, the team is united by a core purpose: providing real solutions with integrity and excellence. Built on a foundation of trust, accountability, family values, and safety, this company empowers its people to lead, grow, and make a difference in the communities they serve. Why join us? Lead the payroll function for a multi-entity, multi-state operation using modern systems (UKG) Collaborate across departments in a supportive, values-driven culture Competitive benefits, paid training, 401(k) match, profit sharing, and wellness programs Play a key role in certified payroll and compliance for high-visibility infrastructure projects Job Details Required Education & Experience: High School Diploma or GED Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred 5-7+ years of progressive payroll experience, including 2+ years in a leadership role Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) highly preferred Experience with UKG software strongly preferred Expertise in multi-state payroll processing, tax compliance, and certified payroll Advanced proficiency in Microsoft Excel and reporting tools Strong analytical, problem-solving, and organizational skills Demonstrated ability to handle sensitive information with professionalism and confidentiality Key Responsibilities: Manage full-cycle payroll processing across multiple business entities and state jurisdictions Ensure compliance with all applicable federal, state, and local payroll laws and regulations Lead certified payroll reporting and ensure prevailing wage compliance for public works projects Maintain detailed records for job classifications, fringe benefits, and labor hours Partner with compliance and project management teams to align labor tracking with regulations Serve as the subject matter expert on certified payroll and prevailing wage policies Oversee payroll system administration and vendor coordination (UKG preferred) Conduct payroll audits, validate data accuracy, and resolve discrepancies in a timely manner Supervise payroll staff, providing training, performance feedback, and hiring support Collaborate with HR, Accounting, and Operations to ensure alignment of payroll practices Generate payroll reports and analytics for internal and external stakeholders Manage payroll tax filings, W-2 and 1099 processing, and year-end reporting Support internal and external audits by maintaining thorough documentation Identify and implement process improvements to enhance payroll efficiency Safeguard sensitive payroll data and ensure secure information handling Provide guidance on complex payroll matters such as garnishments, retro pay, bonuses, and severance Remain current with payroll laws, industry best practices, and compliance trends Perform other duties as needed or assigned Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
LOCATION : West St. Paul, MN HOURS AVAILABLE : 40 hours/week, Monday - Friday 8am - 4:30pm JOB SUMMARY : As a Finance Specialist, you will perform a variety of tasks in support of the Finance Manager and Finance Director. In addition, the Finance Associate will complete other office tasks including high-volume data entry for billing, payroll, and various other financial duties. Please submit resume with application. $18.00/hour . QUALIFICATIONS :
Associates Degree in Business Administration, Accounting, or Finance required
2+ years of finance-related experience required
Basic Microsoft Suite knowledge required (Word, Excel, Outlook, etc.)
Must be proficient in 10-key
Capable of entering high volumes of data with minimal errors
Detail-oriented and a fast learner desired
Must be 18 years of age
Background clearance
Valid driver's license, acceptable driving record, and proof of auto insurance required
Ability to communicate in English, both written and verbally
06/11/2020
Full time
LOCATION : West St. Paul, MN HOURS AVAILABLE : 40 hours/week, Monday - Friday 8am - 4:30pm JOB SUMMARY : As a Finance Specialist, you will perform a variety of tasks in support of the Finance Manager and Finance Director. In addition, the Finance Associate will complete other office tasks including high-volume data entry for billing, payroll, and various other financial duties. Please submit resume with application. $18.00/hour . QUALIFICATIONS :
Associates Degree in Business Administration, Accounting, or Finance required
2+ years of finance-related experience required
Basic Microsoft Suite knowledge required (Word, Excel, Outlook, etc.)
Must be proficient in 10-key
Capable of entering high volumes of data with minimal errors
Detail-oriented and a fast learner desired
Must be 18 years of age
Background clearance
Valid driver's license, acceptable driving record, and proof of auto insurance required
Ability to communicate in English, both written and verbally
Overview
He/she will also support the HR Business Partners, Generalists and compensation team on sales incentive matters, and assist with internal controls and ongoing compliance with regulatory requirements.
Assist with planning, administration and communication for the monthly, quarterly and annual sales incentive plans, including summary reporting
Calculate quarterly/monthly incentives for sales incentive plans across multiple lines of business, and perform self-quality checks to ensure accuracy
Participate in peer review
Provide incentive plan support for analytics, communication and accurate maintenance of underlying data
Support reporting and analysis for sales incentive plans, including verifying data integrity and implementing processes and procedures to ensure ongoing accuracy
Assist with survey participation and support the preparation of market competitiveness analyses
Collaborate with the compensation team, HR Business Partners, Finance, and Risk Management to provide input on sales plan matters
Collaborate with other corporate functions (e.g., Legal, Accounting, Tax) to support sales plan practices and activities
Assist with ongoing compliance with incentive compensation regulatory requirements globally, including incentive compensation policies and procedures and risk balancing
Support other payroll activities as required
Requirements:
Minimum of BS/BA degree and two to four years experience in sales plan administration or related experience
Financial services industry experience preferred
Exceptional analytical, data and project management skills
Strong attention to detail and advanced knowledge of Microsoft Excel
Demonstrated ability to work successfully both independently and as part of a team
Able to establish strong working relationships with colleagues and clients and manage multiple priorities in a fast-paced environment
Excellent oral and written communication skills
Client-focused, proactive and results-oriented
06/11/2020
Full time
Overview
He/she will also support the HR Business Partners, Generalists and compensation team on sales incentive matters, and assist with internal controls and ongoing compliance with regulatory requirements.
Assist with planning, administration and communication for the monthly, quarterly and annual sales incentive plans, including summary reporting
Calculate quarterly/monthly incentives for sales incentive plans across multiple lines of business, and perform self-quality checks to ensure accuracy
Participate in peer review
Provide incentive plan support for analytics, communication and accurate maintenance of underlying data
Support reporting and analysis for sales incentive plans, including verifying data integrity and implementing processes and procedures to ensure ongoing accuracy
Assist with survey participation and support the preparation of market competitiveness analyses
Collaborate with the compensation team, HR Business Partners, Finance, and Risk Management to provide input on sales plan matters
Collaborate with other corporate functions (e.g., Legal, Accounting, Tax) to support sales plan practices and activities
Assist with ongoing compliance with incentive compensation regulatory requirements globally, including incentive compensation policies and procedures and risk balancing
Support other payroll activities as required
Requirements:
Minimum of BS/BA degree and two to four years experience in sales plan administration or related experience
Financial services industry experience preferred
Exceptional analytical, data and project management skills
Strong attention to detail and advanced knowledge of Microsoft Excel
Demonstrated ability to work successfully both independently and as part of a team
Able to establish strong working relationships with colleagues and clients and manage multiple priorities in a fast-paced environment
Excellent oral and written communication skills
Client-focused, proactive and results-oriented
