Administrative Assistant to Regional Director of DME Operations

Rotech Healthcare Inc. is still hiring to help serve our patients during this time of the COVID 19

As your Home Respiratory and DME equipment and services provider, our number one priority is the safety of our patients and our employees. PPE is provided to all of our employees that will have contact with patients.

We have implemented the following measures:

1. We are maintaining social distancing of at least 6 feet in both the workplace and during home delivery/pickup, whenever possible.
2. We are asking patients to complete a screening questionnaire to determine high-risk situations for our employees.
3. We have enhanced cleaning procedures for all of our equipment.
4. We are communicating frequently with our employees regarding the latest guidance from the CDC.
5. Rotech is a federal contractor and certain contracts require our employees to provide proof of the COVID 19 Vaccination.

Summary

We are seeking a dedicated Administrative Assistant to the Regional Director to join our team of healthcare professionals. In this position you will be responsible for supporting the Region Manager with administrative duties so they can focus on key aspects of their job.

Essential Duties and Responsibilities

• AP invoices
• Extensive excel data configuration
• Head-count reporting
• Interview scheduling and pre-screening of job candidates
• Maintain and update contract manuals
• Maintain DMERC manuals and updates
• Maintain month end report binders
• Maintains the Supervisor's schedule
• Miscellaneous administrative duties including mail, invoices, supplies, etc.
• Monday HIA reports to locations
• Prepares reports and presentations as necessary for Supervisor
• Schedules conference calls
• Tax ID requests & maintains binders for W-9
• Performs other duties as assigned

Supervisory Responsibilities

• None

Employment is contingent on

• Background investigation (company-wide)
• Drug screen (when applicable for the position)
• Valid driver's license in state of residence with a clean driving record (when applicable for the position)

Education and/or Experience

• High school diploma or GED equivalent
• One to three years of related prior work experience as an administrative assistant
• Experience in medical field and administrative record management
• Strong customer service background

Skills, Knowledge and Abilities

• Effectively communicate in English; both oral and written, location employees, corporate staff and patients to ensure questions and concerns are processed in a timely manner
• Helpful, knowledgeable and polite while maintaining a positive attitude
• Interpret a variety of instructions in a variety of communication mediums
• Knowledge of Durable Medical Equipment (DME) or Home Medical Equipment (HME)
• Maintain confidentiality and practice discretion and caution when handling sensitive information
• Mechanical aptitude with ability to learn
• Medical terminology
• Multi-task along with attention to detail
• Self-motivation, organized, time-management and deductive problem solving skills
• Work independently and as part of a team

Physical Demands

• Requires sitting, walking, standing, talking or listening
• Requires close vision to small print on computer and or paperwork

Machines, Equipment and Technical Abilities

• Email transmission and communication
• Internet navigation and research
• Microsoft applications including but not limited to Word, Excel, Power-Point, Publisher, Access, etc.
• Office equipment; fax machine, copier, printer, phone and computer

Work Environment

• Office environment

Benefits

• 401k
• Medical, Dental and Vision
• Life Insurance and Disability
• Generous Paid Time Off and Paid Holidays
• Bonus and Incentive Opportunities (Non-Exempt and Exempt)
• Mileage reimbursement (when applicable for the position)
• Telephone reimbursement (when applicable for the position)

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Equal Opportunity Employer of Minorities, Females, Protected Veterans and Individuals with Disabilities. Rotech Healthcare Inc. recruits, employs, trains, promotes, transfers, separates from employment and compensates employees without regard to membership in, association with, or perception of race, color, age, gender, gender identity, religion, creed, national origin, ancestry, citizenship, marital status, veteran status, sexual orientation, physical or mental disability, pregnancy or any other personal characteristic protected by applicable federal, state and local laws governing nondiscrimination in employment in each locality where Rotech has employees. Rotech Healthcare Inc. is a DRUG FREE WORKPLACE