Senior Business Assistant

Overview:
If you're looking for an interesting, fulfilling career, you've come to the right place!

At Mission Support and Test Services, LLC (MSTS), we're a dynamic team of employees who manage and operate the Nevada National Security Site (NNSS), formerly known as the Nevada Test Site. A premier outdoor, indoor and underground national laboratory for unique, high-level experiments, the NNSS has offices across the country, including Southern Nevada; Santa Barbara and Livermore, California; Washington, D.C.; and Albuquerque and Los Alamos, New Mexico. We're dedicated to working together as a team to keep our nation safe. Join us!

MSTS is a limited liability company consisting of Honeywell International Inc. (Honeywell), Jacobs Engineering Group Inc. (Jacobs), and HII Nuclear Inc.

Responsibilities:
MSTS is seeking a Senior Business Assistant to support the Fleet Fuel & Equipment Department in Area 6 under the Site Services Division at the Nevada National Security (NNSS) Site in Mercury, NV. The position reports directly to the Department Manager.

Key Responsibilities

Provide administrative support for Fleet, Fuel and Equipment Services.

Tasks include, but are not limited to:addressing all incoming calls

daily headcount from Foremen

distribution of mail

Coordinate and maintains status of multiple calendars, documents, records, and files directly related to business operations.

Maintain key inventory, participates in the Human Reliability Program, and as a Facility Emergency Action Team Leader.

Maintain a working knowledge of Maximo (Work Orders/Meter Readings - as assigned).

Interface with outside agencies including planning, operations support, and development of analysis for after action/lessons learned documentation and implementation, as requested.

May coordinate the work of other Business Assistants to meet organizational unit objectives.

Prepare reports and studies of an analytical nature, such as organization planning, operations planning, and workload forecasts, including special assignments as needed.

Help prepare the overhead budget and monitor financial, service, and operations activities against approved budgets.

Assist in entering P-Card info/Requisition Worksheets. Prepares System Account Requests (SARs), Property Removals.

Maintain and update Individual Skill of the Worker Records for all Craft employees and Personal Protective Equipment Vouchers for Site Services and assists Craft employees in training.

Provide administrative input regarding the design, implementation, and enhancement of automated systems.

Keep abreast of advances in relevant office automation technology, equipment, and software applications.

Help implement automated document management systems within assigned project/department.

Organize material for meetings, presentations, and training sessions, composes correspondence, operate audiovisual equipment in the presentation of programs and conferences.

Assist with personnel activities, policy formulation and administration, compensation administration, provide input to daily work planning and/or performance reviews and employee development, and conducting specific studies, research and analysis.

Help coordinate furniture and space allocation, space planning, and needs.

Research problems/discrepancies in documents (including operational planning, invoices, receiving documents, reports) and assemble supporting paperwork.

Perform other administrative duties as required by the Manager of Fleet, Fuel and Equipment Services.

Qualifications:
Due to the nature of our work, US Citizenship is required for all positions.

High School diploma or equivalent, and at least 6 years of related experience.

Must have experience in an office setting and possess planning/organizing skills and initiative.

Able to employ independent judgment.

Able to apply knowledge and experience to ensure that requirements are completed efficiently, on time, and are cost effective.

Must possess interpersonal communication skills of an influencing and motivating nature to interface effectively with all contacts in a professional and efficient manner.

Able to understand complex data, terminology, procedures, and regulations.

Demonstrated experience with the use personal computers, printers, copiers, telephones, fax machines, calculators, and other general office equipment, as well as experience with the following software: Maximo, PowerPoint and Microsoft Suite.

Able to follow oral and written instruction, and follow through on all assignments.

Able to apply knowledge and experience in interpreting data and performing work where established procedures may not be specific, using some creativity and initiative.

Able to plan/organize work to complete in the most efficient manner and meet required deadlines.

Able to deal with pressure of handling multiple tasks, complaints, frequent interruptions, and time constraints.

Demonstrated ability to coordinate and review the work of others in a positive, efficient manner, if required.

Knowledge of basic math, grammar, spelling, and punctuation.

The primary work location will be at the Nevada National Security Site (located 65 miles northwest of Las Vegas, Nevada). Area 6 is located in the forward areas of the NNSS.

Work schedule for this position will be 7am - 5:30pm - 4/10's, Monday - Thursday (subject to change).

Pre-placement physical examination, which includes a drug screen, is required. MSTS maintains a substance abuse policy that includes random drug testing.

Must have a valid driver's license.

Ability to obtain a HSPD-12 Personal Identity Verification credential under the Department of Energy Order 206.2, 'Identity, Credential, and Access Management,' and Supplemental Directive NNSA SD 206.2, 'Implementation of Personal Identity Verification for Uncleared Contractors.'

MSTS is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law. MSTS is a background screening, drug-free workplace.