Administrative Assistant

C.T. Male Associates, a multi-discipline engineering, environmental, surveying, and architectural firm in the Northeast is seeking an Administrative Assistant to join the Architectural and Mechanical-Electrical-Plumbing Engineering divisions in our Latham, NY office. Join our team and play an integral role in supporting our operations.

What You'll Do:

• Coordinate with project managers to establish and monitor project budgets, expenses, and contracts, ensuring compliance with financial objectives and standard terms.
• Prepare accurate and timely financial reports for project managers and assist with audits and financial reviews as needed.
• Collaborate with project and division managers to prepare invoices, resolve billing discrepancies, and manage accounts receivable follow-up.
• Support proposal development, cost estimating, and agreement preparation.
• Assist in organizing and editing project manuals and specifications.
• Develop and maintain project schedules, budgets, and resource allocation plans.
• Maintain project documentation, financial records, and status reports, ensuring adherence to company policies and procedures.
• Perform general office duties, including scheduling, processing, registrations, and authorizations.

Pay Range: $22.00 - $26.00 per hour, commensurate with experience and qualifications.

What We're Looking For:

• Associate's degree or equivalent in Business, Finance, Marketing, Architecture, Engineering, or related field.
• Two plus (2+) years of experience in project management, administration, finance, or related role.
• Proficiency with Microsoft Office applications, particularly Excel and Outlook.
• Ability to learn and become proficient with Deltek Vantagepoint and other business management software platforms.
• Strong communication, analytical and problem-solving skills.
• Knowledge of project management principles is a plus.
• Interest in developing new skills.

Benefits & Perks:

• Competitive salary & performance-based bonuses.
• Comprehensive benefits package (health, dental, vision, retirement, etc.).
• Professional development support (training, conferences, certifications).

Come join a company where your talents and motivations are rewarded.

EOE, including disability/vets.

Compensation details: 22-26 Hourly Wage

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