Grants Manager

The Department of Finance and Administration (DFA) oversees the City of Boise's budgetary and administrative services and plays a key role in every financial transaction.

The City of Boise is currently recruiting for a Grants Manager position. This position will manage, direct, and oversee the overall grant efforts. This role will design and direct critical pre-and post-award activities related to a variety of federal, state, and local grant programs. Identify potential grant opportunities to meet the financial and operational needs of the city. Develop and lead a broad range of management tasks in conformance with grant-funded activities, while directly supervising grant staff. Act as the primary liaison and coordinator for internal and external requests for information and assistance on grant-related matters. Works with a great deal of independence under general policy guidelines and direction.

Please submit a copy of your resume and cover letter with your application.
Manages strategic coordination and development of program planning, application, tracking, compliance, and technical assistance for the implementation of activities for a wide range of grant programs. Develops and frames policies for the long-term growth of grants. Provides clear communication of policies and regulations for approving grants across all departments of the organization and management. Leads the development and implementation of systems to ensure internal and external compliance with federal, state, and local statutes and/or regulations. Ensures internal and external program/project risk assessments are consistent with federal, state, or local guidelines. Establishes monitoring and compliance activities in conformance with specific grant requirements. Tracks grant-related reporting, applications, and/or additional implementation actions in support of the goals/objectives of grant funding. Provides updates to Mayor and City Council as requested. (40%)

Develops annual budgets and strategies to increase opportunities to grow the use of grant resources across the city, while operationalizing consistent grant application and administration processes. Assists recipient departments with finding new grant opportunities and the successful application and obtainment of grant awards. Coordinates with finance and recipient departments to ensure the timely reimbursement of grant funds. Reviews and recommends any updates to policies and procedures for both external and internal programs to ensure compliance with federal, state, and local statutes and regulations related to finances, procurement, and reimbursement requests. (30%)

Develops application policies and procedures for grant activities with community partners to achieve specific goals. Authors sub-recipient grant agreements or contracts in accordance with federal, state and local regulations and statutes. (10%)

Serves as the contact for the resolution of internal audit concerns or findings relative to program operations. Coordinates with internal accounting staff in preparing for annual audits and on-site monitoring by funding agencies. Prepares response to any monitoring results by funding agencies. (10%)

Supervisory responsibilities: Employees in this position are authorized to recommend and/or effect the full range of duties (with appropriate managerial review), including hiring, performance evaluations, transferring, promoting, assigning of significant duties, rewarding, disciplining and terminating employment; exercise independent judgment to direct others work and have the authority to take corrective action; and, utilize people skills to communicate, motivate and direct or oversee a person, group, department, or organization. (10%)
Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time. Total Percentage = 100%

Job Requirements:
Required Knowledge, Experience, And Training
Bachelor's degree in Business Administration, Public Administration or related field, and a minimum of three years experience administering federally funded grant programs. A minimum of two years of experience supervising, or an equivalent combination of education and/or experience.

Level of Knowledge:

• Functional knowledge of federal grant programs, statistical analysis, word processing, and spreadsheet software;
• Effective supervisory principles and practices.;
• Working knowledge of principles and practices of public administration;
• Fiscal record-keeping and budgetary procedures;
• Procurement; developing policies and procedures; contract development and negotiation, and coordinating with internal/external partners.

Abilities:

• Ability to interpret and apply complex rules, regulations, policies, and procedures; compile, develop and organize data and information into clear and concise written reports; plan, organize, and implement special projects; plan, direct, and supervise the work of subordinates; Display an attitude of cooperation and work harmoniously with all levels of city employees, the public and other organizations; Communicate effectively in the English language at a level necessary for efficient job performance; Operate a computer with demonstrated proficiency using contemporary databases, word processing, and spreadsheets software applications; Complete assignments in a timely fashion; Understand and comply with all rules, policies, and regulations; Maintain prompt and regular attendance; Perform all essential and marginal functions with or without a reasonable accommodation.

Preferred Knowledge, Experience, And Training
Master's degree in Business Administration, Public Administration, or related field and five year's experience in community, economic development, grant administration, or an equivalent combination of education and/or experience. Experience with grants management software desirable.

Licensing And Other Requirements

Valid state-issued driver's license

Special Requirements
Applicants must be able to pass:

City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation

Driving Record Check

The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Efforts
While performing the duties of this job the employee is occasionally lifting/carrying up to 10 pounds and rarely lifting/carrying up to 20 pounds. Also, the employee is rarely pushing/pulling up to 20 pounds. The noise level is rarely moderate. Work includes sensory ability to talk and hear. Work in this position also includes close vision and distance vision. Employees will sit, stand, walk, stoop, kneel, crouch, crawl, reach and grasp. Position requires hand/finger dexterity.

Working Environment
The work environment will include inside conditions, outdoor weather conditions, extreme temperatures, in wet and humid conditions, with areas of dust, odors, mist and gases or other airborne matter. Employees work in/at heights and confined spaces. Employees will also drive a vehicle as part of this position. Early morning and late evenings when attending City council meetings.

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