HipCityVeg is looking for a highly organized, detail-oriented, driven, creative, and results-oriented Office Assistant to join our team. This candidate will support the headquarter operations of HipCityVeg and as well as our company's two full-service brands, Bar Bombon and Charlie was a sinner. The ideal candidate is someone who is passionate and excited to be part of a fast-paced, dynamic, and demanding environment, and wants to build a career with a growing company. You'll need to be a quick study and comfortable taking on a high degree of responsibility.
Job responsibilities will include:
Greets all incoming guests with a smile and warm welcome.
Manages guest flow into the corporate office, greeting, seating, offering refreshments and directing to the appropriate corporate team member.
Office administration including office upkeep/organization, voicemail, printing, copying, etc.
Maintains the cleanliness of the kitchenette everyday by ensuring all dishes are washed, put away, surfaces are cleaned, and refrigerator is cleaned out and stocked with samples every Friday.
Manages all incoming calls, voicemails and mail within the office.
Coordinates with cleaners for monthly office cleaning.
Water flowers evert couple of days and ensure that all plants are healthy and thriving.
Main point of contact for coordinating the purchasing of office supplies and products. Manages the purchasing document by regularly updating, receiving approval and ordering.
Provides various operationally based support such as ordering supplies and running errands between the stores.
Responsible for document management within SharePoint, including copying, dictating and formatting as needed. Prepares minutes following meetings involving the corporate team.
Coordinate calendar appointments to ensure maximum utilization of time.
Coordinates and books travel for corporate team members. Arrange travel plans and itineraries.
Manages email, responding timely and appropriately to all guest inquiries, including refund processing and any other service recovery.
Oversees gift card and retail fulfillment from online ordering.
Coordinating Iron Mountain pick ups.
Hands on support for all corporate team members with daily tasks and projects.
Assists with on and off-site events as needed, ensuring that the operations team is supported in all aspects from coordination, setup, execution and cleanup.
Assists the CEO and VP of Operations with personal and administrative tasks such as, but not limited to pick up and drop off of personal items, returns, reservations, gift wrapping, scheduling, car pick-ups, parking, coordinating appointments and driving to and from appointments.
Requirements:
Ability to drive performance and success.
Basic PC knowledge and comprehension (Word, Excel, scheduling software, Open Table, Aloha)
Must possess a valid driver's license and be very comfortable driving within the city. (tight streets/alleys, highways, travel to DC, NY etc.)
Respects the confidentiality of conversations and documents that are sensitive or private in nature.
Benefits & Salary:
To apply:
Join our team and maximize your creative and growth potential! Please send resume/portfolio and a cover letter about what makes you the ideal candidate for this job to .