Administrative Assistant II

Description:
Job title: Administrative Assistant
Duration: 3 months
Hours: 7am - 3:30pm
Work address: 12111 Lynn Avenue, Savage, MN 55378
Dress code: very casual
Prescreens Required: HireRight background check, drug test (5 panel + expanded opiates)

Position Purpose & Summary
This position is be part of a broader Administrative Services Team that provides support to Research & Development and primarily the tenants within our Savage building. A strong candidate will possess exceptional interpersonal skills, have attention to detail and the ability to work well with others to accomplish similar goals and outcomes. We are looking for a person that can work well with various levels of an organization.
This position will have responsibility for managing day to day administrative duties for a location. You will be a point of contact for a range of staff and external stakeholders.
We have a variety of tenant needs including: ordering supplies, mail distribution, ensuring the building has proper maintenance needs met through our internal Facilities group, catering and customer visits, shipping and receiving of packages and checking employees and contractors in (including scanning temperatures).
This person must be highly organized, have strong initiative and follow through skills with the ability to handle confidential materials. You will be a member of a broader team so collaboration, communication, building connections and the ability to work well with others is very important.

Principal Accountabilities

• 30% Manage day to day administrative duties which may include: temperature scanning, monitoring the door and checking people in, preparation of documents for meetings, taking notes in meetings, catering, distributing mail and packages, handling shipping requests, managing supplies
• 20% EHS Support: chemical approval documentation, scanning/saving/uploading documentation for contractor hours and confidentiality agreements
• 10% Supporting Facility needs for tenants
• 10% Support coordination of building work to be done
• 20% Special Projects
• 10% Duties as assigned
  
  Minimum Required Qualifications
• Must have strong communication skills
• Beginner/Intermediate to skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• High School Diploma/GED equivalent
• Self-motivated and willingness to take on additional projects and tasks as needed