Academic Administrative Assistant,502238

  • University of Richmond
  • Richmond, Virginia
  • 09/20/2021
Full time

Job Description

Academic Administrative Assistant, School of Arts & Sciences - 502238

SUMMARY:

The Academic Administrative Assistant will provide support for the administrative functions and daily operations within a cluster of departments and interdisciplinary programs. This position liaises with a full range of constituencies including faculty, staff, parents and students.

RESPONSIBILITIES

Budgets and Accounts Payable:

  • Build and maintain a basic understanding of University policies, procedures, and guidelines.
  • Process reimbursements in Chromeriver; complete check requests, including student awards.
  • Assist with other budget and accounts payable duties as assigned.

Operations:

  • Serve as point of contact for departments and interdisciplinary programs within a cluster, field phone calls, and greet visitors. Movement of Administrative Assistants between clusters, while not often, can be initiated.
  • Function as liaison with Information Services and Facilities to report and resolve issues.
  • Maintain department and interdisciplinary program listserv(s); assist with organizing and preparing mass mailings.
  • Purchase and maintain office supplies for departments and interdisciplinary programs within a cluster.
  • Prepare agendas and announcements for department and interdisciplinary program meetings, record minutes and maintain all meeting records.
  • Assist with events, including lecture series, to include: making reservations; selecting menu; operating within budget; creating, preparing, and sending invitations; tracking and following up with RSVP's; maintaining files on processes, budgets, and epenses. associated with each event; attending events, if needed to ensure smooth operations.
  • Provide administrative support for maintaining Digital Measures platform.
  • Assist with other operational duties as assigned.

Academic Support:

  • Provide assistance with registration process, enter student registration overrides in Banner with faculty approval.
  • Collect and track information regarding the department's and interdisciplinary program's majors and minors; provide administrative support for auditing student major records for the registrar's office.
  • Assist with maintaining department and interdisciplinary program credential files (syllabi).
  • Provide syllabi to students requesting them for planning purposes.
  • Provide administrative support to fulfill honor society registration requirements within a cluster.
  • Coordinate with admissions & students when class visits and interviews with faculty are requested.
  • Assist with other academic support duties as assigned.

QUALIFICATIONS:

  • Strong interpersonal skills, ability to work effectively in a collaborative, group environment.
  • Organizational skills, ability to prioritize multiple tasks with attention to detail and meeting deadlines.
  • Ability to, at times, work with minimal supervision, resourceful.
  • Discretion in handling confidential information.
  • Computer and internet literacy, including proficiency in Microsoft applications: Word, Excel, Powerpoint, and Outlook.
  • Understanding of website management and knowledge of UR software (Blackboard, Cascade, Banner and/or BannerWeb), though not required, is a plus.
  • Excellent customer service skills to professionally represent the University to the public and student bodies.

EDUCATION & EXPERIENCE:

  • High school diploma or GED, other relevant experience will be considered.
  • Up to two years of administrative support experience is desired.
  • Work in a university environment preferred.

WORK HOURS:

  • Full-time, non-exempt position
  • Monday - Friday, 8:30-5:00; 7.75 hrs./day; 38.75 hrs./week

SALARY STRUCTURE:
Pay Grade 3 (Hiring Range $15.88 to $18.68 per hour)

ABOUT UR:

At the University of Richmond, we're creative, inclusive, and determined. We're Spiders, and our mission is to create positive change in the UR community and beyond. Located minutes from downtown Richmond, Virginia, the University of Richmond ( ) blends the intimacy of a small college with exceptional academic, research, and cultural opportunities usually found only at large institutions. There's only one place like Richmond.

UR is committed to developing a diverse faculty, staff and student body, and to modeling an inclusive campus community which values the expression of differences in ways that promote excellence in teaching, learning, personal development and institutional success. In keeping with this commitment, our academic community welcomes candidates from diverse backgrounds and candidates who support diversity. EOE