Receptionist

ENVIRONMENTAL, HEALTHCARE, & FACILITIES

SAN ANTONIO, TX

The summary is an overview of the position. The Receptionist shall primarily be responsible for receiving telephone calls, greeting visitors, and ascertaining the nature of the calls and visits.

• Establish, update, and maintain office procedures and records of various types that may be needed or will assist in the efficient operation of the office.
• Develop, establish, and maintain office procedures to ensure effective and efficient operations regarding the administrative, clerical, and procedural work of the unit.
• Requisition office supplies, printing support, and related materials and services. (making coffee).
• Make travel arrangements, such as scheduling transportation, making reservations, and preparing travel orders and vouchers, based on general travel intentions, known preferences of traveler, and in accordance with appropriate travel regulations
• Prepare, consolidate, submit, and maintain invoice billing records in accordance with established procedures.
• Ordering Business Cards, AMEX cards, and uniform orders.
• Check/send mail on daily basis.
• FedEx Runs / FedEx shipping support.
• Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions.
• Prioritize and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively.
• Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions.
• Other duties as assigned

• High School diploma or GED.
• Must have one (1) plus years of experience in an office environment, knowledge of PC in a Windows environment.

Knowledge, Skills and Abilities

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, proposals, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
• Must have familiarity with the Microsoft Suite (MS Word and Outlook).
• Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.

Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee may use repeated motions that include the arms, wrists, hands and/or fingers. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.