Executive Assistant Job Responsibilities:
This person will support the CEO of GroGuru, and other key projects in the company including some finance, marketing, HR support activities and office management. The company has outside business partners that do the work in those areas, but there is a coordination role. As far as supporting the CEO, it is about scheduling, calendar, organization, travel, presentation (PPT) support, expenses, etc. We are a startup emerging technology company of 16 people. The salary range is $40k to $50k per year, depending on relevant experience, plus stock options. We have heath/dental/vision benefits and paid vacation and holidays.
Enhances executive's effectiveness by providing information management support; representing the executive to others.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Represents the executive by attending meetings in the executive's absence; speaking for the executive.
- Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
- Maintains customer confidence and protects operations by keeping information confidential.
- Completes projects by assigning work to clerical staff; following up on results.
- Prepares reports by collecting and analyzing information.
- Secures information by completing data base backups.
- Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
- Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Contributes to team effort by accomplishing related results as needed.
Executive Assistant Skills and Qualifications:
Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication, Social Media, Website/WordPress
Education:
Ideally, BA/BS with minimum of three years of work experience, or AA with five years of work experience, including internships.