About Interfirst Mortgage Company
Interfirst Mortgage Company is a private equity-backed mortgage originator that is improving the way consumers obtain residential mortgages across the U.S., originating more than $35B of residential mortgages. Our leadership team has more than 100 years of mortgage, sales/marketing, and consumer-related experience, committed to delivering a best-in-class experience for every borrower. Charlotte and Chicago-area candidates have the option of working at one of our modern offices located near major transportation hubs, entertainment, and dining options and including the latest tech and amenities.
The Executive Assistant makes a significant impact in supporting our Executive Management team on the administrative execution on strategic initiatives. Reporting to the Chief Operating Officer this role is primarily responsible for the administrative support of executive leaders, board meeting planning and coordination, and strategic projects. This individual supervises and directs the work of a small office administration team including two receptionists at different locations. This role will interact with all members of the Executive Management team, mid to senior level managers, all departments and external partners.
Essential Duties & Responsibilities
- Provide proactive and complete administrative support for the Executive Management Team.
- Serve as executive team liaison by managing calendars, meetings, travel arrangements; respond on behalf of management internally and externally as needed; confidentially handle sensitive information.
- Assess information and requests and elevate to the appropriate party; prioritize strategic requests over non-essential needs.
- Partake and coordinate critical meetings for internal and external stakeholders; take and provide meeting minutes as needed.
- Prepare and execute the coordination of quarterly board meetings; gather relevant materials from all parties and prepare board reports. Distribute materials in a timely fashion; prepare ad hoc reports and meeting planning as needed. Prepare electronic and manual presentation materials as needed (PowerPoint, boardbooks, etc.)
- Partner closely with the CEO and COO for strategic initiatives and special projects by communicating with employees, stakeholders, and board members.
- Work closely with cross-functional project teams and committees to deliver on strategic initiatives and meet company objectives.
- Create and maintain regular weekly and monthly reports; receive and review completed documentation and signatures; draft internal and external correspondence; and manage documentation and paperwork.
- Plan and manage corporate and special events.
- Perform other duties as assigned.
Supervisory Responsibilities
The Executive Assistant has direct supervisory responsibilities and carries out the responsibilities in accordance with the company's policies and applicable laws. Responsibilities include planning, assigning and directing employee's work; evaluating performance; rewarding and disciplining employees; addressing complaints, performance coaching, and resolving problems; interviewing, hiring and training.
Minimum Required Education & Experience
Bachelor's degree in a related field and five or more years of administrative experience supporting C-Suite Executives in a fast-paced, rapidly changing environment; or equivalent combination of education and experience.
Knowledge, Skills & Abilities
- Flexible, pivots quickly to changing priorities; proven multi-tasking, organization and prioritization skills.
- Manage multiple projects, problem solve and meet deadlines in an ever changing, fast-paced environment.
- High level of discretion, integrity, confidentiality and decorum. Works with highly sensitive data confidentially and shares only relevant information to approved parties.
- Self-starter and self-directed; works well independently and as a part of a team. Equally capable of leading or following others as appropriate.
- Superior written and verbal communication skills.
- Delivery of accurate, thorough, high-quality and timely work output.
- Deep interpersonal skills and emotional intelligence. Communication delivery tailored to specific audience. Relationship-building across all layers of organization, external parties and Board Members.
- Deep project planning and execution skills.
- Effective stress management, works well under pressure in a highly changing rapidly evolving environment. Overcomes adversity and obstacles to keep projects moving forward.
- Intermediate to Advanced skills utilizing GSuite (Sheets, GMail, Slides and Docs) & MSOffice and custom applications. Excellent at creating and maintaining spreadsheets including formulas, pivot tables and V-Look-Ups.
Preferred, But Not Required
- Prior Mortgage Industry and/or FinTech experience.
- Prior experience in a start-up environment.
Other
Regular responsibilities of this role require that the incumbent reports work at the IMC onsite office location in Rosemont daily.
Benefits
We offer a great compensation package and benefits package to support you inside and outside of work when joining our team. Some of these benefits include a paid vacation policy, 401K, medical plans, dental, vision, company paid Life/AD&D, short term disability, and long term disability, free covered parking, casual dress policy and an onsite kitchen.
Interfirst is proud to be an Equal Opportunity Employer. You will be considered for this position based upon your experience and education, without regard to race, color, religion, sex, ethnicity, national origin, age, sexual orientation, ancestry, marital or parental status, disabled, military or veteran status, or any other basis or reason prohibited by any applicable law. We are committed to creating and maintaining a workforce environment that is free from any form of discriminations or harassment.