Department
INDIANA GEOLOGICAL & WATER SUR (BL-GEOY-IUBLA)
Department Information
The Indiana Geological and Water Survey (IGWS) is a long-standing organization benefiting the welfare of the citizens of Indiana. The Indiana Geological and Water Survey assists the public and private sectors by conducting geological research, providing geological information, data and educational outreach, and maintaining physical and digital geological collections.
Job Summary
This position is under the direction of the Assistant Director for Business. The primary responsibilities include providing various administrative support for contracts and grants operations. Assisting the assigned areas of research and information services personnel with administrative tasks.
- Performs routine tasks related to the administration of grants and contracts.
- Monitors and assists with preparing for sponsored-project submissions by compiling grant proposal content for multiple contributors.
- Assist with departmental communications via monitoring and managing team email accounts.
- Monitors and assists with preparing for sponsored-project submissions by compiling grant proposal content for multiple contributors.
- Maintains information for documentation in databases, including letters, protocols, and grant records, while adhering to university and state guidelines for records management.
- Acts as a resource for contracts and grants administration process, procedure, and university/department policy questions.
- Provides other various administrative support for Contracts and Grants operations.
Department specific responsibilities: - Provides back-up support to the IGWS Bookstore. Including opening, closing, and assisting customers with online purchases and processing credit card payments.
- Assists staff by making travel arrangements. Plan travel itineraries, process travel arrangements and reimbursements. Schedules IU Motor Pool needs for staff. Provides staff with IGWS and University Travel policy and procedures on instate domestic, and foreign travel.
- Assists staff with ordering supplies. Follows university guidelines for department purchases.
- Monitors monthly operating statements. Verifies accuracy and resolves discrepancies.
Qualifications
EDUCATION
Required - High school diploma or GED.
Preferred - Associate's or bachelor's degree.
WORK EXPERIENCE
Required - 2 years of experience in a relevant field.
Preferred - 2 years of experience in a clerical field.
SKILLS
Required - Proficient communication skills.
- Maintains a high degree of professionalism.
- Demonstrated time management and priority setting skills.
- Demonstrates a high commitment to quality.
- Possesses flexibility to work in a fast paced, dynamic environment.
- Highly thorough and dependable.
Preferred - Strong organization skills.
- Knowledge of Indiana University systems including KFS, IUIE, Buy.IU, ChromeRiver, and Travel.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. Requires the ability to maintain reliable transportation to campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Indiana University Bloomington Campus
Job Classification
Career Level: Intermediate
FLSA: Nonexempt
Job Function: Research
Job Family: Research Administration
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Posting Disclaimer
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
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New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.
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