Overview:
McCormick Taylor is a full-service civil engineering firm providing creative design, planning, and environmental solutions to the challenges of everyday life. Since 1946, we've focused on our relationships with people-our clients, our employees, and the communities we serve.
Our Executive Assistant team provides high-level administrative support to our Executive Team, which includes the two Owners, C-Suite and Senior Executive Staff. The primary function for this role will involve heavy calendaring and administrative support. This new team member will report to our Senior Executive Assistant but will need to have the capacity to provide support to one or more members of the Executive Team.
This Executive Assistant will also serve as a liaison to other senior management teams; must be creative and enjoy working within an entrepreneurial environment. The ideal candidate will have the ability to exercise good judgment in a wide range of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to effectively prioritize tasks.
Responsibilities:
- Serve as gatekeeper and point-of-contact for our Executive Team, modeling utmost confidentiality and professionalism.
- Proactively anticipate needs of our Executive Team.
- Provide coverage and administrative support for other members of the Executive Assistant Team as needed, including professional and personal support to the Owners.
- Own and proactively manage an ever-changing calendar of internal and external meetings for multiple executives with attention to accuracy, detail and allocation of time and resources to promote productivity and successful execution.
- Make recommendations related to scheduling, communication, travel, and processes.
- Perform general administrative activities including screening calls and correspondence as the first point of contact, direct inquiries and determine proper course of action, correspond with executives, staff, clients, vendors, and other external points of contact, etc.
- General clerical duties to include scanning, mailing, printing, and filing.
- Creates and proofreads work instructions, user manuals, templates, memos, e-mails, and policies.
- Arrange all travel and accommodations
- Contact management
- Monthly accounting processing including credit card recaps.
- Coordinates and executes department events/socials.
- Assists in planning company-wide events.
Requirements:
- Must be able to demonstrate friendliness, patience, courtesy, and discretion.
- Self-starter, able to work effectively both independently and as part of a team.
- Strong organizational, communication and problem-solving skills.
- Excellent time management skills with ability to juggle multiple priorities.
- Ability to anticipate operational needs and the willingness to proactively take on new tasks to assist with strategic company goals.
Qualifications:
- Minimum of 5 years of related experience working in an Executive Assistant role supporting C-Level executives, owners, partners or senior staff.
- Strong computer skills, including proficiency in Microsoft Office.
- Intermediate knowledge of Microsoft Excel is required.
- Excellent written and oral communication skills.
- Local to the Philadelphia area - This role will be able to primarily function with a hybrid work model, but must be able to report to the Philadelphia headquarters as needed and sometimes on short notice.
- Ability to be available during standard business hours and occasional overtime to meet business needs.
Preferred Qualifications:
- Bachelor's degree in Business Administration, Communications, or similar field is preferred, but not required.
McCormick Taylor is an Equal Opportunity Employer that strongly supports and celebrates the unique backgrounds of all of our employees and our applicants. Our commitment to inclusion spans age, race, gender identity, sexual orientation, nationality, religion, and physical and mental ability. Our focus is on building a culture that promotes, supports, and values the diverse backgrounds and voices of our employees so that everyone feels welcome and can succeed. We strive to build a diverse workforce that is representative of the communities we serve.