Project Coordinator

• The Project Coordinator is responsible for providing support to the Project Management Office in overseeing projects through project coordination, planning, scheduling, communication, and other strategic functions related to projects within Health Informatics and external departments. Projects assigned are broad in scope and may involve multi-functional areas and/or span across service areas. Work is accomplished in a team environment and requires excellent communication skills with a high level of professionalism.

• Engagement: Schedules, attends, and documents project meetings as needed. Works closely with stakeholders, vendors, and PMO team to assist with project planning and execution efforts.
• Communication: Works with Project Manager and the Manager of PMO to outline project needs, progress, and barriers through a variety of means including email, transcribing meeting notes, and participating in regular team & project team meetings.
• Leadership: Oversees vendor selection process. Demonstrates strong interpersonal skills and advocates for core team to encourage progress, drive success, and remove barriers.
• Preparedness: Stands up approved projects by prepping documentation and project site(s) for kick-off readiness.
• Process-Oriented: Creates and utilizes templates to provide a consistent and streamlined experience for project and/or core team members. Identifies opportunities for improvement to project framework and incorporates these as approved by the Manager of PMO.
• Organization: Collects, creates, organizes, and archives project documentation for easy recall. Incorporates effective time management strategies to ensure personal and project team work remains on track.
• Professionalism: Employs strong customer service skills and respects confidentiality in all matters concerning Phelps Health and the Project Management Office. Adheres to standards of behavior, polices, and procedures as defined by the organization.
• Growth Mindset: Pursues opportunities for improvement in the field of Project Management and opportunities for personal growth including but not limited to self-study, higher education, research, and certification.

Job Qualifications

• Education
  • Associates degree in Information Systems/Business Administration or a healthcare related field from regionally accredited college or university or equivalent experience.
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  Work Experience
  • Experience in healthcare preferred. The Project Coordinator must have experience in Microsoft Office tools for written communication (Word), analysis (Excel), and presentations (PowerPoint). The Project Coordinator must have good written and oral communication skills, and will be adept at presenting to and working with teams and individuals at all levels in the organization.
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  Certification/License
  • CAPM certification is preferred but not required

• (May be met with appropriate accommodations if deemed necessary): Must be able to manage multiple tasks simultaneously, and to generate technical reports and documents. May occasionally be expected to work unusual hours while resolving project management issues. Standing, walking, and sitting are required. Minimal lifting (15lbs) required.

• Cubicle environment with lots of noise and distractions. Will spend a great deal of time using CRTs with possible visual or muscular discomfort.