Administrative Assistant II
Job Title: Administrative Assistant
Location: Great Falls, MT 59404
Expected Duration: 7+ Months contract
Shift: 8 am to 5 pm
Job Responsibilities:
* Plan and prepare conference rooms to ensure all needed materials are present and functioning
* Coordinate lodging and transportation reservations with guests and visiting employees
* Build meeting agendas with guests and visiting leaders
* Research and arrange catering services
* Prepare and offer a variety of hospitality for the office, especially during events
* Offer Wi-Fi access and AV support in conference rooms
Professional administrative support of facility activities 50%
* Purchase and manage supply inventories: office, breakroom, PPE, and other frequently used items.
* Manage incoming mail, packages, and freight
* Maintain shipping accounts and arrange outgoing shipments
* Participate in committees such as safety and engagement
* Actively build and maintain a positive team culture
* Perform duties as assigned with interruptions from outside visitors, vendors, deliveries, and requests from team members
* Assist the various teams at the site with printing and organizing of materials
Oversee safety and site security 25%
* Manage safety records from monthly safety meetings including meeting minutes and follow up action items
* Complete regular facility walk-throughs to facilitate safe efficient operations
* Assist with contractor supervision and provide safety documentation and training
* Issue and track key fobs for facility access
* Track and update contractor insurance records
Required:
* Minimum of 1 year administrative experience
* Proficient in Microsoft Office; emphasis in Excel and Outlook
* Excellent interpersonal and communication skills, self-motivated and attentive to detail
* Strong problem solving, decision making, and organizational skills
* Flexible hours occasionally to support specific events
* Must be legal to work for in the United States
Preferred:
* Experience with Skype and/or other teleconferencing and AV systems
* Familiarity with agriculture and rural communities
* Clean driving record to occasionally drive company vehicles
Interested candidates please send resume in Word format Please reference job code 122407 when responding to this ad.