Administrative Assistant

Administrative Assistant

Michael Gray Interiors, a rapidly growing boutique interior design firm in Dania Beach, Florida is seeking an exceptional Administrative Assistant to manage the administration and record keeping of both client projects and the office.

The position is ideal for a creative and organized professional who has outstanding administrative skills and wants a stable and long-term position with a small firm. Our ideal candidate is a detail-oriented self-starter with the ability to take initiative and work with minimal supervision. The candidate must be a team player with a flexible attitude and the ability to prioritize workload, multiple tasks and deadlines in a fast-paced environment.

The position will start as part time with the opportunity to grow into a full-time position. Work hours will be Monday - Friday 9:00am - 3:00pm.

Requirements:

• Previous administrative experience.
• Excellent computer skills in a Windows environment.
• Proficiency in Microsoft Office - most particularly Excel and Powerpoint and internet-based software.
• Experience in the interior design industry a plus.
• Professional, elegant and polished verbal and written communication skills are essential.
• Reliable transportation is a must.

Responsibilities:

1.Project Management

The Administrative Assistant will be responsible for the following:

• Accounts payable and receivable.
• Maintaining accurate client files, records and project status.
• Time billing
• Financial reporting
• Scheduling pick-up and deliveries.

2. Office Administration

• Managing filing and computer directory systems.
• Answering phones as needed.
• Greeting visiting clients and assisting in meeting preparation.
• Tracking and ordering office and facilities supplies.
• Managing subscriptions and affiliations.
• Opening offsite warehouse periodically for shipment receipts.

Please email resumes with a cover letter to