Administrative Assistant

Vaco Indianapolis has partnered with a client located in Fortville. IN in search for an Administrative Assistant. If you feel you would be a perfect fit for this role, apply today!

KEY DUTIES AND RESPONSIBILITIES:
Greet and provide general assistance to visitors to the office
Handle all incoming telephone calls and direct to appropriate individual/department or provide caller information as needed
Point of contact for technical support requests and spare parts order phone calls. Gather customer information, complete data entry, and direct to appropriate sales director
Update and maintain current customer contact information. May include phoning customers for correct email addresses, updating credit card information, etc
Facilitate communication of order processing with shipping warehouse and sales department
Match receiving paperwork to incoming vendor invoices. May involve researching discrepancies in quantities and/or pricing
Receive, sort and distribute incoming mail
Organize and schedule meetings and appointments and maintain calendars
Book travel arrangements

QUALIFICATIONS & REQUIREMENTS:
ALL ASSOCIATES MUST FOSTER AND INSPIRE THE "TEAM" ENVIROMENT
High school or equivalent education (college education preferred but not required)
Strong data entry skills
High degree of accuracy and attention to detail
Above average Microsoft Office Software experience (Excel, Word, Outlook, Teams)
Experience with QuickBooks desktop software (preferred but not required)
Ability to evaluate customer needs and properly communicate based on expectations
Ability to handle sensitive information in a confidential manner
Ability to multi-task, prioritize, and manage time effectively