ADMINISTRATIVE ASSISTANT II

Envision Physician Services is a multispecialty physician group and practice management company. Established in 1953, our organization provides anesthesia, emergency medicine, hospital medicine, radiology, primary/urgent care, surgical services, and women's and children's health services to hospitals and health systems nationwide. Sheridan Healthcare, EmCare, Reimbursement Technologies and Emergency Medical Associates joined forces to form Envision Physician Services. As one organization, we provide a greater scope of service than any other national physician group. Our collective experience from hundreds of local, customized engagements, culture of continuous lean process improvement, and team of experts in the business of healthcare enable us to better solve complex problems and consistently give healthcare organizations confidence in our execution. Our combined organization serves more than 780 healthcare facilities in 48 states and the District of Columbia.

If you are looking for a stable, fast-paced, growing company in the healthcare industry that is committed to innovation, excellence and integrity, then this may be a great next step in the advancement of your career.

We currently have an exciting opportunity available for an experienced Administrative Assistant II who will support our Emergency Medicine / Hospitalist Medicine department at OU Health's University of Oklahoma Medical Center and OU Edmonds Emergency Department.

This position must be locally based, and may be worked remotely for the foreseeable future. This the only Level 1 Trauma Center in the state of Oklahoma, and the major quaternary referral center in the state. You will be supporting three Medical Directors including the CMO of the facility, the Hospital Medical Director onsite, and the Emergency Medicine Medical Director at OU Edmonds.

The Administrative Assistant II role is to perform administrative support tasks that are secretarial in nature for an assigned Department Leadership or major functional group. The Assistant must be able to exercise professional judgment and confidentiality to complete the day-to-day tasks necessary to facilitate the duties required.

Essential Duties and Responsibilities:

• Maintain the strictest of confidentiality;
• Provide administrative support to department leadership, including typing, dictation, composing and proofreading correspondence, indexing, and filing documents;
• Take minutes during meetings, type minutes and distribute as requested;
• Assist with tracking invoices and ensure appropriate approvals are obtained;
• Compose and type various styles of documents as well as form letters using programs within the Microsoft Office Suite;
• Independently compose correspondence based on knowledge of policy and personal discretion;
• Deal with a diverse group of important external callers and visitors, as well as internal contacts at all levels of the Company;
• Coordinate information flow and inter-office communication, records, etc. Sorts incoming mail determining priority for handling;
• Answer phones; refer callers/visitors to appropriate individuals;
• Maintain calendars for assigned leadership, as required;
• Maintain inventory of office supplies, business forms and letterhead and maintenance of equipment;
• Schedule/coordinate meetings and appointments as well as travel (reservations airline, lodging, dining or ground transportation);
• Work independently or within a designated team on special nonrecurring and ongoing projects as assigned by leadership;
• Assist with requests from others with regard to the leadership you support;
• Other duties as assigned.

Qualifications

• Strong written, oral, and interpersonal communication skills;
• Ability to effectively prioritize and execute tasks in a high-pressure environment;
• Experience working both independently and in a team oriented, collaborative environment;
• Able to work independently with limited supervision;
• Set up to work remotely in a secure environment.

Education/Experience

• Associate's Degree and five+ (5+) years' experience as described above; or equivalent combination of education and experience as previously detailed;
• Experience in the healthcare industry is highly preferred.

Computer Skills

• Microsoft Office Suite;
• Proficient in internet research and use;
• Other software and tools as needed.

If you are ready to join an exciting, progressive company and have a strong work ethic, join our team of experts! We offer a competitive salary and a comprehensive benefits package.

Envision Physician Services uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit

Envision Physician Services is an Equal Opportunity Employer.

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