Job Description
Job Title: Data Entry Clerk/ Receptionist
Location: San Diego, CA 92123
Summary: Data entry and administrative support for all departments
Receptionist
§ Answer calls and routes them to the proper staff member
§ Screens solicitor calls routing them to the proper voicemailbox.
§ Receives and distributes incoming mail and packages.
§ Prepares small parcels for shipment.
Sales Order Entry
§ Creates sales orders from customers purchase order
§ Creates sales orders from internal documents provided by various staff members
§ Forwards sales orders to warehousing department for further processing
§ Maintains an electronic filing system of documents related to our customers sales orders
Accounts Payable
§ Enters vendor invoices and bills into QuickBooks
§ Maintains an Electronic Filing System of documents related to accounts payable.
Accounts Receivable / Invoicing
§ Creates and electronically delivers invoices created from shipping records
§ Charges sales and service customer's credit cards.
§ Maintains an Electronic Filing System of documents related to accounts receivable
Purchasing / Inventory Control
§ Create purchase orders from purchasing reports or requests (QB and Sage)
§ Enters incoming inventory invoices into accounting system.
§ Processes internal material transfers
Qualifications:
§ Exceptional interpersonal skills with strong written/verbal communication skills.
§ Experience using office and shipping equipment.
§ Strong organizational skills with the ability to organize and manage time among multiple tasks.
§ Ability to stay focused on assigned task with the ability to work independently and in a group setting.
§ Data entry accuracy, and high degree of attention to detail.
§ Must have STRONG computer skills, including proficiency with Microsoft 365, and ability to learn applications quickly.
§ Customer Service Driven; prior customer service experience preferred.
Education and Experience
§ High School Education or equivalent
§ Minimum 1 year of equivalent job-related experience a must
§ Knowledge of Sage 100 Accounting System/ ERP System is a plus but not required.
§ Knowledge of QuickBooks is a plus but not required.
Job DescriptionJob Title: Data Entry Clerk/ ReceptionistDepartment: Multi DepartmentLocation: San Diego, CA 92123Summary: Data entry and administrative support for all departmentsShift: 8:00 AM - 4:30 PM, Monday-Friday (40 hours per week) This is an onsite position (not remote), with CDC guidelines implementedReceptionist Answer calls and routes them to the proper staff member Screens solicitor calls routing them to the proper voicemailbox. Receives and distributes incoming mail and packages. Prepares small parcels for shipment.Sales Order Entry Creates sales orders from customers purchase order Creates sales orders from internal documents provided by various staff members Forwards sales orders to warehousing department for further processing Maintains an electronic filing system of documents related to our customers sales ordersAccounts Payable Enters vendor invoices and bills into QuickBooks Maintains an Electronic Filing System of documents related to accounts payable.Accounts Receivable / Invoicing Creates and electronically delivers invoices created from shipping records Charges sales and service customer's credit cards. Maintains an Electronic Filing System of documents related to accounts receivablePurchasing / Inventory Control Create purchase orders from purchasing reports or requests (QB and Sage) Enters incoming inventory invoices into accounting system. Processes internal material transfersQualifications: Exceptional interpersonal skills with strong written/verbal communication skills. Experience using office and shipping equipment. Strong organizational skills with the ability to organize and manage time among multiple tasks. Ability to stay focused on assigned task with the ability to work independently and in a group setting. Data entry accuracy, and high degree of attention to detail. Must have STRONG computer skills, including proficiency with Microsoft 365, and ability to learn applications quickly. Customer Service Driven; prior customer service experience preferred.Education and Experience High School Education or equivalent Minimum 1 year of equivalent job-related experience a must Knowledge of Sage 100 Accounting System/ ERP System is a plus but not required. Knowledge of QuickBooks is a plus but not required.