We have openings for a Portfolio Property Manager ***PLEASE do not apply if you do not currently hold a Community Association Manager's (CAM) license or Real Estate Agent/Broker's license and are not currently working towards obtaining either of them***
Property/Project Management
- Oversee the management of buildings, including maintenance services and outside contractors/vendors
- Contact and place service orders with maintenance staff or other vendors/contractors
- Create RFPs and solicit proposals for maintenance contractors and construction projects
- Visit properties periodically for general inspections and to meet vendors/contractors
Customer Service/Community Governance
- Liaison with the Board of Directors and advise them from time to time
- Direct contact for resident concerns/requests pertaining to building related issues and/or Association policies
- Send out mass communication to residents
- Ensure administrative document conformity to comply with Association policies
- Maintain knowledge of all pertinent documents (Declarations, ByLaws, Rules and Regulations, vendor contracts, etc.)
- Facilitate move ins/outs in accordance with Association policies (schedule, take deposits, pre/post inspections when necessary, return deposits, etc.)
- Prepate and fill out condominium questionnaires, 22.1 disclosures, PAL's and other sales/refinance documents
- Schedule and attend after hours Association meetings
Financial/Administration
- Assist in the creation of budgets for each Association and review accounting and financial statements
- Monitor contracts
- Collect all assessments and enforce any late fees as outlined by the Association's governing documents
- Handle all delinquent accounts promptly and place into collections if necessary
- Input/maintain data into web based software; audit information.
- Draft/proofread notices/memos/letters
- Supervise administrative assistants. Provide guidance with task tracking, assignment and execution
- Approve and pay invoices for Associations