Description :The Customer Service Rep Supervisor is an employee with responsibility/accountability for assisting and supporting the Assistant General Manager in leading and managing the department or program, promoting the mission, goals, budget and performance standards for the area to produce a desired outcome. This position will oversee day-to-day operations of department. They act as a resource for the Customer Service Rep, MEDE's, Respiratory Therapist and referral sources. They have a basic working knowledge of all office (unit) functions, routing deliveries, managing warehouse, tracking process improvement progress, policy/procedures and processing of clean and dirty equipment. Responsible for coordinating all new patient referrals and have good knowledge of Medicare, Medicaid, and Third party Insurance reimbursement guidelines.Education: Required: High School Diploma or Equivalent Preferred: Graduate of an accredited respiratory program Experience: Required: 1 year managerial/supervisory experience Preferred: 1 year experience in the home medical equipment field Skills: Demonstrates effective communication methods and skills; uses current communication systems effectively. Markets and represents Home Support in a positive and professional manner at all times. Brings issues/concerns forward in a constructive manner. Ability to communicate as a team when problem solving, discussing comments, ideas and issues with co-workers and management team. Familiar and compliant with regulatory agencies and CoxHealth Home Support policy and procedure as it relates to their job. Demonstrates timeliness, courtesy, sincerity and patience when dealing with internal and external customers. Teamwork - Works effectively, appropriately and communicates with other healthcare members, the patient and families. Utilizes standards, guidelines and protocols for optimal results when processing equipment to ensure the highest level of patient care. Maintains working knowledge of purchasing process, inventory management system, inventory control measures, process improvement tasks (Ride Along, QA, Concentrator checks) and understands transfill process. Familiar and compliant with regulatory agencies and CoxHealth Home Support policy and procedure as it relates to their job. Assists General Manager as needed to complete regulatory compliance surveys. Completes all of the departmental, hospital and system competencies required for job category within the designated timeframe with all staff and themselves successfully. Practices effective problem identification and resolution skills as a method of sound decision making. Works with Assistant General Manager in evaluating performance of personnel, demonstrates leadership, budget awareness, policy, procedure and organizational structure knowledge. Licensure/Certification/Registration: Required: Active class E driver's license
10/18/2025
Full time
Description :The Customer Service Rep Supervisor is an employee with responsibility/accountability for assisting and supporting the Assistant General Manager in leading and managing the department or program, promoting the mission, goals, budget and performance standards for the area to produce a desired outcome. This position will oversee day-to-day operations of department. They act as a resource for the Customer Service Rep, MEDE's, Respiratory Therapist and referral sources. They have a basic working knowledge of all office (unit) functions, routing deliveries, managing warehouse, tracking process improvement progress, policy/procedures and processing of clean and dirty equipment. Responsible for coordinating all new patient referrals and have good knowledge of Medicare, Medicaid, and Third party Insurance reimbursement guidelines.Education: Required: High School Diploma or Equivalent Preferred: Graduate of an accredited respiratory program Experience: Required: 1 year managerial/supervisory experience Preferred: 1 year experience in the home medical equipment field Skills: Demonstrates effective communication methods and skills; uses current communication systems effectively. Markets and represents Home Support in a positive and professional manner at all times. Brings issues/concerns forward in a constructive manner. Ability to communicate as a team when problem solving, discussing comments, ideas and issues with co-workers and management team. Familiar and compliant with regulatory agencies and CoxHealth Home Support policy and procedure as it relates to their job. Demonstrates timeliness, courtesy, sincerity and patience when dealing with internal and external customers. Teamwork - Works effectively, appropriately and communicates with other healthcare members, the patient and families. Utilizes standards, guidelines and protocols for optimal results when processing equipment to ensure the highest level of patient care. Maintains working knowledge of purchasing process, inventory management system, inventory control measures, process improvement tasks (Ride Along, QA, Concentrator checks) and understands transfill process. Familiar and compliant with regulatory agencies and CoxHealth Home Support policy and procedure as it relates to their job. Assists General Manager as needed to complete regulatory compliance surveys. Completes all of the departmental, hospital and system competencies required for job category within the designated timeframe with all staff and themselves successfully. Practices effective problem identification and resolution skills as a method of sound decision making. Works with Assistant General Manager in evaluating performance of personnel, demonstrates leadership, budget awareness, policy, procedure and organizational structure knowledge. Licensure/Certification/Registration: Required: Active class E driver's license
University of Massachusetts Dartmouth
Dartmouth, Massachusetts
Job no: 528703 Work type: Staff Full Time Categories: Other Staff Positions, Administrative & Office Support Executive Assistant Human Resources The Executive Assistant provides administrative support and assistance to the Vice Chancellor and Associate Vice Chancellor for Human Resources. Exceptionally high degrees of confidentiality, discretion and customer service are required for this position; as such, the incumbent is a confidential employee as defined in M.G.L. Chapter 150E. The incumbent will assist in collective bargaining/labor matters. This position requires a high level of decision-making and the ability to make independent judgments on organizing assigned work. This position requires knowledge of the policies and procedures of the University as well as Human Resources. The Executive Assistant has access to most items that are presented to the Office of Human Resources, including sensitive personnel issues and matters pertaining to the financial status of the University, policies and procedures, and issues related to collective bargaining and labor relations. Assists Vice Chancellor by gathering data and responding to information requests related to grievances, MCAD claims and other labor issues. Participates in confidential and sensitive labor relations matters and investigations. The Executive Assistant serves as the administrative support staff to the Vice Chancellor and the Associate Vice Chancellor, and is responsible for maintaining the Vice Chancellor's calendar with an exceptionally high degree of accuracy amid constantly evolving needs and obligations. This includes scheduling a wide range of individual and group meetings, coordinating dates, and making logistical arrangements. The Executive Assistant tracks the budget for Human Resources, performs all the necessary accounting duties, and develops and produces various financial reports; makes recommendations pertaining to business activities and fiscal transactions; and performs various departmental accounting functions including but not limited to processing invoices, ordering supplies, entering information into necessary systems, collecting information from multiple sources, verifying expenditures, and participating in audits. Works closely with members of Human Resources, and other university senior leadership, serves as an internal liaison to various offices on behalf of the Vice Chancellor and maintain files and confidential communications as required. The position requires a positive presence including flexibility, adaptability and someone who contributes positively to team dynamics. Strong written and verbal communication, as well as excellent administrative and organizational skills, mastery of all Microsoft Office software including Word, Excel and PowerPoint, and a high level of fluency with technology, including the use of the purchasing and budgetary systems. Familiarity with Outlook calendar is highly desired. The incumbent must have the ability to take initiative and maintain a realistic balance among multiple priorities in a multitasking environment.Provides administrative support to the Vice Chancellor and the Associate Vice Chancellor including assistance with scheduling meetings, coordinating calendars, room logistics and other duties as assigned.Organizes meeting materials and ensures that logistical preparations are in place for meetings.Coordinates elements of the Vice Chancellor's correspondence. Engages in review of matters with a high degree of confidentiality.Monitors Salesforce cases, responds to inquiries in a timely manner or reassigns to team members as needed. Reviews Salesforce Dashboard on a regular basis and alerts HR Leadership Team of outstanding issues needing attention.Manages HR budget including monitoring spending accounts, purchase orders and reconciling pro-card transactions.Performs accounting entries, month-end summary reports and reconciles accounts, and makes transfers between accounts as necessary, collaborates with Budget & Finance staff on issues as needed.Prepares and processes payments, invoices, and reports. Ensures invoices are paid on time and reviews and monitors reports and accounts for accuracy.Run queries and reports in UMPlan and PeopleSoft Finance to assist in monitoring expenditures.Assists with planning and implementing HR sponsored events such as Professional Development opportunities, Wellness Initiatives, Employee Engagement and Recognition Celebrations. Makes recommendations for continuous improvement and new event opportunities. Manages the Department's computer inventory and Property Control.Coordinates travel arrangements for the Vice Chancellor and Associate Vice Chancellor, makes payments pertaining to the travel arrangements, maintains files of related documents, and prepares business expense reports in accordance with all polices.May take minutes at confidential meetings, including those relative to collective bargaining and litigation concerning the University.May compose drafts, edit, and proofread letters and other correspondence for the Vice Chancellor including items of a confidential nature.Coordinates HR internal events and activities such as staff meetings, retreats, workshops and professional development programs including scheduling, room reservations, team logistics, catering, etc.Seeks opportunities to gain knowledge and implement more effective and efficient processes.Performs other related duties as assigned. The Executive Assistant receives direct supervision from the Vice Chancellor and functional supervision from the Associate Vice Chancellor. May supervise student employees and may provide functional supervision or project management direction to staff. Minimum Qualifications: Education: Bachelor's Degree or equivalent combination of education, training, or experience to successfully perform the essential functions of the position. Experience: Significant experience providing high-level administrative and professional support to a member of senior leadership in a high visibility environment, preferably within higher education. Preferred Qualifications: Knowledge of PeopleSoft HR Knowledge of PeopleSoft Financial Knowledge of Salesforce Knowledge of Qualtrics or other Survey Tools Knowledge, skills, and abilities: Strong interpersonal skills and outstanding customer service skills Ability to remain positive in the midst of challenging situations Ability to approach challenges with a solution-oriented mindset Ability to exhibit flexibility, adaptability and contribute positively to team dynamics Ability to manage a complex calendar with a very high degree of accuracy Ability to communicate with diplomacy and tact and to be an effective liaison to various internal and external groups for the Vice Chancellor A high degree of proficiency with Outlook calendar, Microsoft Word, Excel and PowerPoint Ability to understand the principles and practices of accounting data and utilize appropriate budget software Ability to analyze, draw conclusions, and make appropriate recommendations regarding financial reports, accounts, and ledgers Ability to perform mathematical calculations using formulas to solve accounting problems Demonstrated ability to multi-task, manage competing priorities and meet deadlines Ability to communicate effectively orally and in writing Experience working in a multi-cultural environment Ability to work independently, take initiative and exercise sound judgment Ability to work successfully and collegially in a team environment Demonstrated organizational skills with strong attention to detail Ability to exercise discretion in handling confidential matters Ability to supervise, give direction, and manage projects Advanced computer literacy including knowledge of word processing, spreadsheets and office management tools; Ability to understand, interpret and explain complex documents such as policy and procedure manuals, federal and state laws, collective bargaining agreements, etc. Demonstrated problem-solving skills and ability to function effectively under pressure Ability to interact effectively with a wide variety of constituencies from students to senior leadership. SALARY: $68,000 - $75,000 UMass Dartmouth offers exciting benefits such as: 75% Employer-Paid Health Insurance Flexible Spending Accounts Life Insurance Long Term Disability State Pension Retirement Plan Optional Retirement Savings Plans Tuition Credit (Employee, Spouse, & Dependents) Twelve (12) paid holidays Paid personal, vacation, and sick time And More! Benefits for Non-Unit Professional: Non-Unit Professional Applicants must be authorized for employment in the U.S. on a full-time basis. Employment-based visa sponsorship is not available. To apply please submit a letter of interest, a current resume and the contact information for three professional references. The review of applications will be immediate and ongoing until the position is filled. Advertised: 14 Oct 2025 Eastern Daylight Time Applications close: Whatsapp Facebook LinkedIn Email App if (typeof SocialShareKit != 'undefined') SocialShareKit.init( forceInit: true, reinitialize: true, selector: '.social-share-kit .ssk' );
10/18/2025
Full time
Job no: 528703 Work type: Staff Full Time Categories: Other Staff Positions, Administrative & Office Support Executive Assistant Human Resources The Executive Assistant provides administrative support and assistance to the Vice Chancellor and Associate Vice Chancellor for Human Resources. Exceptionally high degrees of confidentiality, discretion and customer service are required for this position; as such, the incumbent is a confidential employee as defined in M.G.L. Chapter 150E. The incumbent will assist in collective bargaining/labor matters. This position requires a high level of decision-making and the ability to make independent judgments on organizing assigned work. This position requires knowledge of the policies and procedures of the University as well as Human Resources. The Executive Assistant has access to most items that are presented to the Office of Human Resources, including sensitive personnel issues and matters pertaining to the financial status of the University, policies and procedures, and issues related to collective bargaining and labor relations. Assists Vice Chancellor by gathering data and responding to information requests related to grievances, MCAD claims and other labor issues. Participates in confidential and sensitive labor relations matters and investigations. The Executive Assistant serves as the administrative support staff to the Vice Chancellor and the Associate Vice Chancellor, and is responsible for maintaining the Vice Chancellor's calendar with an exceptionally high degree of accuracy amid constantly evolving needs and obligations. This includes scheduling a wide range of individual and group meetings, coordinating dates, and making logistical arrangements. The Executive Assistant tracks the budget for Human Resources, performs all the necessary accounting duties, and develops and produces various financial reports; makes recommendations pertaining to business activities and fiscal transactions; and performs various departmental accounting functions including but not limited to processing invoices, ordering supplies, entering information into necessary systems, collecting information from multiple sources, verifying expenditures, and participating in audits. Works closely with members of Human Resources, and other university senior leadership, serves as an internal liaison to various offices on behalf of the Vice Chancellor and maintain files and confidential communications as required. The position requires a positive presence including flexibility, adaptability and someone who contributes positively to team dynamics. Strong written and verbal communication, as well as excellent administrative and organizational skills, mastery of all Microsoft Office software including Word, Excel and PowerPoint, and a high level of fluency with technology, including the use of the purchasing and budgetary systems. Familiarity with Outlook calendar is highly desired. The incumbent must have the ability to take initiative and maintain a realistic balance among multiple priorities in a multitasking environment.Provides administrative support to the Vice Chancellor and the Associate Vice Chancellor including assistance with scheduling meetings, coordinating calendars, room logistics and other duties as assigned.Organizes meeting materials and ensures that logistical preparations are in place for meetings.Coordinates elements of the Vice Chancellor's correspondence. Engages in review of matters with a high degree of confidentiality.Monitors Salesforce cases, responds to inquiries in a timely manner or reassigns to team members as needed. Reviews Salesforce Dashboard on a regular basis and alerts HR Leadership Team of outstanding issues needing attention.Manages HR budget including monitoring spending accounts, purchase orders and reconciling pro-card transactions.Performs accounting entries, month-end summary reports and reconciles accounts, and makes transfers between accounts as necessary, collaborates with Budget & Finance staff on issues as needed.Prepares and processes payments, invoices, and reports. Ensures invoices are paid on time and reviews and monitors reports and accounts for accuracy.Run queries and reports in UMPlan and PeopleSoft Finance to assist in monitoring expenditures.Assists with planning and implementing HR sponsored events such as Professional Development opportunities, Wellness Initiatives, Employee Engagement and Recognition Celebrations. Makes recommendations for continuous improvement and new event opportunities. Manages the Department's computer inventory and Property Control.Coordinates travel arrangements for the Vice Chancellor and Associate Vice Chancellor, makes payments pertaining to the travel arrangements, maintains files of related documents, and prepares business expense reports in accordance with all polices.May take minutes at confidential meetings, including those relative to collective bargaining and litigation concerning the University.May compose drafts, edit, and proofread letters and other correspondence for the Vice Chancellor including items of a confidential nature.Coordinates HR internal events and activities such as staff meetings, retreats, workshops and professional development programs including scheduling, room reservations, team logistics, catering, etc.Seeks opportunities to gain knowledge and implement more effective and efficient processes.Performs other related duties as assigned. The Executive Assistant receives direct supervision from the Vice Chancellor and functional supervision from the Associate Vice Chancellor. May supervise student employees and may provide functional supervision or project management direction to staff. Minimum Qualifications: Education: Bachelor's Degree or equivalent combination of education, training, or experience to successfully perform the essential functions of the position. Experience: Significant experience providing high-level administrative and professional support to a member of senior leadership in a high visibility environment, preferably within higher education. Preferred Qualifications: Knowledge of PeopleSoft HR Knowledge of PeopleSoft Financial Knowledge of Salesforce Knowledge of Qualtrics or other Survey Tools Knowledge, skills, and abilities: Strong interpersonal skills and outstanding customer service skills Ability to remain positive in the midst of challenging situations Ability to approach challenges with a solution-oriented mindset Ability to exhibit flexibility, adaptability and contribute positively to team dynamics Ability to manage a complex calendar with a very high degree of accuracy Ability to communicate with diplomacy and tact and to be an effective liaison to various internal and external groups for the Vice Chancellor A high degree of proficiency with Outlook calendar, Microsoft Word, Excel and PowerPoint Ability to understand the principles and practices of accounting data and utilize appropriate budget software Ability to analyze, draw conclusions, and make appropriate recommendations regarding financial reports, accounts, and ledgers Ability to perform mathematical calculations using formulas to solve accounting problems Demonstrated ability to multi-task, manage competing priorities and meet deadlines Ability to communicate effectively orally and in writing Experience working in a multi-cultural environment Ability to work independently, take initiative and exercise sound judgment Ability to work successfully and collegially in a team environment Demonstrated organizational skills with strong attention to detail Ability to exercise discretion in handling confidential matters Ability to supervise, give direction, and manage projects Advanced computer literacy including knowledge of word processing, spreadsheets and office management tools; Ability to understand, interpret and explain complex documents such as policy and procedure manuals, federal and state laws, collective bargaining agreements, etc. Demonstrated problem-solving skills and ability to function effectively under pressure Ability to interact effectively with a wide variety of constituencies from students to senior leadership. SALARY: $68,000 - $75,000 UMass Dartmouth offers exciting benefits such as: 75% Employer-Paid Health Insurance Flexible Spending Accounts Life Insurance Long Term Disability State Pension Retirement Plan Optional Retirement Savings Plans Tuition Credit (Employee, Spouse, & Dependents) Twelve (12) paid holidays Paid personal, vacation, and sick time And More! Benefits for Non-Unit Professional: Non-Unit Professional Applicants must be authorized for employment in the U.S. on a full-time basis. Employment-based visa sponsorship is not available. To apply please submit a letter of interest, a current resume and the contact information for three professional references. The review of applications will be immediate and ongoing until the position is filled. Advertised: 14 Oct 2025 Eastern Daylight Time Applications close: Whatsapp Facebook LinkedIn Email App if (typeof SocialShareKit != 'undefined') SocialShareKit.init( forceInit: true, reinitialize: true, selector: '.social-share-kit .ssk' );
The University of North Georgia
Dahlonega, Georgia
Job Title: Student Assistant Facilities Services - Institutional Student Worker Location: UNG - Blue Ridge Campus Regular/Temporary: Temporary Full/Part Time: Part-Time Job ID: 291528 About Us Located in the fastest-growing region of the state, the University of North Georgia is a multi-campus university with an enrollment of nearly 20,000 students, making it one of the largest institutions in the University System of Georgia. UNG is focused on a mission of educational excellence, leadership development and community engagement opportunities that develop students into leaders for a diverse and global society. Through a variety of educational pathways that provide access and range from certificates and associate degrees to a professional doctoral program, UNG is responsive to regional education and economic development needs. Federally designated as a senior military college, one of the university's signature leadership programs is its 800-member Corps of Cadets on UNG's Dahlonega Campus. Job Summary The University of North Georgia is currently accepting applications for a Student Assistant for Facilities Services on the Blue Ridge campus. Responsibilities Perform custodial maintenance duties to include sweeping, dusting, mopping and vacuuming carpets/floors. Cleaning restrooms and emptying trash. Maintaining campus grounds, lawn care, flower and shrub care, pulling weeds. Providing event support assisting the setting up and breaking down of events. Knowledge, Skills, & Abilities Ability to perform physical labor to include but not limited to lifting, pushing/pulling objects up to 50 pounds, climbing and working from ladders and performing manual labor tasks for extended periods. Ability to safely use cleaning equipment and supplies. Ability to operate power hand tools, landscape machinery, and custodial equipment Ability to set up and break down tables and chairs. Required Qualifications Must be enrolled at the University of North Georgia in a minimum of six (6) credit hours to qualify as a student worker Required Documents to Attach Resume Cover Letter USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at . Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at . Institutional Values The University of North Georgia, a regional multi-campus institution and premier senior military college, provides a culture of academic excellence in a student-focused environment that includes quality education, service, research, and creativity. This is accomplished through broad access to comprehensive academic and co-curricular programs that develop students into leaders for a diverse and global society. The University of North Georgia is a University System of Georgia leadership institution and is The Military College of Georgia. More details on the UNG Mission, Values, Vision, and Culture can be found at Conditions of Employment Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of North Georgia, as determined by University of North Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Equal Employment Opportunity The University of North Georgia, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status. Georgia is an open records state. Also, UNG is a federal contractor and desires priority referrals of protected veterans. Other Information This is not a supervisory position. This position does not have any financial responsibilities. This position will not be required to drive. This role is considered a position of trust. This position does not require a purchasing card (P-Card). This position will not travel This position does not require security clearance. The University of North Georgia career board updates daily, positions are subject to be removed without prior notice or before the posting expires. Background Check Position of Trust
10/18/2025
Full time
Job Title: Student Assistant Facilities Services - Institutional Student Worker Location: UNG - Blue Ridge Campus Regular/Temporary: Temporary Full/Part Time: Part-Time Job ID: 291528 About Us Located in the fastest-growing region of the state, the University of North Georgia is a multi-campus university with an enrollment of nearly 20,000 students, making it one of the largest institutions in the University System of Georgia. UNG is focused on a mission of educational excellence, leadership development and community engagement opportunities that develop students into leaders for a diverse and global society. Through a variety of educational pathways that provide access and range from certificates and associate degrees to a professional doctoral program, UNG is responsive to regional education and economic development needs. Federally designated as a senior military college, one of the university's signature leadership programs is its 800-member Corps of Cadets on UNG's Dahlonega Campus. Job Summary The University of North Georgia is currently accepting applications for a Student Assistant for Facilities Services on the Blue Ridge campus. Responsibilities Perform custodial maintenance duties to include sweeping, dusting, mopping and vacuuming carpets/floors. Cleaning restrooms and emptying trash. Maintaining campus grounds, lawn care, flower and shrub care, pulling weeds. Providing event support assisting the setting up and breaking down of events. Knowledge, Skills, & Abilities Ability to perform physical labor to include but not limited to lifting, pushing/pulling objects up to 50 pounds, climbing and working from ladders and performing manual labor tasks for extended periods. Ability to safely use cleaning equipment and supplies. Ability to operate power hand tools, landscape machinery, and custodial equipment Ability to set up and break down tables and chairs. Required Qualifications Must be enrolled at the University of North Georgia in a minimum of six (6) credit hours to qualify as a student worker Required Documents to Attach Resume Cover Letter USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at . Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at . Institutional Values The University of North Georgia, a regional multi-campus institution and premier senior military college, provides a culture of academic excellence in a student-focused environment that includes quality education, service, research, and creativity. This is accomplished through broad access to comprehensive academic and co-curricular programs that develop students into leaders for a diverse and global society. The University of North Georgia is a University System of Georgia leadership institution and is The Military College of Georgia. More details on the UNG Mission, Values, Vision, and Culture can be found at Conditions of Employment Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of North Georgia, as determined by University of North Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Equal Employment Opportunity The University of North Georgia, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status. Georgia is an open records state. Also, UNG is a federal contractor and desires priority referrals of protected veterans. Other Information This is not a supervisory position. This position does not have any financial responsibilities. This position will not be required to drive. This role is considered a position of trust. This position does not require a purchasing card (P-Card). This position will not travel This position does not require security clearance. The University of North Georgia career board updates daily, positions are subject to be removed without prior notice or before the posting expires. Background Check Position of Trust
Job Title: Office Manager, College of Computer Science & Software Engineering (Dean's Office) Location: Marietta, Georgia Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 291346 About Us Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia . We are searching for talented people to join Kennesaw State University in our vision . Come Take Flight at KSU! Location (Primary Location for Job Responsibilities) Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060. Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Department Information DEPARTMENT SPECIFIC TASKS AND RESPONSIBILITIES: 1. Ensure compliance with syllabus collection and maintain records for faculty course assessment reports 2. Support and track online course revisions in coordination with faculty and academic departments 3. Assist with the creation and editing of digital content, including videos and basic images for departmental communications, events, and websites DEPARTMENT SPECIFIC KNOWLEDGE, SKILLS, AND ABILITIES: Advanced Microsoft Excel skills including complex formulas (IF, VLOOKUP, XLOOKUP), pivot tables, and data analysis Ability to quickly learn and adapt to new software tools (e.g., Visio, Canva) Job Summary Provides administrative and clerical support to assigned location, department, college and/or unit. Develops, maintains and ensures compliance of department records. Assists with budgetary matters, tracks department funds and purchasing. Compiles reports and monitors assigned projects and/or program components. May supervise assigned clerical staff and/or student assistants. May maintain the assigned location's Purchasing Card (PCard) usage and processes. Responsibilities KEY RESPONSIBILITIES : 1. Assists with assigned area administrative and clerical duties 2. Maintains email, voicemail boxes and filing system 3. Receives and distributes incoming and outgoing mail 4. Manages supply inventory and submits invoices for payment 5. Responsible for utilizing and maintaining the department s purchasing card (PCard), cash and/or credit card 6. Prepares department meeting agendas, meeting notes and distributes accordingly 7. Assists with projects and event support 8. Creates and maintains office related records and reports 9. Interprets, monitors, and analyzes information regarding operating reports, policies and procedures 10. Oversees and coordinates the day-to-day office operations 11. May supervise assigned staff and/or student assistants Required Qualifications Educational Requirements Bachelor's degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience Required Experience Three (3) years of related administrative, office or clerical experience Preferred Qualifications Preferred Educational Qualifications An advanced degree from an accredited institution of higher education in a related field Preferred Experience Previous experience with office management or staff supervision Previous experience in higher education Proposed Salary The salary range for this position is $19.60 to $25.60 per hour. Offers are based on relevant experience. Comprehensive benefits include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and more! Visit- Knowledge, Skills, & Abilities ABILITIES Able to maintain and appropriately utilize the location's PCard Able to maintain confidentiality Able to handle multiple tasks or projects at one time meeting assigned deadlines KNOWLEDGE Knowledge of basic accounting, data and administrative management practices and procedures Basic understanding of budgets SKILLS Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite) Strong attention to detail and follow up skills Strong customer service skills and phone and e-mail etiquette USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at . Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at . Equal Employment Opportunity Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community. For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, . Other Information This is a supervisory position. This position has financial responsibilities. This position will not be required to drive. This role is considered a position of trust. This position requires a purchasing card (P-Card). This position may travel 1%-24% of the time. This position does not require security clearance. Background Check Credit Report Standard Enhanced Education Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility. All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.
10/18/2025
Full time
Job Title: Office Manager, College of Computer Science & Software Engineering (Dean's Office) Location: Marietta, Georgia Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 291346 About Us Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia . We are searching for talented people to join Kennesaw State University in our vision . Come Take Flight at KSU! Location (Primary Location for Job Responsibilities) Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060. Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Department Information DEPARTMENT SPECIFIC TASKS AND RESPONSIBILITIES: 1. Ensure compliance with syllabus collection and maintain records for faculty course assessment reports 2. Support and track online course revisions in coordination with faculty and academic departments 3. Assist with the creation and editing of digital content, including videos and basic images for departmental communications, events, and websites DEPARTMENT SPECIFIC KNOWLEDGE, SKILLS, AND ABILITIES: Advanced Microsoft Excel skills including complex formulas (IF, VLOOKUP, XLOOKUP), pivot tables, and data analysis Ability to quickly learn and adapt to new software tools (e.g., Visio, Canva) Job Summary Provides administrative and clerical support to assigned location, department, college and/or unit. Develops, maintains and ensures compliance of department records. Assists with budgetary matters, tracks department funds and purchasing. Compiles reports and monitors assigned projects and/or program components. May supervise assigned clerical staff and/or student assistants. May maintain the assigned location's Purchasing Card (PCard) usage and processes. Responsibilities KEY RESPONSIBILITIES : 1. Assists with assigned area administrative and clerical duties 2. Maintains email, voicemail boxes and filing system 3. Receives and distributes incoming and outgoing mail 4. Manages supply inventory and submits invoices for payment 5. Responsible for utilizing and maintaining the department s purchasing card (PCard), cash and/or credit card 6. Prepares department meeting agendas, meeting notes and distributes accordingly 7. Assists with projects and event support 8. Creates and maintains office related records and reports 9. Interprets, monitors, and analyzes information regarding operating reports, policies and procedures 10. Oversees and coordinates the day-to-day office operations 11. May supervise assigned staff and/or student assistants Required Qualifications Educational Requirements Bachelor's degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience Required Experience Three (3) years of related administrative, office or clerical experience Preferred Qualifications Preferred Educational Qualifications An advanced degree from an accredited institution of higher education in a related field Preferred Experience Previous experience with office management or staff supervision Previous experience in higher education Proposed Salary The salary range for this position is $19.60 to $25.60 per hour. Offers are based on relevant experience. Comprehensive benefits include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and more! Visit- Knowledge, Skills, & Abilities ABILITIES Able to maintain and appropriately utilize the location's PCard Able to maintain confidentiality Able to handle multiple tasks or projects at one time meeting assigned deadlines KNOWLEDGE Knowledge of basic accounting, data and administrative management practices and procedures Basic understanding of budgets SKILLS Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite) Strong attention to detail and follow up skills Strong customer service skills and phone and e-mail etiquette USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at . Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at . Equal Employment Opportunity Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community. For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, . Other Information This is a supervisory position. This position has financial responsibilities. This position will not be required to drive. This role is considered a position of trust. This position requires a purchasing card (P-Card). This position may travel 1%-24% of the time. This position does not require security clearance. Background Check Credit Report Standard Enhanced Education Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility. All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.
Job Title: Assistant to the Associate Vice President (Dean of Students) Location: Atlanta, Georgia Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 291510 About Us Overview Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers. About Georgia Tech Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school. Georgia Tech's Mission and Values Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do: Students are our top priority. We strive for excellence. We thrive on diversity. We celebrate collaboration. We champion innovation. We safeguard freedom of inquiry and expression. We nurture the wellbeing of our community. We act ethically. We are responsible stewards. Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact. Department Information The Office of the Dean of Students has a long and rich history and tradition at Tech, over 100 years of providing support and advocacy on behalf of students! The Office assists students in the resolution of problems, provides information about, and referral to campus resources, and promotes initiatives that address students' needs and interests. In addition the Office provides educational and co-curricular activities and experiences that encourage students to have a positive college experience. Job Summary Provide executive level administrative services for one or more executive positions. Efforts include event planning, scheduling, briefings, and presentation preparation and facilitating visits to and communications with the AVP's office. Responsibilities Job Duty 1 - Coordinate scheduling for AVP with senior level campus administration, external stakeholders, and other executives; maintain calendar. Job Duty 2 - Coordinate travel arrangements including processing of travel authorizations. Job Duty 3 - Plan, organize and lead implementation of special events and visits. Job Duty 4 - Research and develop materials in preparation for corporate visits, conferences, meetings, etc. Job Duty 5 - May oversee monitoring of budget and purchasing activity. Job Duty 6 - Maintain, update and monitor departmental files, databases, records and resource information. Job Duty 7 - Develop special presentations as directed by the AVP. Job Duty 8 - Communicate and interpret administrative policies; develop internal office related procedures as appropriate. Job Duty 9 - Oversee arrangements and provide support for special projects and unit initiatives. Manage, track and monitor progress reports, proposals and related project related communications. Job Duty 10 - Perform other related duties as assigned. Required Qualifications Educational Requirements Bachelor's Degree in Business Administration or related field or equivalent combination of education and experience. Required Experience Four to five years of job related experience. Preferred Qualifications Prior experience working in Higher Education 5+ years experience supporting a Senior/Executive Leader This job requires an extensive knowledge of Institute policies and program administration. Must be proficient with Microsoft Office and Banner. Must possess a strong attention to detail, strong verbal and written communications kills. Must be organized and enjoy working with students. Proposed Salary $32.69/hour to $35.97/hour commensurate with experience ($67,995.00- $74,817.60 annually) Knowledge, Skills, & Abilities SKILLS This job requires an extensive knowledge of Institute policies, program administration, and event planning. Skills in organization, briefing and report preparation, communications, meeting leadership and coordination and customer service are required as is the use of office related computer applications. USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at . Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at . Equal Employment Opportunity The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ( USG ) and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual s race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. Other Information This is a supervisory position. This positionmay havefinancial responsibilities. This position will not be required to drive. This role is considered a position of trust. This position does not require a purchasing card (P-Card). This position will not travel. This position does not require security clearance. Job Grade: A8 Location: Atlanta, GA 30332 Other Information ASSISTANT TO THE ASSOCIATE VICE PRESIDENT / DEAN OF STUDENTS Provide executive level administrative services for the Assoc VP-Dean of Students. Support the overall mission of the Division of Student Life. Serve as the central administrative support contact for the Division. This position will interact on a consistent basis with: Executives, staff, students, parents and visitors. This position typically will advise and counsel: students, staff and management in Student Life. This position will supervise: Assigned unit administrative personnel Supervise and coordinate direct administrative support for the Office of the Dean of Students. Responsible for setting employee goals, assessing employee performance, and providing feedback Communicate on behalf of the Assoc VP's office to faculty, staff, students, and families Maintain calendar and coordinate scheduling for Assoc VP with students, senior level campus administration, external stakeholders and other Executives . click apply for full job details
10/17/2025
Full time
Job Title: Assistant to the Associate Vice President (Dean of Students) Location: Atlanta, Georgia Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 291510 About Us Overview Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers. About Georgia Tech Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school. Georgia Tech's Mission and Values Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do: Students are our top priority. We strive for excellence. We thrive on diversity. We celebrate collaboration. We champion innovation. We safeguard freedom of inquiry and expression. We nurture the wellbeing of our community. We act ethically. We are responsible stewards. Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact. Department Information The Office of the Dean of Students has a long and rich history and tradition at Tech, over 100 years of providing support and advocacy on behalf of students! The Office assists students in the resolution of problems, provides information about, and referral to campus resources, and promotes initiatives that address students' needs and interests. In addition the Office provides educational and co-curricular activities and experiences that encourage students to have a positive college experience. Job Summary Provide executive level administrative services for one or more executive positions. Efforts include event planning, scheduling, briefings, and presentation preparation and facilitating visits to and communications with the AVP's office. Responsibilities Job Duty 1 - Coordinate scheduling for AVP with senior level campus administration, external stakeholders, and other executives; maintain calendar. Job Duty 2 - Coordinate travel arrangements including processing of travel authorizations. Job Duty 3 - Plan, organize and lead implementation of special events and visits. Job Duty 4 - Research and develop materials in preparation for corporate visits, conferences, meetings, etc. Job Duty 5 - May oversee monitoring of budget and purchasing activity. Job Duty 6 - Maintain, update and monitor departmental files, databases, records and resource information. Job Duty 7 - Develop special presentations as directed by the AVP. Job Duty 8 - Communicate and interpret administrative policies; develop internal office related procedures as appropriate. Job Duty 9 - Oversee arrangements and provide support for special projects and unit initiatives. Manage, track and monitor progress reports, proposals and related project related communications. Job Duty 10 - Perform other related duties as assigned. Required Qualifications Educational Requirements Bachelor's Degree in Business Administration or related field or equivalent combination of education and experience. Required Experience Four to five years of job related experience. Preferred Qualifications Prior experience working in Higher Education 5+ years experience supporting a Senior/Executive Leader This job requires an extensive knowledge of Institute policies and program administration. Must be proficient with Microsoft Office and Banner. Must possess a strong attention to detail, strong verbal and written communications kills. Must be organized and enjoy working with students. Proposed Salary $32.69/hour to $35.97/hour commensurate with experience ($67,995.00- $74,817.60 annually) Knowledge, Skills, & Abilities SKILLS This job requires an extensive knowledge of Institute policies, program administration, and event planning. Skills in organization, briefing and report preparation, communications, meeting leadership and coordination and customer service are required as is the use of office related computer applications. USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at . Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at . Equal Employment Opportunity The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ( USG ) and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual s race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. Other Information This is a supervisory position. This positionmay havefinancial responsibilities. This position will not be required to drive. This role is considered a position of trust. This position does not require a purchasing card (P-Card). This position will not travel. This position does not require security clearance. Job Grade: A8 Location: Atlanta, GA 30332 Other Information ASSISTANT TO THE ASSOCIATE VICE PRESIDENT / DEAN OF STUDENTS Provide executive level administrative services for the Assoc VP-Dean of Students. Support the overall mission of the Division of Student Life. Serve as the central administrative support contact for the Division. This position will interact on a consistent basis with: Executives, staff, students, parents and visitors. This position typically will advise and counsel: students, staff and management in Student Life. This position will supervise: Assigned unit administrative personnel Supervise and coordinate direct administrative support for the Office of the Dean of Students. Responsible for setting employee goals, assessing employee performance, and providing feedback Communicate on behalf of the Assoc VP's office to faculty, staff, students, and families Maintain calendar and coordinate scheduling for Assoc VP with students, senior level campus administration, external stakeholders and other Executives . click apply for full job details
Compass Manufacturing International
Louisville, Kentucky
Overview We are looking for a detail- oriented Junior Purchaser to join our dynamic procurement team. In this role, you will support the purchasing process by collaborating with suppliers, planning production, loading schedule, and managing warehouse inventory levels to ensure that our operations run smoothly. This is a fantastic opportunity to develop skills in procurement and supply chain management while contributing to our mission of delivering exceptional value to our customers.
10/17/2025
Full time
Overview We are looking for a detail- oriented Junior Purchaser to join our dynamic procurement team. In this role, you will support the purchasing process by collaborating with suppliers, planning production, loading schedule, and managing warehouse inventory levels to ensure that our operations run smoothly. This is a fantastic opportunity to develop skills in procurement and supply chain management while contributing to our mission of delivering exceptional value to our customers.
Job Title: Associate Director, Student Activities Location: Kennesaw, Georgia Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 289931 About Us Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia . We are searching for talented people to join Kennesaw State University in our vision . Come Take Flight at KSU! Location (Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060. Job Summary Responsible for initiating, planning, implementing, and assessing innovative and impactful programs and experiences with emphasis on the development and engagement of student groups and organizations. Responsibilities KEY RESPONSIBILITIES: 1. Organizes programs and activities that strengthen the community and support student engagement and success 2. Acts as the main contact and advisor for registered student organizations (RSOs), including managing the annual registration process 3. Serves as a member of the Student Activities leadership team 4. Plans and coordinates RSO events and leadership opportunities to ensure organizational growth and success 5. Helps update the RSO Policies and Procedures manual 6. Plans and manages the Division of Student Affairs Annual Student Leadership Awards Banquet. 7. Reviews Public Forum requests and oversees space reservations 8. Manages Campus Labs Engage, the student organization management system 9. Provides ongoing guidance and support to RSO advisors to strengthen student organization development and compliance 10. Oversees RSO event planning and ensures timely completion of 25Live reservations, especially during busy times 11. Builds collaborative relationships with key campus partners, including Student Conduct, Fraternity and Sorority Life, Sports and Recreation, and Student Leadership 12. Assists with departmental programs and event support as needed 13. Coordinates the use of the Owl Life student engagement platform to promote programs, track student participation, and ensure compliance with university policies 14. Supports additional divisional priorities and initiatives as requested Required Qualifications Educational Requirements Bachelor's degree from an institution of higher education in College Student Affairs Administration, Higher Education, Public Administration, or a related field Required Experience Seven (7) years of experience related to the position, including graduate assistantships Preferred Qualifications Preferred Educational Qualifications Advanced degree from an accredited institution of higher education Preferred Experience Demonstrated experience and knowledge of student development and frameworks Prior experience within a comprehensive Student Activities office Proposed Salary The budgeted salary range is $66,760 to $76,600 annually. Offers are based on relevant experience. Comprehensive benefits include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and more! Visit- Knowledge, Skills, & Abilities ABILITIES Ability to successfully interact with individuals/groups from an array of backgrounds, identities, experiences, and communication styles Ability to recognize and protect confidential information and exercise judgment, tact, and diplomacy in handling sensitive information and situations Ability to work as a contributing member in a team-oriented environment, successfully interacting with internal and external colleagues and partners Able to work evenings and weekends, as necessary Strong collaborative skills and abilities Able to handle multiple tasks or projects at one time, meeting assigned deadlines KNOWLEDGE Demonstrated success in planning, coordinating, and completing large-scale, detail-oriented programs and events Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite) SKILLS Strong supervision, strategic planning, and follow-up skills Excellent interpersonal, initiative, teamwork, problem-solving, independent judgment, organization, communication (verbal and written), time management, project management, and presentation skills Strong attention to detail and follow-up skills Strong customer service skills and phone and e-mail etiquette USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at . Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at . Equal Employment Opportunity Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community. For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, . Other Information This is a supervisory position. This position does not have any financial responsibilities. This position will not be required to drive. This role is considered a position of trust. This position does not require a purchasing card (P-Card). This position may travel 1% - 24% of the time Background Check Standard Enhanced Education Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility. All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.
10/17/2025
Full time
Job Title: Associate Director, Student Activities Location: Kennesaw, Georgia Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 289931 About Us Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia . We are searching for talented people to join Kennesaw State University in our vision . Come Take Flight at KSU! Location (Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060. Job Summary Responsible for initiating, planning, implementing, and assessing innovative and impactful programs and experiences with emphasis on the development and engagement of student groups and organizations. Responsibilities KEY RESPONSIBILITIES: 1. Organizes programs and activities that strengthen the community and support student engagement and success 2. Acts as the main contact and advisor for registered student organizations (RSOs), including managing the annual registration process 3. Serves as a member of the Student Activities leadership team 4. Plans and coordinates RSO events and leadership opportunities to ensure organizational growth and success 5. Helps update the RSO Policies and Procedures manual 6. Plans and manages the Division of Student Affairs Annual Student Leadership Awards Banquet. 7. Reviews Public Forum requests and oversees space reservations 8. Manages Campus Labs Engage, the student organization management system 9. Provides ongoing guidance and support to RSO advisors to strengthen student organization development and compliance 10. Oversees RSO event planning and ensures timely completion of 25Live reservations, especially during busy times 11. Builds collaborative relationships with key campus partners, including Student Conduct, Fraternity and Sorority Life, Sports and Recreation, and Student Leadership 12. Assists with departmental programs and event support as needed 13. Coordinates the use of the Owl Life student engagement platform to promote programs, track student participation, and ensure compliance with university policies 14. Supports additional divisional priorities and initiatives as requested Required Qualifications Educational Requirements Bachelor's degree from an institution of higher education in College Student Affairs Administration, Higher Education, Public Administration, or a related field Required Experience Seven (7) years of experience related to the position, including graduate assistantships Preferred Qualifications Preferred Educational Qualifications Advanced degree from an accredited institution of higher education Preferred Experience Demonstrated experience and knowledge of student development and frameworks Prior experience within a comprehensive Student Activities office Proposed Salary The budgeted salary range is $66,760 to $76,600 annually. Offers are based on relevant experience. Comprehensive benefits include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and more! Visit- Knowledge, Skills, & Abilities ABILITIES Ability to successfully interact with individuals/groups from an array of backgrounds, identities, experiences, and communication styles Ability to recognize and protect confidential information and exercise judgment, tact, and diplomacy in handling sensitive information and situations Ability to work as a contributing member in a team-oriented environment, successfully interacting with internal and external colleagues and partners Able to work evenings and weekends, as necessary Strong collaborative skills and abilities Able to handle multiple tasks or projects at one time, meeting assigned deadlines KNOWLEDGE Demonstrated success in planning, coordinating, and completing large-scale, detail-oriented programs and events Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite) SKILLS Strong supervision, strategic planning, and follow-up skills Excellent interpersonal, initiative, teamwork, problem-solving, independent judgment, organization, communication (verbal and written), time management, project management, and presentation skills Strong attention to detail and follow-up skills Strong customer service skills and phone and e-mail etiquette USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at . Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at . Equal Employment Opportunity Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community. For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, . Other Information This is a supervisory position. This position does not have any financial responsibilities. This position will not be required to drive. This role is considered a position of trust. This position does not require a purchasing card (P-Card). This position may travel 1% - 24% of the time Background Check Standard Enhanced Education Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility. All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.
Posting Number: S000910 Position Title: Groundskeeper II Department: Maintenance Division: Facilities Planning and Operations Supervisor Title: Heads Groundskeeper Status: Full Time Regular Salary Range: $25.00 Position Summary: To serve in the Grounds Department and assist the Head Groundskeeper and Assistant Head Groundskeeper in a variety of functions, including performing grounds keeping, basic equipment and vehicle servicing, and repair tasks. This position entails the installation of annual plantings and campus vegetable garden beds and continual maintenance. Description of Key Responsibilities: Perform basic grounds keeping functions, consisting of mowing, fertilizing, seeding, aerating, planting, sodding, edging, weeding, trimming, watering, etc. Equipment used includes tractors, powered mowers (both riding and walk-behind), chain saws, chippers, groomers, sod cutters, hedge trimmers, and hand tools. Perform cleaning, servicing, and repair of facilities and equipment; repair/installation of fences, irrigation lines, etc.; pick-up debris; repair vandalism damage. Clean and service equipment, including greasing, fueling, and sharpening of blades. Assist in repair of vehicles and equipment. Clean and organize shop. Assist and at times lead the designing, purchasing, planting, and maintenance of all annual and perennial beds on campus, including decorative pots and flower beds. This includes ensuring the health and aesthetics of the plantings throughout the season. A major component of this is ensuring the watering of the plantings, coordinating weekend coverage when called for by weather conditions, often times conducting the work themselves. Assist with the research and planning, necessary to the restoration of the natural ecosystem of the Pond. Including the planting, weeding, cleaning and fertilizing of the lily bed and the clearing of algae that is very invasive. Also, the stocking of fish and the constant monitoring of water levels to guarantee the success of the restoration. Assist in routine maintenance and repair of athletic playing fields including artificial turf and irrigation systems. Maintain a nursery for plants, bushes and sod. Assist in maintaining all other landscaping on campus including trimming of bushes, shrubs and trees. In conjunction with the Head Groundskeeper, anticipate and estimate future projects and expenditures, and ensure timely completion of scheduled projects/inspections. Prepare estimates for projects and make recommendations regarding plantings. Develop standards for projects that specify acceptable characteristics of plantings and investigate the availability of improved, more efficient procedures and types of plantings, such as low maintenance/high resistance (to molds and insects). Manage large projects including but not limited to: large scale weeding projects, large scale planting projects, planning and installation of hardscaping materials, and fence installation and repair. Supervise and instruct co-workers in the area of planting and maintenance, including the supervision of student assistants. Operate various equipment for seeding, tree pruning, power blowing, top dressing, mowing, and snow removal, including the operation of college vehicles, trucks and golf carts. Ensure that all work performed is done in a safe and efficient manner. Inform Head Groundskeeper of tools or equipment found to be unsafe for use, and ensure that tools that cannot be repaired are disposed of properly. Ensure that all gardening refuse is removed to its proper location for disposal or storage. Supervise the return and proper storage of tools and equipment. Ensure that documentation and record keeping are thorough and efficient and provide ready access to information such as history of plantings, suppliers' specifications and recommended procedures, etc. Assist in cleaning and maintaining of all grounds department areas, i.e. shops, garages and any storage locations. Assist in security functions, including crowd and parking control at specific times and functions. Demonstrate civil and inclusive behavior when interacting with staff, faculty, students, and visitors to the College. Promote a flexible, collaborative, and inclusive work and living environment and engage in educational opportunities to increase awareness and understanding of diversity and inclusion. Perform other related duties and tasks as appropriately assigned. Other Responsibilities: Support the College's mission, vision and values, and contribute to the advancement of the College's Strategic Plan. Demonstrate a strong commitment to continuous quality improvement. Demonstrate civil and inclusive behavior when interacting with staff, faculty, students and visitors to the College. Promote a flexible, collaborative and inclusive work and living environment and engage in educational opportunities. Required Knowledge, Skills and Abilities: Ability to communicate in the English language, both orally and in writing, in order to receive and give assignments and instructions, understand written procedures and cautions, prepare written requests (i.e., requisitions), and capable of recording information needed in the area of landscaping. Ability to read and understand landscaping plans. Ability to utilize basic mathematical skills necessary for calculating quantities and preparing estimates, as well as for administrative functions. A working knowledge of grounds keeping and landscaping operations, techniques, and standards. The knowledge and ability to provide for and maintain various types of flora and vegetation. Knowledge of and ability to efficiently use tools and equipment in landscaping maintenance, with the ability to safely transport materials, either manually or through the use of various types of equipment, which may involve lifting up to 50 pounds. Ability to safely perform tasks that require working from elevated positions, including working from ladders. Ability to work outdoors in inclement weather, and to work other-than-normal, and, at times, long hours. Ability to communicate effectively with individuals both internal and external to the College, both in person and on the telephone. Ability to work as a team member on a staff where cooperation and team work are essential. Ability to learn about, and work so as to contribute positively to, the College's organization, operation, and philosophy/culture. Distinguishing Characteristics: The condition of the College grounds, bed-type plantings, campus pond and nursery plantings has a profound effect on all who live, study and work here. The impression made on visitors to the campus, in particular prospective students and their parents, and to the surrounding community is also of great importance. The individual in this position must have the knowledge and ability to create and maintain the many flowerbeds and containers that beautify the college campus, maintain the landscaping surrounding the many buildings, conduct routine maintenance of the campus grounds, and organize/plant the campus vegetable garden. This position must, at times, act as a leader of the Grounds Crew, being flexible, multi-skilled, and able to work well with others, at times conducting the work of subordinates. Since student help is used in the maintenance necessary to keep the College aesthetically pleasing, it is essential that this individual have leadership skills to teach and supervise student assistants. The nature of Grounds Maintenance work and its success requires individuals who are strongly oriented to working cooperatively with others and impart this attitude to co-workers. This individual must be adept at communicating, teaching, monitoring, and appraising the landscaping of the campus. This individual must have the ability to participate in hands-on work in inclement weather, i.e. heat/cold/rain/snow. It can be expected that this individual will be required to work at times that are other than or in addition to normal workdays and hours, including weekends and emergency situations. An individual in this position is responsible for snow and ice removal from critical areas of the campus, and responding to other emergency conditions. It can be expected that days and hours worked will at times be other than, or in addition to, normal business days and hours, and working conditions may be harsh. Education/Training: A high school diploma or equivalent is required. An Associate's degree or Horticultural degree is preferred. Illinois Pesticide Applicator License preferred. Experience: A minimum of two years in landscape maintenance, including experience maintaining grounds equipment and supervising others. One year of gardening experience is strongly preferred. Licenses or Certifications: A valid driver's license and acceptable driving record is required. Is This a Temporary Position?: No Employment Conditions: An offer of employment is contingent upon successful completion of the College's background screening process. Number of Vacancies: 1 EEO Statement: North Central College is an Equal Opportunity Employer committed to increasing the diversity of our workforce. NCC provides reasonable accommodation to applicants with disabilities where appropriate. If you need reasonable accommodation for any part of the application or hiring process, please notify the Office of Human Resources . click apply for full job details
10/17/2025
Full time
Posting Number: S000910 Position Title: Groundskeeper II Department: Maintenance Division: Facilities Planning and Operations Supervisor Title: Heads Groundskeeper Status: Full Time Regular Salary Range: $25.00 Position Summary: To serve in the Grounds Department and assist the Head Groundskeeper and Assistant Head Groundskeeper in a variety of functions, including performing grounds keeping, basic equipment and vehicle servicing, and repair tasks. This position entails the installation of annual plantings and campus vegetable garden beds and continual maintenance. Description of Key Responsibilities: Perform basic grounds keeping functions, consisting of mowing, fertilizing, seeding, aerating, planting, sodding, edging, weeding, trimming, watering, etc. Equipment used includes tractors, powered mowers (both riding and walk-behind), chain saws, chippers, groomers, sod cutters, hedge trimmers, and hand tools. Perform cleaning, servicing, and repair of facilities and equipment; repair/installation of fences, irrigation lines, etc.; pick-up debris; repair vandalism damage. Clean and service equipment, including greasing, fueling, and sharpening of blades. Assist in repair of vehicles and equipment. Clean and organize shop. Assist and at times lead the designing, purchasing, planting, and maintenance of all annual and perennial beds on campus, including decorative pots and flower beds. This includes ensuring the health and aesthetics of the plantings throughout the season. A major component of this is ensuring the watering of the plantings, coordinating weekend coverage when called for by weather conditions, often times conducting the work themselves. Assist with the research and planning, necessary to the restoration of the natural ecosystem of the Pond. Including the planting, weeding, cleaning and fertilizing of the lily bed and the clearing of algae that is very invasive. Also, the stocking of fish and the constant monitoring of water levels to guarantee the success of the restoration. Assist in routine maintenance and repair of athletic playing fields including artificial turf and irrigation systems. Maintain a nursery for plants, bushes and sod. Assist in maintaining all other landscaping on campus including trimming of bushes, shrubs and trees. In conjunction with the Head Groundskeeper, anticipate and estimate future projects and expenditures, and ensure timely completion of scheduled projects/inspections. Prepare estimates for projects and make recommendations regarding plantings. Develop standards for projects that specify acceptable characteristics of plantings and investigate the availability of improved, more efficient procedures and types of plantings, such as low maintenance/high resistance (to molds and insects). Manage large projects including but not limited to: large scale weeding projects, large scale planting projects, planning and installation of hardscaping materials, and fence installation and repair. Supervise and instruct co-workers in the area of planting and maintenance, including the supervision of student assistants. Operate various equipment for seeding, tree pruning, power blowing, top dressing, mowing, and snow removal, including the operation of college vehicles, trucks and golf carts. Ensure that all work performed is done in a safe and efficient manner. Inform Head Groundskeeper of tools or equipment found to be unsafe for use, and ensure that tools that cannot be repaired are disposed of properly. Ensure that all gardening refuse is removed to its proper location for disposal or storage. Supervise the return and proper storage of tools and equipment. Ensure that documentation and record keeping are thorough and efficient and provide ready access to information such as history of plantings, suppliers' specifications and recommended procedures, etc. Assist in cleaning and maintaining of all grounds department areas, i.e. shops, garages and any storage locations. Assist in security functions, including crowd and parking control at specific times and functions. Demonstrate civil and inclusive behavior when interacting with staff, faculty, students, and visitors to the College. Promote a flexible, collaborative, and inclusive work and living environment and engage in educational opportunities to increase awareness and understanding of diversity and inclusion. Perform other related duties and tasks as appropriately assigned. Other Responsibilities: Support the College's mission, vision and values, and contribute to the advancement of the College's Strategic Plan. Demonstrate a strong commitment to continuous quality improvement. Demonstrate civil and inclusive behavior when interacting with staff, faculty, students and visitors to the College. Promote a flexible, collaborative and inclusive work and living environment and engage in educational opportunities. Required Knowledge, Skills and Abilities: Ability to communicate in the English language, both orally and in writing, in order to receive and give assignments and instructions, understand written procedures and cautions, prepare written requests (i.e., requisitions), and capable of recording information needed in the area of landscaping. Ability to read and understand landscaping plans. Ability to utilize basic mathematical skills necessary for calculating quantities and preparing estimates, as well as for administrative functions. A working knowledge of grounds keeping and landscaping operations, techniques, and standards. The knowledge and ability to provide for and maintain various types of flora and vegetation. Knowledge of and ability to efficiently use tools and equipment in landscaping maintenance, with the ability to safely transport materials, either manually or through the use of various types of equipment, which may involve lifting up to 50 pounds. Ability to safely perform tasks that require working from elevated positions, including working from ladders. Ability to work outdoors in inclement weather, and to work other-than-normal, and, at times, long hours. Ability to communicate effectively with individuals both internal and external to the College, both in person and on the telephone. Ability to work as a team member on a staff where cooperation and team work are essential. Ability to learn about, and work so as to contribute positively to, the College's organization, operation, and philosophy/culture. Distinguishing Characteristics: The condition of the College grounds, bed-type plantings, campus pond and nursery plantings has a profound effect on all who live, study and work here. The impression made on visitors to the campus, in particular prospective students and their parents, and to the surrounding community is also of great importance. The individual in this position must have the knowledge and ability to create and maintain the many flowerbeds and containers that beautify the college campus, maintain the landscaping surrounding the many buildings, conduct routine maintenance of the campus grounds, and organize/plant the campus vegetable garden. This position must, at times, act as a leader of the Grounds Crew, being flexible, multi-skilled, and able to work well with others, at times conducting the work of subordinates. Since student help is used in the maintenance necessary to keep the College aesthetically pleasing, it is essential that this individual have leadership skills to teach and supervise student assistants. The nature of Grounds Maintenance work and its success requires individuals who are strongly oriented to working cooperatively with others and impart this attitude to co-workers. This individual must be adept at communicating, teaching, monitoring, and appraising the landscaping of the campus. This individual must have the ability to participate in hands-on work in inclement weather, i.e. heat/cold/rain/snow. It can be expected that this individual will be required to work at times that are other than or in addition to normal workdays and hours, including weekends and emergency situations. An individual in this position is responsible for snow and ice removal from critical areas of the campus, and responding to other emergency conditions. It can be expected that days and hours worked will at times be other than, or in addition to, normal business days and hours, and working conditions may be harsh. Education/Training: A high school diploma or equivalent is required. An Associate's degree or Horticultural degree is preferred. Illinois Pesticide Applicator License preferred. Experience: A minimum of two years in landscape maintenance, including experience maintaining grounds equipment and supervising others. One year of gardening experience is strongly preferred. Licenses or Certifications: A valid driver's license and acceptable driving record is required. Is This a Temporary Position?: No Employment Conditions: An offer of employment is contingent upon successful completion of the College's background screening process. Number of Vacancies: 1 EEO Statement: North Central College is an Equal Opportunity Employer committed to increasing the diversity of our workforce. NCC provides reasonable accommodation to applicants with disabilities where appropriate. If you need reasonable accommodation for any part of the application or hiring process, please notify the Office of Human Resources . click apply for full job details
Oklahoma State University-Oklahoma City
Oklahoma City, Oklahoma
Campus OSU-Stillwater Contact Name & Email Brigett Broyles, Work Schedule Monday through Friday, 8:00 am-5:00 pm with occasional evenings and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $21.25 - $27.25/hr (contingent upon available funding) Hourly Special Instructions to Applicants For full consideration, please include a resume, cover letter, and contact information for three professional references. About this Position This position will supervise and perform general and preventive maintenance, repairs, and renovations within specific guidelines, including the installation, maintenance, and repair of all types of electrical and plumbing systems; replacement of filters, lights, ceiling tile, and inspecting and diagnosing information to assist with the preventative and predictive maintenance scheduling of equipment. Additional duties include assisting the department manager and supervisor with research and purchasing of necessary tools, equipment, etc., along with determining any maintenance needs, scheduling and assigning technicians to specific work orders, as well as distributing and assigning the necessary duties required to ensure that work orders are being completed in a timely manner. Inspect crew maintenance operations, provide training on procedures, and communicate performance standards and expectations to crew members. Ensure crew members are being professional and courteous while providing exceptional customer service to students, staff, faculty, and visitors of the OSU Campus. This position regularly stands, bends, stoops, lifts above the shoulders, is heavy in manual labor, and requires the physical ability to lift up to 50 pounds frequently and in excess of 50 pounds occasionally. Regular exposure to disagreeable conditions, extreme temperature changes, odors, and loud noises may occur. The employee in this position will experience regular exposure to disagreeable conditions, extreme temperature changes, odors, and loud noises. Due to communication expectations of the position, the incumbent will be required to maintain a personal cell phone and will be required to be continually available during and after normal working hours. The employee in this position may be required to work overtime after 4 pm and/or during non-business hours, including evenings, weekends, & when the University is closed, if management deems it necessary to complete projects and/or in emergencies. The ability to perform snow and ice removal tasks and respond at any time of the day or night when scheduled by management, regardless of weather, will be required; therefore, deeming you as essential personnel. Must use appropriate personal protective equipment as required (gloves, safety glasses, etc.). These items are provided and not for personal use. OSU offers a generous benefits package for continuous, regular positions, including but not limited to health, life, and retirement benefits, paid leave, and 13 paid holidays per year. Other benefits include employee and dependent tuition waivers, free gym memberships, a free, confidential employee assistance program, and much, much more! Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) High School/GED and four years' work experience related to the job duties as outlined in the job description, with three of those years working in a building trade. -OR- Two years of post-secondary education in building trades or technical field, with two years of prior successful work experience related to the job duties as outlined in the job description. Must work safely, adhere to all safety requirements, and promote a safe work environment. Certifications, Registrations, and/or Licenses: Have before hire, and maintain after hire, a valid driver's license. A valid driver's license must be maintained for the operation of an OSU vehicle, which is required in the performance of job duties as assigned. Skills, Proficiencies, and/or Knowledge: Must work well with students, faculty, staff, and contractors at all levels within a diverse, multi-cultural, collaborative environment. Effective work habits, including a commitment to quality work, time management, organizational skills, attention to detail, ability to juggle competing priorities, and excellent record-keeping skills.Solid decision-making judgment, comfortable asking for help, bringing forward problems, communicating with others, and working around moving machinery and electricity. Must be a highly motivated team player with the ability to deliver a high level of interactive customer service, develop and maintain collaborative relationships, communicate effectively, as well as proactively solve problems.Ability to work independently with successful outcomes. Ability to present a friendly and positive demeanor to clients served, staff, and the general public. Skilled in conflict resolution and creative problem solving, and the ability to evaluate others' performance and ensure adherence to stated standards. Good working knowledge of electrical and plumbing system installation and maintenance. Computer skills in Outlook, Word, and Excel for organized departmental record keeping.Ability to estimate costs and assess bids. Ability to become proficient in the use of "AiM" Computerized Maintenance Management System (CMMS) software and the use of mobile technology. Preferred Qualifications Vocational/Technical Building trades or technical field Two years of post-secondary education in building trades or technical field, with six years of prior successful maintenance experience. Evidence of performing or developing preventative maintenance checks and services, schedules, and interpreting diagnostic information related to proactive maintenance programs.
10/16/2025
Full time
Campus OSU-Stillwater Contact Name & Email Brigett Broyles, Work Schedule Monday through Friday, 8:00 am-5:00 pm with occasional evenings and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $21.25 - $27.25/hr (contingent upon available funding) Hourly Special Instructions to Applicants For full consideration, please include a resume, cover letter, and contact information for three professional references. About this Position This position will supervise and perform general and preventive maintenance, repairs, and renovations within specific guidelines, including the installation, maintenance, and repair of all types of electrical and plumbing systems; replacement of filters, lights, ceiling tile, and inspecting and diagnosing information to assist with the preventative and predictive maintenance scheduling of equipment. Additional duties include assisting the department manager and supervisor with research and purchasing of necessary tools, equipment, etc., along with determining any maintenance needs, scheduling and assigning technicians to specific work orders, as well as distributing and assigning the necessary duties required to ensure that work orders are being completed in a timely manner. Inspect crew maintenance operations, provide training on procedures, and communicate performance standards and expectations to crew members. Ensure crew members are being professional and courteous while providing exceptional customer service to students, staff, faculty, and visitors of the OSU Campus. This position regularly stands, bends, stoops, lifts above the shoulders, is heavy in manual labor, and requires the physical ability to lift up to 50 pounds frequently and in excess of 50 pounds occasionally. Regular exposure to disagreeable conditions, extreme temperature changes, odors, and loud noises may occur. The employee in this position will experience regular exposure to disagreeable conditions, extreme temperature changes, odors, and loud noises. Due to communication expectations of the position, the incumbent will be required to maintain a personal cell phone and will be required to be continually available during and after normal working hours. The employee in this position may be required to work overtime after 4 pm and/or during non-business hours, including evenings, weekends, & when the University is closed, if management deems it necessary to complete projects and/or in emergencies. The ability to perform snow and ice removal tasks and respond at any time of the day or night when scheduled by management, regardless of weather, will be required; therefore, deeming you as essential personnel. Must use appropriate personal protective equipment as required (gloves, safety glasses, etc.). These items are provided and not for personal use. OSU offers a generous benefits package for continuous, regular positions, including but not limited to health, life, and retirement benefits, paid leave, and 13 paid holidays per year. Other benefits include employee and dependent tuition waivers, free gym memberships, a free, confidential employee assistance program, and much, much more! Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) High School/GED and four years' work experience related to the job duties as outlined in the job description, with three of those years working in a building trade. -OR- Two years of post-secondary education in building trades or technical field, with two years of prior successful work experience related to the job duties as outlined in the job description. Must work safely, adhere to all safety requirements, and promote a safe work environment. Certifications, Registrations, and/or Licenses: Have before hire, and maintain after hire, a valid driver's license. A valid driver's license must be maintained for the operation of an OSU vehicle, which is required in the performance of job duties as assigned. Skills, Proficiencies, and/or Knowledge: Must work well with students, faculty, staff, and contractors at all levels within a diverse, multi-cultural, collaborative environment. Effective work habits, including a commitment to quality work, time management, organizational skills, attention to detail, ability to juggle competing priorities, and excellent record-keeping skills.Solid decision-making judgment, comfortable asking for help, bringing forward problems, communicating with others, and working around moving machinery and electricity. Must be a highly motivated team player with the ability to deliver a high level of interactive customer service, develop and maintain collaborative relationships, communicate effectively, as well as proactively solve problems.Ability to work independently with successful outcomes. Ability to present a friendly and positive demeanor to clients served, staff, and the general public. Skilled in conflict resolution and creative problem solving, and the ability to evaluate others' performance and ensure adherence to stated standards. Good working knowledge of electrical and plumbing system installation and maintenance. Computer skills in Outlook, Word, and Excel for organized departmental record keeping.Ability to estimate costs and assess bids. Ability to become proficient in the use of "AiM" Computerized Maintenance Management System (CMMS) software and the use of mobile technology. Preferred Qualifications Vocational/Technical Building trades or technical field Two years of post-secondary education in building trades or technical field, with six years of prior successful maintenance experience. Evidence of performing or developing preventative maintenance checks and services, schedules, and interpreting diagnostic information related to proactive maintenance programs.
University of Connecticut
Storrs Mansfield, Connecticut
Search #: 499276 Work type: Full-time Location: Other - please see posting for additional information Categories: Audit and Compliance JOB SUMMARY Under the general supervision of the University of Connecticut Chief Audit Executive, this position independently provides a wide range of administrative and support services for Audit & Management Advisory Services (AMAS) requiring an advanced level of accountability and problem-solving. The primary function of this position is to provide support for the operation of the University's Audit and Management Advisory Services offices located on the Storrs and Farmington campuses. The position also provides assistance to audit staff during all phases of audits. This position has access to a variety of confidential information, including information used in collective bargaining. The position also may be required to provide administrative and financial management support to the Office of University Compliance. DUTIES AND RESPONSIBILITIES Coordinates and provides a wide range of administrative functions for Audit & Management Advisory Services, including responding to inquiries and directing calls.Assists in the development and monitoring of departmental budgets; authorizes purchases and payments for Audit & Management Advisory Services.Responsible for calendar management, including arranging and coordinating internal and external meetings.Coordinates the quarterly Joint Audit and Compliance Committee meeting and assembles all meeting materials.Responsible for office purchasing within defined guidelines.Monitors and maintains office supply inventory and coordinates maintenance of office equipment.Assists in the maintenance of departmental records and prepares necessary reports.Assists in the development, maintenance and distribution of standard operating procedures and other departmental deliverables, including sensitive and confidential information related to audits and/or other sensitive matters.Provides assistance to auditors during all phases of audits, including the review of policies and regulations, conducting simple analysis of financial and operational records and assembling information to support audit testing work plans.Performs related duties as required. MINIMUM QUALIFICATIONS Bachelor's degree with two years' experience in a responsible office support position.Demonstrated oral and written communication skills, including demonstrated ability to deal effectively with internal and external clients.Proven organizational skills, attention to detail, and an ability to resolve problems efficiently, effectively and independently.Demonstrated ability to manage multiple projects and deadlines simultaneously and to reprioritize continuously.Demonstrated proficiency with Microsoft Office tools such as Excel, Outlook, Word, Teams and PowerPoint. PREFERRED QUALIFICATIONS Experience in a higher education and/or healthcare setting.Demonstrated knowledge of professional auditing standards and practices.Experience with purchasing and financial applications such as Banner, Kuali, Concur & HuskyBuy.Experience in the extraction and analysis of business data using data analytic and visualization tools. APPOINTMENT TERMS This is a full-time, permanent position. The hiring range for the Audit Assistant (University Education Assistant 3) is $50,000 to $60,000 based on a successful candidate's background and experience. The Audit Assistant will report to the Chief Audit Executive and support AMAS activities on all UConn and UConn Health campuses, with primary work locations in Storrs and Farmington. This role requires in-person work with flexibility for telecommuting on a hybrid basis, subject to authorization and University policy. The University offers a competitive salary, and outstanding benefits, including employee and dependent tuition waivers at UConn, and a highly desirable work environment. For additional information regarding benefits visit: TERMS AND CONDITIONS OF EMPLOYMENT Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check. TO APPLY Please apply online at , Faculty and Staff Positions, Search to upload a resume, cover letter, and contact information for three (3) professional references. This job posting is scheduled to be removed at 11:55 p.m. Eastern time on November 4, 2025. All employees are subject to adherence to the State Code of Ethics, which may be found at . All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community. The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employee's unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. The University of Connecticut is an AA/EEO Employer. Advertised: Oct Eastern Daylight Time Applications close: Nov Eastern Standard Time Whatsapp Facebook LinkedIn Email App if (typeof SocialShareKit != 'undefined') SocialShareKit.init( forceInit: true, reinitialize: true, selector: '.social-share-kit .ssk' );
10/16/2025
Full time
Search #: 499276 Work type: Full-time Location: Other - please see posting for additional information Categories: Audit and Compliance JOB SUMMARY Under the general supervision of the University of Connecticut Chief Audit Executive, this position independently provides a wide range of administrative and support services for Audit & Management Advisory Services (AMAS) requiring an advanced level of accountability and problem-solving. The primary function of this position is to provide support for the operation of the University's Audit and Management Advisory Services offices located on the Storrs and Farmington campuses. The position also provides assistance to audit staff during all phases of audits. This position has access to a variety of confidential information, including information used in collective bargaining. The position also may be required to provide administrative and financial management support to the Office of University Compliance. DUTIES AND RESPONSIBILITIES Coordinates and provides a wide range of administrative functions for Audit & Management Advisory Services, including responding to inquiries and directing calls.Assists in the development and monitoring of departmental budgets; authorizes purchases and payments for Audit & Management Advisory Services.Responsible for calendar management, including arranging and coordinating internal and external meetings.Coordinates the quarterly Joint Audit and Compliance Committee meeting and assembles all meeting materials.Responsible for office purchasing within defined guidelines.Monitors and maintains office supply inventory and coordinates maintenance of office equipment.Assists in the maintenance of departmental records and prepares necessary reports.Assists in the development, maintenance and distribution of standard operating procedures and other departmental deliverables, including sensitive and confidential information related to audits and/or other sensitive matters.Provides assistance to auditors during all phases of audits, including the review of policies and regulations, conducting simple analysis of financial and operational records and assembling information to support audit testing work plans.Performs related duties as required. MINIMUM QUALIFICATIONS Bachelor's degree with two years' experience in a responsible office support position.Demonstrated oral and written communication skills, including demonstrated ability to deal effectively with internal and external clients.Proven organizational skills, attention to detail, and an ability to resolve problems efficiently, effectively and independently.Demonstrated ability to manage multiple projects and deadlines simultaneously and to reprioritize continuously.Demonstrated proficiency with Microsoft Office tools such as Excel, Outlook, Word, Teams and PowerPoint. PREFERRED QUALIFICATIONS Experience in a higher education and/or healthcare setting.Demonstrated knowledge of professional auditing standards and practices.Experience with purchasing and financial applications such as Banner, Kuali, Concur & HuskyBuy.Experience in the extraction and analysis of business data using data analytic and visualization tools. APPOINTMENT TERMS This is a full-time, permanent position. The hiring range for the Audit Assistant (University Education Assistant 3) is $50,000 to $60,000 based on a successful candidate's background and experience. The Audit Assistant will report to the Chief Audit Executive and support AMAS activities on all UConn and UConn Health campuses, with primary work locations in Storrs and Farmington. This role requires in-person work with flexibility for telecommuting on a hybrid basis, subject to authorization and University policy. The University offers a competitive salary, and outstanding benefits, including employee and dependent tuition waivers at UConn, and a highly desirable work environment. For additional information regarding benefits visit: TERMS AND CONDITIONS OF EMPLOYMENT Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check. TO APPLY Please apply online at , Faculty and Staff Positions, Search to upload a resume, cover letter, and contact information for three (3) professional references. This job posting is scheduled to be removed at 11:55 p.m. Eastern time on November 4, 2025. All employees are subject to adherence to the State Code of Ethics, which may be found at . All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community. The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employee's unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. The University of Connecticut is an AA/EEO Employer. Advertised: Oct Eastern Daylight Time Applications close: Nov Eastern Standard Time Whatsapp Facebook LinkedIn Email App if (typeof SocialShareKit != 'undefined') SocialShareKit.init( forceInit: true, reinitialize: true, selector: '.social-share-kit .ssk' );
Job Description: Reporting to the Director of Strategic Sourcing, the Assistant Director, Strategic Sourcing and Category Manager plays a critical role in optimizing the university's procurement processes and maximizing value across its supply chain. This position is responsible for leading strategic sourcing initiatives, developing and implementing category management strategies, and negotiating complex contracts to achieve best-in-class results. The ideal candidate will be a skilled negotiator, a strategic thinker, and an experienced professional with a deep understanding of the full procurement lifecycle. This role requires a high degree of collaboration with University stakeholders, faculty, and staff to ensure that procurement activities align with institutional goals and support academic and research missions. This person will work closely with the Director of Strategic Sourcing to provide leadership to the Strategic Sourcing Team to include performing spend analysis, providing guidance to other team members, and leading special projects as assigned. This position will have responsibility for multiple categories and will work collaboratively with assigned category stakeholders to influence campus buying behaviors with the goal of reducing costs, improving provider service levels and increasing efficiencies. Position will lead competitive bid processes and negotiate contracts to consolidate, reduce, and drive spend to strategic supplier suppliers. This position will be responsible for analyzing spending, assessing business needs, and conducting market research to identify savings opportunities. Position will implement category strategies to achieve savings targets and will execute strategic sourcing events in partnership with campus stakeholders, track and report on savings and other key metrics. Position will also facilitate business reviews with strategic suppliers to elevate performance and support supplier relationship performance management efforts. Success in this position requires the ability to multitask while balancing the responsibilities of the Assistant Director role as well as assigned category manager responsibilities. Position will initiate and execute clearly defined category strategies that align with SPC directives and priority initiatives while meeting target goals and measurable positive impact metrics. Critical success factors include continually monitoring and reporting on key metrics; establishing collaborative stakeholder relationships and influencing buying behaviors to gain buy-in for process improvements and recommended strategies; developing and maintaining category subject matter expertise, negotiating competitive University-wide contracts and managing supplier relationships. Maintaining open communication and collaboration between key stakeholders and Strategic Sourcing will be critical to ensure continued strategic procurement effectiveness and success. Major Responsibilities: Strategic Sourcing (50%) Lead and manage all aspects of the strategic sourcing process, from needs assessment and market analysis to supplier selection and contract award. Manage the evaluation of supplier proposals and presentations, ensuring a fair and transparent selection process. Coordinate with department representatives and/or committee members through review & selection process. Develop and execute sourcing strategies for high-spend and critical categories, including Request for Proposals (RFPs), Request for Information (RFIs), and other competitive solicitations. Conduct comprehensive market research to identify potential suppliers, emerging technologies, and industry trends. Analyze spending data and stakeholder requirements to identify opportunities for cost savings, process efficiencies, and value creation. Collaborate with University departments to gain an understanding of unique service level requirements and availability of resources to define requirements and develop clear, concise sourcing documents (ensuring alignment with University goals, bid thresholds, & policies). Develop key performance indicators for chosen suppliers and negotiate to award strategic contracts with measurable SLA metrics that result in cost reductions and improved service levels Promote the inclusion of socially responsible and inclusive procurement practices in the University's bid process. Support supplier and contract transition processes, maintaining continuity of service during transition from one supplier to another and ensuring that appropriate process is followed for termination/non-renewal of existing contracts. Work with internal departments to plan, coordinate, execute, and track supplier transitions. Category Management (20 %) Develop, implement, and manage multi-year category strategies for assigned spend categories that meet the University's business needs. Act as the primary subject matter expert for assigned categories, providing guidance and insights to stakeholders on market trends, supplier capabilities, and best practices. Conduct spend analysis and demand forecasting to inform category strategies and identify opportunities for consolidation or optimization. Establish and maintain strong relationships with key University stakeholders to understand their needs and ensure category strategies are aligned with their objectives. Monitor and report on the performance of category strategies, including savings achieved, risk mitigation, and supplier performance. Become familiar with and promote the use of the University's group purchasing cooperatives and strategic alliances to leverage competitive pricing and awarded contracts available through these memberships. Contract Support (20%) Lead and execute negotiations with suppliers to secure favorable pricing, terms, and conditions. Edit, review, and finalize a wide range of procurement contracts, including master service agreements, statements of work, and non-disclosure agreements using University approved templates. Review, edit, and finalize terms and conditions provided by suppliers to ensure compliance with University requirements and legal obligations. Collaborate with legal counsel, risk management, and other internal departments to ensure contract terms are legally sound and mitigate University risk. Manage new contract requests, contract renewals and amendments; ensuring all changes are properly documented and approved within the University's contract management system. Resolve contract disputes and issues in a timely and effective manner. Provide timely updates to University stakeholders throughout the negotiation process. Provide guidance to and advise strategic sourcing team members on the development of category strategies, RFP/bid packages (ensuring alignment with University goals, bid thresholds, & policies) utilizing automated bidding tool, and on leading the process with internal and external stakeholders. Provide guidance on the management of bid processes from initiation to award including contract development/negotiation/execution, and coordination with department representatives and/or review committee members through review & selection process. Assist with analysis of proposals/bids and provide consultative guidance on ethics, process, and supplier selection. Provide advice and guidance on the supplier transition process, maintaining continuity of service during the transition from one supplier to another, as well as on requirements for termination of existing contracts. Performance management, supporting professional development and providing feedback and consultation for this key position within SPC Programs and Project Support (10%) Lead the execution of the University's supplier performance management program within assigned categories, including the establishment of key performance indicators (KPIs) and regular performance reviews for required suppliers. Manage supplier relationships within assigned categories to ensure high levels of service, quality, and compliance with contractual obligations. Actively support the University's community engagement initiatives by participating in key initiatives aimed at promoting opportunities for small, local and diverse suppliers. Develop and deliver training and presentations to University staff on procurement policies, procedures, and best practices. Contribute to the continuous improvement of procurement processes and systems and support other assigned tasks. Education and Experience: Bachelor's degree, or equivalent combination of experience and education in an applicable field such as supply chain management, business administration, finance, logistics or other related field 7 years of direct experience developing category strategies, managing competitive bid processes utilizing strategic sourcing methodologies, negotiating contracts and building consensus with stakeholders. While experience in higher education procurement is preferred, a proven track record of successful sourcing initiatives, complex negotiation, contract management, and cost-saving achievements is required. Qualifications: Proven track record of successfully leading sourcing projects and achieving significant cost savings Strong negotiation skills and contract management experience with ability to effectively assess risk and pursue appropriate commercial terms. Strong analytical skills and experience developing and reporting on metrics and quantifiable savings . click apply for full job details
10/16/2025
Full time
Job Description: Reporting to the Director of Strategic Sourcing, the Assistant Director, Strategic Sourcing and Category Manager plays a critical role in optimizing the university's procurement processes and maximizing value across its supply chain. This position is responsible for leading strategic sourcing initiatives, developing and implementing category management strategies, and negotiating complex contracts to achieve best-in-class results. The ideal candidate will be a skilled negotiator, a strategic thinker, and an experienced professional with a deep understanding of the full procurement lifecycle. This role requires a high degree of collaboration with University stakeholders, faculty, and staff to ensure that procurement activities align with institutional goals and support academic and research missions. This person will work closely with the Director of Strategic Sourcing to provide leadership to the Strategic Sourcing Team to include performing spend analysis, providing guidance to other team members, and leading special projects as assigned. This position will have responsibility for multiple categories and will work collaboratively with assigned category stakeholders to influence campus buying behaviors with the goal of reducing costs, improving provider service levels and increasing efficiencies. Position will lead competitive bid processes and negotiate contracts to consolidate, reduce, and drive spend to strategic supplier suppliers. This position will be responsible for analyzing spending, assessing business needs, and conducting market research to identify savings opportunities. Position will implement category strategies to achieve savings targets and will execute strategic sourcing events in partnership with campus stakeholders, track and report on savings and other key metrics. Position will also facilitate business reviews with strategic suppliers to elevate performance and support supplier relationship performance management efforts. Success in this position requires the ability to multitask while balancing the responsibilities of the Assistant Director role as well as assigned category manager responsibilities. Position will initiate and execute clearly defined category strategies that align with SPC directives and priority initiatives while meeting target goals and measurable positive impact metrics. Critical success factors include continually monitoring and reporting on key metrics; establishing collaborative stakeholder relationships and influencing buying behaviors to gain buy-in for process improvements and recommended strategies; developing and maintaining category subject matter expertise, negotiating competitive University-wide contracts and managing supplier relationships. Maintaining open communication and collaboration between key stakeholders and Strategic Sourcing will be critical to ensure continued strategic procurement effectiveness and success. Major Responsibilities: Strategic Sourcing (50%) Lead and manage all aspects of the strategic sourcing process, from needs assessment and market analysis to supplier selection and contract award. Manage the evaluation of supplier proposals and presentations, ensuring a fair and transparent selection process. Coordinate with department representatives and/or committee members through review & selection process. Develop and execute sourcing strategies for high-spend and critical categories, including Request for Proposals (RFPs), Request for Information (RFIs), and other competitive solicitations. Conduct comprehensive market research to identify potential suppliers, emerging technologies, and industry trends. Analyze spending data and stakeholder requirements to identify opportunities for cost savings, process efficiencies, and value creation. Collaborate with University departments to gain an understanding of unique service level requirements and availability of resources to define requirements and develop clear, concise sourcing documents (ensuring alignment with University goals, bid thresholds, & policies). Develop key performance indicators for chosen suppliers and negotiate to award strategic contracts with measurable SLA metrics that result in cost reductions and improved service levels Promote the inclusion of socially responsible and inclusive procurement practices in the University's bid process. Support supplier and contract transition processes, maintaining continuity of service during transition from one supplier to another and ensuring that appropriate process is followed for termination/non-renewal of existing contracts. Work with internal departments to plan, coordinate, execute, and track supplier transitions. Category Management (20 %) Develop, implement, and manage multi-year category strategies for assigned spend categories that meet the University's business needs. Act as the primary subject matter expert for assigned categories, providing guidance and insights to stakeholders on market trends, supplier capabilities, and best practices. Conduct spend analysis and demand forecasting to inform category strategies and identify opportunities for consolidation or optimization. Establish and maintain strong relationships with key University stakeholders to understand their needs and ensure category strategies are aligned with their objectives. Monitor and report on the performance of category strategies, including savings achieved, risk mitigation, and supplier performance. Become familiar with and promote the use of the University's group purchasing cooperatives and strategic alliances to leverage competitive pricing and awarded contracts available through these memberships. Contract Support (20%) Lead and execute negotiations with suppliers to secure favorable pricing, terms, and conditions. Edit, review, and finalize a wide range of procurement contracts, including master service agreements, statements of work, and non-disclosure agreements using University approved templates. Review, edit, and finalize terms and conditions provided by suppliers to ensure compliance with University requirements and legal obligations. Collaborate with legal counsel, risk management, and other internal departments to ensure contract terms are legally sound and mitigate University risk. Manage new contract requests, contract renewals and amendments; ensuring all changes are properly documented and approved within the University's contract management system. Resolve contract disputes and issues in a timely and effective manner. Provide timely updates to University stakeholders throughout the negotiation process. Provide guidance to and advise strategic sourcing team members on the development of category strategies, RFP/bid packages (ensuring alignment with University goals, bid thresholds, & policies) utilizing automated bidding tool, and on leading the process with internal and external stakeholders. Provide guidance on the management of bid processes from initiation to award including contract development/negotiation/execution, and coordination with department representatives and/or review committee members through review & selection process. Assist with analysis of proposals/bids and provide consultative guidance on ethics, process, and supplier selection. Provide advice and guidance on the supplier transition process, maintaining continuity of service during the transition from one supplier to another, as well as on requirements for termination of existing contracts. Performance management, supporting professional development and providing feedback and consultation for this key position within SPC Programs and Project Support (10%) Lead the execution of the University's supplier performance management program within assigned categories, including the establishment of key performance indicators (KPIs) and regular performance reviews for required suppliers. Manage supplier relationships within assigned categories to ensure high levels of service, quality, and compliance with contractual obligations. Actively support the University's community engagement initiatives by participating in key initiatives aimed at promoting opportunities for small, local and diverse suppliers. Develop and deliver training and presentations to University staff on procurement policies, procedures, and best practices. Contribute to the continuous improvement of procurement processes and systems and support other assigned tasks. Education and Experience: Bachelor's degree, or equivalent combination of experience and education in an applicable field such as supply chain management, business administration, finance, logistics or other related field 7 years of direct experience developing category strategies, managing competitive bid processes utilizing strategic sourcing methodologies, negotiating contracts and building consensus with stakeholders. While experience in higher education procurement is preferred, a proven track record of successful sourcing initiatives, complex negotiation, contract management, and cost-saving achievements is required. Qualifications: Proven track record of successfully leading sourcing projects and achieving significant cost savings Strong negotiation skills and contract management experience with ability to effectively assess risk and pursue appropriate commercial terms. Strong analytical skills and experience developing and reporting on metrics and quantifiable savings . click apply for full job details
Compensation $43,931.00 Annual Job Description Summary The application deadline for this position is 11:59pm EST on October 24, 2025. The Construction and Technical Programs (CTP) department at Santa Fe College (SF) provide a wide range of opportunities to enhance current employment and to provide a career ladder for advancement. Using a hands-on approach to learning, these programs prepare individuals for initial employment in a wide range of industrial occupations. The Academic Lab Manager is responsible for professional, technical work in providing supervision, management, support, and maintenance of designated laboratories within SF's CTP department, which includes Construction Management, Building Maintenance, Carpentry, Plumbing, Electrical, HVAC, Welding, ETAM, Diesel, and Automotive. Overseeing six labs across four locations, this position works collaboratively with specific program faculty to carry out lab functions, ensuring safe, well-equipped, and instructional-ready learning environments at all labs and locations. The Academic Lab Manager supports lab courses within the prescribed curriculum by assisting in the preparation, maintenance, and design of labs that support skills development, which includes procurement, ongoing inventory management, maintenance of simulation and lab equipment and tools, faculty training of equipment and tools, budget preparation, and supervision of lab assistants. Additionally, the Academic Lab Manager assists faculty in providing first-hand experiences that align with course concepts and provide hands-on, real-life opportunities. Job Description Responsibilities and Duties Include: Maintains laboratories for instruction of students with appropriate program faculty to include preparing and testing the tools and equipment and the physical set-up for all lab classes. Stocks and orders materials, arranges for equipment repairs, maintenance, and replacement, maintains the tool check-out and check-in document, and ensures labs are kept neat, orderly, and free of deleterious material that impedes educational opportunities. Maintains the proper disposal of all toxic and biohazardous materials, including welding fumes, propane, oxy acetylene, refrigerants, gasoline, diesel fuel, oil, degreasers, solvents, and paints, and regularly updates the disposal records. Manages and maintains the determined expense budget for all laboratory expenses including equipment and consumables, as well as the budget allocated for lab staff wages. Maintains professional and technical knowledge of laboratory tools and equipment, which includes construction tools and equipment such as hand tools, power tools, shop tools, and concrete testing equipment, as well as CNC machines, 3D printers, laser etchers, plotters, scissor lift and forklift; updates tool and equipment inventories regularly; and ensures all tools and equipment are functioning properly. Develops procedures for equipment maintenance, safety plans, and standard operating procedures for use of lab equipment. Promotes, adheres to, and enforces all safety regulations for laboratory classes and laboratory preparations to include OSHA regulations, college rules and protocols, state regulations, and laboratory operation guidelines and safety rules and protocols. Assists faculty with laboratory protocols and development of curriculum to ensure alignment of instruction in laboratory settings. Communicates any lab needs to the Chair and applicable staff on a timely basis to maintain lab environment, tools, and equipment, which includes working with Purchasing in identifying and sourcing appropriate products for lab use such by obtaining multiple vendor quotes and advising on laboratory capital needs. Provides support to faculty in the development and implementation of new equipment, tools, and technology-based scenarios. Collaborates with faculty to ensure that lab instruction is coordinated and that all students receive adequate lab instruction, exposure to skills, and skill experience. Maintains Material Safety Data Sheet (MSDS) files and ensures compliance with safety regulations; maintains warranty and maintenance information on all equipment and tools; and completes and submits special reports as required. Completes and maintains necessary inspection documents and reports as required for individual programs, such as program accreditation. Recruits, interviews, selects, and hires laboratory aides and provides proper safety training of all laboratory protocols, supplies, equipment, and tools locations, and applicable regulations at hire and when needed. Communicates, collaborates, and maintains professional working relationships with community constituents, partners, and vendors. Performs institutional duties, such as serving on college committees, attending intra- and interdepartmental meetings, event preparations, and other related functions assigned. Complies with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality. Strictly honors the privacy, security, and confidentiality of student records and other sensitive information according to appropriate state, federal, and college regulations, policies, and procedures. Provides service excellence through courteous, informed, accessible, and professional engagement. Performs other duties as assigned. QUALIFICATIONS Required: Must hold the credentials necessary to teach in at least one (1) of the disciplines within the department ( Faculty Credentialing Manual ) and have at least three (3) years of experience in one of the disciplines. Additional Requirements: Ability to lift and carry 50lbs routinely. Working knowledge of general lab procedures and equipment. A criminal background check will be conducted. Preferred: Prior experience working in higher education or educational environments. Five (5) years of experience in one of the disciplines within the department. General Knowledge, Skills, and Abilities Ability to work successfully in a multi-cultural environment. Adaptability to Change - able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment. Analytical Aptitude & Problem Solving - able to analyze information, problems, situations, practices and/or procedures, collect and interpret data, reason logically, establish facts, identify and define existing and potential issues, recognize the interrelationships among elements, draw valid conclusions, develop recommendations, as well as alternative courses of action, select appropriate course, follow up, and evaluate. Communication - able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job. Critical Thinking & Judgement - able to make well-reasoned, sensible, and timely decisions based on careful, objective review and informed analysis of available information, considerations, and other factors. Customer Service - ability to respond promptly and courteously to all questions from students and faculty, demonstrating patience and persistence when helping students with little or no computer skills. Ethics - able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions. Organization & Time Management - able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames. Problem Solving - proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions. Relationship Management - able to personally provide high level of interactive service to others, building relationships and addressing identified needs. Results Orientation - proven ability to set and exceed established targets. Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs. Detail Oriented - Proven accuracy and attention to detail. Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in, denied the benefits of, or subject to discrimination in any college program or activity based on: their race, ethnicity, national origin, color, religion, age, disability, sex, pregnancy status, gender identity, sexual orientation, marital status, genetic information, political opinions or affiliations, or veteran status. This commitment applies to employees, volunteers, students, and, to the extent possible, to third parties, applicants for admission, applicants for employment, and the general public. sfcollege.edu/eaeo . click apply for full job details
10/16/2025
Full time
Compensation $43,931.00 Annual Job Description Summary The application deadline for this position is 11:59pm EST on October 24, 2025. The Construction and Technical Programs (CTP) department at Santa Fe College (SF) provide a wide range of opportunities to enhance current employment and to provide a career ladder for advancement. Using a hands-on approach to learning, these programs prepare individuals for initial employment in a wide range of industrial occupations. The Academic Lab Manager is responsible for professional, technical work in providing supervision, management, support, and maintenance of designated laboratories within SF's CTP department, which includes Construction Management, Building Maintenance, Carpentry, Plumbing, Electrical, HVAC, Welding, ETAM, Diesel, and Automotive. Overseeing six labs across four locations, this position works collaboratively with specific program faculty to carry out lab functions, ensuring safe, well-equipped, and instructional-ready learning environments at all labs and locations. The Academic Lab Manager supports lab courses within the prescribed curriculum by assisting in the preparation, maintenance, and design of labs that support skills development, which includes procurement, ongoing inventory management, maintenance of simulation and lab equipment and tools, faculty training of equipment and tools, budget preparation, and supervision of lab assistants. Additionally, the Academic Lab Manager assists faculty in providing first-hand experiences that align with course concepts and provide hands-on, real-life opportunities. Job Description Responsibilities and Duties Include: Maintains laboratories for instruction of students with appropriate program faculty to include preparing and testing the tools and equipment and the physical set-up for all lab classes. Stocks and orders materials, arranges for equipment repairs, maintenance, and replacement, maintains the tool check-out and check-in document, and ensures labs are kept neat, orderly, and free of deleterious material that impedes educational opportunities. Maintains the proper disposal of all toxic and biohazardous materials, including welding fumes, propane, oxy acetylene, refrigerants, gasoline, diesel fuel, oil, degreasers, solvents, and paints, and regularly updates the disposal records. Manages and maintains the determined expense budget for all laboratory expenses including equipment and consumables, as well as the budget allocated for lab staff wages. Maintains professional and technical knowledge of laboratory tools and equipment, which includes construction tools and equipment such as hand tools, power tools, shop tools, and concrete testing equipment, as well as CNC machines, 3D printers, laser etchers, plotters, scissor lift and forklift; updates tool and equipment inventories regularly; and ensures all tools and equipment are functioning properly. Develops procedures for equipment maintenance, safety plans, and standard operating procedures for use of lab equipment. Promotes, adheres to, and enforces all safety regulations for laboratory classes and laboratory preparations to include OSHA regulations, college rules and protocols, state regulations, and laboratory operation guidelines and safety rules and protocols. Assists faculty with laboratory protocols and development of curriculum to ensure alignment of instruction in laboratory settings. Communicates any lab needs to the Chair and applicable staff on a timely basis to maintain lab environment, tools, and equipment, which includes working with Purchasing in identifying and sourcing appropriate products for lab use such by obtaining multiple vendor quotes and advising on laboratory capital needs. Provides support to faculty in the development and implementation of new equipment, tools, and technology-based scenarios. Collaborates with faculty to ensure that lab instruction is coordinated and that all students receive adequate lab instruction, exposure to skills, and skill experience. Maintains Material Safety Data Sheet (MSDS) files and ensures compliance with safety regulations; maintains warranty and maintenance information on all equipment and tools; and completes and submits special reports as required. Completes and maintains necessary inspection documents and reports as required for individual programs, such as program accreditation. Recruits, interviews, selects, and hires laboratory aides and provides proper safety training of all laboratory protocols, supplies, equipment, and tools locations, and applicable regulations at hire and when needed. Communicates, collaborates, and maintains professional working relationships with community constituents, partners, and vendors. Performs institutional duties, such as serving on college committees, attending intra- and interdepartmental meetings, event preparations, and other related functions assigned. Complies with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality. Strictly honors the privacy, security, and confidentiality of student records and other sensitive information according to appropriate state, federal, and college regulations, policies, and procedures. Provides service excellence through courteous, informed, accessible, and professional engagement. Performs other duties as assigned. QUALIFICATIONS Required: Must hold the credentials necessary to teach in at least one (1) of the disciplines within the department ( Faculty Credentialing Manual ) and have at least three (3) years of experience in one of the disciplines. Additional Requirements: Ability to lift and carry 50lbs routinely. Working knowledge of general lab procedures and equipment. A criminal background check will be conducted. Preferred: Prior experience working in higher education or educational environments. Five (5) years of experience in one of the disciplines within the department. General Knowledge, Skills, and Abilities Ability to work successfully in a multi-cultural environment. Adaptability to Change - able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment. Analytical Aptitude & Problem Solving - able to analyze information, problems, situations, practices and/or procedures, collect and interpret data, reason logically, establish facts, identify and define existing and potential issues, recognize the interrelationships among elements, draw valid conclusions, develop recommendations, as well as alternative courses of action, select appropriate course, follow up, and evaluate. Communication - able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job. Critical Thinking & Judgement - able to make well-reasoned, sensible, and timely decisions based on careful, objective review and informed analysis of available information, considerations, and other factors. Customer Service - ability to respond promptly and courteously to all questions from students and faculty, demonstrating patience and persistence when helping students with little or no computer skills. Ethics - able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions. Organization & Time Management - able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames. Problem Solving - proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions. Relationship Management - able to personally provide high level of interactive service to others, building relationships and addressing identified needs. Results Orientation - proven ability to set and exceed established targets. Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs. Detail Oriented - Proven accuracy and attention to detail. Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in, denied the benefits of, or subject to discrimination in any college program or activity based on: their race, ethnicity, national origin, color, religion, age, disability, sex, pregnancy status, gender identity, sexual orientation, marital status, genetic information, political opinions or affiliations, or veteran status. This commitment applies to employees, volunteers, students, and, to the extent possible, to third parties, applicants for admission, applicants for employment, and the general public. sfcollege.edu/eaeo . click apply for full job details
Assistant Director, Strategic Sourcing & Category Manager Brown University To view the full job posting and apply for this position, go to: Job Description: Reporting to the Director of Strategic Sourcing, the Assistant Director, Strategic Sourcing and Category Manager plays a critical role in optimizing the university's procurement processes and maximizing value across its supply chain. This position is responsible for leading strategic sourcing initiatives, developing and implementing category management strategies, and negotiating complex contracts to achieve best-in-class results. The ideal candidate will be a skilled negotiator, a strategic thinker, and an experienced professional with a deep understanding of the full procurement lifecycle. This role requires a high degree of collaboration with University stakeholders, faculty, and staff to ensure that procurement activities align with institutional goals and support academic and research missions. This person will work closely with the Director of Strategic Sourcing to provide leadership to the Strategic Sourcing Team to include performing spend analysis, providing guidance to other team members, and leading special projects as assigned. This position will have responsibility for multiple categories and will work collaboratively with assigned category stakeholders to influence campus buying behaviors with the goal of reducing costs, improving provider service levels and increasing efficiencies. Position will lead competitive bid processes and negotiate contracts to consolidate, reduce, and drive spend to strategic supplier suppliers. This position will be responsible for analyzing spending, assessing business needs, and conducting market research to identify savings opportunities. Position will implement category strategies to achieve savings targets and will execute strategic sourcing events in partnership with campus stakeholders, track and report on savings and other key metrics. Position will also facilitate business reviews with strategic suppliers to elevate performance and support supplier relationship performance management efforts. Success in this position requires the ability to multitask while balancing the responsibilities of the Assistant Director role as well as assigned category manager responsibilities. Position will initiate and execute clearly defined category strategies that align with SPC directives and priority initiatives while meeting target goals and measurable positive impact metrics. Critical success factors include continually monitoring and reporting on key metrics; establishing collaborative stakeholder relationships and influencing buying behaviors to gain buy-in for process improvements and recommended strategies; developing and maintaining category subject matter expertise, negotiating competitive University-wide contracts and managing supplier relationships. Maintaining open communication and collaboration between key stakeholders and Strategic Sourcing will be critical to ensure continued strategic procurement effectiveness and success. Major Responsibilities: Strategic Sourcing (50%) Lead and manage all aspects of the strategic sourcing process, from needs assessment and market analysis to supplier selection and contract award. Manage the evaluation of supplier proposals and presentations, ensuring a fair and transparent selection process. Coordinate with department representatives and/or committee members through review & selection process. Develop and execute sourcing strategies for high-spend and critical categories, including Request for Proposals (RFPs), Request for Information (RFIs), and other competitive solicitations. Conduct comprehensive market research to identify potential suppliers, emerging technologies, and industry trends. Analyze spending data and stakeholder requirements to identify opportunities for cost savings, process efficiencies, and value creation. Collaborate with University departments to gain an understanding of unique service level requirements and availability of resources to define requirements and develop clear, concise sourcing documents (ensuring alignment with University goals, bid thresholds, & policies). Develop key performance indicators for chosen suppliers and negotiate to award strategic contracts with measurable SLA metrics that result in cost reductions and improved service levels Promote the inclusion of socially responsible and inclusive procurement practices in the University's bid process. Support supplier and contract transition processes, maintaining continuity of service during transition from one supplier to another and ensuring that appropriate process is followed for termination/non-renewal of existing contracts. Work with internal departments to plan, coordinate, execute, and track supplier transitions. Category Management (20 %) Develop, implement, and manage multi-year category strategies for assigned spend categories that meet the University's business needs. Act as the primary subject matter expert for assigned categories, providing guidance and insights to stakeholders on market trends, supplier capabilities, and best practices. Conduct spend analysis and demand forecasting to inform category strategies and identify opportunities for consolidation or optimization. Establish and maintain strong relationships with key University stakeholders to understand their needs and ensure category strategies are aligned with their objectives. Monitor and report on the performance of category strategies, including savings achieved, risk mitigation, and supplier performance. Become familiar with and promote the use of the University's group purchasing cooperatives and strategic alliances to leverage competitive pricing and awarded contracts available through these memberships. Contract Support (20%) Lead and execute negotiations with suppliers to secure favorable pricing, terms, and conditions. Edit, review, and finalize a wide range of procurement contracts, including master service agreements, statements of work, and non-disclosure agreements using University approved templates. Review, edit, and finalize terms and conditions provided by suppliers to ensure compliance with University requirements and legal obligations. Collaborate with legal counsel, risk management, and other internal departments to ensure contract terms are legally sound and mitigate University risk. Manage new contract requests, contract renewals and amendments; ensuring all changes are properly documented and approved within the University's contract management system. Resolve contract disputes and issues in a timely and effective manner. Provide timely updates to University stakeholders throughout the negotiation process. Provide guidance to and advise strategic sourcing team members on the development of category strategies, RFP/bid packages (ensuring alignment with University goals, bid thresholds, & policies) utilizing automated bidding tool, and on leading the process with internal and external stakeholders. Provide guidance on the management of bid processes from initiation to award including contract development/negotiation/execution, and coordination with department representatives and/or review committee members through review & selection process. Assist with analysis of proposals/bids and provide consultative guidance on ethics, process, and supplier selection. Provide advice and guidance on the supplier transition process, maintaining continuity of service during the transition from one supplier to another, as well as on requirements for termination of existing contracts. Performance management, supporting professional development and providing feedback and consultation for this key position within SPC Programs and Project Support (10%) Lead the execution of the University's supplier performance management program within assigned categories, including the establishment of key performance indicators (KPIs) and regular performance reviews for required suppliers. Manage supplier relationships within assigned categories to ensure high levels of service, quality, and compliance with contractual obligations. Actively support the University's community engagement initiatives by participating in key initiatives aimed at promoting opportunities for small, local and diverse suppliers. Develop and deliver training and presentations to University staff on procurement policies, procedures, and best practices. Contribute to the continuous improvement of procurement processes and systems and support other assigned tasks. Education and Experience: Bachelor's degree, or equivalent combination of experience and education in an applicable field such as supply chain management, business administration, finance, logistics or other related field 7 years of direct experience developing category strategies, managing competitive bid processes utilizing strategic sourcing methodologies, negotiating contracts and building consensus with stakeholders. While experience in higher education procurement is preferred, a proven track record of successful sourcing initiatives, complex negotiation, contract management, and cost-saving achievements is required. Qualifications: . click apply for full job details
10/15/2025
Full time
Assistant Director, Strategic Sourcing & Category Manager Brown University To view the full job posting and apply for this position, go to: Job Description: Reporting to the Director of Strategic Sourcing, the Assistant Director, Strategic Sourcing and Category Manager plays a critical role in optimizing the university's procurement processes and maximizing value across its supply chain. This position is responsible for leading strategic sourcing initiatives, developing and implementing category management strategies, and negotiating complex contracts to achieve best-in-class results. The ideal candidate will be a skilled negotiator, a strategic thinker, and an experienced professional with a deep understanding of the full procurement lifecycle. This role requires a high degree of collaboration with University stakeholders, faculty, and staff to ensure that procurement activities align with institutional goals and support academic and research missions. This person will work closely with the Director of Strategic Sourcing to provide leadership to the Strategic Sourcing Team to include performing spend analysis, providing guidance to other team members, and leading special projects as assigned. This position will have responsibility for multiple categories and will work collaboratively with assigned category stakeholders to influence campus buying behaviors with the goal of reducing costs, improving provider service levels and increasing efficiencies. Position will lead competitive bid processes and negotiate contracts to consolidate, reduce, and drive spend to strategic supplier suppliers. This position will be responsible for analyzing spending, assessing business needs, and conducting market research to identify savings opportunities. Position will implement category strategies to achieve savings targets and will execute strategic sourcing events in partnership with campus stakeholders, track and report on savings and other key metrics. Position will also facilitate business reviews with strategic suppliers to elevate performance and support supplier relationship performance management efforts. Success in this position requires the ability to multitask while balancing the responsibilities of the Assistant Director role as well as assigned category manager responsibilities. Position will initiate and execute clearly defined category strategies that align with SPC directives and priority initiatives while meeting target goals and measurable positive impact metrics. Critical success factors include continually monitoring and reporting on key metrics; establishing collaborative stakeholder relationships and influencing buying behaviors to gain buy-in for process improvements and recommended strategies; developing and maintaining category subject matter expertise, negotiating competitive University-wide contracts and managing supplier relationships. Maintaining open communication and collaboration between key stakeholders and Strategic Sourcing will be critical to ensure continued strategic procurement effectiveness and success. Major Responsibilities: Strategic Sourcing (50%) Lead and manage all aspects of the strategic sourcing process, from needs assessment and market analysis to supplier selection and contract award. Manage the evaluation of supplier proposals and presentations, ensuring a fair and transparent selection process. Coordinate with department representatives and/or committee members through review & selection process. Develop and execute sourcing strategies for high-spend and critical categories, including Request for Proposals (RFPs), Request for Information (RFIs), and other competitive solicitations. Conduct comprehensive market research to identify potential suppliers, emerging technologies, and industry trends. Analyze spending data and stakeholder requirements to identify opportunities for cost savings, process efficiencies, and value creation. Collaborate with University departments to gain an understanding of unique service level requirements and availability of resources to define requirements and develop clear, concise sourcing documents (ensuring alignment with University goals, bid thresholds, & policies). Develop key performance indicators for chosen suppliers and negotiate to award strategic contracts with measurable SLA metrics that result in cost reductions and improved service levels Promote the inclusion of socially responsible and inclusive procurement practices in the University's bid process. Support supplier and contract transition processes, maintaining continuity of service during transition from one supplier to another and ensuring that appropriate process is followed for termination/non-renewal of existing contracts. Work with internal departments to plan, coordinate, execute, and track supplier transitions. Category Management (20 %) Develop, implement, and manage multi-year category strategies for assigned spend categories that meet the University's business needs. Act as the primary subject matter expert for assigned categories, providing guidance and insights to stakeholders on market trends, supplier capabilities, and best practices. Conduct spend analysis and demand forecasting to inform category strategies and identify opportunities for consolidation or optimization. Establish and maintain strong relationships with key University stakeholders to understand their needs and ensure category strategies are aligned with their objectives. Monitor and report on the performance of category strategies, including savings achieved, risk mitigation, and supplier performance. Become familiar with and promote the use of the University's group purchasing cooperatives and strategic alliances to leverage competitive pricing and awarded contracts available through these memberships. Contract Support (20%) Lead and execute negotiations with suppliers to secure favorable pricing, terms, and conditions. Edit, review, and finalize a wide range of procurement contracts, including master service agreements, statements of work, and non-disclosure agreements using University approved templates. Review, edit, and finalize terms and conditions provided by suppliers to ensure compliance with University requirements and legal obligations. Collaborate with legal counsel, risk management, and other internal departments to ensure contract terms are legally sound and mitigate University risk. Manage new contract requests, contract renewals and amendments; ensuring all changes are properly documented and approved within the University's contract management system. Resolve contract disputes and issues in a timely and effective manner. Provide timely updates to University stakeholders throughout the negotiation process. Provide guidance to and advise strategic sourcing team members on the development of category strategies, RFP/bid packages (ensuring alignment with University goals, bid thresholds, & policies) utilizing automated bidding tool, and on leading the process with internal and external stakeholders. Provide guidance on the management of bid processes from initiation to award including contract development/negotiation/execution, and coordination with department representatives and/or review committee members through review & selection process. Assist with analysis of proposals/bids and provide consultative guidance on ethics, process, and supplier selection. Provide advice and guidance on the supplier transition process, maintaining continuity of service during the transition from one supplier to another, as well as on requirements for termination of existing contracts. Performance management, supporting professional development and providing feedback and consultation for this key position within SPC Programs and Project Support (10%) Lead the execution of the University's supplier performance management program within assigned categories, including the establishment of key performance indicators (KPIs) and regular performance reviews for required suppliers. Manage supplier relationships within assigned categories to ensure high levels of service, quality, and compliance with contractual obligations. Actively support the University's community engagement initiatives by participating in key initiatives aimed at promoting opportunities for small, local and diverse suppliers. Develop and deliver training and presentations to University staff on procurement policies, procedures, and best practices. Contribute to the continuous improvement of procurement processes and systems and support other assigned tasks. Education and Experience: Bachelor's degree, or equivalent combination of experience and education in an applicable field such as supply chain management, business administration, finance, logistics or other related field 7 years of direct experience developing category strategies, managing competitive bid processes utilizing strategic sourcing methodologies, negotiating contracts and building consensus with stakeholders. While experience in higher education procurement is preferred, a proven track record of successful sourcing initiatives, complex negotiation, contract management, and cost-saving achievements is required. Qualifications: . click apply for full job details
ASSOCIATE DIRECTOR, Division of Student Affairs, Student Activities Job Description ASSOCIATE DIRECTOR, Division of Student Affairs, Student Activities Category Charles River Campus > Professional Job Location BOSTON, MA, United States Tracking Code Posted Date 8/12/2025 Salary Grade Grade 48 Position Type Full-Time/Regular The Associate Director plays a pivotal role within the Student Leadership & Impact Center (SLIC), a new initiative that integrates and elevates the missions of the former Student Activities Office (SAO) and Community Service Center (CSC) to foster inclusive student engagement, leadership development, and experiential learning through service and civic action. Reporting to the Director of SLIC, the Associate Director is responsible for the day-to-day management and implementation of key programs, services, and initiatives that cultivate student leadership civic agency and social responsibility. They operationalize SLICs six guiding pillars: Leadership Development, Community Engagement, Civic Agency & Advocacy, Dialogue & Collaboration, Programming & Belonging and Reflection & Purpose. Key responsibilities include direct supervision of professional and student staff, oversight of physical space and operations, support for signature service and leadership programs, advising student organizations, development and delivery of leadership training, and strengthening partnerships across campus and within the broader Boston community. They will contribute to the Centers strategic planning, assessment and student development efforts to ensure students have meaningful opportunities to engage in co-curricular learning. As a visible and accessible leader within SLIC, the Associate Director is deeply committed to mentoring students, empowering peer leadership, and advancing the University and departments commitment to develop ethical, engaged and globally minded leaders. This role requires strong judgement, adaptive leadership, and a passion for working with a diverse student population navigating complex leadership and identity development. Essential Functions: 1.35% - Program Management and Student Engagement - Oversee a portfolio of SLIC programs focused on leadership development, civic engagement, and service learning (e.g., Days of Service, Alternative Breaks, student leadership workshops, etc.). Support signature SLIC programs and campus-wide student events (e.g., Weeks Of Welcome, Comm Ave Fest, Senior Week, etc.). Collaborate with staff and student leaders to implement events, trainings, reflection experiences, and volunteer initiatives that align with institutional goals. 2.20% - Operations and Space Management - Manage day-to-day operations of the SLIC office space, ensuring an inclusive and welcoming environment. Coordinate logistics, scheduling, and technology support for events and meetings. Supervise graduate assistants and student staff in support of front desk operations and general office functionality. 3.20% - Supervise designated full-time professional staff and graduate assistants. Assist with recruitment, training, and development of undergraduate student leaders, including both paid and volunteer roles. Provide mentoring and coaching to foster leadership, initiative, and inclusion. 4.10% - Assessment, Communication, and BU Hub Support - Support the delivery of community-engaged BU Hub experiences through co-curricular learning opportunities. Contribute to assessment efforts through evaluations, surveys, and program data. Assist with identifying learning outcomes and making data-informed decisions to strengthen student experiences. Support communications and promotional efforts including newsletters, blog posts, and digital storytelling. 5.10% - Fiscal Support and Resource Management - Assist with budget tracking, purchasing, and reimbursements. Support grant management and ensure programmatic financial accessibility. Monitor student staff payroll in coordination with administrative staff. 6.5% - Campus and Community Partnerships - Foster and maintain partnerships with university departments and community organizations. Represent SLIC on institutional committees as assigned. Ensure compliance with university policies related to student safety, training, and program risk management. Required Skills Bachelors degree required. Master's degree in higher education, student affairs, or a related field preferred. Minimum of 3-5 years of progressively responsible experience in student engagement, leadership development, service-learning, or civic engagement. Experience supervising professional and student staff is preferred. Demonstrated success advising student organizations and/or supporting student-led initiatives. Deep understanding of student development theory, identity development, and inclusive leadership practices. Willingness to work evenings and weekends to ensure team success. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor. Required Skills Job Location: BOSTON, MA Position Type: Full-Time/Regular Salary Grade: Grade 48 To apply, visit Copyright 2025 Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-b8bf36c333f3e0499e83adb2ba9fa0ed
10/15/2025
Full time
ASSOCIATE DIRECTOR, Division of Student Affairs, Student Activities Job Description ASSOCIATE DIRECTOR, Division of Student Affairs, Student Activities Category Charles River Campus > Professional Job Location BOSTON, MA, United States Tracking Code Posted Date 8/12/2025 Salary Grade Grade 48 Position Type Full-Time/Regular The Associate Director plays a pivotal role within the Student Leadership & Impact Center (SLIC), a new initiative that integrates and elevates the missions of the former Student Activities Office (SAO) and Community Service Center (CSC) to foster inclusive student engagement, leadership development, and experiential learning through service and civic action. Reporting to the Director of SLIC, the Associate Director is responsible for the day-to-day management and implementation of key programs, services, and initiatives that cultivate student leadership civic agency and social responsibility. They operationalize SLICs six guiding pillars: Leadership Development, Community Engagement, Civic Agency & Advocacy, Dialogue & Collaboration, Programming & Belonging and Reflection & Purpose. Key responsibilities include direct supervision of professional and student staff, oversight of physical space and operations, support for signature service and leadership programs, advising student organizations, development and delivery of leadership training, and strengthening partnerships across campus and within the broader Boston community. They will contribute to the Centers strategic planning, assessment and student development efforts to ensure students have meaningful opportunities to engage in co-curricular learning. As a visible and accessible leader within SLIC, the Associate Director is deeply committed to mentoring students, empowering peer leadership, and advancing the University and departments commitment to develop ethical, engaged and globally minded leaders. This role requires strong judgement, adaptive leadership, and a passion for working with a diverse student population navigating complex leadership and identity development. Essential Functions: 1.35% - Program Management and Student Engagement - Oversee a portfolio of SLIC programs focused on leadership development, civic engagement, and service learning (e.g., Days of Service, Alternative Breaks, student leadership workshops, etc.). Support signature SLIC programs and campus-wide student events (e.g., Weeks Of Welcome, Comm Ave Fest, Senior Week, etc.). Collaborate with staff and student leaders to implement events, trainings, reflection experiences, and volunteer initiatives that align with institutional goals. 2.20% - Operations and Space Management - Manage day-to-day operations of the SLIC office space, ensuring an inclusive and welcoming environment. Coordinate logistics, scheduling, and technology support for events and meetings. Supervise graduate assistants and student staff in support of front desk operations and general office functionality. 3.20% - Supervise designated full-time professional staff and graduate assistants. Assist with recruitment, training, and development of undergraduate student leaders, including both paid and volunteer roles. Provide mentoring and coaching to foster leadership, initiative, and inclusion. 4.10% - Assessment, Communication, and BU Hub Support - Support the delivery of community-engaged BU Hub experiences through co-curricular learning opportunities. Contribute to assessment efforts through evaluations, surveys, and program data. Assist with identifying learning outcomes and making data-informed decisions to strengthen student experiences. Support communications and promotional efforts including newsletters, blog posts, and digital storytelling. 5.10% - Fiscal Support and Resource Management - Assist with budget tracking, purchasing, and reimbursements. Support grant management and ensure programmatic financial accessibility. Monitor student staff payroll in coordination with administrative staff. 6.5% - Campus and Community Partnerships - Foster and maintain partnerships with university departments and community organizations. Represent SLIC on institutional committees as assigned. Ensure compliance with university policies related to student safety, training, and program risk management. Required Skills Bachelors degree required. Master's degree in higher education, student affairs, or a related field preferred. Minimum of 3-5 years of progressively responsible experience in student engagement, leadership development, service-learning, or civic engagement. Experience supervising professional and student staff is preferred. Demonstrated success advising student organizations and/or supporting student-led initiatives. Deep understanding of student development theory, identity development, and inclusive leadership practices. Willingness to work evenings and weekends to ensure team success. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor. Required Skills Job Location: BOSTON, MA Position Type: Full-Time/Regular Salary Grade: Grade 48 To apply, visit Copyright 2025 Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-b8bf36c333f3e0499e83adb2ba9fa0ed
University of Massachusetts Amherst
Amherst, Massachusetts
Job no: 528043 Work type: Staff Full Time Location: UMass Amherst Department: Grounds and Events Union: AFSCME Categories: Facilities/Grounds About UMass Amherst The flagship of the Commonwealth, the University of Massachusetts Amherst is a nationally ranked public land-grant research university that seeks to expand educational access, fuel innovation and creativity, and share and use its knowledge for the common good. Founded in 1863, UMass Amherst sits on nearly 1,450-acres in scenic Western Massachusetts and boasts state-of-the-art facilities for teaching, research, scholarship, and creative activity. The institution advances a diverse, equitable, and inclusive community where everyone feels connected and valued-and thrives, and offers a full range of undergraduate, graduate and professional degrees across 10 schools and colleges, and 100 undergraduate majors. We believe every member of our university community can contribute to our ongoing success by striving for the highest level of excellence as we seek breakthrough solutions to mounting environmental, social, economic, and technological challenges in our world. Job Summary The Technical Assistant II (Landscaping) performs horticultural work on campus landscapes including planning out and monitoring the planting and maintenance of flowers, flowering shrubs, annual plants and perennial plants. Works under the supervision of the Maintenance Working Foreman and Head of Grounds, who prioritizes work and provides guidance on policies and procedures. This position is responsible for all technical maintenance aspects of the care and culture of campus, annuals, perennials and woody ornamentals. Essential Functions Prepares, plans for, oversees, and participates in the planting, display, and maintenance of flowers (annuals and perennials) and plants, including formal gardens to ensure the beautification of the campus landscape.Determines and advises University Landscape Department personnel of the best methods of planting. spraying. cultivating and harvesting to increase the quality.Maintains rain garden planting beds, rooftop planting beds and landscape planting beds.Works daily with student interns to insure they meet the requirements of their internship. Provides functional supervision to skilled laborers and student interns.Assists in the ordering and purchasing of plant material to be grown m the landscape greenhouse for future planting on campus.Prepares budget requests for assigned activities based on projected needs, and purchases seeds, plants, seedlings, soil material, etc. for use in the University landscape and other areas.Assists in the design and layout of new planting beds. renovation of existing planting beds, and event and specialty arrangements.Conducts training for university personnel in the care and maintenance of flowers (annuals and perennials).Maintains liaison with the UMass Extension Services Soil Testing lab, local garden clubs, campus schools and colleges, and students to exchange ideas and/or solve problems.Checks soil conditions to determine nutrient and moisture requirements and to detect and identify germ and pest infestation.Monitors use of irrigation system by performing test runs to provide preventative and corrective maintenance.Assists in the daily operation of the landscape department greenhouses.Determines needs and assigns workers to specific tasks such as watering, weeding, mulching, fertilizing, or applying herbicides, fungicides and pesticides.Maintains updated copies of Material Safety Data Sheets on all chemicals used.Attends building construction meetings to provide input for the landscaping design.Performs job responsibilities in an environmentally compliant and responsible manner reflective of Physical Plant policies, procedures, and goals related to environmental compliance and stewardship.Operates motor vehicles to travel to work sites and perform landscaping work. Other Functions Performs other related duties such as maintaining an inventory of supplies and equipment, maintaining employee records, und preparing written reports.Performs related duties as required.May assist in the application of herbicide as needed on university-owned land. Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) Massachusetts Pesticide Applicator's License.Class D Driver's License. Massachusetts Class 2B Hoisting License. Applicants must have two (2) years of full time or equivalent part time horticulture experience, including the planning and planting of displays. An associate's degree (with a major of horticulture, biology or a related field) may substitute for one (1) year of the required experience.Knowledge of state and federal laws pertaining to pesticide storage, use and disposal.Ability to work outdoors under exposure to all types of weather condition and work under exposure to the hazards of chemical substances such as pesticides.Knowledge of horticulture principles, safety practices, techniques, and terminology, including standard abbreviations.Familiarity with floriculture materials, equipment, flower varieties (annuals and perennials), and soil conditions that support plant growth.Knowledge of Integrated Pest Management (IPM) practices and the types and uses of fertilizers, germicides, herbicides, fungicides, and pesticides.Ability to analyze and determine the applicability of floriculture data to draw conclusions, generate reports, and make appropriate recommendations.Ability to both works independently as well as to direct the work efforts and tasks of others.Knowledge of the use of computers with the ability to use word processing programs, spreadsheets and email software.Ability to conduct training.Ability to follow and provide oral and written instructions.Excellent leadership, customer service, and record keeping skills. Physical Demands/Working Conditions Operates motor vehicles to travel to work sites and perform landscaping work.Ability to perform manual labor for extended periods and under varying climate conditions and work under exposure to the hazards of chemical substances such as pesticides. Requires the ability to balance, carry, push, pull, stand, bend, climb, drive, reach, sit, twist, lift, and perform repetitive movements. Additional Details Must be available for scheduled overtime and callbacks during emergencies.Position is designated as essential.Position includes obligation to work overtime and return to work between scheduled shifts when directed. Incumbent must ensure service desk is provided with current phone number for use in callbacks. Work Schedule Sunday-Thursday; 7am-3pm. Salary Information Non-Exempt, AFSCME Grade 13. Special Instructions to Applicants Along with the application, please submit a resume. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references. The University of Massachusetts Amherst welcomes all qualified applicants and complies with all state and federal anti-discrimination laws. Advertised: Aug Eastern Daylight Time Applications close: Nov Eastern Standard Time Whatsapp Facebook LinkedIn Email App if (typeof SocialShareKit != 'undefined') SocialShareKit.init( forceInit: true, reinitialize: true, selector: '.social-share-kit .ssk' );
10/15/2025
Full time
Job no: 528043 Work type: Staff Full Time Location: UMass Amherst Department: Grounds and Events Union: AFSCME Categories: Facilities/Grounds About UMass Amherst The flagship of the Commonwealth, the University of Massachusetts Amherst is a nationally ranked public land-grant research university that seeks to expand educational access, fuel innovation and creativity, and share and use its knowledge for the common good. Founded in 1863, UMass Amherst sits on nearly 1,450-acres in scenic Western Massachusetts and boasts state-of-the-art facilities for teaching, research, scholarship, and creative activity. The institution advances a diverse, equitable, and inclusive community where everyone feels connected and valued-and thrives, and offers a full range of undergraduate, graduate and professional degrees across 10 schools and colleges, and 100 undergraduate majors. We believe every member of our university community can contribute to our ongoing success by striving for the highest level of excellence as we seek breakthrough solutions to mounting environmental, social, economic, and technological challenges in our world. Job Summary The Technical Assistant II (Landscaping) performs horticultural work on campus landscapes including planning out and monitoring the planting and maintenance of flowers, flowering shrubs, annual plants and perennial plants. Works under the supervision of the Maintenance Working Foreman and Head of Grounds, who prioritizes work and provides guidance on policies and procedures. This position is responsible for all technical maintenance aspects of the care and culture of campus, annuals, perennials and woody ornamentals. Essential Functions Prepares, plans for, oversees, and participates in the planting, display, and maintenance of flowers (annuals and perennials) and plants, including formal gardens to ensure the beautification of the campus landscape.Determines and advises University Landscape Department personnel of the best methods of planting. spraying. cultivating and harvesting to increase the quality.Maintains rain garden planting beds, rooftop planting beds and landscape planting beds.Works daily with student interns to insure they meet the requirements of their internship. Provides functional supervision to skilled laborers and student interns.Assists in the ordering and purchasing of plant material to be grown m the landscape greenhouse for future planting on campus.Prepares budget requests for assigned activities based on projected needs, and purchases seeds, plants, seedlings, soil material, etc. for use in the University landscape and other areas.Assists in the design and layout of new planting beds. renovation of existing planting beds, and event and specialty arrangements.Conducts training for university personnel in the care and maintenance of flowers (annuals and perennials).Maintains liaison with the UMass Extension Services Soil Testing lab, local garden clubs, campus schools and colleges, and students to exchange ideas and/or solve problems.Checks soil conditions to determine nutrient and moisture requirements and to detect and identify germ and pest infestation.Monitors use of irrigation system by performing test runs to provide preventative and corrective maintenance.Assists in the daily operation of the landscape department greenhouses.Determines needs and assigns workers to specific tasks such as watering, weeding, mulching, fertilizing, or applying herbicides, fungicides and pesticides.Maintains updated copies of Material Safety Data Sheets on all chemicals used.Attends building construction meetings to provide input for the landscaping design.Performs job responsibilities in an environmentally compliant and responsible manner reflective of Physical Plant policies, procedures, and goals related to environmental compliance and stewardship.Operates motor vehicles to travel to work sites and perform landscaping work. Other Functions Performs other related duties such as maintaining an inventory of supplies and equipment, maintaining employee records, und preparing written reports.Performs related duties as required.May assist in the application of herbicide as needed on university-owned land. Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) Massachusetts Pesticide Applicator's License.Class D Driver's License. Massachusetts Class 2B Hoisting License. Applicants must have two (2) years of full time or equivalent part time horticulture experience, including the planning and planting of displays. An associate's degree (with a major of horticulture, biology or a related field) may substitute for one (1) year of the required experience.Knowledge of state and federal laws pertaining to pesticide storage, use and disposal.Ability to work outdoors under exposure to all types of weather condition and work under exposure to the hazards of chemical substances such as pesticides.Knowledge of horticulture principles, safety practices, techniques, and terminology, including standard abbreviations.Familiarity with floriculture materials, equipment, flower varieties (annuals and perennials), and soil conditions that support plant growth.Knowledge of Integrated Pest Management (IPM) practices and the types and uses of fertilizers, germicides, herbicides, fungicides, and pesticides.Ability to analyze and determine the applicability of floriculture data to draw conclusions, generate reports, and make appropriate recommendations.Ability to both works independently as well as to direct the work efforts and tasks of others.Knowledge of the use of computers with the ability to use word processing programs, spreadsheets and email software.Ability to conduct training.Ability to follow and provide oral and written instructions.Excellent leadership, customer service, and record keeping skills. Physical Demands/Working Conditions Operates motor vehicles to travel to work sites and perform landscaping work.Ability to perform manual labor for extended periods and under varying climate conditions and work under exposure to the hazards of chemical substances such as pesticides. Requires the ability to balance, carry, push, pull, stand, bend, climb, drive, reach, sit, twist, lift, and perform repetitive movements. Additional Details Must be available for scheduled overtime and callbacks during emergencies.Position is designated as essential.Position includes obligation to work overtime and return to work between scheduled shifts when directed. Incumbent must ensure service desk is provided with current phone number for use in callbacks. Work Schedule Sunday-Thursday; 7am-3pm. Salary Information Non-Exempt, AFSCME Grade 13. Special Instructions to Applicants Along with the application, please submit a resume. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references. The University of Massachusetts Amherst welcomes all qualified applicants and complies with all state and federal anti-discrimination laws. Advertised: Aug Eastern Daylight Time Applications close: Nov Eastern Standard Time Whatsapp Facebook LinkedIn Email App if (typeof SocialShareKit != 'undefined') SocialShareKit.init( forceInit: true, reinitialize: true, selector: '.social-share-kit .ssk' );
University of Massachusetts Amherst
Amherst, Massachusetts
Job no: 528280 Work type: Staff Full Time Location: UMass Amherst Department: Recreation & Wellbeing Union: PSU Categories: Student Affairs & Services About UMass Amherst The flagship of the Commonwealth, the University of Massachusetts Amherst is a nationally ranked public land-grant research university that seeks to expand educational access, fuel innovation and creativity, and share and use its knowledge for the common good. Founded in 1863, UMass Amherst sits on nearly 1,450-acres in scenic Western Massachusetts and boasts state-of-the-art facilities for teaching, research, scholarship, and creative activity. The institution advances a diverse, equitable, and inclusive community where everyone feels connected and valued-and thrives, and offers a full range of undergraduate, graduate and professional degrees across 10 schools and colleges, and 100 undergraduate majors. We believe every member of our university community can contribute to our ongoing success by striving for the highest level of excellence as we seek breakthrough solutions to mounting environmental, social, economic, and technological challenges in our world. Job Summary Under the general direction of the Associate Director for Programs and Student Development, this position plans and supervises intramural activities. Areas of focus include designing, implementing and evaluating new intramural sport programs. The Assistant Director works with colleagues to manage a comprehensive collegiate recreation program and assists with the selection and delivery of recreation activities and student employment practices that contribute to student success and wellbeing. Essential Functions Develops and implements policies, procedures, and guidelines, including intramural rule modifications and procedures. Assists in the development of policies and guidelines regarding recreation and wellbeing programs. Develops and assesses learning outcomes for associated participants and student employees.Provides leadership for department staff. Implements continuing education strategies for staff and student staff to enhance skills; including, but not limited to, one-on-one meetings, trainings, functional unit meetings, workshops, extramural tournaments, and conference attendance. Coordinates, supervises and evaluates a comprehensive maintenance program, including preventative maintenance and repair for intramural equipment. Evaluates and purchases equipment for purchase, repair parts, materials and supplies to meet program and facility needs. Participates in purchasing decisions (rolling capital replacement plan).Serves as risk manager for intramural programs. Researches liability issues and risks related to intramural activities and updates policies and procedures, including concussion protocols and return "to" play procedures, to best ensure an appropriate standard of care and safety for participants in intramural programs.Develops and administers budget for assigned area. Regularly reports assessment and statistical data pertaining to operations, program participation, and staff development. Other Functions Performs related duties as assigned or required. Understands responsibilities with respect to Title IX, Clery and other compliance requirements. Demonstrates capacity, skill, and willingness to engage students and contribute to student success. Understands responsibilities with respect to conflicts of interest and behaves in ways consistent both with law and with university policy. Contributes toward creating a positive and respectful workplace. Uses access to sensitive and/or not yet public university related information only in the performance of the responsibilities of position and exercises care to prevent unnecessary disclosure to others. Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) Bachelor's Degree with five (5) years of collegiate recreation full-time equivalent experience including three (3) years post bachelor's degree; OR Master's degree including but not limited to, Sports Management, Recreation Management, Kinesiology, Exercise Science or Education with three (3) years collegiate recreation full-time equivalent experience including two (2) years post master's degree.Ability to demonstrate effective customer service skills; including, but not limited to communicating effectively verbally and in writing.Ability to establish and maintain effective working relationships.Ability to prepare and monitor budget information, including purchasing decisions based on independent research and judgment.Ability to plan and prepare presentations/training to diverse populations.Ability to prioritize and organize work assignments.Ability to train and supervise employees.Knowledge and ability to interpret industry standards related to risk management and safety of participants in an intramural and club sports setting. Work some nights and weekends as requested.Current CPR/First Aid/AED teaching certification; Achieved within six months of employment required. Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) Three (3) years (post degree) intramural or club sport full-time equivalent experience. Training, evaluation, assessment, and management of a comprehensive campus-based intramural and/or club sports program.Certified high school sports referee or higher. Physical Demands/Working Conditions Typical office and Recreation Center environment.Ability to lift and move recreation equipment. Work Schedule 37.5 hour per week position; must be available to work evenings and weekends.Ability to travel to other Colleges/Universities to attend extramural events, when needed. Salary Information Level 27 PSU Hiring Ranges Special Instructions to Applicants Upload your resume, along with your completed application. Our team will check references at the final stage of the interview process. Please be prepared to provide contact information for at least three (3) professional references. This position will remain open until filled or the advertised closing date, whichever occurs first. Early submissions are recommended. The University of Massachusetts Amherst welcomes all qualified applicants and complies with all state and federal anti-discrimination laws. Advertised: Sep 4 2025 Eastern Daylight Time Applications close: Dec 7 2025 Eastern Standard Time Whatsapp Facebook LinkedIn Email App if (typeof SocialShareKit != 'undefined') SocialShareKit.init( forceInit: true, reinitialize: true, selector: '.social-share-kit .ssk' );
10/14/2025
Full time
Job no: 528280 Work type: Staff Full Time Location: UMass Amherst Department: Recreation & Wellbeing Union: PSU Categories: Student Affairs & Services About UMass Amherst The flagship of the Commonwealth, the University of Massachusetts Amherst is a nationally ranked public land-grant research university that seeks to expand educational access, fuel innovation and creativity, and share and use its knowledge for the common good. Founded in 1863, UMass Amherst sits on nearly 1,450-acres in scenic Western Massachusetts and boasts state-of-the-art facilities for teaching, research, scholarship, and creative activity. The institution advances a diverse, equitable, and inclusive community where everyone feels connected and valued-and thrives, and offers a full range of undergraduate, graduate and professional degrees across 10 schools and colleges, and 100 undergraduate majors. We believe every member of our university community can contribute to our ongoing success by striving for the highest level of excellence as we seek breakthrough solutions to mounting environmental, social, economic, and technological challenges in our world. Job Summary Under the general direction of the Associate Director for Programs and Student Development, this position plans and supervises intramural activities. Areas of focus include designing, implementing and evaluating new intramural sport programs. The Assistant Director works with colleagues to manage a comprehensive collegiate recreation program and assists with the selection and delivery of recreation activities and student employment practices that contribute to student success and wellbeing. Essential Functions Develops and implements policies, procedures, and guidelines, including intramural rule modifications and procedures. Assists in the development of policies and guidelines regarding recreation and wellbeing programs. Develops and assesses learning outcomes for associated participants and student employees.Provides leadership for department staff. Implements continuing education strategies for staff and student staff to enhance skills; including, but not limited to, one-on-one meetings, trainings, functional unit meetings, workshops, extramural tournaments, and conference attendance. Coordinates, supervises and evaluates a comprehensive maintenance program, including preventative maintenance and repair for intramural equipment. Evaluates and purchases equipment for purchase, repair parts, materials and supplies to meet program and facility needs. Participates in purchasing decisions (rolling capital replacement plan).Serves as risk manager for intramural programs. Researches liability issues and risks related to intramural activities and updates policies and procedures, including concussion protocols and return "to" play procedures, to best ensure an appropriate standard of care and safety for participants in intramural programs.Develops and administers budget for assigned area. Regularly reports assessment and statistical data pertaining to operations, program participation, and staff development. Other Functions Performs related duties as assigned or required. Understands responsibilities with respect to Title IX, Clery and other compliance requirements. Demonstrates capacity, skill, and willingness to engage students and contribute to student success. Understands responsibilities with respect to conflicts of interest and behaves in ways consistent both with law and with university policy. Contributes toward creating a positive and respectful workplace. Uses access to sensitive and/or not yet public university related information only in the performance of the responsibilities of position and exercises care to prevent unnecessary disclosure to others. Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) Bachelor's Degree with five (5) years of collegiate recreation full-time equivalent experience including three (3) years post bachelor's degree; OR Master's degree including but not limited to, Sports Management, Recreation Management, Kinesiology, Exercise Science or Education with three (3) years collegiate recreation full-time equivalent experience including two (2) years post master's degree.Ability to demonstrate effective customer service skills; including, but not limited to communicating effectively verbally and in writing.Ability to establish and maintain effective working relationships.Ability to prepare and monitor budget information, including purchasing decisions based on independent research and judgment.Ability to plan and prepare presentations/training to diverse populations.Ability to prioritize and organize work assignments.Ability to train and supervise employees.Knowledge and ability to interpret industry standards related to risk management and safety of participants in an intramural and club sports setting. Work some nights and weekends as requested.Current CPR/First Aid/AED teaching certification; Achieved within six months of employment required. Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) Three (3) years (post degree) intramural or club sport full-time equivalent experience. Training, evaluation, assessment, and management of a comprehensive campus-based intramural and/or club sports program.Certified high school sports referee or higher. Physical Demands/Working Conditions Typical office and Recreation Center environment.Ability to lift and move recreation equipment. Work Schedule 37.5 hour per week position; must be available to work evenings and weekends.Ability to travel to other Colleges/Universities to attend extramural events, when needed. Salary Information Level 27 PSU Hiring Ranges Special Instructions to Applicants Upload your resume, along with your completed application. Our team will check references at the final stage of the interview process. Please be prepared to provide contact information for at least three (3) professional references. This position will remain open until filled or the advertised closing date, whichever occurs first. Early submissions are recommended. The University of Massachusetts Amherst welcomes all qualified applicants and complies with all state and federal anti-discrimination laws. Advertised: Sep 4 2025 Eastern Daylight Time Applications close: Dec 7 2025 Eastern Standard Time Whatsapp Facebook LinkedIn Email App if (typeof SocialShareKit != 'undefined') SocialShareKit.init( forceInit: true, reinitialize: true, selector: '.social-share-kit .ssk' );
Job Type: Full-Time (40 hours/week), Hourly, Non-Exempt live-out Availability: Typically 9 AM - 5:30 PM, Monday - Friday. Be available and on-call as needed. COMPENSATION: $72,800 - $360,000/year (depends on experience) Discretionary year-end bonus (up to 20%) Health insurance Paid vacation, holidays, and sick days Paid meal breaks Regular reviews & advancement opportunities Travel as needed INTRODUCTION: We are looking for a Senior Personal Assistant/Chauffeur to work under our House Manager in a dynamic private household setting. The role involves hands-on management of designated areas and a willingness to engage in a range of tasks. Candidates should exhibit humility, a strong sense of service, excellent organizational abilities, and the assertiveness to hold staff accountable. You will be part of a collaborative team of Personal Assistants, each responsible for different facets of household operations. If you're adaptable, dedicated, firm in upholding standards, and experienced in management, we invite you to apply. DUTIES: Vendor and Supplier Management: Liaise and coordinate with external suppliers required for the operation of the household or mansion (such as maintenance, cleaning, floristry, security, event planning, etc.). Oversee and manage various property projects and vendor activities to ensure each project is completed efficiently while taking full responsibility for home maintenance, covering all aspects of property upkeep and repairs. Conduct quotation comparisons, engage in initial contract negotiations, and prepare approval processes, ensuring a balance between cost and quality while safeguarding the Principals' interests. Property Management: Conduct regular property inspections, identify, report, and resolve issues, or arrange and supervise staff in resolving these issues effectively and promptly. Oversee household inventory, ensuring adequate supply and organization of household items. Efficiently arrange staff working hours and tasks, ensuring optimal productivity and coordination. Inspect and ensure high-quality work from household staff, providing feedback and continually enhancing work quality. Personal Matters and Errands: Provide reliable transportation for the Principals, maintain vehicle cleanliness and readiness, and perform various errands as needed, such as picking up dry cleaning, mailing parcels, and managing banking or post-office matters. Assist with purchasing or ordering items and take care of miscellaneous tasks such as processing returns, exchanges, and bill payments. Emergency and Flexible Support: Respond promptly to the Principals' ad hoc instructions or emergencies. Handle unexpected matters (flight changes, schedule conflicts, emergency meetings, etc.). Confidentiality and Professional Ethics: Strictly adhere to privacy protection and handle the personal information of the Principals with discretion. Maintain professional etiquette and a polished professional image. Document and Data Management: Maintain electronic/physical folders based on the family's or individual's needs, archiving important contracts, passports, visas, insurance documents, etc. Update contact information, meeting minutes, memos, and other relevant documents. Administration and Communication Coordination (Optional): Handle incoming calls and guest greetings. Screen and manage daily communications such as emails, phone calls, messages, etc., and act as a representative for the Principals in external communications when necessary. Manage important documents, contracts, and personal information to ensure confidentiality. REQUIREMENTS: Education: Bachelor's degree or advanced degrees (e.g., MBA, J.D., etc.) or equivalent professional experience preferred. Experience: Minimum of 5+ years of experience in high-level personal assistance or private household management, particularly with high-net-worth families or top executives. Leadership & Management: Extensive experience in leading and managing a team, with a proven ability to oversee household staff, vendors, and service providers while maintaining high standards of performance. Expert Skills:Exceptional organizational and multitasking abilities, with an advanced understanding of managing complex schedules and a high volume of tasks simultaneously. A high level of empathy and exceptional client relationship skills, enabling you to build and maintain a trusting relationship with the client through highly personalized and meticulous service. Proficiency in technology platforms (e.g., G-Suite, iPhone, MacBook) and expertise in household management software. Strong interpersonal skills with the ability to manage diverse relationships, including vendors, family members, and staff. Excellent written and verbal communication skills in English, fluency in additional languages is a plus. Advanced problem-solving and decision-making abilities, particularly in high-stakes situations. Flexibility & Availability: Willingness and ability to work extended hours, including evenings, weekends, and holidays as needed, with a flexible and proactive approach to all aspects of the job. Ethics & Integrity: Must exhibit the highest level of personal integrity, professionalism, and discretion, especially in handling sensitive or confidential matters. Legal Requirements: Legally authorized to work in the United States and able to pass extensive background checks. Health & Wellness: Must be prepared for pre-employment health screenings (physical exams, psychological evaluations, drug tests), with annual flu vaccination required. Commitment: Seeking a long-term, stable commitment to a family or household, with a deep passion for providing exceptional service and support. Driver's License: Must possess a valid U.S. driver's license with a clean driving record. CORE VALUES: Principals' First: Always put the Principals' needs and interests first. Learn from Mistakes: Admit mistakes upfront. Learn and grow from them. Conscientious: Attention to detail. Completes duties mindfully, effectively, and promptly. Dedication: Shows a deep commitment to the role and the company. Accountable: Takes ownership of tasks and completes thorough due diligence. Independent: Thinks and acts independently. Able to be self-taught and keep improving. Resilience: Never complains or shies away from work. Welcomes constructive feedback and thrives under pressure. WHY JOIN US? Prestigious Environment: Operate within a high-end private household, managing luxurious properties and engaging with an exclusive clientele. Strategic Impact: Play a crucial role in shaping and optimizing household operations, contributing to the overall efficiency and excellence of the residence. Professional Growth: Access to continuous learning opportunities, including specialized training and potential for career advancement within a prestigious organization. Technology-Driven Operations: Work in an environment that prioritizes modern tools and systems for seamless communication, task management, and operational efficiency. Competitive Compensation: Enjoy a highly competitive salary range with significant earning potential through performance-based bonuses and comprehensive benefits. Supportive Culture: Thrive in a collaborative and supportive work environment that values dedication, integrity, and excellence.
10/13/2025
Full time
Job Type: Full-Time (40 hours/week), Hourly, Non-Exempt live-out Availability: Typically 9 AM - 5:30 PM, Monday - Friday. Be available and on-call as needed. COMPENSATION: $72,800 - $360,000/year (depends on experience) Discretionary year-end bonus (up to 20%) Health insurance Paid vacation, holidays, and sick days Paid meal breaks Regular reviews & advancement opportunities Travel as needed INTRODUCTION: We are looking for a Senior Personal Assistant/Chauffeur to work under our House Manager in a dynamic private household setting. The role involves hands-on management of designated areas and a willingness to engage in a range of tasks. Candidates should exhibit humility, a strong sense of service, excellent organizational abilities, and the assertiveness to hold staff accountable. You will be part of a collaborative team of Personal Assistants, each responsible for different facets of household operations. If you're adaptable, dedicated, firm in upholding standards, and experienced in management, we invite you to apply. DUTIES: Vendor and Supplier Management: Liaise and coordinate with external suppliers required for the operation of the household or mansion (such as maintenance, cleaning, floristry, security, event planning, etc.). Oversee and manage various property projects and vendor activities to ensure each project is completed efficiently while taking full responsibility for home maintenance, covering all aspects of property upkeep and repairs. Conduct quotation comparisons, engage in initial contract negotiations, and prepare approval processes, ensuring a balance between cost and quality while safeguarding the Principals' interests. Property Management: Conduct regular property inspections, identify, report, and resolve issues, or arrange and supervise staff in resolving these issues effectively and promptly. Oversee household inventory, ensuring adequate supply and organization of household items. Efficiently arrange staff working hours and tasks, ensuring optimal productivity and coordination. Inspect and ensure high-quality work from household staff, providing feedback and continually enhancing work quality. Personal Matters and Errands: Provide reliable transportation for the Principals, maintain vehicle cleanliness and readiness, and perform various errands as needed, such as picking up dry cleaning, mailing parcels, and managing banking or post-office matters. Assist with purchasing or ordering items and take care of miscellaneous tasks such as processing returns, exchanges, and bill payments. Emergency and Flexible Support: Respond promptly to the Principals' ad hoc instructions or emergencies. Handle unexpected matters (flight changes, schedule conflicts, emergency meetings, etc.). Confidentiality and Professional Ethics: Strictly adhere to privacy protection and handle the personal information of the Principals with discretion. Maintain professional etiquette and a polished professional image. Document and Data Management: Maintain electronic/physical folders based on the family's or individual's needs, archiving important contracts, passports, visas, insurance documents, etc. Update contact information, meeting minutes, memos, and other relevant documents. Administration and Communication Coordination (Optional): Handle incoming calls and guest greetings. Screen and manage daily communications such as emails, phone calls, messages, etc., and act as a representative for the Principals in external communications when necessary. Manage important documents, contracts, and personal information to ensure confidentiality. REQUIREMENTS: Education: Bachelor's degree or advanced degrees (e.g., MBA, J.D., etc.) or equivalent professional experience preferred. Experience: Minimum of 5+ years of experience in high-level personal assistance or private household management, particularly with high-net-worth families or top executives. Leadership & Management: Extensive experience in leading and managing a team, with a proven ability to oversee household staff, vendors, and service providers while maintaining high standards of performance. Expert Skills:Exceptional organizational and multitasking abilities, with an advanced understanding of managing complex schedules and a high volume of tasks simultaneously. A high level of empathy and exceptional client relationship skills, enabling you to build and maintain a trusting relationship with the client through highly personalized and meticulous service. Proficiency in technology platforms (e.g., G-Suite, iPhone, MacBook) and expertise in household management software. Strong interpersonal skills with the ability to manage diverse relationships, including vendors, family members, and staff. Excellent written and verbal communication skills in English, fluency in additional languages is a plus. Advanced problem-solving and decision-making abilities, particularly in high-stakes situations. Flexibility & Availability: Willingness and ability to work extended hours, including evenings, weekends, and holidays as needed, with a flexible and proactive approach to all aspects of the job. Ethics & Integrity: Must exhibit the highest level of personal integrity, professionalism, and discretion, especially in handling sensitive or confidential matters. Legal Requirements: Legally authorized to work in the United States and able to pass extensive background checks. Health & Wellness: Must be prepared for pre-employment health screenings (physical exams, psychological evaluations, drug tests), with annual flu vaccination required. Commitment: Seeking a long-term, stable commitment to a family or household, with a deep passion for providing exceptional service and support. Driver's License: Must possess a valid U.S. driver's license with a clean driving record. CORE VALUES: Principals' First: Always put the Principals' needs and interests first. Learn from Mistakes: Admit mistakes upfront. Learn and grow from them. Conscientious: Attention to detail. Completes duties mindfully, effectively, and promptly. Dedication: Shows a deep commitment to the role and the company. Accountable: Takes ownership of tasks and completes thorough due diligence. Independent: Thinks and acts independently. Able to be self-taught and keep improving. Resilience: Never complains or shies away from work. Welcomes constructive feedback and thrives under pressure. WHY JOIN US? Prestigious Environment: Operate within a high-end private household, managing luxurious properties and engaging with an exclusive clientele. Strategic Impact: Play a crucial role in shaping and optimizing household operations, contributing to the overall efficiency and excellence of the residence. Professional Growth: Access to continuous learning opportunities, including specialized training and potential for career advancement within a prestigious organization. Technology-Driven Operations: Work in an environment that prioritizes modern tools and systems for seamless communication, task management, and operational efficiency. Competitive Compensation: Enjoy a highly competitive salary range with significant earning potential through performance-based bonuses and comprehensive benefits. Supportive Culture: Thrive in a collaborative and supportive work environment that values dedication, integrity, and excellence.
Job DescriptionDepartment:Davis Institute for Artificial IntelligencePay Rate Type:SalaryEmployee Type:Job Summary:The Assistant Director of Operations plays a central role in ensuring the Davis Institute for Artificial Intelligence operates effectively and efficiently in pursuit of its mission to advance human-centered, interdisciplinary AI learning and research. Working closely with the Director, this position provides operational leadership, manages budgets and resources, coordinates cross-campus initiatives, and supports programs, partnerships, and communications. The Assistant Director of Operations ensures smooth day-to-day functioning of the institute, enabling students, faculty, and staff to engage meaningfully in AI-related scholarship and innovation. Essential Functions To perform successfully in this position, an individual must be able to perform essential duties satisfactorily as well as possess education/experience, employ the knowledge, skills, and abilities as listed in representative fashion. Colby College actively supports the Americans with Disabilities Act and will consider reasonable accommodations to enable individuals with disabilities to perform the essential functions of the position. This listing of essential duties is not all-inclusive, but representative; other duties may be assigned. Operations and Administration (35%) Lead and oversee day-to-day operational processes for the Institute, including office management, budgeting, purchasing, and reporting. Manage institute-affiliated hiring, contracts, and onboarding with coordination with Human Resources. Coordinate logistics for programs, events, and meetings, including scheduling, facilities, catering, and vendor management. Develop and maintain project management systems to track initiatives, deadlines, and outcomes. Assist in policy and procedural development to enhance the institute efficiency and compliance. Strategic and Programs Support(20%) Partner with the Director to implement and monitor the Institute's strategic and operational plans. Support the execution of interdisciplinary AI programs, workshops, seminars, and events across academic departments. Contribute to data collection, assessment, and reporting of Institute activities and strategic progress. Provide administrative support for faculty and student led research initiatives. Support efforts to ensure alignment of Institute programs with emerging trends in AI education and applications. Communication and Partnerships (15%) Serve as primary contact for inquiries related to the Institute, ensuring timely and professional communication. Collaborate with campus partners, external institutions, and industry contacts to advance the Institute's mission. Support internal and external communications, including event promotion, newsletters, digital content, and social media presence. Represent Davis AI at campus and community events to increase awareness and engagement. Student and Faculty Engagement (15%) Supervise and mentor student employees, providing guidance on professional and academic growth. Coordinate with faculty and staff to schedule and support institute-affiliated teaching and research activities. Facilitate connections between students, faculty and external partners engaged in AI initiatives. Promote student involvement through workshops, collaborative research, and campus events. Research and Grant Support (15%) Assist with identifying, coordinating, and supporting grant proposals and funding opportunities. Help maintain records of funded projects, reporting requirements, and compliance documentation. Position Qualifications Education and/or experience: Bachelor's degree in a relevant field (e.g., Artificial Intelligence, Data Science, Public Policy, Business Administration); Master's degree preferred. 5+ years of progressively responsible experience in higher education, nonprofit, or related operational roles. Demonstrated experience in operations management, event and program coordination, or project leadership. Proven record of managing budgets, coordinating logistics, and facilitating complex initiatives. Experience collaborating in interdisciplinary or academic environments is preferred. Competencies: Operational Excellence: Strong organizational, planning, and project management abilities. Communication: Exceptional written and oral communication skills; able to interact professionally with diverse stakeholders. Collaboration: Skilled at fostering cooperation and teamwork across departments and disciplines. Adaptability: Comfortable managing multiple priorities and deadlines in a fast-paced environment. Innovation: Proactive in developing and improving systems, processes, and workflows. Physical/Mental Demands The physical demands and work environment characteristics described herein are representative of those that must be met by an employee to successfully perform essential functions of this position and/or may be encountered while performing essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. To successfully perform the essential functions of this position, an employee must be able to maintain appropriate confidentiality with regard to employee data, documents, issues, etc., and respect privacy needs of employees and past employees with regard to the same. The ability to comply with highly inflexible deadlines is required to successfully perform the essential functions of this position; there will be multiple occurrences of sudden, urgent task completion required. There may be occurrences of employees, past employees, members of the general public, and others who express opinions, may exhibit strong emotions, which will require the employee to interact professionally, diplomatically, and appropriately in such situations. While performing the essential duties of this position, an employee would frequently be required to move around the office space as well as within hallways, meeting rooms, and other parts of the campus facilities. There may be multiple/daily instances of prolonged personal computer use which would include keyboard and/or mouse usage as well as viewing a computer monitor. An employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds to perform essential position functions. Specific vision abilities required by this position include close vision, distance vision, and ability to adjust focus. The overall work environment requires the mental ability to shift focus quickly due to interruptions; an employee must be able to mentally track multiple projects and tasks as well. The noise level in the work environment is usually moderate; however, there may be unexpected instances of somewhat loud sounds. To Apply: Interested candidates should apply electronically by clicking the "Apply Now" button on the Colby College website. Please upload a cover letter and resume to your application.
10/12/2025
Full time
Job DescriptionDepartment:Davis Institute for Artificial IntelligencePay Rate Type:SalaryEmployee Type:Job Summary:The Assistant Director of Operations plays a central role in ensuring the Davis Institute for Artificial Intelligence operates effectively and efficiently in pursuit of its mission to advance human-centered, interdisciplinary AI learning and research. Working closely with the Director, this position provides operational leadership, manages budgets and resources, coordinates cross-campus initiatives, and supports programs, partnerships, and communications. The Assistant Director of Operations ensures smooth day-to-day functioning of the institute, enabling students, faculty, and staff to engage meaningfully in AI-related scholarship and innovation. Essential Functions To perform successfully in this position, an individual must be able to perform essential duties satisfactorily as well as possess education/experience, employ the knowledge, skills, and abilities as listed in representative fashion. Colby College actively supports the Americans with Disabilities Act and will consider reasonable accommodations to enable individuals with disabilities to perform the essential functions of the position. This listing of essential duties is not all-inclusive, but representative; other duties may be assigned. Operations and Administration (35%) Lead and oversee day-to-day operational processes for the Institute, including office management, budgeting, purchasing, and reporting. Manage institute-affiliated hiring, contracts, and onboarding with coordination with Human Resources. Coordinate logistics for programs, events, and meetings, including scheduling, facilities, catering, and vendor management. Develop and maintain project management systems to track initiatives, deadlines, and outcomes. Assist in policy and procedural development to enhance the institute efficiency and compliance. Strategic and Programs Support(20%) Partner with the Director to implement and monitor the Institute's strategic and operational plans. Support the execution of interdisciplinary AI programs, workshops, seminars, and events across academic departments. Contribute to data collection, assessment, and reporting of Institute activities and strategic progress. Provide administrative support for faculty and student led research initiatives. Support efforts to ensure alignment of Institute programs with emerging trends in AI education and applications. Communication and Partnerships (15%) Serve as primary contact for inquiries related to the Institute, ensuring timely and professional communication. Collaborate with campus partners, external institutions, and industry contacts to advance the Institute's mission. Support internal and external communications, including event promotion, newsletters, digital content, and social media presence. Represent Davis AI at campus and community events to increase awareness and engagement. Student and Faculty Engagement (15%) Supervise and mentor student employees, providing guidance on professional and academic growth. Coordinate with faculty and staff to schedule and support institute-affiliated teaching and research activities. Facilitate connections between students, faculty and external partners engaged in AI initiatives. Promote student involvement through workshops, collaborative research, and campus events. Research and Grant Support (15%) Assist with identifying, coordinating, and supporting grant proposals and funding opportunities. Help maintain records of funded projects, reporting requirements, and compliance documentation. Position Qualifications Education and/or experience: Bachelor's degree in a relevant field (e.g., Artificial Intelligence, Data Science, Public Policy, Business Administration); Master's degree preferred. 5+ years of progressively responsible experience in higher education, nonprofit, or related operational roles. Demonstrated experience in operations management, event and program coordination, or project leadership. Proven record of managing budgets, coordinating logistics, and facilitating complex initiatives. Experience collaborating in interdisciplinary or academic environments is preferred. Competencies: Operational Excellence: Strong organizational, planning, and project management abilities. Communication: Exceptional written and oral communication skills; able to interact professionally with diverse stakeholders. Collaboration: Skilled at fostering cooperation and teamwork across departments and disciplines. Adaptability: Comfortable managing multiple priorities and deadlines in a fast-paced environment. Innovation: Proactive in developing and improving systems, processes, and workflows. Physical/Mental Demands The physical demands and work environment characteristics described herein are representative of those that must be met by an employee to successfully perform essential functions of this position and/or may be encountered while performing essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. To successfully perform the essential functions of this position, an employee must be able to maintain appropriate confidentiality with regard to employee data, documents, issues, etc., and respect privacy needs of employees and past employees with regard to the same. The ability to comply with highly inflexible deadlines is required to successfully perform the essential functions of this position; there will be multiple occurrences of sudden, urgent task completion required. There may be occurrences of employees, past employees, members of the general public, and others who express opinions, may exhibit strong emotions, which will require the employee to interact professionally, diplomatically, and appropriately in such situations. While performing the essential duties of this position, an employee would frequently be required to move around the office space as well as within hallways, meeting rooms, and other parts of the campus facilities. There may be multiple/daily instances of prolonged personal computer use which would include keyboard and/or mouse usage as well as viewing a computer monitor. An employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds to perform essential position functions. Specific vision abilities required by this position include close vision, distance vision, and ability to adjust focus. The overall work environment requires the mental ability to shift focus quickly due to interruptions; an employee must be able to mentally track multiple projects and tasks as well. The noise level in the work environment is usually moderate; however, there may be unexpected instances of somewhat loud sounds. To Apply: Interested candidates should apply electronically by clicking the "Apply Now" button on the Colby College website. Please upload a cover letter and resume to your application.
TITLE: Assistant Director of Purchasing and Travel DEPARTMENT: Purchasing and Travel REPORTS TO: Director of Purchasing and Travel CLASSIFICATION: Staff- 12 Months EFFECTIVE DATE: TBD EMPLOYMENT STATUS: Full-time EMPLOYMENT CLASSIFICATION: Exempt PRINCIPAL PURPOSE OF JOB: Under the direction and supervision of the Director of Purchasing and Travel, the Assistant Director of Purchasing and Travel will ensure a enforcement of all Commonwealth Statutes, regulations and University Policy and procedures in regard to Purchasing and travel. The Assistant Director of Purchasing and Travel will assist with planning, coordinating, and administering the operational, financial, administrative, travel, and technical operations of the procurement process. ESSENTIAL JOB FUNCTIONS: Acts for the Director in their absenceReviews and assigns work to purchasing personnel within the Purchasing and Travel OfficeOversees, evaluates, and monitors all purchasing activities within an agency for compliance with the Model Procurement Code (KRS 45A), including personal service contracts.Ensures development of purchasing staff through training expectations and performance appraisals.Prepares reports regarding purchasing performance results.Reviews purchasing documents such as purchasing orders, request for quotes, and request for proposals.Uses Banner accounting and procurement system for procurement, reporting and analysis.Services as lead for the Travel function.Provide guidance, training and customer services to KSU employees regarding individual and group travel in alignment with KSU travel policy and procedures.Research and compare available travel and hotel accommodations to identify the best available option for individual and/or group travel if assistance is requested.Reviews individual and group travel requests for completeness, funding source and alignment to travel policy and procedures.When travel arrangements are within approved travel and budget limits, makes all arrangements and reservations as requested, working with vendor partners such as Emburse, TravelPerks, hotel and car rental agencies to secure travel needs.Monitors and facilitates the use of company travel credit cards, frequent flyer programs, and other applicable rewards and loyalty programs. Reconciliation of travel reimbursements against approved travel requests, ensuring that payments are made in a timely manner.Design, communicate, and drive continuous improvement of the travel request and reimbursement system and operations.Oversee information on KSU website related to travel and request updates as needed.Ensure that updated policy and procedures and system changes are communicated to the campus community in a timely and effective manner. OTHER DUTIES: Perform other duties as assigned. QUALIFICATIONS: Bachelor's degree with 2 to 5 years experience directly related to the duties and responsibilities specified. Licensing and Certifications: Certification as CPPB, CPPO, KPM, CSCM or other professional certification is preferred. KNOWLEDGE, SKILLS, and ABILITIES: Excellent leadership, negotiation, and team management skills with the ability to engage others through a shared process while serving as a primary decision maker;Demonstrated commitment to working with a diverse and inclusive student body, faculty, and staff Strong project and program management and evaluation skills;Demonstrated strong public speaking and presentation skills;Excellent interpersonal and written communication skills;Ability to establish and maintain collaborative relationships with students, faculty, and staff;Strong technology skills including proficiency in web-based software systems. SUPERVISORY RESPONSIBILITY: This position does have supervisory responsibility in the absence of the Purchasing Director. PHYSICAL REQUIREMENTS :Prolonged periods sitting at a desk and working on computer.Work is normally performed in a typical interior/office work environment.No or very limited physical effort required.No or very limited exposure to physical risk. Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa Internal candidates are encouraged to apply. KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.
10/11/2025
Full time
TITLE: Assistant Director of Purchasing and Travel DEPARTMENT: Purchasing and Travel REPORTS TO: Director of Purchasing and Travel CLASSIFICATION: Staff- 12 Months EFFECTIVE DATE: TBD EMPLOYMENT STATUS: Full-time EMPLOYMENT CLASSIFICATION: Exempt PRINCIPAL PURPOSE OF JOB: Under the direction and supervision of the Director of Purchasing and Travel, the Assistant Director of Purchasing and Travel will ensure a enforcement of all Commonwealth Statutes, regulations and University Policy and procedures in regard to Purchasing and travel. The Assistant Director of Purchasing and Travel will assist with planning, coordinating, and administering the operational, financial, administrative, travel, and technical operations of the procurement process. ESSENTIAL JOB FUNCTIONS: Acts for the Director in their absenceReviews and assigns work to purchasing personnel within the Purchasing and Travel OfficeOversees, evaluates, and monitors all purchasing activities within an agency for compliance with the Model Procurement Code (KRS 45A), including personal service contracts.Ensures development of purchasing staff through training expectations and performance appraisals.Prepares reports regarding purchasing performance results.Reviews purchasing documents such as purchasing orders, request for quotes, and request for proposals.Uses Banner accounting and procurement system for procurement, reporting and analysis.Services as lead for the Travel function.Provide guidance, training and customer services to KSU employees regarding individual and group travel in alignment with KSU travel policy and procedures.Research and compare available travel and hotel accommodations to identify the best available option for individual and/or group travel if assistance is requested.Reviews individual and group travel requests for completeness, funding source and alignment to travel policy and procedures.When travel arrangements are within approved travel and budget limits, makes all arrangements and reservations as requested, working with vendor partners such as Emburse, TravelPerks, hotel and car rental agencies to secure travel needs.Monitors and facilitates the use of company travel credit cards, frequent flyer programs, and other applicable rewards and loyalty programs. Reconciliation of travel reimbursements against approved travel requests, ensuring that payments are made in a timely manner.Design, communicate, and drive continuous improvement of the travel request and reimbursement system and operations.Oversee information on KSU website related to travel and request updates as needed.Ensure that updated policy and procedures and system changes are communicated to the campus community in a timely and effective manner. OTHER DUTIES: Perform other duties as assigned. QUALIFICATIONS: Bachelor's degree with 2 to 5 years experience directly related to the duties and responsibilities specified. Licensing and Certifications: Certification as CPPB, CPPO, KPM, CSCM or other professional certification is preferred. KNOWLEDGE, SKILLS, and ABILITIES: Excellent leadership, negotiation, and team management skills with the ability to engage others through a shared process while serving as a primary decision maker;Demonstrated commitment to working with a diverse and inclusive student body, faculty, and staff Strong project and program management and evaluation skills;Demonstrated strong public speaking and presentation skills;Excellent interpersonal and written communication skills;Ability to establish and maintain collaborative relationships with students, faculty, and staff;Strong technology skills including proficiency in web-based software systems. SUPERVISORY RESPONSIBILITY: This position does have supervisory responsibility in the absence of the Purchasing Director. PHYSICAL REQUIREMENTS :Prolonged periods sitting at a desk and working on computer.Work is normally performed in a typical interior/office work environment.No or very limited physical effort required.No or very limited exposure to physical risk. Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa Internal candidates are encouraged to apply. KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.
Director, Operations & Communications Location: Elon University Campus Title: Director, Operations & Communications Position Type: Staff Full-Time Days Per Week: Monday - Friday Hours Per Week: 40 VP Area: Strategic Initiatives Department: Student Professional Development Center/Career Services Position Summary The Director of Operations & Communications plays a pivotal leadership role within Elon's Student Professional Development Center (SPDC), guiding the strategic direction of operations, communications, and data systems that support student career success. Acting as a senior operational partner to the Associate Vice President of Student Professional Development, they will ensure the seamless delivery of all SPDC services by managing office and administrative operations, event execution, optimizing technology platforms, and guiding the strategic direction of all communications efforts. Through cross-functional collaboration, data-informed decision making, and a commitment to continuous improvement, the Director helps foster a dynamic and responsive environment that prepares students for meaningful professional lives while elevating the SPDC's visibility and impact. Benefits of Working at Elon As an Elon University employee, you'll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon's personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities. Elon University's home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you'll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation's premier travel destinations. Employees at Elon enjoy a generous and comprehensive benefits package that includes: 28 annual days off, including holidays and vacation. Immediate tuition remission for undergraduate courses Tuition remission for approved graduate-level courses after 12 months of employment. Retirement plan with an 8 percent contribution from the university. Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic. Free use of campus fitness facilities. Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics. Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service. After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities. Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon's principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one's identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service. Minimum Required Education and Experience Bachelor's degree and 5+ years of professional work experience including a minimum of two years at a supervisory level. Preferred Education and Experience Bachelor's degree and 5+ years of professional work experience including a minimum of two years at a supervisory level. Previous experience working in a higher ed environment. Previous experience with the collection and distribution of first destination/career outcomes data. Previous experience working in a matrixed work environment. Job Duties Operational Strategy & Administration Develop and manage administrative processes that ensure the smooth flow of work across the SPDC, including scheduling, resource allocation, onboarding, and internal coordination. Operationalize strategic goals by translating them into systems, procedures, and workflows that ensure alignment, accountability, and shared success. Create and monitor customer service practices and success metrics to ensure a responsive and student-centered experience. Lead special projects and cross-functional initiatives that enhance operational effectiveness and collaboration. Technology & Systems Leadership Serve as the lead administrator for the SPDC's technology tools and platforms, overseeing configuration, troubleshooting, and optimization. Evaluate and implement new technologies that improve operational workflows, data management, and stakeholder engagement. Liaise with IT and external vendors to ensure platforms meet the evolving needs of students, staff, and employers. Provide training and support to SPDC staff on technology platforms and systems. Provide secondary supervision to staff supporting the SPDC's career services platform. Data & Reporting Infrastructure Oversee the collection, analysis, and reporting of employment outcomes and engagement metrics to inform strategic planning and continuous improvement. Partner and coordinate with colleagues across campus, as needed, providing direction and oversight to ensure alignment with standards. Ensure data integrity and compliance with institutional and industry standards. Respond to internal and external data requests, including benchmarking studies and media surveys. Use data insights to inform program development, employer outreach, and student engagement strategies. Event Management & Execution Oversee the planning and execution of all SPDC events, including but not limited to employer engagement, career education, and signature events/programs/initiatives. Ensure consistency and quality across event logistics, hospitality, technology setup, and vendor coordination. Provide secondary supervision and alignment to staff supporting events. Manage event budgets and resource planning to support strategic priorities and financial sustainability. Collaborate with campus partners to coordinate space reservations and align event programming with institutional calendars. Communications Strategy & Oversight Provides supervisory oversight to the Associate Director of Communications, who manages the strategic vision and deliverables for SPDC marketing and communications efforts. Ensure consistent, student-centered messaging across digital platforms, print materials, and other channels that promote SPDC services, carer success stories, and other strategic initiatives and partnerships. Support collaboration with University Communications and campus partners to align messaging with Elon's brand and amplify the SPDC's reach. Monitor communication effectiveness and support the Associate Director in adapting strategies based on engagement data and stakeholder feedback. Budget & Resource Management Provides supervisory oversight to the Program Assistant, Operations, who supports financial operations and purchasing efforts for the SPDC. Manages the SPDC's operational budget, including forecasting, tracking, and reporting. Oversee contracts, vendor agreements, and procurement processes. Ensure responsible stewardship of resources and alignment with university financial policies. Inclusive Community Building Community is foundational to Elon and a shared responsibility within our residential campus. All who work at Elon should demonstrate an understanding of and engagement with Elon's foundational commitment to relationships, mentoring and collaboration in a close-knit residential community. We embrace the shared responsibility to foster inclusive excellence within a strong residential community. Accordingly, employees are expected to join together and build connections in activities that foster an active and engaged campus environment and engage in professional development to support the shared responsibility of enriching diversity, equity, and inclusion through meaningful relationships and mentoring at Elon. Employees are encouraged to, for example, attend or participate in campus activities such as College Coffee, Numen Lumen, campus cultural events, athletic events, continuing education, professional development opportunities and trainings, employee resource groups and other university-sponsored activities to demonstrate an active commitment to the Elon community. To Apply: To apply, visit: . Copyright 2025 Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-50a383538bf97d4abb4f75df39a012df
10/11/2025
Full time
Director, Operations & Communications Location: Elon University Campus Title: Director, Operations & Communications Position Type: Staff Full-Time Days Per Week: Monday - Friday Hours Per Week: 40 VP Area: Strategic Initiatives Department: Student Professional Development Center/Career Services Position Summary The Director of Operations & Communications plays a pivotal leadership role within Elon's Student Professional Development Center (SPDC), guiding the strategic direction of operations, communications, and data systems that support student career success. Acting as a senior operational partner to the Associate Vice President of Student Professional Development, they will ensure the seamless delivery of all SPDC services by managing office and administrative operations, event execution, optimizing technology platforms, and guiding the strategic direction of all communications efforts. Through cross-functional collaboration, data-informed decision making, and a commitment to continuous improvement, the Director helps foster a dynamic and responsive environment that prepares students for meaningful professional lives while elevating the SPDC's visibility and impact. Benefits of Working at Elon As an Elon University employee, you'll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon's personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities. Elon University's home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you'll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation's premier travel destinations. Employees at Elon enjoy a generous and comprehensive benefits package that includes: 28 annual days off, including holidays and vacation. Immediate tuition remission for undergraduate courses Tuition remission for approved graduate-level courses after 12 months of employment. Retirement plan with an 8 percent contribution from the university. Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic. Free use of campus fitness facilities. Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics. Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service. After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities. Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon's principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one's identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service. Minimum Required Education and Experience Bachelor's degree and 5+ years of professional work experience including a minimum of two years at a supervisory level. Preferred Education and Experience Bachelor's degree and 5+ years of professional work experience including a minimum of two years at a supervisory level. Previous experience working in a higher ed environment. Previous experience with the collection and distribution of first destination/career outcomes data. Previous experience working in a matrixed work environment. Job Duties Operational Strategy & Administration Develop and manage administrative processes that ensure the smooth flow of work across the SPDC, including scheduling, resource allocation, onboarding, and internal coordination. Operationalize strategic goals by translating them into systems, procedures, and workflows that ensure alignment, accountability, and shared success. Create and monitor customer service practices and success metrics to ensure a responsive and student-centered experience. Lead special projects and cross-functional initiatives that enhance operational effectiveness and collaboration. Technology & Systems Leadership Serve as the lead administrator for the SPDC's technology tools and platforms, overseeing configuration, troubleshooting, and optimization. Evaluate and implement new technologies that improve operational workflows, data management, and stakeholder engagement. Liaise with IT and external vendors to ensure platforms meet the evolving needs of students, staff, and employers. Provide training and support to SPDC staff on technology platforms and systems. Provide secondary supervision to staff supporting the SPDC's career services platform. Data & Reporting Infrastructure Oversee the collection, analysis, and reporting of employment outcomes and engagement metrics to inform strategic planning and continuous improvement. Partner and coordinate with colleagues across campus, as needed, providing direction and oversight to ensure alignment with standards. Ensure data integrity and compliance with institutional and industry standards. Respond to internal and external data requests, including benchmarking studies and media surveys. Use data insights to inform program development, employer outreach, and student engagement strategies. Event Management & Execution Oversee the planning and execution of all SPDC events, including but not limited to employer engagement, career education, and signature events/programs/initiatives. Ensure consistency and quality across event logistics, hospitality, technology setup, and vendor coordination. Provide secondary supervision and alignment to staff supporting events. Manage event budgets and resource planning to support strategic priorities and financial sustainability. Collaborate with campus partners to coordinate space reservations and align event programming with institutional calendars. Communications Strategy & Oversight Provides supervisory oversight to the Associate Director of Communications, who manages the strategic vision and deliverables for SPDC marketing and communications efforts. Ensure consistent, student-centered messaging across digital platforms, print materials, and other channels that promote SPDC services, carer success stories, and other strategic initiatives and partnerships. Support collaboration with University Communications and campus partners to align messaging with Elon's brand and amplify the SPDC's reach. Monitor communication effectiveness and support the Associate Director in adapting strategies based on engagement data and stakeholder feedback. Budget & Resource Management Provides supervisory oversight to the Program Assistant, Operations, who supports financial operations and purchasing efforts for the SPDC. Manages the SPDC's operational budget, including forecasting, tracking, and reporting. Oversee contracts, vendor agreements, and procurement processes. Ensure responsible stewardship of resources and alignment with university financial policies. Inclusive Community Building Community is foundational to Elon and a shared responsibility within our residential campus. All who work at Elon should demonstrate an understanding of and engagement with Elon's foundational commitment to relationships, mentoring and collaboration in a close-knit residential community. We embrace the shared responsibility to foster inclusive excellence within a strong residential community. Accordingly, employees are expected to join together and build connections in activities that foster an active and engaged campus environment and engage in professional development to support the shared responsibility of enriching diversity, equity, and inclusion through meaningful relationships and mentoring at Elon. Employees are encouraged to, for example, attend or participate in campus activities such as College Coffee, Numen Lumen, campus cultural events, athletic events, continuing education, professional development opportunities and trainings, employee resource groups and other university-sponsored activities to demonstrate an active commitment to the Elon community. To Apply: To apply, visit: . Copyright 2025 Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-50a383538bf97d4abb4f75df39a012df
