Administrative Coordinator (part-time)

  • R&R Human Resources Solutions
  • Chicago, Illinois
  • 09/20/2021
Full time

Job Description

WHO WE ARE

Schuler Shook is an internationally recognized theatre consulting and architectural lighting design firm. Were also a great group of people who believe in the power of design, architecture, and the arts.

WHAT WE NEED

Our River North Chicago office seeks a well-organized, positive, and energetic person to keep our office running smoothly in collaboration with our US team. We are building out beautiful new office space and will expect this position to work in the office; currently we are operating in a remote environment.

YOUR NEW ROLE

As an integral contributor to our team, you will report to the Director of Administration as you keep our Chicago office's operations well-organized and operating efficiently.

YOU WILL

  • Support partner including submitting Partner receipts to Accounting
  • Provide quality control for new project setup
  • Maintain the archives database and project archive processes
  • Assist in scheduling software and other training in conjunction with team leaders
  • Handle as needed office tasks including lunch and learn setups, scheduling maintenance services
  • Management and maintenance of all office equipment
  • Work with building manager and team for any office-related concerns
  • Order office supplies and snacks
  • Assist co-workers with shipping of documents
  • Maintain admin storage including cloud storage
  • Deliver mail and shipments
  • Assist your co-workers in general office operations as required

WHAT YOU WILL BRING TO THE POSITION-

  • An Associates degree and applicable administrative/office experience
  • Good time-management skills including meeting deadlines
  • Amazing technical computer skills including proficiency with MS Office Suite
  • Proficient with online and cloud-based workflows
  • Strong organizational skills
  • Detail-oriented approach
  • Enthusiastic and professional approach
  • Ability to work well with people in small and large teams
  • Ability to lift boxes up to 25 pounds

This is a part-time position (20-25 hours per week). Compensation will be commensurate with your experience and abilities.

Schuler Shook is committed to creating a diverse environment and is proud to provide equal employment opportunities in all employment practices. We will honor your experiences, perspectives, and unique identity. Together, we strive to create and maintain working and learning environments that are inclusive, equitable and welcoming.

PM21

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