Administrative Assistant, ECA

Eckerd Connects Community Alternatives, C13

Eckerd Connects' Community Alternatives is the community-based care lead agency for child welfare and foster care services in Hillsborough county, serving about 2,900 children and their families each day. A Program of Eckerd Connects and governed by a community-based board, Eckerd Connects Community Alternatives has developed an integrated and collaborative system of care for safety, well-being and permanency of vulnerable and at risk children, while strengthening and supporting families. In its role as lead agency or "system manager", Eckerd Connects provides: contract and fiscal oversight; performance and data management; adoption support; resource development; and utilization management.

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Position Concept

Provides administrative support to department or team. Provides data tracking and maintenance for administration support functions. Coordinates special functions as assigned.

Essential Functions

• Responsible for correspondence, phone calls and processing of incoming and outgoing mail, appointment calendar maintenance and word processing of Director.
• Type general correspondence, responses to inquires, reports, contracts/agreements, and memoranda. Copy and distribute as needed.
• Responsible for department's data-entry, copying, record keeping, and file management as assigned.
• Responsible for providing computer support and assisting staff in completing computer reports.
• Assists with the coordination of weekly foster parent staffings when necessary.
• Orders department office supplies.
• Operates office machines to include: typewriter, telephone, word processor, computer and printer, facsimile machine, photocopier, calculator, etc.
• Prepares purchase orders and/or requisitions, including motel billings, travel reimbursements, office supplies, forms/printing orders, testing materials, etc.
• Prepares/maintains department payroll timesheets.
• Maintains petty cash receipts.

Other Duties Include, But Not Limited To

• Participate in training and development activities as required.
• Report any acts, incidents or conditions that reflect the possibility of inappropriate youth-to-youth or staff-to-youth relationships.
• Report any use of physical force and all unusual incidents per Eckerd policy and state guidelines.
• Perform other duties as assigned.

Position Specifications

Education: High school diploma or equivalent required. AA degree preferred.

Experience: Two years general office and administrative experience required. Experience with customer service and multi-task office setting.

Skills: Detail oriented, excellent verbal and written communication skills. Ability to interpret, adapt and apply guidelines and procedures. Ability to work independently and utilize initiative, ability to be organized and to meet deadlines. Proficient in Windows environment, Microsoft Office (Excel, WORD), ability to learn and utilize other software programs.

Travel: Must be able to meet requirements for Eckerd's Auto Insurance and be able to drive for business purposes. Must have reliable transportation. Must possess and maintain an appropriate and valid state driver's license. Ability to use personal vehicle for Association business.

Other: Maintain an appropriate and valid state driver's license. Must meet state criminal background check requirements. Successfully complete State of Florida Criminal History Background Check requirements as well as meet the Association's policies on background screening.

Physical Demands: Ability to sit at desk for long periods of time, and tolerate extended periods of data entry. Must be free of communicable diseases as required by the state and to the extent that knowledge is attainable under the law.

Employee Benefits

Eckerd wants your career to be as rewarding as possible. We provide our employees with numerous opportunities for growth, education, advancement, and the chance to contribute to business objectives. We offer competitive salaries and an excellent comprehensive benefits package including:

• Health, Dental and Vision Insurance

• Group Term Life and AD&D Insurance

• Voluntary term life insurance

• Paid short-term and long-term disability

• Professional group liability insurance

• 19 days of Paid Time Off the first year

• 9 paid holidays

• Flexible spending accounts

• Retirement savings plan with employer match up to 5%

• Mileage reimbursement

• Cell phone plan discounts

• Employee Assistance Program (EAP)

• Employee Referral Program

• Flexible work schedules

• Employee Wellness/Well-Being program