Sr. Administrative Assistant Work Mode: Onsite Location: Onsite at Kohler, WI Opportunity Under the direct supervision of the Director of Customer Experience, the Sr. Administrative Assistant performs confidential administrative functions in support of the executing and leadership team. This position will assume a minimum of supervision, key administrative, organizational, and communication functions to enable key members of the leadership team to concentrate on the prime responsibilities of management of function organizations. This position requires a skilled and savvy communicator who can manage a wide range of priorities, and to handle highly sensitive matters with professionalism and discretion. Specific Responsibilities Communications Coordinates cross functional presentation and announcement development in support of the General manager - this includes typing and designs correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for grammar, spelling, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Organizes and prioritizes large volumes of information and touch points for the business. Sorts and distributes mails, drafts written responses or replies by phone or email when necessary. Responds to regularly reoccurring request for information. Act as liaison with KBNA businesses and outside business contacts, including high level staff such as C-level executives, Presidents, and Directors. Handles confidential and non-routine information and explains policies when necessary. Scheduling Provide meeting support. Coordinate and schedule meetings, conferences and departmental activities when required. Attending leadership team and regional sales meetings, creating, and distribute meeting minutes and action items. Maintain the corporate calendar, updating key occurrences for the company and functional areas. Initiate and organize travel arrangements for the General Manager and other leadership team members. Engagement Organize ongoing employee engagement initiatives such as team events, immersions, and round tables, including travel arrangements and itineraries for guest attendees. Support reward and recognition events as needed, in partnership with Human Resources, driving recognition, identifying areas for improvement and being a steward of the Robern brand. Support employee onboarding including desk setup and ensuring tech setup. Financial Support Assist with the maintenance of expense reporting for the General Manager, to include organizing and submitting expense reports, reviewing submitted expenses. IT Responsible for IT troubleshooting as needed. Primary liaison for Kohler IT contacts. Facilities Responsible Provide coverage for the front desk, be the face of Kallista, and oversee the office management for maintenance, repairs, supplies, etc. Maintain printer, supply, kitchenette, conference rooms. Act as second security contact. Special Projects Work independently and within teams on special nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the Managing Director or any person of the Leadership team, which may include: Purchase Order Management, Contract Management, product coordination for tradeshows and photoshoots, sample sales, branded gifts, internal literature library management Skills/Requirements The successful candidate for this role will have 3+ years of experience in an executive administrator or similar role. An associate degree is preferred, with a focus in Business Administration or related discipline. Individuals must be self-motivated and capable of working independently, with strong abilities to multi-task and prioritize. Must have strong communication skills, including proven skills in designing presentations. This role requires high proficiency with Microsoft Office, including Outlook, Word, Excel and PowerPoint. Experience with Salesforce preferred. The successful candidate for this role will be assertive, highly motivated, and enjoys having a high volume of workload with wide variety. The right person for this position will be discreet, polished, and place a high value on positive customer service interactions. Passion for interior design preferred. The hourly range for this position is $24.35 - $30.45. The specific hourly rate offered to a candidate may be influenced by a variety of factors including the candidate's experience, their education, and the work location. Available benefits include medical, dental, vision & 401k. Why Choose Kohler? We empower each associate to with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we're driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives. About Us It is Kohler's policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact . Kohler Co. is an equal opportunity/affirmative action employer.
05/18/2024
Full time
Sr. Administrative Assistant Work Mode: Onsite Location: Onsite at Kohler, WI Opportunity Under the direct supervision of the Director of Customer Experience, the Sr. Administrative Assistant performs confidential administrative functions in support of the executing and leadership team. This position will assume a minimum of supervision, key administrative, organizational, and communication functions to enable key members of the leadership team to concentrate on the prime responsibilities of management of function organizations. This position requires a skilled and savvy communicator who can manage a wide range of priorities, and to handle highly sensitive matters with professionalism and discretion. Specific Responsibilities Communications Coordinates cross functional presentation and announcement development in support of the General manager - this includes typing and designs correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for grammar, spelling, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Organizes and prioritizes large volumes of information and touch points for the business. Sorts and distributes mails, drafts written responses or replies by phone or email when necessary. Responds to regularly reoccurring request for information. Act as liaison with KBNA businesses and outside business contacts, including high level staff such as C-level executives, Presidents, and Directors. Handles confidential and non-routine information and explains policies when necessary. Scheduling Provide meeting support. Coordinate and schedule meetings, conferences and departmental activities when required. Attending leadership team and regional sales meetings, creating, and distribute meeting minutes and action items. Maintain the corporate calendar, updating key occurrences for the company and functional areas. Initiate and organize travel arrangements for the General Manager and other leadership team members. Engagement Organize ongoing employee engagement initiatives such as team events, immersions, and round tables, including travel arrangements and itineraries for guest attendees. Support reward and recognition events as needed, in partnership with Human Resources, driving recognition, identifying areas for improvement and being a steward of the Robern brand. Support employee onboarding including desk setup and ensuring tech setup. Financial Support Assist with the maintenance of expense reporting for the General Manager, to include organizing and submitting expense reports, reviewing submitted expenses. IT Responsible for IT troubleshooting as needed. Primary liaison for Kohler IT contacts. Facilities Responsible Provide coverage for the front desk, be the face of Kallista, and oversee the office management for maintenance, repairs, supplies, etc. Maintain printer, supply, kitchenette, conference rooms. Act as second security contact. Special Projects Work independently and within teams on special nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the Managing Director or any person of the Leadership team, which may include: Purchase Order Management, Contract Management, product coordination for tradeshows and photoshoots, sample sales, branded gifts, internal literature library management Skills/Requirements The successful candidate for this role will have 3+ years of experience in an executive administrator or similar role. An associate degree is preferred, with a focus in Business Administration or related discipline. Individuals must be self-motivated and capable of working independently, with strong abilities to multi-task and prioritize. Must have strong communication skills, including proven skills in designing presentations. This role requires high proficiency with Microsoft Office, including Outlook, Word, Excel and PowerPoint. Experience with Salesforce preferred. The successful candidate for this role will be assertive, highly motivated, and enjoys having a high volume of workload with wide variety. The right person for this position will be discreet, polished, and place a high value on positive customer service interactions. Passion for interior design preferred. The hourly range for this position is $24.35 - $30.45. The specific hourly rate offered to a candidate may be influenced by a variety of factors including the candidate's experience, their education, and the work location. Available benefits include medical, dental, vision & 401k. Why Choose Kohler? We empower each associate to with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we're driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives. About Us It is Kohler's policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact . Kohler Co. is an equal opportunity/affirmative action employer.
MARKET SUMMARY: MICHIGAN GROUP - Detroit Market The Detroit Medical Center is one the largest academic medical centers in the United States, with a long and rich history of medical education, providing training in medical education for more than 100 years. As the nation shifted to more rigorous oversight of physician training, the DMC continued to be a leader in accredited programs in medical education beginning with the Ophthalmology Residency Program's accreditation in 1951, Pathology in 1953, Internal Medicine in 1956, Neurology in 1958 and Neurological Surgery in 1960. The DMC now trains the majority of practicing physicians in the State of Michigan including 70 percent of the state's trauma surgeons and 60 percent of its emergency physicians. The DMC currently sponsors more than 100 residency and fellowship programs, training over 1000 physicians each year. Detroit Medical Center Graduate Medical Education Accredited Training Programs include 67 Accreditation Council for Graduate Medical Education accredited residencies and fellowships; 4 accredited by the American Osteopathic Association; 5 fellowships accredited by the American Board of Obstetrics and Gynecology; and 6 residency programs accredited by Other Boards. The DMC maintains Academic affiliations with Michigan State University's College of Osteopathic Medicine and Wayne State University's School of Medicine. The faculty provides the majority of medical student, resident and fellow training at DMC hospitals. The Detroit Medical Center graduates outstanding physicians with advanced training in many specialties including Emergency Medicine, Surgery, Cardiology, Neurosurgery, Obstetrics and Gynecology, Neurology, Internal Medicine, Pathology, Pediatrics, Radiology and many more. The Assistant Chief Nursing Officer will have direct oversight of the following hospitals: DMC Detroit Receiving Hospital is a 223 bed institution, Michigan's first Level I Trauma Center and is a constant and innovative force in the evolution of emergency medicine. Receiving hosts one of the busiest and most well-equipped emergency departments anywhere, training nearly half of practicing emergency medicine physicians in Michigan. The oldest and largest verified burn center in the state is at Receiving, and is one of only 63 in the country. Detroit Receiving offers expertise in many specialty services, including emergency medicine and trauma , critical care, orthopaedics , neurosciences , nephrology , pulmonology , diabetes , geriatrics and urology . Boasting the state's leading 24/7 hyperbaric oxygen program and Metro Detroit's first certified primary stroke center , Detroit Receiving is a leader in senior care with our nationally recognized Rosa Parks Geriatric Center . A Center of Excellence for disaster preparedness, the experts at Detroit Receiving have made it the model for regional, state, national and federal agencies. III. JOB DESCRIPTION: The Assistant Chief Nursing Officer is responsible for assisting the Chief Nursing Officer in planning, implementing and evaluating the nursing services to ensure the delivery of adequate and competent patient care. In the absence of the Chief Nursing Officer, the Assistant Chief Nursing Officer has responsibility for the Nursing Supervisors, Nursing Directors and Clinical Education. He/she functions as an expert nurse who facilitates the development of the Nursing areas. Facilitates mechanisms designed to guide the provision of nursing care required for all patients. Participates in the design and development of systems compatible with the ANA Code of Ethics, Nursing standards, the goals and resources of the organization, and changing societal/community needs and patient/family expectations. Assists CNO with developing, maintaining, and evaluating organizational planning systems to facilitate the delivery of patient care services. Assists with the development of standards of nursing practice and standards of care with nursing leaders. Advocates organizational processes that allow for creativity in the development of alternative plans for achieving desired, client-centered, cost-effective outcomes. Promotes the integration of applicable contemporary management and organizational theories, nursing and related research findings, and practice standards and guidelines into the planning process. Assists and supports staff in developing and maintaining competency in the planning and management of transitions. Advocates integration of policies into action plans for achieving desired client-centered outcomes. Utilizes clinical, human resource, and financial data to appropriately integrate standards of nursing and patient care, facilitating continuity across a continuum. Ensures CNO is informed of critical issues within assigned departments; reporting managers and staff are fully informed on organization issues and development; collaborates with other departments relative to changes originating within the nursing department that potentially impact their individual operations. Provides training and coaching to managers and staff for the selection of qualified candidates. Adheres to facility policies and procedures as well as utilizes facility departmental resources for management of operations. Provides a leadership role in professional, community, and governmental bodies that shape healthcare policy, thereby contributing to the development of the health care delivery system, and better health care for society. Provides leadership direction in the identification of clinical nursing goals and directions. Collaboratively participates with nursing leaders in the development and implementation of systems and processes to achieve clinical and administrative goals. Evaluates and revises the systems and processes of organized nursing service to enhance achievement of identified, desired client/family-centered outcomes. Provides leadership and support to nursing management in critical thinking, conflict management, and problem solving. Ensures the ongoing evaluation and innovation of services provided by organized nursing services and the organization as a whole. Supports the research process, dissemination, and utilization of research findings in the areas of nursing, health, and management systems. Serves as a professional-role model and mentor to motivate, develop, recruit, and retain staff and future nurse administrators. Collaborates with recruiter to develop successful recruitment and retention strategies. Initiates and leads departmental and cross-functional transitions. Applies "best practices", eliminates barriers, and gains organizational support for change. Promotes an environment for harmonious relationships among personnel, medical staff, patients and others. Systematically evaluates the quality and effectiveness of nursing practice and nursing administration. Ensures processes for viability of performance improvement programs. Identifies key quality indicators for monitoring and evaluating. Participates in the peer review process and privileging process for advanced practices nurses/Allied Health Professionals. Participates in interdisciplinary evaluation teams. Demonstrates current knowledge of JCAHO Standards, State and Federal Regulations and ANA Standards for nurse administrators. Demonstrates knowledge of the legal aspects and liabilities of nursing practice. Ensures that all staff members' function within the legal boundaries and guidelines established by the state nurse practice act. Assists CNO in assuring that nursing leadership and nursing staff are aware of current standards, policies and procedures and compliance are met. Visits nursing units regularly to ascertain quality of patient care and contentment of staff. Evaluates his/her own performance based on professional practice standards, relevant statutes and regulations, and organizational criteria. Engages in self-performance appraisal on a regular basis, identifying areas of strength as well as areas for professional/practice development Seeks constructive feedback regarding his/her own practice. Takes action to achieve goals during performance appraisal. Acquires and maintains current knowledge in administrative practice. Seeks experience to expand and maintain skills and knowledge base. Networks with peers in state/region/corporate to share ideas and conduct mutual problem solving. Maintains professional affiliations and enhances professional growth and development. Collaborates with nursing staff at all levels, interdisciplinary teams, executive officer, medical staff, and other stakeholders. Collaborates with nursing staff and other disciplines at all levels in the development, implementation, and evaluation of programs and services. Collaborates with the human resources staff to develop and implement recruitment and retention programs for staff. Provides the opportunity for ongoing communication between self and staff. Collaborates with other providers of nursing/patient care within the delivery system for provision of seamless delivery of services. Maintains an awareness of community standards for hospital procedures and policies; communicates same to the CNO. Decision and actions are based on ethical principles. . click apply for full job details
05/18/2024
Full time
MARKET SUMMARY: MICHIGAN GROUP - Detroit Market The Detroit Medical Center is one the largest academic medical centers in the United States, with a long and rich history of medical education, providing training in medical education for more than 100 years. As the nation shifted to more rigorous oversight of physician training, the DMC continued to be a leader in accredited programs in medical education beginning with the Ophthalmology Residency Program's accreditation in 1951, Pathology in 1953, Internal Medicine in 1956, Neurology in 1958 and Neurological Surgery in 1960. The DMC now trains the majority of practicing physicians in the State of Michigan including 70 percent of the state's trauma surgeons and 60 percent of its emergency physicians. The DMC currently sponsors more than 100 residency and fellowship programs, training over 1000 physicians each year. Detroit Medical Center Graduate Medical Education Accredited Training Programs include 67 Accreditation Council for Graduate Medical Education accredited residencies and fellowships; 4 accredited by the American Osteopathic Association; 5 fellowships accredited by the American Board of Obstetrics and Gynecology; and 6 residency programs accredited by Other Boards. The DMC maintains Academic affiliations with Michigan State University's College of Osteopathic Medicine and Wayne State University's School of Medicine. The faculty provides the majority of medical student, resident and fellow training at DMC hospitals. The Detroit Medical Center graduates outstanding physicians with advanced training in many specialties including Emergency Medicine, Surgery, Cardiology, Neurosurgery, Obstetrics and Gynecology, Neurology, Internal Medicine, Pathology, Pediatrics, Radiology and many more. The Assistant Chief Nursing Officer will have direct oversight of the following hospitals: DMC Detroit Receiving Hospital is a 223 bed institution, Michigan's first Level I Trauma Center and is a constant and innovative force in the evolution of emergency medicine. Receiving hosts one of the busiest and most well-equipped emergency departments anywhere, training nearly half of practicing emergency medicine physicians in Michigan. The oldest and largest verified burn center in the state is at Receiving, and is one of only 63 in the country. Detroit Receiving offers expertise in many specialty services, including emergency medicine and trauma , critical care, orthopaedics , neurosciences , nephrology , pulmonology , diabetes , geriatrics and urology . Boasting the state's leading 24/7 hyperbaric oxygen program and Metro Detroit's first certified primary stroke center , Detroit Receiving is a leader in senior care with our nationally recognized Rosa Parks Geriatric Center . A Center of Excellence for disaster preparedness, the experts at Detroit Receiving have made it the model for regional, state, national and federal agencies. III. JOB DESCRIPTION: The Assistant Chief Nursing Officer is responsible for assisting the Chief Nursing Officer in planning, implementing and evaluating the nursing services to ensure the delivery of adequate and competent patient care. In the absence of the Chief Nursing Officer, the Assistant Chief Nursing Officer has responsibility for the Nursing Supervisors, Nursing Directors and Clinical Education. He/she functions as an expert nurse who facilitates the development of the Nursing areas. Facilitates mechanisms designed to guide the provision of nursing care required for all patients. Participates in the design and development of systems compatible with the ANA Code of Ethics, Nursing standards, the goals and resources of the organization, and changing societal/community needs and patient/family expectations. Assists CNO with developing, maintaining, and evaluating organizational planning systems to facilitate the delivery of patient care services. Assists with the development of standards of nursing practice and standards of care with nursing leaders. Advocates organizational processes that allow for creativity in the development of alternative plans for achieving desired, client-centered, cost-effective outcomes. Promotes the integration of applicable contemporary management and organizational theories, nursing and related research findings, and practice standards and guidelines into the planning process. Assists and supports staff in developing and maintaining competency in the planning and management of transitions. Advocates integration of policies into action plans for achieving desired client-centered outcomes. Utilizes clinical, human resource, and financial data to appropriately integrate standards of nursing and patient care, facilitating continuity across a continuum. Ensures CNO is informed of critical issues within assigned departments; reporting managers and staff are fully informed on organization issues and development; collaborates with other departments relative to changes originating within the nursing department that potentially impact their individual operations. Provides training and coaching to managers and staff for the selection of qualified candidates. Adheres to facility policies and procedures as well as utilizes facility departmental resources for management of operations. Provides a leadership role in professional, community, and governmental bodies that shape healthcare policy, thereby contributing to the development of the health care delivery system, and better health care for society. Provides leadership direction in the identification of clinical nursing goals and directions. Collaboratively participates with nursing leaders in the development and implementation of systems and processes to achieve clinical and administrative goals. Evaluates and revises the systems and processes of organized nursing service to enhance achievement of identified, desired client/family-centered outcomes. Provides leadership and support to nursing management in critical thinking, conflict management, and problem solving. Ensures the ongoing evaluation and innovation of services provided by organized nursing services and the organization as a whole. Supports the research process, dissemination, and utilization of research findings in the areas of nursing, health, and management systems. Serves as a professional-role model and mentor to motivate, develop, recruit, and retain staff and future nurse administrators. Collaborates with recruiter to develop successful recruitment and retention strategies. Initiates and leads departmental and cross-functional transitions. Applies "best practices", eliminates barriers, and gains organizational support for change. Promotes an environment for harmonious relationships among personnel, medical staff, patients and others. Systematically evaluates the quality and effectiveness of nursing practice and nursing administration. Ensures processes for viability of performance improvement programs. Identifies key quality indicators for monitoring and evaluating. Participates in the peer review process and privileging process for advanced practices nurses/Allied Health Professionals. Participates in interdisciplinary evaluation teams. Demonstrates current knowledge of JCAHO Standards, State and Federal Regulations and ANA Standards for nurse administrators. Demonstrates knowledge of the legal aspects and liabilities of nursing practice. Ensures that all staff members' function within the legal boundaries and guidelines established by the state nurse practice act. Assists CNO in assuring that nursing leadership and nursing staff are aware of current standards, policies and procedures and compliance are met. Visits nursing units regularly to ascertain quality of patient care and contentment of staff. Evaluates his/her own performance based on professional practice standards, relevant statutes and regulations, and organizational criteria. Engages in self-performance appraisal on a regular basis, identifying areas of strength as well as areas for professional/practice development Seeks constructive feedback regarding his/her own practice. Takes action to achieve goals during performance appraisal. Acquires and maintains current knowledge in administrative practice. Seeks experience to expand and maintain skills and knowledge base. Networks with peers in state/region/corporate to share ideas and conduct mutual problem solving. Maintains professional affiliations and enhances professional growth and development. Collaborates with nursing staff at all levels, interdisciplinary teams, executive officer, medical staff, and other stakeholders. Collaborates with nursing staff and other disciplines at all levels in the development, implementation, and evaluation of programs and services. Collaborates with the human resources staff to develop and implement recruitment and retention programs for staff. Provides the opportunity for ongoing communication between self and staff. Collaborates with other providers of nursing/patient care within the delivery system for provision of seamless delivery of services. Maintains an awareness of community standards for hospital procedures and policies; communicates same to the CNO. Decision and actions are based on ethical principles. . click apply for full job details
Overview TSNE ( tsne.org ) is working to build to a more just, equitable society. We do this by providing capacity building services, consulting and training services, and operational support for hundreds of nonprofits, foundations, community-based groups, and others working for social change. We are partners and colleagues working collaboratively to support areas critical for organizations, including property management, leadership development and support, finance and accounting, human resources, and organizational development. We live by our values as an organization, and are committed to identifying, including, and valuing the unique skills, perspectives and knowledge of each member of our team. About our Values: Justice - A just society is one in which all people have the dignity, resources, power, and self-determination to fully thrive. We seek to create a more just world in all of our work. Progress - We commit out resources, expertise, and energy to delivering high quality support and services that make movement toward a more just world possible. Impact - We work collaboratively with others to build the capacity and sustainability of organizations who work toward social good. Responsibilities As TSNE's newest initiative, Shared Services provides a one-stop solution for nonprofits, particularly BIPOC-led and -serving, seeking a trusted, mission-aligned partner to help manage "back-office" organizational finances and operations, and "front-office" consulting in organizational development, strategy, and operations. In the second phase, Shared Services will expand with the development of cooperatively owned solution-based services, encompassing finance, HR, communications, evaluation and other services. The Accounting team is responsible for all accounting functions, handling related administrative tasks, and responding to client inquiries. Our Accountants need to be flexible and skilled at multi-tasking to be successful with the varied and changing demands of the work and client needs. The Accountant is responsible for proactively researching and resolving accounting inconsistencies. Essential Functions Accounts Receivable - 50% Prepare invoices for review by NPO executive director; Submit invoices to customers for payment; Post invoices in accounting system according to Generally Accepted Accounting Principles (GAAP) for NPOs; Record cash receipts received on behalf of NPOs; Maintain reconciliation systems to ensure invoices are submitted in a timely fashion and coded correctly in the accounting system; Contact customers about outstanding receivable balances; Work with Assistant Controller to write off bad debt; Prepare journal entries related to AR transactions. Accounts Payable - 40% Audit invoice submissions; Audit expense report submissions; Manually enter payment request to Concur on behalf of clients as needed; Manually enter emergency payment requests; Monitor accounts to ensure timely payments; Respond to issues related to invoices and payments; Send reminder to projects for unsubmitted invoices; Create new vendors including banking information for ACH payments as needed; Provide Concur Invoice training and assist with Concur related issues; Respond to disbursement inquiries; Process monthly stipend payments via upload as needed; Prepare journal entries related to AP transactions; Prepare credit memos as needed. Department Resource and Support - 5% Act as departmental resource on AR and AP processes; Provide operational support to accounting staff on processes, systems, and software. General Accounting - 5% Provide back up for all accounting functions; Ability to proactively research and resolve accounting inconsistencies; Participate in annual audits - prepare and review schedules, pull documentation, etc.; Provide direct project services as needed; Stay abreast of changes in GAAP and other regulatory requirements including Federal Cost Allowability (Cost Principles). Complete other tasks and projects related to the job, as needed. Qualifications Many folks who are impacted by biased professionalism standards, such as women, LGBTQIA+, BIPOC, and individuals with disabilities, tend to only submit an application if they meet every requirement listed. At TSNE, we are always looking for enthusiastic candidates who are the best fit for the role, both culturally and through experience. If you believe you'd be a good addition to our team, we look forward to your application! Minimum of three years' experience performing accounts payable, accounts receivable and billing functions; BA/BS degree in accounting or business or equivalent experience required; Nonprofit accounting, federal fund, and Concur experience desired; Experience working in a BIPOC-led and -serving nonprofit; Strong analytical, research and troubleshooting skills; Experience with performing accounts receivable and billing functions; Proficiency using accounting software and spreadsheets; Ability to pay close and accurate attention to details; Ability to adhere to standard and organizational accounting protocols; Ability to juggle multiple tasks and priorities; Strong communication skills; Commitment to the work of social and economic justice organizations; Ability to work effectively with people of different cultural backgrounds. You also believe in and embody our organizational values and the below core competencies: Communication - The ability to effectively exchange ideas, concepts, facts, and data with diverse audiences. High standard of integrity, ethics, and professionalism - The highest standards of integrity, ethical practices and professionalism are demonstrated in all aspects of work, including interactions with others, decision-making, and the development and delivery of work product. The ability to integrate core values, equity, integrity and accountability throughout all organizational practices. Relationship management - The ability to develop and nurture positive, productive relationships with others. Collaboration - The ability to collaborate vertically and horizontally throughout the organization and with others. Technologically and organizationally functional - Computer skills and demonstrates willingness to learn additional, specific platforms. Also understands and follows the policies and procedures applicable to all staff. And a strong combination of the following qualifications: Soft Skills including exceptional discretion and judgment. Effective verbal and written communication skills with a wide audience. Ability to build productive and successful range of relationships and effectively serve in roles ranging from trusted advisor, teammate, subject matter expert and to coach. Demonstrate cultural awareness and some understanding of fostering an inclusive, culturally sensitive, environment. Willing to ask questions, learn, and constructively share and accept feedback. Must be adaptable to a range of audiences and dynamics. Just do good work by providing high quality work in fast-paced environment. Strong analytical skills are necessary. Must be flexible and able to manage multiple changing priorities and projects, and be organized and detail oriented. Provide excellent customer service by being on-time and accurate. Physical Demands/Work Environment The physical demands described for this position are that of a typical office environment. Reasonable accommodations will be made to enable individuals with disabilities to perform the functions. Ability to sit and/or stand for extended periods of time in front of a computer screen is an essential aspect of the position. There may be a need to lift and/or move materials or equipment. Location: Work will be performed between our office located at the NonProfit Center at 89 South Street, Suite 700, Boston, MA 02111 and your home office. This position is required to be on-site at least once per month (on average) and may require flexibility. Schedule: This position is full-time at 37.5 hours per week and hours are flexible within reason. Compensation and Benefits Compensation: The salary for this position is $37.65/hour. Benefits: This position is eligible for a full benefits package including: Generous Paid-Time-Off (PTO): twelve paid holidays, three weeks of vacation, one week of personal holiday, and ability to accrue up to 487.5 hours of health leave time for benefited staff. 80% Employer-paid, offering some $0 deductible Health Insurance through Harvard Pilgrim along with several low-deductible plans; Low-cost Guardian Dental and Vision. Flexible Spending Accounts (FSA) for Health and Dependent Care. Employer-paid Life, Long- and Short-Term Disability Insurance. Employer-paid Pension and Employee-paid 403b plan through TIAA. Up to $1,080.00 in annual commuter subsidy No meetings after noon on Fridays. and more! TSNE strives to achieve excellence through a diverse, equitable . click apply for full job details
05/18/2024
Full time
Overview TSNE ( tsne.org ) is working to build to a more just, equitable society. We do this by providing capacity building services, consulting and training services, and operational support for hundreds of nonprofits, foundations, community-based groups, and others working for social change. We are partners and colleagues working collaboratively to support areas critical for organizations, including property management, leadership development and support, finance and accounting, human resources, and organizational development. We live by our values as an organization, and are committed to identifying, including, and valuing the unique skills, perspectives and knowledge of each member of our team. About our Values: Justice - A just society is one in which all people have the dignity, resources, power, and self-determination to fully thrive. We seek to create a more just world in all of our work. Progress - We commit out resources, expertise, and energy to delivering high quality support and services that make movement toward a more just world possible. Impact - We work collaboratively with others to build the capacity and sustainability of organizations who work toward social good. Responsibilities As TSNE's newest initiative, Shared Services provides a one-stop solution for nonprofits, particularly BIPOC-led and -serving, seeking a trusted, mission-aligned partner to help manage "back-office" organizational finances and operations, and "front-office" consulting in organizational development, strategy, and operations. In the second phase, Shared Services will expand with the development of cooperatively owned solution-based services, encompassing finance, HR, communications, evaluation and other services. The Accounting team is responsible for all accounting functions, handling related administrative tasks, and responding to client inquiries. Our Accountants need to be flexible and skilled at multi-tasking to be successful with the varied and changing demands of the work and client needs. The Accountant is responsible for proactively researching and resolving accounting inconsistencies. Essential Functions Accounts Receivable - 50% Prepare invoices for review by NPO executive director; Submit invoices to customers for payment; Post invoices in accounting system according to Generally Accepted Accounting Principles (GAAP) for NPOs; Record cash receipts received on behalf of NPOs; Maintain reconciliation systems to ensure invoices are submitted in a timely fashion and coded correctly in the accounting system; Contact customers about outstanding receivable balances; Work with Assistant Controller to write off bad debt; Prepare journal entries related to AR transactions. Accounts Payable - 40% Audit invoice submissions; Audit expense report submissions; Manually enter payment request to Concur on behalf of clients as needed; Manually enter emergency payment requests; Monitor accounts to ensure timely payments; Respond to issues related to invoices and payments; Send reminder to projects for unsubmitted invoices; Create new vendors including banking information for ACH payments as needed; Provide Concur Invoice training and assist with Concur related issues; Respond to disbursement inquiries; Process monthly stipend payments via upload as needed; Prepare journal entries related to AP transactions; Prepare credit memos as needed. Department Resource and Support - 5% Act as departmental resource on AR and AP processes; Provide operational support to accounting staff on processes, systems, and software. General Accounting - 5% Provide back up for all accounting functions; Ability to proactively research and resolve accounting inconsistencies; Participate in annual audits - prepare and review schedules, pull documentation, etc.; Provide direct project services as needed; Stay abreast of changes in GAAP and other regulatory requirements including Federal Cost Allowability (Cost Principles). Complete other tasks and projects related to the job, as needed. Qualifications Many folks who are impacted by biased professionalism standards, such as women, LGBTQIA+, BIPOC, and individuals with disabilities, tend to only submit an application if they meet every requirement listed. At TSNE, we are always looking for enthusiastic candidates who are the best fit for the role, both culturally and through experience. If you believe you'd be a good addition to our team, we look forward to your application! Minimum of three years' experience performing accounts payable, accounts receivable and billing functions; BA/BS degree in accounting or business or equivalent experience required; Nonprofit accounting, federal fund, and Concur experience desired; Experience working in a BIPOC-led and -serving nonprofit; Strong analytical, research and troubleshooting skills; Experience with performing accounts receivable and billing functions; Proficiency using accounting software and spreadsheets; Ability to pay close and accurate attention to details; Ability to adhere to standard and organizational accounting protocols; Ability to juggle multiple tasks and priorities; Strong communication skills; Commitment to the work of social and economic justice organizations; Ability to work effectively with people of different cultural backgrounds. You also believe in and embody our organizational values and the below core competencies: Communication - The ability to effectively exchange ideas, concepts, facts, and data with diverse audiences. High standard of integrity, ethics, and professionalism - The highest standards of integrity, ethical practices and professionalism are demonstrated in all aspects of work, including interactions with others, decision-making, and the development and delivery of work product. The ability to integrate core values, equity, integrity and accountability throughout all organizational practices. Relationship management - The ability to develop and nurture positive, productive relationships with others. Collaboration - The ability to collaborate vertically and horizontally throughout the organization and with others. Technologically and organizationally functional - Computer skills and demonstrates willingness to learn additional, specific platforms. Also understands and follows the policies and procedures applicable to all staff. And a strong combination of the following qualifications: Soft Skills including exceptional discretion and judgment. Effective verbal and written communication skills with a wide audience. Ability to build productive and successful range of relationships and effectively serve in roles ranging from trusted advisor, teammate, subject matter expert and to coach. Demonstrate cultural awareness and some understanding of fostering an inclusive, culturally sensitive, environment. Willing to ask questions, learn, and constructively share and accept feedback. Must be adaptable to a range of audiences and dynamics. Just do good work by providing high quality work in fast-paced environment. Strong analytical skills are necessary. Must be flexible and able to manage multiple changing priorities and projects, and be organized and detail oriented. Provide excellent customer service by being on-time and accurate. Physical Demands/Work Environment The physical demands described for this position are that of a typical office environment. Reasonable accommodations will be made to enable individuals with disabilities to perform the functions. Ability to sit and/or stand for extended periods of time in front of a computer screen is an essential aspect of the position. There may be a need to lift and/or move materials or equipment. Location: Work will be performed between our office located at the NonProfit Center at 89 South Street, Suite 700, Boston, MA 02111 and your home office. This position is required to be on-site at least once per month (on average) and may require flexibility. Schedule: This position is full-time at 37.5 hours per week and hours are flexible within reason. Compensation and Benefits Compensation: The salary for this position is $37.65/hour. Benefits: This position is eligible for a full benefits package including: Generous Paid-Time-Off (PTO): twelve paid holidays, three weeks of vacation, one week of personal holiday, and ability to accrue up to 487.5 hours of health leave time for benefited staff. 80% Employer-paid, offering some $0 deductible Health Insurance through Harvard Pilgrim along with several low-deductible plans; Low-cost Guardian Dental and Vision. Flexible Spending Accounts (FSA) for Health and Dependent Care. Employer-paid Life, Long- and Short-Term Disability Insurance. Employer-paid Pension and Employee-paid 403b plan through TIAA. Up to $1,080.00 in annual commuter subsidy No meetings after noon on Fridays. and more! TSNE strives to achieve excellence through a diverse, equitable . click apply for full job details
JobsRUs, formerly CorTech, is a service-oriented staffing/recruiting company dedicated to working closely with our clients We are currently hiring for an Office Assistant/Property Manager to work at two sites in Glenville, NY. $21-23/hour Monday to Friday, 40 hours per week (split between 2 properties) Temporary to Permanent position Reliable transportation required Requirements: - Great customer service with excellent communication skills from relatable experience whether property leasing or hospitality (hotels, restaurants), retail service, etc. - 1+ years of residential leasing and / or property management experience preferred. - Prior experience with Yardi and/or OneSite preferred - High School diploma or equivalent required; Bachelor's degree in business or related field preferred. - Strong administrative and organizational skills with excellence in time management. - Superb coordinating and prioritizing skills to assist the Sr Community Manager / Asset Director with vendors and contractors for property projects. - Ability to effectively, professionally help and support property leasing procedures. - Computer skills, including working knowledge of MS Office Suite (Outlook, Teams, Word, Excel); also, database experience preferred. In this position you will join a team and be able to : - Preparing and scheduling property viewings, conducting property tours and interviewing prospective tenants. - Assist with operations in compliance with Rural Development (RD), Department of Housing and Urban Development (HUD) / Section 8 and Low-Income Housing Tax Credit (LIHTC) regulations, meeting requirements to include preparing documentation and reporting. - Processing resident applications, conducting credit checks, and at times arrange lease renewals. - Managing resident accounts to include tenant notices and rent collections - Scheduling and conducting certifications and recertification's; preparing and processing required forms; updating records with new information; preparing reports related to completed recertification. - Inspecting property conditions and coordinating maintenance activities (via vendor contract). - Addressing and resolving residents' questions, concerns, and complaints in a timely manner. - Creating and distributing marketing materials to attract new tenants. - Maintaining an onsite, engaging presence and readily available for team members, residents and guests during business hours and as needed for special events. - Follow established Company policies and procedures. - Arrive to work as scheduled and prepared. - Any other task as assigned. Cares: •Pay Options: Direct Deposit, Paper Checks or pay cards; paid weekly •Health/Dental/Vision Insurance options compliant with the ACA •401k •Online Employee Portal to adjust withholdings and view and print pay stubs We look forward to working with you; Cares! APPLY Today! has over 8000+ associates in the United States in various verticals and industries with over 5000+ working in manufacturing, industrial, production, factory, distribution, and/or warehouse roles ranging from the assembly, forklift, machine operator, warehouse, maintenance, packaging, order pick/pack and general labor.
05/18/2024
Full time
JobsRUs, formerly CorTech, is a service-oriented staffing/recruiting company dedicated to working closely with our clients We are currently hiring for an Office Assistant/Property Manager to work at two sites in Glenville, NY. $21-23/hour Monday to Friday, 40 hours per week (split between 2 properties) Temporary to Permanent position Reliable transportation required Requirements: - Great customer service with excellent communication skills from relatable experience whether property leasing or hospitality (hotels, restaurants), retail service, etc. - 1+ years of residential leasing and / or property management experience preferred. - Prior experience with Yardi and/or OneSite preferred - High School diploma or equivalent required; Bachelor's degree in business or related field preferred. - Strong administrative and organizational skills with excellence in time management. - Superb coordinating and prioritizing skills to assist the Sr Community Manager / Asset Director with vendors and contractors for property projects. - Ability to effectively, professionally help and support property leasing procedures. - Computer skills, including working knowledge of MS Office Suite (Outlook, Teams, Word, Excel); also, database experience preferred. In this position you will join a team and be able to : - Preparing and scheduling property viewings, conducting property tours and interviewing prospective tenants. - Assist with operations in compliance with Rural Development (RD), Department of Housing and Urban Development (HUD) / Section 8 and Low-Income Housing Tax Credit (LIHTC) regulations, meeting requirements to include preparing documentation and reporting. - Processing resident applications, conducting credit checks, and at times arrange lease renewals. - Managing resident accounts to include tenant notices and rent collections - Scheduling and conducting certifications and recertification's; preparing and processing required forms; updating records with new information; preparing reports related to completed recertification. - Inspecting property conditions and coordinating maintenance activities (via vendor contract). - Addressing and resolving residents' questions, concerns, and complaints in a timely manner. - Creating and distributing marketing materials to attract new tenants. - Maintaining an onsite, engaging presence and readily available for team members, residents and guests during business hours and as needed for special events. - Follow established Company policies and procedures. - Arrive to work as scheduled and prepared. - Any other task as assigned. Cares: •Pay Options: Direct Deposit, Paper Checks or pay cards; paid weekly •Health/Dental/Vision Insurance options compliant with the ACA •401k •Online Employee Portal to adjust withholdings and view and print pay stubs We look forward to working with you; Cares! APPLY Today! has over 8000+ associates in the United States in various verticals and industries with over 5000+ working in manufacturing, industrial, production, factory, distribution, and/or warehouse roles ranging from the assembly, forklift, machine operator, warehouse, maintenance, packaging, order pick/pack and general labor.
Sr. Administrative Assistant, Global Design Work Mode: Hybrid Location: Kohler, WI- Hybrid Opportunity Under the general supervision of the VP-Industrial Design, K&B Group, the Sr Administrative Assistant, with minimal supervision, will perform a wide variety of higher-level administrative duties of both confidential and general nature. Requires flexibility, excellent interpersonal skills, project coordination, and the ability to partner successfully with all levels of internal management and outside clients and vendors. Responsibilities include scheduling meeting arrangements; preparing confidential reports; scheduling travel arrangements and processing expense reports; and screening phone calls and redirecting as appropriate. Requires advanced Microsoft Office skills (Word, Excel, and PowerPoint) and internet research skills. Requires broad and practical knowledge of company organizational structure. Specific Responsibilities Acts as coordinator for special projects for the VP-Industrial Design which may include in part: coordinating presentations; being the point of contact for collecting information; and ensuring timelines are adhered to. Prepares reports and correspondence for the VP-Industrial Design. Type documents that are highly confidential involving financial, legal, and technical terminology. Maintains confidential records. Maintains calendar and prepares meeting agendas. Establishes a working knowledge of awareness of all actions and functions relating to the Kitchen & Bath Group in order to inform the VP-Industrial Design of relevant information and commitments. Compiles and prepares reports which may involve presentations, charts, and visual aids from multiple sources. Prepares agendas, coordinates materials to include brochures, files, records, etc., analyzes and presents various reports across the broad spectrum of the business, so that the VP-Industrial Design is up-to-date on information and prepared for conferences, management meetings, and staff meetings. Arranges travel itineraries for both domestic and non-U.S. travel for the VP and the domestic leadership team. Processes expense reports and reconciles company credit card statements. Creates Purchase Orders and orders office supplies through the company SRM intranet system. Functions as the liaison between the VP-Industrial Design and team as well as other company personnel, with regard to answering questions, arranging meetings, and conferences. Opens and sorts mail for importance, urgency, and distribution. Receives, screens, and refers calls to appropriate personnel. Greets and receives personal callers and vendors. Performs other duties as assigned. Skills/Requirements Associate degree highly preferred. Three to five years of business office experience required. Prior experience supporting senior management or an executive highly preferred. Demonstrated ability to set priorities, meet deadlines, multi-task, and organize efficiently required. Advanced Word, Excel and PowerPoint skills required. Ability to work in a team environment and has exceptional customer service and a high degree of professionalism required. The hourly range for this position is $24.35 - $30.45. The specific hourly rate offered to a candidate may be influenced by a variety of factors including the candidate's experience, their education, and the work location. Available benefits include medical, dental, vision & 401k. Why Choose Kohler? We empower each associate to with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we're driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives. About Us It is Kohler's policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact . Kohler Co. is an equal opportunity/affirmative action employer.
05/18/2024
Full time
Sr. Administrative Assistant, Global Design Work Mode: Hybrid Location: Kohler, WI- Hybrid Opportunity Under the general supervision of the VP-Industrial Design, K&B Group, the Sr Administrative Assistant, with minimal supervision, will perform a wide variety of higher-level administrative duties of both confidential and general nature. Requires flexibility, excellent interpersonal skills, project coordination, and the ability to partner successfully with all levels of internal management and outside clients and vendors. Responsibilities include scheduling meeting arrangements; preparing confidential reports; scheduling travel arrangements and processing expense reports; and screening phone calls and redirecting as appropriate. Requires advanced Microsoft Office skills (Word, Excel, and PowerPoint) and internet research skills. Requires broad and practical knowledge of company organizational structure. Specific Responsibilities Acts as coordinator for special projects for the VP-Industrial Design which may include in part: coordinating presentations; being the point of contact for collecting information; and ensuring timelines are adhered to. Prepares reports and correspondence for the VP-Industrial Design. Type documents that are highly confidential involving financial, legal, and technical terminology. Maintains confidential records. Maintains calendar and prepares meeting agendas. Establishes a working knowledge of awareness of all actions and functions relating to the Kitchen & Bath Group in order to inform the VP-Industrial Design of relevant information and commitments. Compiles and prepares reports which may involve presentations, charts, and visual aids from multiple sources. Prepares agendas, coordinates materials to include brochures, files, records, etc., analyzes and presents various reports across the broad spectrum of the business, so that the VP-Industrial Design is up-to-date on information and prepared for conferences, management meetings, and staff meetings. Arranges travel itineraries for both domestic and non-U.S. travel for the VP and the domestic leadership team. Processes expense reports and reconciles company credit card statements. Creates Purchase Orders and orders office supplies through the company SRM intranet system. Functions as the liaison between the VP-Industrial Design and team as well as other company personnel, with regard to answering questions, arranging meetings, and conferences. Opens and sorts mail for importance, urgency, and distribution. Receives, screens, and refers calls to appropriate personnel. Greets and receives personal callers and vendors. Performs other duties as assigned. Skills/Requirements Associate degree highly preferred. Three to five years of business office experience required. Prior experience supporting senior management or an executive highly preferred. Demonstrated ability to set priorities, meet deadlines, multi-task, and organize efficiently required. Advanced Word, Excel and PowerPoint skills required. Ability to work in a team environment and has exceptional customer service and a high degree of professionalism required. The hourly range for this position is $24.35 - $30.45. The specific hourly rate offered to a candidate may be influenced by a variety of factors including the candidate's experience, their education, and the work location. Available benefits include medical, dental, vision & 401k. Why Choose Kohler? We empower each associate to with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we're driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives. About Us It is Kohler's policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact . Kohler Co. is an equal opportunity/affirmative action employer.
Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT. Commercial Construction Project Manager - Technology Job Description: A Project Manager (PM) develops, coordinates, implements, and manages all facets necessary to construct the project on time, within budget, and to the quality specified. The PM provides leadership and serves as the liaison between project team members to promote the interest of both the business and clients in all matters, as well as demonstrate the characteristics of a mid-level leader. The PM is the primary leader for the construction project. Responsibilities Maintain adherence to HITT's standards of safety; ensuring that required documentation is filed Create and manage project budget for all assigned projects Develop and collaborate on pre-construction RFP package Conduct project meetings, while setting milestones and formulating monthly owner reports Establish job processes (RFIs, submittals, and pay applications) including approving pay applications and negotiating subcontract change orders Perform project scheduling; ensure project quality control and establish overall project logistics Manage the closeout process efficiently Contact new and existing customers to discuss their needs while explaining how these needs could be met by specific company services Supervise assistant operations support roles such as assistant project manager, administrative assistant, MEP managers, safety team members, etc. Collaborate with the project superintendent and site operations team throughout the life of the project Qualifications High school diploma required, four-year degree from an accredited university with a concentration in construction, engineering, or business is strongly preferred In lieu of a degree, additional work experience is acceptable 5+ years' experience in commercial construction, including experience with a commercial general contractor Previous experience in a project management role with the ability to execute multiple projects and/or simultaneously Ability to master sector/project-specific software systems including but not limited to: Microsoft Office suite (ex. Project, Excel, Word, Outlook, PowerPoint, etc.), ProCore, Adobe, BlueBeam, JD Edwards Mastery of reading construction drawings; tasks including reading, interpreting, and updating construction project-related drawings Ability to organize necessary resources, including people, tools and time to meet tight deadlines and achieve desired results Knowledge of current market conditions including pricing conventions and trends Must demonstrate a strong ability to: Carry oneself as a leader and knowledge holder of the project while facilitating the decision-making process Demonstrate a positive attitude and passion for construction and our industry Communicate clearly, concisely, and professionally, with a strong ability to present complex information in a clear and concise manner Take initiative and seek responsibility Demonstrate integrity consistent with The HITT Way and HITT's core values Seek continuous improvement of knowledge and abilities, internal focus on self-improvement Recognize quality and implement contractual and HITT quality standards Adapt and exercise flexibility with the ever-changing world of technology, design, means and methods Collaborate with people of various backgrounds and styles Foster positive relationships with colleagues, clients, subcontractors and vendors Approach all situations with a customer service oriented attitude Coach, train and educate assistant level operations team members Sustain existing client relationships and develop new client relationships Understand and know what tasks are more important than others; discern what needs to be solved immediately and what can wait; ability to multi-task effectively Exhibit respectfulness by being punctual, engaged/focused, and respectful of others HITT Contracting, Inc. is committed to creating a diverse and inclusive environment. We are proud to be an Equal Opportunity and Affirmative Action Employer providing opportunities to all employees and applicants without regard to race, sex, national origin, religion, age, disability, veteran status, genetic information, sexual orientation, gender identity and any other protected status in accordance with applicable law. Women, minorities, individuals with disabilities, veterans, and LGBTQ+ individuals are encouraged to apply. HITT Contracting, Inc. promotes a drug-free workplace.
05/18/2024
Full time
Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT. Commercial Construction Project Manager - Technology Job Description: A Project Manager (PM) develops, coordinates, implements, and manages all facets necessary to construct the project on time, within budget, and to the quality specified. The PM provides leadership and serves as the liaison between project team members to promote the interest of both the business and clients in all matters, as well as demonstrate the characteristics of a mid-level leader. The PM is the primary leader for the construction project. Responsibilities Maintain adherence to HITT's standards of safety; ensuring that required documentation is filed Create and manage project budget for all assigned projects Develop and collaborate on pre-construction RFP package Conduct project meetings, while setting milestones and formulating monthly owner reports Establish job processes (RFIs, submittals, and pay applications) including approving pay applications and negotiating subcontract change orders Perform project scheduling; ensure project quality control and establish overall project logistics Manage the closeout process efficiently Contact new and existing customers to discuss their needs while explaining how these needs could be met by specific company services Supervise assistant operations support roles such as assistant project manager, administrative assistant, MEP managers, safety team members, etc. Collaborate with the project superintendent and site operations team throughout the life of the project Qualifications High school diploma required, four-year degree from an accredited university with a concentration in construction, engineering, or business is strongly preferred In lieu of a degree, additional work experience is acceptable 5+ years' experience in commercial construction, including experience with a commercial general contractor Previous experience in a project management role with the ability to execute multiple projects and/or simultaneously Ability to master sector/project-specific software systems including but not limited to: Microsoft Office suite (ex. Project, Excel, Word, Outlook, PowerPoint, etc.), ProCore, Adobe, BlueBeam, JD Edwards Mastery of reading construction drawings; tasks including reading, interpreting, and updating construction project-related drawings Ability to organize necessary resources, including people, tools and time to meet tight deadlines and achieve desired results Knowledge of current market conditions including pricing conventions and trends Must demonstrate a strong ability to: Carry oneself as a leader and knowledge holder of the project while facilitating the decision-making process Demonstrate a positive attitude and passion for construction and our industry Communicate clearly, concisely, and professionally, with a strong ability to present complex information in a clear and concise manner Take initiative and seek responsibility Demonstrate integrity consistent with The HITT Way and HITT's core values Seek continuous improvement of knowledge and abilities, internal focus on self-improvement Recognize quality and implement contractual and HITT quality standards Adapt and exercise flexibility with the ever-changing world of technology, design, means and methods Collaborate with people of various backgrounds and styles Foster positive relationships with colleagues, clients, subcontractors and vendors Approach all situations with a customer service oriented attitude Coach, train and educate assistant level operations team members Sustain existing client relationships and develop new client relationships Understand and know what tasks are more important than others; discern what needs to be solved immediately and what can wait; ability to multi-task effectively Exhibit respectfulness by being punctual, engaged/focused, and respectful of others HITT Contracting, Inc. is committed to creating a diverse and inclusive environment. We are proud to be an Equal Opportunity and Affirmative Action Employer providing opportunities to all employees and applicants without regard to race, sex, national origin, religion, age, disability, veteran status, genetic information, sexual orientation, gender identity and any other protected status in accordance with applicable law. Women, minorities, individuals with disabilities, veterans, and LGBTQ+ individuals are encouraged to apply. HITT Contracting, Inc. promotes a drug-free workplace.
Dagostino Electronic Services, Inc.
Pittsburgh, Pennsylvania
Dagostino Electronic Services, Inc. is a leader for the design and integration of communication solutions for companies and organizations large and small. Founded as a structured cabling company in 1973, DES specializes in the integration of data and wireless networks, security and cybersecurity systems, phone systems and multimedia technologies. We are currently looking to hire a full-time administrative assistant to work in our Pittsburgh office. This person must possess a high attention to detail and be extremely comfortable with technology. Job Description Summary Provide administrative and clerical support for multiple departments within the company. Position Responsibilities Enter new accounts in CRM Prepare contracts for review/signature and return to customer Obtain all additional documentation requested with contract Verify and upload all documentation/information associated with a sale Customer follow-up Work with sales team on PEPPM, CoStars, and other programs Prepare invoices Data entry System training Answer main line and sales line Greet visitors at door Order office supplies Sort and distribute mail Other duties as required Job Requirements Education/Knowledge: High School diploma; Associates degree preferred Skills: Excellent oral and written communication skills. Ability to operate personal computer and related business software Proficient in Microsoft Office Suite applications Excellent time-management skills Ability to focus on details and perform tasks with consistency Preference will be given to those with a working knowledge of Microsoft Business Central. Schedule and Hours Hours are 9 a.m. to 5 p.m. PI8e3b23132eee-7172
05/18/2024
Full time
Dagostino Electronic Services, Inc. is a leader for the design and integration of communication solutions for companies and organizations large and small. Founded as a structured cabling company in 1973, DES specializes in the integration of data and wireless networks, security and cybersecurity systems, phone systems and multimedia technologies. We are currently looking to hire a full-time administrative assistant to work in our Pittsburgh office. This person must possess a high attention to detail and be extremely comfortable with technology. Job Description Summary Provide administrative and clerical support for multiple departments within the company. Position Responsibilities Enter new accounts in CRM Prepare contracts for review/signature and return to customer Obtain all additional documentation requested with contract Verify and upload all documentation/information associated with a sale Customer follow-up Work with sales team on PEPPM, CoStars, and other programs Prepare invoices Data entry System training Answer main line and sales line Greet visitors at door Order office supplies Sort and distribute mail Other duties as required Job Requirements Education/Knowledge: High School diploma; Associates degree preferred Skills: Excellent oral and written communication skills. Ability to operate personal computer and related business software Proficient in Microsoft Office Suite applications Excellent time-management skills Ability to focus on details and perform tasks with consistency Preference will be given to those with a working knowledge of Microsoft Business Central. Schedule and Hours Hours are 9 a.m. to 5 p.m. PI8e3b23132eee-7172
ABOUT THE ORGANIZATION: The Foundation for the National Institutes of Health (FNIH) connects the world's leading public and private organizations to accelerate biomedical breakthroughs for patients. The FNIH brings together leading scientist to navigate and solve complex human health problems and advance development of new therapies, diagnostics, and potential cures; advance global health and equity in care; and celebrate and train the next generation of scientists. Established by Congress in 1990 to support the mission of the NIH, the FNIH is a not-for-profit 501 (c)(3) charitable organization. For more information about the FNIH, please visit fnih.org . EOE STATEMENT: The FNIH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. The FNIH celebrates diversity and is committed to creating an inclusive environment for all employees. The FNIH seeks an Administrative Assistant, Translational Sciences Division, to support a passionate team of professionals managing multi-million-dollar research programs to develop new ways to prevent and treat diseases. The Administrative Assistant will handle key functions for Department leadership and provide additional support for some broader Department functions. ESSENTIAL FUNCTIONS Manage calendars and schedule internal and external in-person and virtual meetings and teleconferences for Department leadership. Organize and prepare for meetings, including gathering documents and attending to meeting logistics. Interact high-level external administrative personnel and their scientific research principals at NIH, FDA, biopharmaceutical companies, academic institutions, non-profits and other organizations involved in improving human health. Draft and produce properly formatted communications, including letters, agendas, memos, reports and other documents. Help reconcile expenses monthly and prepare invoices and check/wire transfer requests. Help prepare, edit, and manage PowerPoint presentations, integrating slides from a variety of authors. Coordinate travel arrangements as necessary for Department staff. Provide information and assistance to callers and visitors in a courteous and professional manner. Organize and maintain various physical and electronic records and documents. Establish and consistently demonstrate an understanding of FNIH policies and procedures. Serve as a contributing member of the Translational Sciences Team, working within a team concept to reach individual, as well as departmental goals. POSITION REQUIREMENTS: Associate degree or comparable experience as evidence of a broad education and an ability to deal with diverse situations and people in a courteous and professional manner. Familiarity with Blackbaud databases is a plus. Ability to integrate into and support a positive, collegial and professional team environment is essential. Proficiency with Adobe Acrobat Pro and Microsoft Office including Word, Excel, Outlook, and PowerPoint. Excellent memory and organizational ability in order to set priorities, organize workload, handle multiple responsibilities, and meet deadlines. Ability to handle multiple interruptions and adjustments to priorities throughout the day. Solid writing and communication skills are a must, including an ability to proofread for grammar, spelling and punctuation with a high degree of accuracy. FULL-TIME/PART-TIME: Full-Time LOCATION: FNIH (Hybrid) PIa067921c6ec5-5747
05/18/2024
Full time
ABOUT THE ORGANIZATION: The Foundation for the National Institutes of Health (FNIH) connects the world's leading public and private organizations to accelerate biomedical breakthroughs for patients. The FNIH brings together leading scientist to navigate and solve complex human health problems and advance development of new therapies, diagnostics, and potential cures; advance global health and equity in care; and celebrate and train the next generation of scientists. Established by Congress in 1990 to support the mission of the NIH, the FNIH is a not-for-profit 501 (c)(3) charitable organization. For more information about the FNIH, please visit fnih.org . EOE STATEMENT: The FNIH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. The FNIH celebrates diversity and is committed to creating an inclusive environment for all employees. The FNIH seeks an Administrative Assistant, Translational Sciences Division, to support a passionate team of professionals managing multi-million-dollar research programs to develop new ways to prevent and treat diseases. The Administrative Assistant will handle key functions for Department leadership and provide additional support for some broader Department functions. ESSENTIAL FUNCTIONS Manage calendars and schedule internal and external in-person and virtual meetings and teleconferences for Department leadership. Organize and prepare for meetings, including gathering documents and attending to meeting logistics. Interact high-level external administrative personnel and their scientific research principals at NIH, FDA, biopharmaceutical companies, academic institutions, non-profits and other organizations involved in improving human health. Draft and produce properly formatted communications, including letters, agendas, memos, reports and other documents. Help reconcile expenses monthly and prepare invoices and check/wire transfer requests. Help prepare, edit, and manage PowerPoint presentations, integrating slides from a variety of authors. Coordinate travel arrangements as necessary for Department staff. Provide information and assistance to callers and visitors in a courteous and professional manner. Organize and maintain various physical and electronic records and documents. Establish and consistently demonstrate an understanding of FNIH policies and procedures. Serve as a contributing member of the Translational Sciences Team, working within a team concept to reach individual, as well as departmental goals. POSITION REQUIREMENTS: Associate degree or comparable experience as evidence of a broad education and an ability to deal with diverse situations and people in a courteous and professional manner. Familiarity with Blackbaud databases is a plus. Ability to integrate into and support a positive, collegial and professional team environment is essential. Proficiency with Adobe Acrobat Pro and Microsoft Office including Word, Excel, Outlook, and PowerPoint. Excellent memory and organizational ability in order to set priorities, organize workload, handle multiple responsibilities, and meet deadlines. Ability to handle multiple interruptions and adjustments to priorities throughout the day. Solid writing and communication skills are a must, including an ability to proofread for grammar, spelling and punctuation with a high degree of accuracy. FULL-TIME/PART-TIME: Full-Time LOCATION: FNIH (Hybrid) PIa067921c6ec5-5747
George Washington University
Washington, Washington DC
I. JOB OVERVIEW Job Description Summary: The George Washington University Department of Athletics, an NCAA Division I member of the Atlantic 10 Conference, actively engages our students, our campus community, our alumni and our fans through the spirit of healthy living and competition. Located in the heart of our nation's capital, this world-class university aspires to have a world-class athletics and recreation program. We are committed to building and sustaining a program that mirrors the overall excellence of the university, by providing students an unparalleled opportunity for achievement and engaging the larger community as we grow and cultivate the next generation of leaders. Reporting to the Head Coach of Women's Basketball, the Assistant Coach will support the Women's Basketball program by performing the following duties. Assists Head Coach of Women's Basketball in creating, promoting, and maintaining a culture of determination, commitment, and respect; including the development, implementation, and accountability of team standards. Assists in identifying and recruiting academically qualified and athletically talented student-athletes. Assists in team coaching and individual player development. Assists in promoting the academic, physical, mental, social, and personal development of the complete student-athletes, including consulting with the student-athlete, Academic Support Staff, Mental Health professionals, and other University administrators and support staff. May assist in budget management and team fundraising. May assist in scheduling, team travel, or other administrative duties. May be designated as recruiting coordinator. May be designated as the liaison with the equipment manager. Maintains knowledge and remains current regarding all appropriate NCAA, Atlantic 10 Conference, Department of Athletics and Recreation, and University compliance issues, policies, and procedures. Works to develop a diverse and inclusive environment for the program and department. Develops and maintains effective relationships and communications with students, colleagues, faculty, staff, alumni, parents, and the general public. The position is based at GW's Foggy Bottom Campus in Washington, DC but will require significant domestic travel for games and events. The incumbent may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications: Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 1 year of relevant professional experience. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: Experience in a highly competitive, high-stress collegiate (e.g. Division I), professional, or Olympic level basketball Successful coaching or administrative experience at the collegiate level Candidate should display the highest ethical standards and a demonstrated ability to recruit highly qualified student-athletes Collegiate playing experience in basketball Strong communication and organizational skills Typical Hiring Range Commensurate with Experience. II. JOB DETAILS Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Athletics and Recreation Family Athletics Sub-Family Coaching Stream Individual Contributor Level Level 2 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday - Friday; 8:30 am to 5:30 pm plus many evenings and weekends Will this job require the employee to work on site? Yes Employee Onsite Status Hybrid Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Employer will not sponsor for employment Visa status Internal Applicants Only? No Posting Number: S012970 Job Open Date: 04/18/2024 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
05/18/2024
Full time
I. JOB OVERVIEW Job Description Summary: The George Washington University Department of Athletics, an NCAA Division I member of the Atlantic 10 Conference, actively engages our students, our campus community, our alumni and our fans through the spirit of healthy living and competition. Located in the heart of our nation's capital, this world-class university aspires to have a world-class athletics and recreation program. We are committed to building and sustaining a program that mirrors the overall excellence of the university, by providing students an unparalleled opportunity for achievement and engaging the larger community as we grow and cultivate the next generation of leaders. Reporting to the Head Coach of Women's Basketball, the Assistant Coach will support the Women's Basketball program by performing the following duties. Assists Head Coach of Women's Basketball in creating, promoting, and maintaining a culture of determination, commitment, and respect; including the development, implementation, and accountability of team standards. Assists in identifying and recruiting academically qualified and athletically talented student-athletes. Assists in team coaching and individual player development. Assists in promoting the academic, physical, mental, social, and personal development of the complete student-athletes, including consulting with the student-athlete, Academic Support Staff, Mental Health professionals, and other University administrators and support staff. May assist in budget management and team fundraising. May assist in scheduling, team travel, or other administrative duties. May be designated as recruiting coordinator. May be designated as the liaison with the equipment manager. Maintains knowledge and remains current regarding all appropriate NCAA, Atlantic 10 Conference, Department of Athletics and Recreation, and University compliance issues, policies, and procedures. Works to develop a diverse and inclusive environment for the program and department. Develops and maintains effective relationships and communications with students, colleagues, faculty, staff, alumni, parents, and the general public. The position is based at GW's Foggy Bottom Campus in Washington, DC but will require significant domestic travel for games and events. The incumbent may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications: Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 1 year of relevant professional experience. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: Experience in a highly competitive, high-stress collegiate (e.g. Division I), professional, or Olympic level basketball Successful coaching or administrative experience at the collegiate level Candidate should display the highest ethical standards and a demonstrated ability to recruit highly qualified student-athletes Collegiate playing experience in basketball Strong communication and organizational skills Typical Hiring Range Commensurate with Experience. II. JOB DETAILS Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Athletics and Recreation Family Athletics Sub-Family Coaching Stream Individual Contributor Level Level 2 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday - Friday; 8:30 am to 5:30 pm plus many evenings and weekends Will this job require the employee to work on site? Yes Employee Onsite Status Hybrid Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Employer will not sponsor for employment Visa status Internal Applicants Only? No Posting Number: S012970 Job Open Date: 04/18/2024 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
Job Responsibilities: Position Summary: This position has responsibility for all technical functions in regards to the WCS Electronic Monitoring and Drug Testing programs. This position is primarily based in Waukesha, however, will report to various locations depending on coverage needs. The additional locations include: Milwaukee Administrative office and the Milwaukee Courthouse Complex (Safety Building). The position will perform installations, technical maintenance, assistance with inventory control, de-installations, direct observation drug testing, and reporting, according to WCS and Alcohol Monitoring Systems (AMS) policies and procedures. This position reports to the Assistant Program Director of the Electronic Monitoring Unit in Milwaukee. Essential Functions: 1. Ensure GPS/SCRAM program is set up and administered according to AMS process and procedure guidelines. 2. Provide supervision and support on a daily basis for WCS GPS Program Participants in Milwaukee, Waukesha, Washington, and Manitowoc Counties, as well as other locations where there is a demand. This includes equipment installation and removal and maintenance of equipment. 3. Ensure complete enrollment/data entry for all participants in SCRAMNET. 4. Assist to review and resolve all scheduled maintenance alerts. 5. Assist to review and resolve all communication alerts. 6. Report all alerts and violations in a timely manner according to program protocols. 7. Review and manage program participant agreements. 8. Ensure participants who are paying for electronic monitoring are following agency procedures for payment guidelines, and collect and secure participant fees to the Assistant Director of Electronic Monitoring/Director of Electronic Monitoring. 9. Provide notification and follow up with agencies and participants based on Daily Action Plans provided by AMS. 10. Maintain inventory and physical control of all equipment at all locations as required. Report any lost or stolen equipment immediately to the Assistant Program Director or Program Director. 11. Collaborate and coordinate with the Assistant Director of Electronic Monitoring and the Director of EM Operations regarding any concerns with the daily operations. 12. Work with WCS program staff and external entities involved with electronic monitoring. 13. Clean equipment according to procedures and secure the equipment in the inventory. 14. Perform drug testing (urine and oral), following all chain of custody and specific program protocols in the Milwaukee and Waukesha County. 16. Check and stock inventory of all drug testing supplies and alert Supervisor of low inventory. 17. Dispose of positive urine screens stored in the refrigerator, per posted disposal schedule. 18. Provide backup coverage for weekend/afterhours drug testing. Other Duties and Responsibilities: Other job-related duties as may be necessary to carry out the responsibilities of the position. Job Qualifications: Knowledge, Skills and Abilities: Thorough understanding of the court system including programs and procedures. Understanding of case management principles and practices. Experience with managing web-based software and data entry preferred. Specific training and ongoing technical support for the GPS/Drug Testing equipment will be provided. Must possess good writing skills, and the ability to multi-task. Develop/maintain positive relationships with Criminal Justice System officials. Certification with EM equipment required within 60 days of hire. Minimal Qualifications and Salary Schedule: Associates degree in criminal justice or related field. Strong preference for Intoxicated Driver case management experience. Other case management or offender monitoring will be considered. Valid driver's license and insured automobile required. PM21 Other Job Information (if applicable): Work Relationship and Scope: Reports to the Assistant Program Director and Director of EM Operations. Has contact with a wide variety of individuals including SCRAM Systems personnel, HOC staff, GPS participants, courthouse personnel, treatment providers, law enforcement, various criminal justice agencies and other WCS staff. Personal Attributes: Follow agency Code of Conduct; adhere to established policies and procedures of the EM program and agency as well as of all funding sources; conduct self in an ethical manner; maintain professional and respectful relationships with program staff, other WCS staff, participants and all external persons and agencies involved with service provision; sensitivity toward cultural, ethnic and disability issues; demonstrate commitment to agency core values, mission, and vision. Working Conditions: Work is performed both in an office environment and in the community. The weekly scheduled hours average 40 hours per week; flexible work schedule may include some evening hours. Travel is required to install, maintain and remove equipment. Work with persons involved in the criminal justice system. Physical Demands: Duties require good hearing and the ability to communicate verbally; hand and finger dexterity for data entry and typing; ability to perform electronic monitoring installations which requires bending, kneeling/squatting to perform this function; ability to collect and directly observe participants being drug tested, following the specific county protocols. Involves driving to various internal and external programs utilizing electronic monitoring and drug testing in Wisconsin. PI8cd439e47f2e-4689
05/18/2024
Full time
Job Responsibilities: Position Summary: This position has responsibility for all technical functions in regards to the WCS Electronic Monitoring and Drug Testing programs. This position is primarily based in Waukesha, however, will report to various locations depending on coverage needs. The additional locations include: Milwaukee Administrative office and the Milwaukee Courthouse Complex (Safety Building). The position will perform installations, technical maintenance, assistance with inventory control, de-installations, direct observation drug testing, and reporting, according to WCS and Alcohol Monitoring Systems (AMS) policies and procedures. This position reports to the Assistant Program Director of the Electronic Monitoring Unit in Milwaukee. Essential Functions: 1. Ensure GPS/SCRAM program is set up and administered according to AMS process and procedure guidelines. 2. Provide supervision and support on a daily basis for WCS GPS Program Participants in Milwaukee, Waukesha, Washington, and Manitowoc Counties, as well as other locations where there is a demand. This includes equipment installation and removal and maintenance of equipment. 3. Ensure complete enrollment/data entry for all participants in SCRAMNET. 4. Assist to review and resolve all scheduled maintenance alerts. 5. Assist to review and resolve all communication alerts. 6. Report all alerts and violations in a timely manner according to program protocols. 7. Review and manage program participant agreements. 8. Ensure participants who are paying for electronic monitoring are following agency procedures for payment guidelines, and collect and secure participant fees to the Assistant Director of Electronic Monitoring/Director of Electronic Monitoring. 9. Provide notification and follow up with agencies and participants based on Daily Action Plans provided by AMS. 10. Maintain inventory and physical control of all equipment at all locations as required. Report any lost or stolen equipment immediately to the Assistant Program Director or Program Director. 11. Collaborate and coordinate with the Assistant Director of Electronic Monitoring and the Director of EM Operations regarding any concerns with the daily operations. 12. Work with WCS program staff and external entities involved with electronic monitoring. 13. Clean equipment according to procedures and secure the equipment in the inventory. 14. Perform drug testing (urine and oral), following all chain of custody and specific program protocols in the Milwaukee and Waukesha County. 16. Check and stock inventory of all drug testing supplies and alert Supervisor of low inventory. 17. Dispose of positive urine screens stored in the refrigerator, per posted disposal schedule. 18. Provide backup coverage for weekend/afterhours drug testing. Other Duties and Responsibilities: Other job-related duties as may be necessary to carry out the responsibilities of the position. Job Qualifications: Knowledge, Skills and Abilities: Thorough understanding of the court system including programs and procedures. Understanding of case management principles and practices. Experience with managing web-based software and data entry preferred. Specific training and ongoing technical support for the GPS/Drug Testing equipment will be provided. Must possess good writing skills, and the ability to multi-task. Develop/maintain positive relationships with Criminal Justice System officials. Certification with EM equipment required within 60 days of hire. Minimal Qualifications and Salary Schedule: Associates degree in criminal justice or related field. Strong preference for Intoxicated Driver case management experience. Other case management or offender monitoring will be considered. Valid driver's license and insured automobile required. PM21 Other Job Information (if applicable): Work Relationship and Scope: Reports to the Assistant Program Director and Director of EM Operations. Has contact with a wide variety of individuals including SCRAM Systems personnel, HOC staff, GPS participants, courthouse personnel, treatment providers, law enforcement, various criminal justice agencies and other WCS staff. Personal Attributes: Follow agency Code of Conduct; adhere to established policies and procedures of the EM program and agency as well as of all funding sources; conduct self in an ethical manner; maintain professional and respectful relationships with program staff, other WCS staff, participants and all external persons and agencies involved with service provision; sensitivity toward cultural, ethnic and disability issues; demonstrate commitment to agency core values, mission, and vision. Working Conditions: Work is performed both in an office environment and in the community. The weekly scheduled hours average 40 hours per week; flexible work schedule may include some evening hours. Travel is required to install, maintain and remove equipment. Work with persons involved in the criminal justice system. Physical Demands: Duties require good hearing and the ability to communicate verbally; hand and finger dexterity for data entry and typing; ability to perform electronic monitoring installations which requires bending, kneeling/squatting to perform this function; ability to collect and directly observe participants being drug tested, following the specific county protocols. Involves driving to various internal and external programs utilizing electronic monitoring and drug testing in Wisconsin. PI8cd439e47f2e-4689
Nucor is North America's largest recycler and most diversified steel and steel products company. Since 1969, we've led the industry in developing innovative technologies for recycling scrap into high-quality steels that are all around us, from bridges and buildings to cars and appliances. About Us: Vulcraft of New York, a division of Nucor Corporation, is seeking applicants for a Finance Administrative Assistant position. Nucor Corporation is a Fortune 150 corporation with a history of long-term sustainability and stability. We are seeking a creative, motivated, ownership-driven teammate to join our team. We offer you a challenging and rewarding work environment where you can contribute to the success of Nucor across the nation. Stability: Nucor has a long-standing practice of not laying off teammates due to lack of work and if you do your job today, you can have confidence that you will have a job tomorrow. Nucor makes an unwavering commitment to help you build a stable and lifelong career that can grow as we do. Sustainability: As the largest recycler in North America, we are constantly finding new ways to reduce our carbon footprint and protect the environment. For more than five decades, Nucor has produced steel using the most sustainable technology commercially available. Today, we are forging innovative partnerships and working with customers across a wide range of industries to help them achieve their sustainable goals and build a green economy. Benefits: Medical and dental are just the beginning. We value our teammates and offer a benefits package that includes profit sharing, company-paid life insurance, ten paid holidays, retirement savings contributions, paid time off, paid parental leave, scholarships, tuition reimbursement, and unlimited growth potential. For more information on our benefits go to Basic Job Functions: • Answer main phone line and transfer calls to appropriate department • Welcome visitors while ensuring that security procedures are followed • Respond to and resolve administrative inquiries and questions • Coordinate meetings for the team, as needed • Attend meetings and assist with administrative tasks on the agenda • Assist with making travel arrangements for Teammates • Arrange for UPS/FedEx outgoing shipments • Ensure that incoming mail is collected from Post Office and Mailbox and distributed properly • Process certified mail paperwork • Complete Finance tasks relating to receiving, invoicing, credit cards and reporting • Assist with special projects and other administrative duties as assigned Safety is the most important part of all jobs within Nucor; therefore, candidates must be able to demonstrate the ability to initiate, lead, and uphold safety policies, practices, procedures, and housekeeping standards at all times. Compensation Information: This is an hourly, non-exempt role with starting hourly pay ranging from 18.00 - 21.00 plus division earned Profit Sharing Bonus and Return on Asset Bonus. One way that Nucor has chosen to reward our teammates for their contribution to our success is through our Profit-Sharing Plan. Established by former CEO Ken Iverson, the plan is Nucor's way of helping our teammates prepare for retirement and share in the success of the Company. A portion of Nucor's pre-tax earnings are contributed to the plan each year and payments are split between a deposit into a Trust Fund (401k account) and a bonus. Nucor also offers a Return on Asset Incentive plan. This is an incentive compensation plan based on the Division and Corporate profits for the year. The payments are based on a bonus percentage profitability table and payment is split between 2 payments a year. Minimum Qualifications: • 2+ years of experience in a Receptionist or Administrative Assistant role • Prior experience with financial transactions, i.e. A/R, A/P, Invoicing, Purchasing or Supply Chain • Notary Public or ability to obtain Notary within 90 days of hire Preferred Qualifications: • Experience with MS Word/Excel • SAP experience • Customer Service experience
05/18/2024
Full time
Nucor is North America's largest recycler and most diversified steel and steel products company. Since 1969, we've led the industry in developing innovative technologies for recycling scrap into high-quality steels that are all around us, from bridges and buildings to cars and appliances. About Us: Vulcraft of New York, a division of Nucor Corporation, is seeking applicants for a Finance Administrative Assistant position. Nucor Corporation is a Fortune 150 corporation with a history of long-term sustainability and stability. We are seeking a creative, motivated, ownership-driven teammate to join our team. We offer you a challenging and rewarding work environment where you can contribute to the success of Nucor across the nation. Stability: Nucor has a long-standing practice of not laying off teammates due to lack of work and if you do your job today, you can have confidence that you will have a job tomorrow. Nucor makes an unwavering commitment to help you build a stable and lifelong career that can grow as we do. Sustainability: As the largest recycler in North America, we are constantly finding new ways to reduce our carbon footprint and protect the environment. For more than five decades, Nucor has produced steel using the most sustainable technology commercially available. Today, we are forging innovative partnerships and working with customers across a wide range of industries to help them achieve their sustainable goals and build a green economy. Benefits: Medical and dental are just the beginning. We value our teammates and offer a benefits package that includes profit sharing, company-paid life insurance, ten paid holidays, retirement savings contributions, paid time off, paid parental leave, scholarships, tuition reimbursement, and unlimited growth potential. For more information on our benefits go to Basic Job Functions: • Answer main phone line and transfer calls to appropriate department • Welcome visitors while ensuring that security procedures are followed • Respond to and resolve administrative inquiries and questions • Coordinate meetings for the team, as needed • Attend meetings and assist with administrative tasks on the agenda • Assist with making travel arrangements for Teammates • Arrange for UPS/FedEx outgoing shipments • Ensure that incoming mail is collected from Post Office and Mailbox and distributed properly • Process certified mail paperwork • Complete Finance tasks relating to receiving, invoicing, credit cards and reporting • Assist with special projects and other administrative duties as assigned Safety is the most important part of all jobs within Nucor; therefore, candidates must be able to demonstrate the ability to initiate, lead, and uphold safety policies, practices, procedures, and housekeeping standards at all times. Compensation Information: This is an hourly, non-exempt role with starting hourly pay ranging from 18.00 - 21.00 plus division earned Profit Sharing Bonus and Return on Asset Bonus. One way that Nucor has chosen to reward our teammates for their contribution to our success is through our Profit-Sharing Plan. Established by former CEO Ken Iverson, the plan is Nucor's way of helping our teammates prepare for retirement and share in the success of the Company. A portion of Nucor's pre-tax earnings are contributed to the plan each year and payments are split between a deposit into a Trust Fund (401k account) and a bonus. Nucor also offers a Return on Asset Incentive plan. This is an incentive compensation plan based on the Division and Corporate profits for the year. The payments are based on a bonus percentage profitability table and payment is split between 2 payments a year. Minimum Qualifications: • 2+ years of experience in a Receptionist or Administrative Assistant role • Prior experience with financial transactions, i.e. A/R, A/P, Invoicing, Purchasing or Supply Chain • Notary Public or ability to obtain Notary within 90 days of hire Preferred Qualifications: • Experience with MS Word/Excel • SAP experience • Customer Service experience
Bring your administrative skills to this great company! Doherty Staffing Solutions is partnering with a leading manufacturing company in McGregor, MN. We work one-on-one with great candidates to help connect them with local employment opportunities. We are seeking candidates for an Office Assistant position on the 1st shift. Compensation for this contract opportunity is $19.28 per hour. Interested? Read below for more information! What an Office Assistant will do: Answer phone calls, transfer calls, and take messages File papers Maintain office cleanliness Greet and assist customers that come in What you need to be an Office Assistant: Experience with computers and Microsoft Office Suite Excellent communication skills Must be organized Willingness to learn new skills What are you waiting for? Your next job is just a click away! Click APPLY NOW to complete our mobile-friendly, online application. For questions or additional details about the Office Assistant role, please contact our Brainerd jobs office at . null
05/18/2024
Contractor
Bring your administrative skills to this great company! Doherty Staffing Solutions is partnering with a leading manufacturing company in McGregor, MN. We work one-on-one with great candidates to help connect them with local employment opportunities. We are seeking candidates for an Office Assistant position on the 1st shift. Compensation for this contract opportunity is $19.28 per hour. Interested? Read below for more information! What an Office Assistant will do: Answer phone calls, transfer calls, and take messages File papers Maintain office cleanliness Greet and assist customers that come in What you need to be an Office Assistant: Experience with computers and Microsoft Office Suite Excellent communication skills Must be organized Willingness to learn new skills What are you waiting for? Your next job is just a click away! Click APPLY NOW to complete our mobile-friendly, online application. For questions or additional details about the Office Assistant role, please contact our Brainerd jobs office at . null
Vanguard Group Staffing, Inc.
Stonington, Connecticut
ADMINISTRATIVE ASSISTANT NEEDED in Stonington, CT! This position will start out on a temporary basis, approximately 24-28 hours per week, between the hours of 7am - 5pm. Any candidates presented but be flexible with the schedule, Monday through Friday, between these hours. This role does have potent
05/18/2024
Full time
ADMINISTRATIVE ASSISTANT NEEDED in Stonington, CT! This position will start out on a temporary basis, approximately 24-28 hours per week, between the hours of 7am - 5pm. Any candidates presented but be flexible with the schedule, Monday through Friday, between these hours. This role does have potent
BASIC FUNCTION : Offers administrative support for the Human Resources department in all areas of Human Resources (recruiting, benefits, employee relations, payroll, workers compensation and labor relations). ORGANIZATIONAL RELATIONSHIP : Reports to Director of Human Resources Work closely with departments and employees throughout the company EDUCATIONAL REQUIREMENTS : A 2-year degree in an Administrative Support program, human resources program or equivalent and/or 2 years' experience in a confidential administrative support position. Human Resources experience preferred. Demonstrated strong knowledge of Microsoft Word and Excel. Offer excellence in customer service. Must be able to function responsibly with confidential information. Must be able to build relationships and communicate professionally with the ability to speak, read, write and understand English. RESPONSIBILITIES : Employee Relations Process appropriate paperwork for enrollment of new/terminated office and factory employees. Monitor performance review schedules. Update information systems with necessary employee data. Assist with arranging for post-offer employment testing, reasonable suspicion testing, post-accident testing or mechanical aptitude testing. Employee Orientation - Assemble all new hire orientation binders with personnel policies, benefit programs and other company information. Assist with new hire orientation. Register employees for training activities, conferences, workshops etc. Obtain certificate of completion as available. Secure petty cash box, balancing funds monthly. Prepare a deposit for finance as needed. Arrange and promote for purchase of Peerless logo apparel. 2. Employee Data Base Systems Utilize the Human Resource Information System to find efficiency. Scan necessary paper documents into the system. Assist with documenting collecting and documenting training and development activities for all employees. Enter completion information into appropriate systems Act as backup for Payroll activities. 3. Confidential Typing - Handle all correspondence and recordkeeping duties related to matters requiring a high level of confidentiality, such as wage and salary reports, sexual harassment issues, alcohol and drug abuse, and employment verifications. 4. Employee Recognition - Track and maintenance of service award program. 5. Benefit Program Literature - Assist in the development and upgrading of benefit program literature to conform to changing government standards or benefit levels of coverage. Assist with Benefit Enrollment organization and activities. 6. Clerical Functions Prepare notices or flyers to be posted on bulletin boards or the Welcome monitor regarding introduction of new employees and other general announcements. Design and type reports and presentations that may include charts, tables, graphs, graphics etc. Proofreads all documents for accuracy. Maintain organizational charts and employee directory. Sort payroll related documents for distribution to employees. Receiving and directing visitors, ensuring all visitors wear safety glasses and visitor badges. Securely collect and file documents in an organized manner. Safety & Worker's Compensation Prepare reports to verify employee eligibility for 90-day safety bonuses for no lost time accidents. Communicate with key contacts to arrange for purchasing gift cards. 7. Employee Activities and Event Coordination - Track and Coordinate employee activities and special events. 8. Safety Supplies Maintain adequate supply of all safety supplies equipment. Keep up to date on current protection equipment as required by OSHA and distribute accordingly to employees when needed. Provide vouchers for safety shoes or safety glasses to employees, tracking usage or noting replacement. Processing invoices for payment and payroll deduction. 9. HR Areas of knowledge - Continue to learn more about human resource topic areas to help with growth within the position. 10. Regular attendance, communication and meeting committed deadlines are all essential elements of the job. These requirements are key to the operation and effectiveness of this position and if not in place have the potential to impair and diminish expected results. 11. Other duties as assigned. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly in a sedentary role a need to communicate with others through listening, talking and writing. The employee is frequently required to walk; sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus. Compensation details: 18-20 Hourly Wage PIda0d29e2ee17-9614
05/18/2024
Full time
BASIC FUNCTION : Offers administrative support for the Human Resources department in all areas of Human Resources (recruiting, benefits, employee relations, payroll, workers compensation and labor relations). ORGANIZATIONAL RELATIONSHIP : Reports to Director of Human Resources Work closely with departments and employees throughout the company EDUCATIONAL REQUIREMENTS : A 2-year degree in an Administrative Support program, human resources program or equivalent and/or 2 years' experience in a confidential administrative support position. Human Resources experience preferred. Demonstrated strong knowledge of Microsoft Word and Excel. Offer excellence in customer service. Must be able to function responsibly with confidential information. Must be able to build relationships and communicate professionally with the ability to speak, read, write and understand English. RESPONSIBILITIES : Employee Relations Process appropriate paperwork for enrollment of new/terminated office and factory employees. Monitor performance review schedules. Update information systems with necessary employee data. Assist with arranging for post-offer employment testing, reasonable suspicion testing, post-accident testing or mechanical aptitude testing. Employee Orientation - Assemble all new hire orientation binders with personnel policies, benefit programs and other company information. Assist with new hire orientation. Register employees for training activities, conferences, workshops etc. Obtain certificate of completion as available. Secure petty cash box, balancing funds monthly. Prepare a deposit for finance as needed. Arrange and promote for purchase of Peerless logo apparel. 2. Employee Data Base Systems Utilize the Human Resource Information System to find efficiency. Scan necessary paper documents into the system. Assist with documenting collecting and documenting training and development activities for all employees. Enter completion information into appropriate systems Act as backup for Payroll activities. 3. Confidential Typing - Handle all correspondence and recordkeeping duties related to matters requiring a high level of confidentiality, such as wage and salary reports, sexual harassment issues, alcohol and drug abuse, and employment verifications. 4. Employee Recognition - Track and maintenance of service award program. 5. Benefit Program Literature - Assist in the development and upgrading of benefit program literature to conform to changing government standards or benefit levels of coverage. Assist with Benefit Enrollment organization and activities. 6. Clerical Functions Prepare notices or flyers to be posted on bulletin boards or the Welcome monitor regarding introduction of new employees and other general announcements. Design and type reports and presentations that may include charts, tables, graphs, graphics etc. Proofreads all documents for accuracy. Maintain organizational charts and employee directory. Sort payroll related documents for distribution to employees. Receiving and directing visitors, ensuring all visitors wear safety glasses and visitor badges. Securely collect and file documents in an organized manner. Safety & Worker's Compensation Prepare reports to verify employee eligibility for 90-day safety bonuses for no lost time accidents. Communicate with key contacts to arrange for purchasing gift cards. 7. Employee Activities and Event Coordination - Track and Coordinate employee activities and special events. 8. Safety Supplies Maintain adequate supply of all safety supplies equipment. Keep up to date on current protection equipment as required by OSHA and distribute accordingly to employees when needed. Provide vouchers for safety shoes or safety glasses to employees, tracking usage or noting replacement. Processing invoices for payment and payroll deduction. 9. HR Areas of knowledge - Continue to learn more about human resource topic areas to help with growth within the position. 10. Regular attendance, communication and meeting committed deadlines are all essential elements of the job. These requirements are key to the operation and effectiveness of this position and if not in place have the potential to impair and diminish expected results. 11. Other duties as assigned. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly in a sedentary role a need to communicate with others through listening, talking and writing. The employee is frequently required to walk; sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus. Compensation details: 18-20 Hourly Wage PIda0d29e2ee17-9614
Sales Assistant Work Mode: Onsite Location: Onsite at Washington, DC Opportunity The primary responsibility of the Sales Assistant is to ensure a gracious shopping experience for all ANN SACKS clients via "The Ann Sacks Way". The Sales Assistant is responsible for working side by side with the sales staff and Showroom Manager, adding value and efficiency to the client experience. Success in this position includes execution of both Client-Facing and Stock/Operations duties in support of the Showroom's Sales and Client Engagement Goals. Professional growth opportunities include potential candidacy for Design Sales Consultant 1 positions. Specific Responsibilities Client-Facing Responsibilities Act as a Concierge provide a Warm Welcome, leading Brand Introduction & Showroom Journey Gracious Qualifying of all Clients (Design Trade, Homeowners, Trades) Fielding and directing customer inquiries via Phones & General Email In-Box Utilize Salesforce to document client interactions, including phone calls and quote requests. Assist clients as needed on the selling floor Support team with quote creation as requested Showroom Operations Responsibilities in partnership with Showroom Manager Maintain sample inventory, including order placement and shipment receiving. Maintain office supplies including hospitality items, wrap/pack materials, and marketing collateral Merchandising support of all displays Develop Product & Showroom knowledge Become familiar with showroom layout and displays Assist in Showroom merchandising and general upkeep, including light housekeeping Gain working knowledge of all product lines and specifications Marketing & Client Engagement Activities Assist in preparation of Launches, client appointments, materials prep, and follow up Operational and Hosting Support for execution of showroom events Salesforce Administration of Material Bank Leads, follow-up communications as directed Social Media: Instagram Account Administration as directed by Showroom Manager & Central Office Support of Retail Assortment (where applicable) Monthly Retail Category Sales Goals Inventory management & Reporting of Retail Products according to established cadence Skills/Requirements Curiosity and a desire for growth and a passion for design, architecture, materials, and creativity are a must. Minimum 2 years of administrative experience or 1-2 years of retail sales, (preferably with a luxury brand), design/building materials business, or events experience preferred. Education: Coursework in Interior Design or Business with a focus on Management or Marketing is preferred but not required. Candidates with a variety of educational backgrounds and experiences are encouraged to apply. Software: Must be comfortable with Windows operating systems and intermediate skills with MS Office suite are required. Experience with Salesforce or a CRM program is a bonus. Other skills: Candidate must possess demonstrated organizational and collaborative skills with high levels of verbal and written communication skills required. Exemplary customer service skills in support of long-term business development, and the ability to flex between a high volume of competing priorities. Goal-oriented individuals with a desire to achieve and surpass established job duties/targets do best in this role. The hourly range for this position is $23.90 - $29.90. The specific hourly rate offered to a candidate may be influenced by a variety of factors including the candidate's experience, their education, and the work location. Available benefits include medical, dental, vision & 401k. Why Choose Kohler? We empower each associate to with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we're driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives. About Us It is Kohler's policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact . Kohler Co. is an equal opportunity/affirmative action employer.
05/18/2024
Full time
Sales Assistant Work Mode: Onsite Location: Onsite at Washington, DC Opportunity The primary responsibility of the Sales Assistant is to ensure a gracious shopping experience for all ANN SACKS clients via "The Ann Sacks Way". The Sales Assistant is responsible for working side by side with the sales staff and Showroom Manager, adding value and efficiency to the client experience. Success in this position includes execution of both Client-Facing and Stock/Operations duties in support of the Showroom's Sales and Client Engagement Goals. Professional growth opportunities include potential candidacy for Design Sales Consultant 1 positions. Specific Responsibilities Client-Facing Responsibilities Act as a Concierge provide a Warm Welcome, leading Brand Introduction & Showroom Journey Gracious Qualifying of all Clients (Design Trade, Homeowners, Trades) Fielding and directing customer inquiries via Phones & General Email In-Box Utilize Salesforce to document client interactions, including phone calls and quote requests. Assist clients as needed on the selling floor Support team with quote creation as requested Showroom Operations Responsibilities in partnership with Showroom Manager Maintain sample inventory, including order placement and shipment receiving. Maintain office supplies including hospitality items, wrap/pack materials, and marketing collateral Merchandising support of all displays Develop Product & Showroom knowledge Become familiar with showroom layout and displays Assist in Showroom merchandising and general upkeep, including light housekeeping Gain working knowledge of all product lines and specifications Marketing & Client Engagement Activities Assist in preparation of Launches, client appointments, materials prep, and follow up Operational and Hosting Support for execution of showroom events Salesforce Administration of Material Bank Leads, follow-up communications as directed Social Media: Instagram Account Administration as directed by Showroom Manager & Central Office Support of Retail Assortment (where applicable) Monthly Retail Category Sales Goals Inventory management & Reporting of Retail Products according to established cadence Skills/Requirements Curiosity and a desire for growth and a passion for design, architecture, materials, and creativity are a must. Minimum 2 years of administrative experience or 1-2 years of retail sales, (preferably with a luxury brand), design/building materials business, or events experience preferred. Education: Coursework in Interior Design or Business with a focus on Management or Marketing is preferred but not required. Candidates with a variety of educational backgrounds and experiences are encouraged to apply. Software: Must be comfortable with Windows operating systems and intermediate skills with MS Office suite are required. Experience with Salesforce or a CRM program is a bonus. Other skills: Candidate must possess demonstrated organizational and collaborative skills with high levels of verbal and written communication skills required. Exemplary customer service skills in support of long-term business development, and the ability to flex between a high volume of competing priorities. Goal-oriented individuals with a desire to achieve and surpass established job duties/targets do best in this role. The hourly range for this position is $23.90 - $29.90. The specific hourly rate offered to a candidate may be influenced by a variety of factors including the candidate's experience, their education, and the work location. Available benefits include medical, dental, vision & 401k. Why Choose Kohler? We empower each associate to with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we're driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives. About Us It is Kohler's policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact . Kohler Co. is an equal opportunity/affirmative action employer.
Admin Assistant Level III Direct Hire TS/SCI FullScope Poly $94k Dulles, VA Administrative Assistant to work in support of the Intelligence community. The administrative assistant will only be taking direction from the management team. Wor
05/18/2024
Full time
Admin Assistant Level III Direct Hire TS/SCI FullScope Poly $94k Dulles, VA Administrative Assistant to work in support of the Intelligence community. The administrative assistant will only be taking direction from the management team. Wor
Are you an Administrative Professional looking to gain more experience in HR? Do you have exceptional communication skills coupled with a high attention to detail? Wonderful! Doherty Staffing Solutions is partnering with a local company near Sacred Heart, MN as they search for an Administrative Assistant in their Human Resources Department. The position is onsite, and we are open to part time or full-time schedules within the hours of 730am-430pm. Starting pay ranging from $19-$21+ depending on skills and experience. Administrative Assistant Duties and Responsibilities: Manage the recruitment, offer, pre-employment and new hire onboarding for hourly positions at the facility. Conduct and manage new hire onboarding process for hourly new hires. Proactively partner with Human Resources Manager on employee relations concerns, support annual initiatives including but not limited to, performance management, open enrollment, and policy changes. Manage data accuracy in HRIS for employees. This could include processing status changes, submitting time and attendance corrections, entering personal time into time and attendance, etc. Helping out in the plant with project duties as assigned Administrative Assistant Requirements: 2+ years of Human Resources or Office experience strongly preferred. Highly organized and detailed oriented with the ability to prioritize multiple assignments, work independently and meet established deadlines. Exceptional interpersonal, communication, problem-solving and organizational skills. Outstanding customer-centric skills; adept to communicating effectively both written and verbal to a variety of audiences and with all levels of the organization. Excellent knowledge of Microsoft programs and computer software applications. Manufacturing background or experience a plus, but not required How to apply? Click APPLY NOW to complete our mobile friendly online applications. For further questions regarding this opportunity, you may email your resume to or call the Doherty Recruiter at for additional information. null
05/18/2024
Contractor
Are you an Administrative Professional looking to gain more experience in HR? Do you have exceptional communication skills coupled with a high attention to detail? Wonderful! Doherty Staffing Solutions is partnering with a local company near Sacred Heart, MN as they search for an Administrative Assistant in their Human Resources Department. The position is onsite, and we are open to part time or full-time schedules within the hours of 730am-430pm. Starting pay ranging from $19-$21+ depending on skills and experience. Administrative Assistant Duties and Responsibilities: Manage the recruitment, offer, pre-employment and new hire onboarding for hourly positions at the facility. Conduct and manage new hire onboarding process for hourly new hires. Proactively partner with Human Resources Manager on employee relations concerns, support annual initiatives including but not limited to, performance management, open enrollment, and policy changes. Manage data accuracy in HRIS for employees. This could include processing status changes, submitting time and attendance corrections, entering personal time into time and attendance, etc. Helping out in the plant with project duties as assigned Administrative Assistant Requirements: 2+ years of Human Resources or Office experience strongly preferred. Highly organized and detailed oriented with the ability to prioritize multiple assignments, work independently and meet established deadlines. Exceptional interpersonal, communication, problem-solving and organizational skills. Outstanding customer-centric skills; adept to communicating effectively both written and verbal to a variety of audiences and with all levels of the organization. Excellent knowledge of Microsoft programs and computer software applications. Manufacturing background or experience a plus, but not required How to apply? Click APPLY NOW to complete our mobile friendly online applications. For further questions regarding this opportunity, you may email your resume to or call the Doherty Recruiter at for additional information. null
Cannon Corp Description: You'll Come for a Job But You'll Stay for an Exciting Career! Engineering and Designing Reliable, Responsive, Solutions. SINCE 1976, CANNON has provided creative solutions to clients in the energy industry, water resources, public infrastructure, and commercial and residential development. We work hard. We play hard. We have fun. JOIN CANNON as an Office Assistant - Receptionist in our San Luis Obispo office. San Luis Obispo is on the beautiful central coast of California, has temperate weather, scenic beaches, is surrounded by the wine country, and offers endless recreational opportunities. JOB SUMMARY as an Office Assistant - Receptionist, under general supervision of the Human Resource Vice President, you will assist the company with a variety of tasks, such as: providing general administrative support to various departments, filing, copying, archiving, typing, answering phones, running errands, maintaining kitchen and supply room, and assisting with company events and meetings. This position supports all departments, services, and functions, maintains workflow for administrative tasks, and works on a regular basis with all employees, managers, Directors, and receptionist. This position doesn't have the flexibility to work from home. JOB DUTIES Answers incoming telephone calls and being the first friendly point of contact for visitors entering the office. Performs routine office tasks necessary for the operation of a professional office. Completes basic tasks in Microsoft Word, Excel, and Outlook. Prepares correspondence/transmittals for regular and overnight mail. Receives, sorts, and routes incoming deliveries. Conducts company and client deliveries. Coordinates interoffice mail to outer offices. Cleans/stocks kitchen and supply room. Runs errands: purchases kitchen supplies, picks up lunches, purchases items for meetings and event, etc. Supports company events, training, and meetings - works closely with Human Resources, Marketing, and other group(s) by providing advanced coordination, marketing, and day of facilitation and event clean-up. Responds to miscellaneous clerical/administrative tasks. Decorates office for events and holidays throughout the year, (i.e. Halloween, Thanksgiving, and Christmas). Requirements: Requires at least 2 years work experience in an administrative function within an office setting. Experience with Microsoft Word, Excel, and Outlook required. Must have a valid CA driver's license. Applicants must be available to work 40 hours a week, between the hours of 8:00 AM - 5:00 PM. Must have own car, clean driving record, and valid automobile insurance. Must be at least 21 years old. Strong time-management skills and ability to prioritize work, projects, and requests. Strong attention to detail and accuracy. Ability to work independently. Ability to establish and maintain effective working relationships with varying personalities. Ability to lift and carry boxes and supplies on a weekly/daily basis, up to 35lbs. without accommodation. Ability to kneel, bend, reach, handle, push, and lift frequently when performing job duties. Ability to type 40+ words per minute. Experience answering multi-line phone is preferred. WE OFFER competitive salaries, excellent benefits package, and an active and positive team building, work environment. Equal Employment Opportunity, M, F, disability, protected veteran status. PI533d52f981c1-8928
05/18/2024
Full time
Cannon Corp Description: You'll Come for a Job But You'll Stay for an Exciting Career! Engineering and Designing Reliable, Responsive, Solutions. SINCE 1976, CANNON has provided creative solutions to clients in the energy industry, water resources, public infrastructure, and commercial and residential development. We work hard. We play hard. We have fun. JOIN CANNON as an Office Assistant - Receptionist in our San Luis Obispo office. San Luis Obispo is on the beautiful central coast of California, has temperate weather, scenic beaches, is surrounded by the wine country, and offers endless recreational opportunities. JOB SUMMARY as an Office Assistant - Receptionist, under general supervision of the Human Resource Vice President, you will assist the company with a variety of tasks, such as: providing general administrative support to various departments, filing, copying, archiving, typing, answering phones, running errands, maintaining kitchen and supply room, and assisting with company events and meetings. This position supports all departments, services, and functions, maintains workflow for administrative tasks, and works on a regular basis with all employees, managers, Directors, and receptionist. This position doesn't have the flexibility to work from home. JOB DUTIES Answers incoming telephone calls and being the first friendly point of contact for visitors entering the office. Performs routine office tasks necessary for the operation of a professional office. Completes basic tasks in Microsoft Word, Excel, and Outlook. Prepares correspondence/transmittals for regular and overnight mail. Receives, sorts, and routes incoming deliveries. Conducts company and client deliveries. Coordinates interoffice mail to outer offices. Cleans/stocks kitchen and supply room. Runs errands: purchases kitchen supplies, picks up lunches, purchases items for meetings and event, etc. Supports company events, training, and meetings - works closely with Human Resources, Marketing, and other group(s) by providing advanced coordination, marketing, and day of facilitation and event clean-up. Responds to miscellaneous clerical/administrative tasks. Decorates office for events and holidays throughout the year, (i.e. Halloween, Thanksgiving, and Christmas). Requirements: Requires at least 2 years work experience in an administrative function within an office setting. Experience with Microsoft Word, Excel, and Outlook required. Must have a valid CA driver's license. Applicants must be available to work 40 hours a week, between the hours of 8:00 AM - 5:00 PM. Must have own car, clean driving record, and valid automobile insurance. Must be at least 21 years old. Strong time-management skills and ability to prioritize work, projects, and requests. Strong attention to detail and accuracy. Ability to work independently. Ability to establish and maintain effective working relationships with varying personalities. Ability to lift and carry boxes and supplies on a weekly/daily basis, up to 35lbs. without accommodation. Ability to kneel, bend, reach, handle, push, and lift frequently when performing job duties. Ability to type 40+ words per minute. Experience answering multi-line phone is preferred. WE OFFER competitive salaries, excellent benefits package, and an active and positive team building, work environment. Equal Employment Opportunity, M, F, disability, protected veteran status. PI533d52f981c1-8928
Job Description Job Description Assistant Manager US-CA-San Diego Job ID: Type: Regular Full-Time # of Openings: 1 Category: Administrative/Clerical Vera Cortez Hill Overview Rental Discount Available! Sares Regis Group of Newport Beach, California, is a privately held real estate development, investment and management firm that focuses on commercial properties and multifamily communities in the western U.S. Since its founding in 1993, SRG has developed and acquired more than $7 billion in commercial and residential assets. The company manages a combined portfolio of approximately 25 million square feet of office and industrial space and 30,000 apartment units. OPPORTUNITY: ASSISTANT MANAGER - SAN DIEGO, CA DAYS REQUIRED: TUESDAY - SATURDAY Sares Regis Group is seeking an experienced property management professional to work at our beautiful 299-unit community, Vera Cortez Hill! This is a great career opportunity in an ideal location! ADDITIONAL DUTIES AND RESPONSIBILITIES: • The Assistant Community Manager assumes the Community Manager's supervisory responsibilities in his/her absence. • Assists in the training and development of the team, assists in schedules of employee work times. • Reviews daily rent recommendations and proactively identifies opportunities to maximize income. • Collects current and delinquent rent in accordance with company and property policy. Implements timely legal action, including court appearances. Posts invoices; uses purchase orders; Codes invoices with correct General Ledger (GL) coding; submits security deposit reconciliation timely. • Reviews move in and move out files for thorough and accurate completion; verifies information is timely and accurately entered into the property software system. • Completes or verifies completion of accurate and timely weekly reports. Reviews monthly financial reports with the property manager; assists in completing variance reports. • Assists the Community Manager in resolving resident and prospective resident conflicts. • Reads, follows, and implements the company and employee handbooks, property policy manuals, and any other governing documents. QUALIFICATIONS • Must have 4 years of customer service and related property management experience with ability to pass fair housing exam. • Minimum 2 years experience with financial accounting preferred. • Ability to read, analyze and interpret technical procedure, leases, and or/regulations. • Must be self-driven with the ability to identify, plan and prioritize business task and opportunities. • Yardi experience preferred. • Ability to effectively communicate both written and verbal. • Ability to calculate figures and amounts such as: discounts, interest, commissions, proportions, percentages; ability to apply concepts of basic math. • Ability to work independently without direct supervision. • Must have knowledge of operations software used at the property level; Outlook, Internet software, EXCEL, and WORD. • Current driver's license and auto insurance. • Able to work weekends and overtime as job requires. Salary range is $21.00-$24.00/hour. We offer a competitive compensation package that includes a 401(K) match, rental incentive and renewal compensation, bonuses, and rental discounts depending on location. Regular full-time employees who work between 30-40 hours a week are eligible for medical, dental, vision, other voluntary benefits and vacation accrual. Sick time accrual is provided in accordance with law. PLEASE APPLY ONLINE AT: SARES REGIS CAREERS WEBSITE EQUAL OPPORTUNITY EMPLOYER All positions contingent on completion of successful background screen and drug test. PM21 Compensation details: 21-24 Hourly Wage PI251b1a1705a2-7114
05/18/2024
Full time
Job Description Job Description Assistant Manager US-CA-San Diego Job ID: Type: Regular Full-Time # of Openings: 1 Category: Administrative/Clerical Vera Cortez Hill Overview Rental Discount Available! Sares Regis Group of Newport Beach, California, is a privately held real estate development, investment and management firm that focuses on commercial properties and multifamily communities in the western U.S. Since its founding in 1993, SRG has developed and acquired more than $7 billion in commercial and residential assets. The company manages a combined portfolio of approximately 25 million square feet of office and industrial space and 30,000 apartment units. OPPORTUNITY: ASSISTANT MANAGER - SAN DIEGO, CA DAYS REQUIRED: TUESDAY - SATURDAY Sares Regis Group is seeking an experienced property management professional to work at our beautiful 299-unit community, Vera Cortez Hill! This is a great career opportunity in an ideal location! ADDITIONAL DUTIES AND RESPONSIBILITIES: • The Assistant Community Manager assumes the Community Manager's supervisory responsibilities in his/her absence. • Assists in the training and development of the team, assists in schedules of employee work times. • Reviews daily rent recommendations and proactively identifies opportunities to maximize income. • Collects current and delinquent rent in accordance with company and property policy. Implements timely legal action, including court appearances. Posts invoices; uses purchase orders; Codes invoices with correct General Ledger (GL) coding; submits security deposit reconciliation timely. • Reviews move in and move out files for thorough and accurate completion; verifies information is timely and accurately entered into the property software system. • Completes or verifies completion of accurate and timely weekly reports. Reviews monthly financial reports with the property manager; assists in completing variance reports. • Assists the Community Manager in resolving resident and prospective resident conflicts. • Reads, follows, and implements the company and employee handbooks, property policy manuals, and any other governing documents. QUALIFICATIONS • Must have 4 years of customer service and related property management experience with ability to pass fair housing exam. • Minimum 2 years experience with financial accounting preferred. • Ability to read, analyze and interpret technical procedure, leases, and or/regulations. • Must be self-driven with the ability to identify, plan and prioritize business task and opportunities. • Yardi experience preferred. • Ability to effectively communicate both written and verbal. • Ability to calculate figures and amounts such as: discounts, interest, commissions, proportions, percentages; ability to apply concepts of basic math. • Ability to work independently without direct supervision. • Must have knowledge of operations software used at the property level; Outlook, Internet software, EXCEL, and WORD. • Current driver's license and auto insurance. • Able to work weekends and overtime as job requires. Salary range is $21.00-$24.00/hour. We offer a competitive compensation package that includes a 401(K) match, rental incentive and renewal compensation, bonuses, and rental discounts depending on location. Regular full-time employees who work between 30-40 hours a week are eligible for medical, dental, vision, other voluntary benefits and vacation accrual. Sick time accrual is provided in accordance with law. PLEASE APPLY ONLINE AT: SARES REGIS CAREERS WEBSITE EQUAL OPPORTUNITY EMPLOYER All positions contingent on completion of successful background screen and drug test. PM21 Compensation details: 21-24 Hourly Wage PI251b1a1705a2-7114
Job Description Job Description Assistant Manager US-CA-Pleasant Hill Job ID: Type: Regular Full-Time # of Openings: 1 Category: Administrative/Clerical Alwell Overview We are growing! Sares Regis Group of Newport Beach, California, is a privately held real estate development, investment and management firm that focuses on commercial properties and multifamily communities in the western U.S. Since its founding in 1993, SRG has developed and acquired more than $7 billion in commercial and residential assets. The company manages a combined portfolio of approximately 25 million square feet of office and industrial space and 30,000 apartment units. OPPORTUNITY: ASSISTANT MANAGER - PLEASANT HILL, CA DAYS/HOURS REQUIRED: TUESDAY - SATURDAY, 9AM - 6PM Sares Regis Group is seeking an experienced property management professional to work at our beautiful 189-unit community, Alwell! This is a great career opportunity in an ideal location! ADDITIONAL DUTIES AND RESPONSIBILITIES: • The Assistant Community Manager assumes the Community Manager's supervisory responsibilities in his/her absence. • Assists in the training and development of the team, assists in schedules of employee work times. • Reviews daily rent recommendations and proactively identifies opportunities to maximize income. • Collects current and delinquent rent in accordance with company and property policy. Implements timely legal action, including court appearances. Posts invoices; uses purchase orders; Codes invoices with correct General Ledger (GL) coding; submits security deposit reconciliation timely. • Reviews move in and move out files for thorough and accurate completion; verifies information is timely and accurately entered into the property software system. • Completes or verifies completion of accurate and timely weekly reports. Reviews monthly financial reports with the property manager; assists in completing variance reports. • Assists the Community Manager in resolving resident and prospective resident conflicts. • Reads, follows, and implements the company and employee handbooks, property policy manuals, and any other governing documents. QUALIFICATIONS • Must have 2 years of related property management experience with ability to pass fair housing exam. • Lease up experience preferred. • Ability to effectively communicate both written and verbal. • Ability to calculate figures and amounts such as: discounts, interest, commissions, proportions, percentages; ability to apply concepts of basic math. • Ability to work independently without direct supervision. • Must have knowledge of operations software used at the property level; Outlook, Internet software, EXCEL, and WORD. • Current driver's license and auto insurance. • Able to work weekends and overtime as job requires. Salary range is $30.00-$31.00/hour. We offer a competitive compensation package that includes a 401(K) match, rental incentive and renewal compensation, bonuses, and rental discounts depending on location. Regular full-time employees who work between 30-40 hours a week are eligible for medical, dental, vision, other voluntary benefits and vacation accrual. Sick time accrual is provided in accordance with law. PLEASE APPLY ONLINE AT: SARES REGIS CAREERS WEBSITE EQUAL OPPORTUNITY EMPLOYER All positions contingent on completion of successful background screen and drug test. PM21 Compensation details: 30-31 Hourly Wage PIcc244e8a69d6-7116
05/18/2024
Full time
Job Description Job Description Assistant Manager US-CA-Pleasant Hill Job ID: Type: Regular Full-Time # of Openings: 1 Category: Administrative/Clerical Alwell Overview We are growing! Sares Regis Group of Newport Beach, California, is a privately held real estate development, investment and management firm that focuses on commercial properties and multifamily communities in the western U.S. Since its founding in 1993, SRG has developed and acquired more than $7 billion in commercial and residential assets. The company manages a combined portfolio of approximately 25 million square feet of office and industrial space and 30,000 apartment units. OPPORTUNITY: ASSISTANT MANAGER - PLEASANT HILL, CA DAYS/HOURS REQUIRED: TUESDAY - SATURDAY, 9AM - 6PM Sares Regis Group is seeking an experienced property management professional to work at our beautiful 189-unit community, Alwell! This is a great career opportunity in an ideal location! ADDITIONAL DUTIES AND RESPONSIBILITIES: • The Assistant Community Manager assumes the Community Manager's supervisory responsibilities in his/her absence. • Assists in the training and development of the team, assists in schedules of employee work times. • Reviews daily rent recommendations and proactively identifies opportunities to maximize income. • Collects current and delinquent rent in accordance with company and property policy. Implements timely legal action, including court appearances. Posts invoices; uses purchase orders; Codes invoices with correct General Ledger (GL) coding; submits security deposit reconciliation timely. • Reviews move in and move out files for thorough and accurate completion; verifies information is timely and accurately entered into the property software system. • Completes or verifies completion of accurate and timely weekly reports. Reviews monthly financial reports with the property manager; assists in completing variance reports. • Assists the Community Manager in resolving resident and prospective resident conflicts. • Reads, follows, and implements the company and employee handbooks, property policy manuals, and any other governing documents. QUALIFICATIONS • Must have 2 years of related property management experience with ability to pass fair housing exam. • Lease up experience preferred. • Ability to effectively communicate both written and verbal. • Ability to calculate figures and amounts such as: discounts, interest, commissions, proportions, percentages; ability to apply concepts of basic math. • Ability to work independently without direct supervision. • Must have knowledge of operations software used at the property level; Outlook, Internet software, EXCEL, and WORD. • Current driver's license and auto insurance. • Able to work weekends and overtime as job requires. Salary range is $30.00-$31.00/hour. We offer a competitive compensation package that includes a 401(K) match, rental incentive and renewal compensation, bonuses, and rental discounts depending on location. Regular full-time employees who work between 30-40 hours a week are eligible for medical, dental, vision, other voluntary benefits and vacation accrual. Sick time accrual is provided in accordance with law. PLEASE APPLY ONLINE AT: SARES REGIS CAREERS WEBSITE EQUAL OPPORTUNITY EMPLOYER All positions contingent on completion of successful background screen and drug test. PM21 Compensation details: 30-31 Hourly Wage PIcc244e8a69d6-7116