Contracts and Claims Manager
SRG is a Global Life Sciences staffing and consulting firm and we are seeking a Contracts and Claims Manager to join one of our growing clients. This position will be remote and work hand in hand with the client's CAPEX team. This is a rewarding team environment, offering competitive compensation and the opportunity to work in a top tier globally recognized company.
As a member of the global Capital Sourcing team, the Contract & Claim Manager is sought to be responsible for the Contracts & Claims management of a variety of projects during the project execution phase, pre and post negotiations and contracting within large and medium green or brown field CAPEX projects (CAPEX project sizes/spend of min 5 XXX Mio CHF) with the aim of optimizing value-for-money, reducing contract risks, lowest Total Cost of Ownership (TCO), on time/schedule, quality and in-cost project purchases to support the goal for the company's growth investments.
He/she is in position to mitigate risk related to the contract creation / execution, identify cost benefit solutions to complex Contractual matters (including regular delivery and close out of complex negotiations with extremal Stakeholders and Consultants.
The individual must have the ability to operate and manage at the C executive level of the Project structure typically in a Fast track Project environment.
% of Time Key Accountabilities and Duties
50%
Contract Management
Project Procurement Execution Strategy
• Support the definition of the Risk mitigation plan
• Participate in development of contracting strategies.
• Involve Cost Control Group and ensure the implementation of cost control system e.g. progress measurement, remeasurement, bank guarantees, additional items, claims, cash flow and back-charges;
• Analyze the contract conditions and assist the project management in the preparation and conduction of the execution of those contracts;
• Involvement with the review of new tenders and contracts with Strategic Supplier;
• Support the negotiation of major contracts, subcontracts and own the final review and document preparation with Strategic Supplier;
• Ensure relevant Procurement & SGIE process and standards are followed;
Post Tender Award
• Lead the execution of contracts to secure our company's contractual rights and entitlements;
• Responsible to report contracting plan status and variations to the Project & Procurement on a periodic basis;
• Manage the contracting plan during project execution. Commissioning and evaluation stages, including the contractor's cost in cooperation with Cost Control;
• Prepare a summary of key contractual points (deviations from norms, identified risks, of concern to Company) generated by a review such that they can be readily identified and addressed;
• Negotiate and agree contract extensions & change request;
• Coordinate activities such as change orders. delay management, conflict management, preparation for potential litigation / arbitration in terms of proper documentation, timely responses to the contractor as per contract;
• Monitor and safeguards the legal right as per the provisions of the contract;
• Manage the Warranty and performance guarantees of the project assets;
• Ensuring all requirements of the company, are met with respect to contract review;
• Coordinating the involvement of legal counsel and/or Client legal counsel in reviews as required;
• Support in Arbitration and in Alternative Dispute Resolution Procedures project management as well as Legal department;
• Overseeing, managing, directing and supporting the project commercial teams to ensure optimization of project returns.
30%
Claim Management
• Identifying opportunities for outgoing claims, development of claim strategies, supporting/preparing notifications/correspondence and claims as well as negotiation and settlement;
• Analysis of incoming claims, development of defense strategies, supporting/preparing response/correspondence, claim negotiation and settlement: partial ;
• Collection and registration of all claim related documentation in company's claim repository.
10%
SUPPLIER RELATIONSHIP MANAGEMENT
• Manage escalation of issues and claims management with supplier.
• Develop the supplier relationship according to the expectations per supplier segment.
• Support supplier relationship management and to ensure reliable high quality supply.
• Support the supplier performance, compliance and accountability thru supplier scorecards and performance metrics.
• Involved in periodic commercial audits of main contractors;
10%
STAKEHOLDER MANAGEMENT
• Identify and engage with internal stakeholders, including Project Management, Global SGIE, Global Procurement and Corporate Functions (mainly Legal and Finance).
• Clarify stakeholder requirements,
• Drive proactive communications.
Supervision Received Indicate one level of supervision the incumbent will receive from the 5 levels below.
☐Close Supervision
The incumbent is assigned duties according to specified procedures and receives detailed instructions. Work is checked frequently.
☐Supervision
The incumbent performs a variety of routine work within established policies and procedures, and receives detailed instructions on new projects and assignments.
☒General Supervision
The incumbent normally receives little instruction on day-to-day work and receives general instructions on new assignment
SRG is an Equal Opportunity Employer - All qualified applicants will receive consideration without regard to race, color, religion, gender, national origin, age, disability, veteran status, or any other factor determined to be unlawful under applicable law.