Office Manager

Our client is a power generation and transmission group with a proven track record of successful development activities, operations management, and commercial execution. They've been involved in the development, construction, or operations of over 41,000 MW of power generation and over 660 miles of high-voltage transmission lines throughout the United States. They're actively developing both power generation and transmission infrastructure to serve the need for new generation and improve the aging transmission system. Highly regarded in the financial community, our client has raised over $45 billion in capital to support investments in energy infrastructure. They employ an integrated, multi-disciplinary approach, with a team of over 250 people covering every area of expertise required to successfully execute in the sector.

Office Manager

Utilizing your skills and talents, you will support the development and regulated transmission business of our client. As the Office Manager, you will manage the office and perform administrative duties in support of the St. Louis staff. This position reports functionally to the President of Project Development and administratively to the Director of Administration.

Responsibilities:

• Manage the day-to-day running of the office operations including oversight of the overall maintenance of the office, work orders and construction projects
• Manage Administrative Assistant including performance reviews and work scheduling
• Analyze and organize office operations and procedures such as office security, information management, conference room scheduling, filing systems, requisition of supplies, and other clerical services such as phone and front desk coverage, calendar management
• Oversee contracted housekeeping staff and ensure a clean work environment
• Manage the process of new hire onboarding (training, IT equipment, phone, office set up, etc.)
• Support accounts payable in coordinating the invoice approval process by coding and routing invoices for payment
• Assist in securing employee trainings, facilitate travel arrangements for staff and guests, assist with expense reimbursements and reconciliations
• Assist office staff with time sheets, manage the list of approved work orders for employee time tracking, maintain employee PTO calendars and records
• Manage vendor relationships and maintain up to date vendor/contractor contact list and coordinate meetings for office and personnel as required

Qualifications:

• 4 years college or University program certificate
• 3-5 years of related experience and/or as an Office Manager or an Executive Assistant
• Proficient computer skills, including Microsoft Office Suite (Outlook, PowerPoint, Word, and Excel)
• Licensed notary public or ability to obtain license a plus

Benefits:

Our client values their employees' time and efforts. Their commitment to your success is enhanced by their competitive compensation and an extensive benefits package.

Plus, they work to maintain the best possible environment for their employees, where people can learn and grow with the company. They strive to provide a collaborative environment where each person feels encouraged to contribute to their processes, decisions, planning and culture.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.